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HomeMy WebLinkAboutFSD-013-22Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: March 7, 2022 Report Number: FSD-013-22 Submitted By: Trevor Pinn, Director of Financial Services/Treasurer Reviewed By: Mary-Anne Dempster, CAO Resolution#: File Number: By-law Number Report Subject: Courtice Waterfront and Energy Park Secondary Plan – Single Source Courtice Waterfront Park Design Recommendations: 1.That Report FSD-013-22 and any related communication items, be received; 2.That Staff single-source the procurement of design services for the Courtice Waterfront Design Plan, as part of the Courtice Waterfront Secondary Plan project ; and 3.That all interested parties listed in Report FSD-013-22 and any delegations be advised of Council’s decision. Municipality of Clarington Page 2 Report FSD-013-22 Report Overview The Courtice Waterfront Park has been identified by the Municipality as a priority area for development. The Courtice Waterfront Park Design Plan is an integral part of the ongoing Courtice Waterfront and Energy Park Secondary Plan. Council approved funding for the Waterfront Design Plan in 2022, and Staff are recommending single-sourcing procurement of the consulting services in order to complete the work efficiently and effectively. 1. Background 2022 Budget Approval 1.1 During the 2022 Budget Deliberations, Council approved adding $120,000, funded by development charges, to accelerate the Courtice Waterfront Design Plan (the “Park Plan”) to enable the completion of the Courtice Waterfront and Energy Park Secondary Plan. At the budget discussions, both the Director of Planning and Development Services and the Director of Financial Services explained that the intent would be that the work be carried out as an extension to the scope of work of the current lead consultant for the Secondary Plan, namely Urban Strategies Inc. 1.2 The Park Plan is an eligible development charges project and funds are available in the related development charges reserve funds to procure the service. The offer by developers to front-end the plan is appreciated, but not necessary at this time. 1.3 The Municipality has identified the Courtice Waterfront as a priority in its 2018 -2022 Strategic Plan. The work around the secondary plan and waterfront park design in Courtice would further Council’s strategic priorities. Purchasing By-law Requirements 1.4 Sections 62 to 66 of the Municipality’s Purchasing By-law (2021-077) outline the purchasing procedures for consulting services, which would apply to this procurement. Section 65 requires that where consulting services will be more than $50,000, the Purchasing Manager shall issue a bid solicitation, in consultation with the Department Head and shall submit a report to Committee providing a recommendation for the award. 1.5 The By-law defines a “Single Source Purchase” as a non-competitive purchase where there are other suppliers of the product or service available; however, for reasons such as emergency, proprietary, matching existing equipment, health and safety concerns, time constraints, etc. the purchase is sourced to a specific vendor. Municipality of Clarington Page 3 Report FSD-013-22 2. Procuring Consultants for Courtice Waterfront Park Design 2.1 Staff of Financial Services and Planning and Development Services are recommending that the Park Plan be single sourced to the existing consultants completing the Secondary Plan work. As the Park Plan would form an integral part of the Secondary Plan it is efficient and cost effective to have the same consultants perform the work as this reduces the duplication of background work and would allow for improved completion timeframes. 2.2 The Municipality uses a roster to select planning consultants for the different secondary plans. The roster has been successful as it has significantly reduced the time to secure a consultant. Urban Strategies Inc. is part of this roster program. Council approved the resolution included in PSD-033-19 to award the Courtice Waterfront and Energy Park Secondary Plan to Urban Strategies Inc. with funding being provided by the ma jor landowners of the waterfront lands. Currently, Urban Strategies is assisting the Municipality in preparing the Courtice Transit Oriented Community (GO Train Station Area) Secondary Plan. 2.3 It is reasonable for this additional work to be added to the scope of the project as the Park Plan is integral to the overall Secondary Plan in the area. 3. Concurrence This report has been reviewed by the Director of Planning and Development Services who concurs with the recommendations. 4. Conclusion It is respectfully recommended that Committee approves the single source award to Urban Strategies Inc. for the Courtice Waterfront Design Plan. Staff Contact: Trevor Pinn, CPA, CA, Director of Financial Services/Treasurer, 905-623-3379 ext. 2602 or tpinn@clarington.net. Attachments: Not Applicable Interested Parties: List of Interested Parties available from the Planning and Development Services Department.