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HomeMy WebLinkAbout2022-03-09Minutes - AGM Solina Community Centre Board - March 9, 2022. 7:00. Solina Hall Jenny Bowman welcomed the members and visitors to the meeting. Members Present ( Hall) - Herb Tink, Karen Dair, Ron and Bev Whitbread and Jenny Bowman. Councillors - Janice Jones Park Board Members - Chris McKenzie ( Herb, Brandon) Regrets - Joe Neal, Tasha Bowman and Brandon Baker Volunteers/ Visitors - Don Dair, Eric Bowman, Ken Ashton and Kathy Baker Jenny read the minutes of the 2021 AGM - Hearing no errors or omissions she called for a motion to approve the minutes as read. Don Dair made the motion and seconded by Ron Whitbread. Carried Reports Herb gave theTreasurer's Report - after clarifying the report Chris McKenzie made the motion to accept the report and seconded by Eric Bowman. Carried Herb gave the Park Board - questions re report were answered. Jenny gave the Centre Board Report. Bev gave The Rental Co-ordinators report. Ken Ashton made the motion to accept all remaining reports. Seconded by Eric Bowman. Carried. Jenny called for a motion for Herb to pay all bills for the Park and Community Centre for the year 2022 and 2023. Karen Dair made the motion and seconded by Bev Whitbread Executive for 2022- 2023 - Centre Board There were no nominations from the floor but Jenny strongly encourage some of the attendees or someone they knew to consider coming on the Board as there is definitely a need for younger people to take over. Chair /Secretary - Jenny Bowman Treasurer - Herb Tink Directors - Karen Dair, Ron and Bev Whitbread Park Board -Brandon Baker, Chris McKenzie and Herb Tink. Motion to accept members Solina Community Centre Board 2022 and 2023 made by Eric Bowman seconded by Kathy Baker. Carried Volunteers - Tasha Bowman, Ken Ashton, Janice Jones Rental Co-ordinators - Ron and Bev Whitbread Janitors - Don and Karen DAir and Jenny and Eric Bowman Grass Maintenance - Don Dair - Jenny brought forward that maybe it is time for a wage increase for Don. Kathy Baker made the motion to increase $17.00 to $19.00 per hour. Seconded by Bev Whitbread. Carried. Business from the floor - Ken Ashton noted the the Allis tractor needs repairing. Ring gears and Starter drive. The Allis is 38 years old but does a good job of the diamonds and get called in for duty for lawn maintenance. Ken will look into the repairs and report back on his findings. AGM adjourned 8:00 - Don Dair Brief Solina Hall Board meeting Yyyyyh We had a brief meeting to approve the opening of the Hall fo April 1, 2022. Motion made by Karen Dair to open on April 1, 2022 with any restrictions in place to be followed. Seconded by Chris McKenzie. Carried. A discussion ensued re the need for presentation of Proof of Vaccination. After much discussion it was decided that at this point we would not ask for it. This can be changed as needed. Motion made by Kathy Baker and seconded by Chris McKenzie. Carried. Jenny has looked into the Self Assessment signage required to open. Lee -Ann Reck has them done and Jenny will pick them up for the Park and Hall. Jenny has been in touch with Lee -Ann and Tim Walsh about the cleaning protocol and supplies. Jenny, Karen, Eric and Don will follow the protocol when cleaning and Herb will pick up the appropriate cleaning supplies. The approved cleaning supply list has been forward to Herb. Chris enquired if The Town was going to repair the tennis court. Janice will enquire and report back on her findings. There was also a question re the pebble stone in the playground being part of the problem with the tennis court. It seems to find its way into the courts. Bev brought up the bar tender situation. Currently the renters supply their own. Previously the Hall Board had supplied the bar tenders but this had changed a couple of years ago under the new alcohol regulations. We prefer to supply our own as they can keep an eye on the Hall. Janice will follow up on the current requirements of renters suppling their own bar tenders or the Hall Board supplying them for alcohol rentals. Hearing no more discussion Jenny called for a motion to adjourn the meeting. Don Dair. Chairperson Report 2021 - The hall was closed for 2021 - did open for the elections in June. The floor had been damaged due to a sump pump leak October 2020 - It was replaced by The Town in October. We replaced the benches in the west lawn. The Centre Board donated one and John & Shirley Goslinga. The benches were plaqued to represent these donations. The Centre Board donated in memory of the Solina WI and Silver Set. Karen Dair donated her Arbour Award tree from 4H to the Hall. It was planted by Andrew Louws. We had a major Park clean up in September. Several years of junk moved on to the dump!! It was decided to paint the kitchen to freshen it up. Karen and Jenny chose the colour and Lloyd Yesik will complete the job as soon as he is able - $3000.00 to paint all cupboard inside and out and the shelving in the island. Any repairs needed before painting were included.