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HomeMy WebLinkAboutPWD-006-22Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 21, 2022 Report Number: PWD-006-22 Submitted By: Stephen Brake, Director of Public Works Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-151-22, C-088-22 File Number: By-law Number: Report Subject: Improvements to Parking Lot at Tooley's Mill Park Recommendations: 1. That Report PWD-006-22 and any related communication items, be received; 2. That Public Works staff be directed to ensure that all necessary improvements are completed at the Parking Lot for Tooley's Mill Park over the next few weeks; and 3. That all interested parties listed in Report PWD-006-22 and any delegations be advised of Council's decision. Municipality of Clarington Report PWD-006-22 Report Overview Page 2 This report addresses Council resolution GG-134-22 that was carried at the regular meeting of February 28, 2022. This resolution directed staff to report back to the March 21, 2022, General Government Committee Meeting on the improvements that need to be made to the parking lot at Tooley's Mill Park, including the surface, signage, and the date when the Municipality will assume control of the parking lot. 1. Discussion 1.1 Council resolution GG-134-22 requested information about improvements and the current ownership status of the parking lot on which the sales pavilion for the "Courtice Uplands" development is currently situated. 1.2 The land was acquired by the Municipality from High Street Courtice Inc. on May 8, 2019, in advance of any development approvals for the Courtice Uplands development. At the time, this was seen as a cooperative gesture by the developer to accelerate parkland dedication to allow the land to be put to immediate use as a parking lot for visitors to Tooley's Mill Park. The obligations of the developer to convey land for park purposes would not ordinarily have arisen until the development approval, which as of the date of this report is still pending. 1.3 In return for the early land dedication, the Municipality agreed that the developer would be allowed to continue to use the property as a site for its sales pavilion on a temporary basis. 1.4 Further details of this early park dedication were provided in Report PSD-059-17 and PSD-067-17. 1.5 The License Agreement that was entered into with the developer currently provides that the sales pavilion can remain on the site until no later than May 8, 2023. If an extension is requested, it may be granted at the sole discretion of the Municipality. The agreement also provides that at the conclusion of the agreement, the developer will remove the sales pavilion, and restore the parking lot and entrance in accordance with the technical specifications included in the related engineering drawing. 1.6 On Wednesday, March 9, 2022, the license agreement holder completed some initial improvements to the parking lot surface. These upgrades included the placement and grading of additional stone. Conditions now provide for a pothole free surface, however, gravel conditions are still somewhat wet due to the current time of year. See Figure 1 below. Municipality of Clarington Page 3 Report PWD-006-22 Figure 1- Tooley's Mill Park Parking Lot 1.7 Public Works staff will continue to work with the license agreement holder on the completion of further improvements. These additional upgrades will address the entrance into the parking where it transitions from asphalt to gravel. Present road grades at this location causes standing water that creates frequent potholing. Other initiatives will also require the removal of garbage and a general tidy -up of the area around the Tooley's Mill Park sign. See Figure 2. 1.8 Public Works staff will also be mechanically sweeping Old Kingston Road leading down to Tooley's Mills Park as Spring weather conditions improve. Municipality of Clarington Page 4 Report PWD-006-22 Figure 2: Access to Tooley's Mill Park Parking Lot from Highway 2 2. Concurrence This report has been reviewed by the Director of Legislative Services / Municipal Solicitor who concurs with the recommendations. 3. Conclusion It is respectfully recommended that Council receive this report for information and that over the course of the next few weeks Public Works staff be permitted to follow-up on the additional improvements to the Parking Lot at Tooley's Mill Park. Municipality of Clarington Report PWD-006-22 Page 5 Staff Contact: Stephen Brake, Director of Public Works, 905-263-2291 extension 2903 or sbrake(a),clarington.net Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision.