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Report To: General Government Committee
Date of Meeting: March 21, 2022 Report Number: FSD-014-22
Submitted By:
Reviewed By:
File Number:
Report Subject:
Trevor Pinn, Director of Financial Services/Treasurer Mary-Anne
Dempster, CAO Resolution#:
CL2022-8 By-law Number:
Miscellaneous Catch Basin and Maintenance Hole Repairs
Recommendations:
1.That Report FSD-014-22 and any related communication items, be received;
2.That Corsa Construction Limited with an estimated annual bid of $96,300 (Net HST
Rebate) being the lowest bidder meeting all terms, conditions and specifications of
CL2022-8 be awarded the contract for an initial two-year term for Miscellaneous
Catch Basin and Maintenance Hole Repairs, as required by the Public Works
Department;
3.That pending satisfactory performance, the Purchasing Manager, in consultation
with the Director of Public Works be given the authority to extend the contract for this
service for up to three additional one-year terms;
4.That the funds required for the first-year term in the estimated amount of $96,300
(Net HST Rebate) be funded from the Municipality’s respective operating accounts.
The funds required for the second-year term in the estimated amount of $96,300
(Net HST Rebate) will be included in future budget accounts; and
5.That all interested parties listed in Report FSD-014-22 and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report FSD-014-22
Report Overview
To request authorization from Council to award CL2022-8 Miscellaneous Catch Basin and
Maintenance Hole Repairs.
1. Background
1.1 Tender specifications for Miscellaneous Catch Basin and Maintenance Hole Repairs
were prepared by the Public Works Department and provided to the Purchasing
Services Division.
1.2 Tender CL2022-8 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the
document was also posted on the Ontario Public Buyers Association ’s website.
1.3 Twenty-two plan takers downloaded the tender document.
2. Analysis
2.1 The tender closed on February 25, 2022.
2.2 Eight bids were received in response to the tender call.
2.3 Of the fourteen companies that downloaded the tender document but chose not to
submit pricing:
Two companies were associations that distribute bid documents to their members;
Two companies were not able to take on the contract due to current workload;
Two companies were not able to bid competitively due to geographical location; and
Eight companies did not respond to our request for information.
2.4 The bids were reviewed and tabulated by the Purchasing Services Division (see
Attachment 1) and all bids were deemed compliant. The results were forwarded to the
Public Works Department for their review and consideration.
2.5 After review and analysis by the Public Works Department and the Purchasing Services
Division, it was mutually agreed that the low compliant bidder, Corsa Construction
Limited be recommended for award of tender CL2022-8.
2.6 Corsa Construction Limited has not completed work for the Municipality of Clarington.
References were checked for Corsa Construction Limited and they came back
satisfactory.
Municipality of Clarington Page 3
Report FSD-014-22
3. Financial
3.1 The annual funding required for the first-year term in the estimated amount of $96,300
(Net HST Rebate) will be funded from the respective operating budget accounts as
required. The funds required for the second-year term in the estimated amount of
$96,300 (Net HST Rebate) will be included in future budget accounts.
3.2 Pricing submitted for Miscellaneous Catch Basin and Maintenance Hole Repairs is to
remain firm for the first year of the contract. Should the contract be extended for
additional years, the unit prices would be adjusted on the anniversary date of the
contract award by the annual percentage change in the most recent issuance of the
Consumer Price Index (CPI), All Items, Ontario as published by Statistics Canada and
the pricing will remain firm for the contract year.
3.3 The total estimated contract is for two years plus three optional additional years and is
approximately $481,500 (Net HST Rebate).
3.4 Queries with respect to the department needs should be referred to the Director of
Public Works.
4. Concurrence
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Corsa Construction Limited being the lowest
compliant bidder be awarded the contract for Miscellaneous Catch Basic Repairs per
the term and conditions of Tender CL2022-8.
Staff Contact: David Ferguson, Purchasing Manager, (905) 623-3379 x2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 4
Report FSD-014-22
Attachment 1 to Report FSD-014-22
Municipality of Clarington
Summary of Bid Results
Tender CL2022-8
Miscellaneous Catch Basic and Maintenance Hole Repairs
Bidder
One-Year
Total Bid
(Net HST Rebate)
Potential Five-Year
Total Bid
(Net HST Rebate)
Corsa Construction Limited $ 96,326.02 $ 481,630.08
Coco Paving 204,863.23 1,024,316.16
PTR Paving Inc. 205,346.53 1,026,732.65
Carchidi Excavating 250,988.39 1,254,941.97
Arenes Construction Ltd 265,150.94 1,325,754.72
Aqua Tech Solutions Inc 303,666.09 1,518,330.43
Bry Ron Contracting Limited 330,704.74 1,653,523.68
Quality Property Services 707,659.39 3,538,296.96