HomeMy WebLinkAbout2011-08-09 Minutes Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes o Meeting - Tuesday August 9th, 2011
In Attendance — Gord Lee,Chair Larry Burke, Vice Chair
Carol Little,Gary Oliver,Gord Blaker
Regrets —Bob Holmes,Joanne Raymond,Councillor, Wendy Partner,Bryan Wiltshire
Absent-
1. Call to Order-7.15 P.M.
2. Adoption ofMinutes -
Motion#11-125-THAT.The minutes of June 14th,2011 is approved,as presented
with no corrections or additions.
Moved by: Gord Blaker Seconded by:Carol Little
CARRIED
3. Arena Manager's Report-In Bryan's Absence,his report was read by the chair.
Building preparations for fall opening were in place—the Olympia had been picked up
and taken for servicing,with a return date of August 26th.Staff had been hired,
including a lead hand.Painting was now taking place and the next project was hiring
the snack bar staff.He and the chair will work together on that.First ice rental was
scheduled for September 11th,2011. Floor tiles and entry gate hinges had been ordered
and will be installed by month-end.Doyle Electric was now on location installing the
energy efficient lighting in the areas designated.
4. Financial Report—Accounts receivable had two items of concern that needed
attention—1)Clarington Girls Hockey still owed$4,969.33.from March ice rentals and
2)Clarington Recreational Hockey League was in arrears of$1,054.64•
The Chair advised both parties had been contacted and Bryan was handling the
Situation.Clarington Girls were in dispute of the o/s balance and were coming to the
arena to review their ice rentals and payments.Our bookkeeper was preparing
statements for both parties.
The Chair advised we would have to remove$30,000.00 from our short term
Investment Fund to cover the retrofit lighting project. With the addition of two extra
Lights in the corners of the floor area,our final bill will be approximately$29,000.00
Applications to Veridian had been completed,but our rebate for this project had not yet
been determined. Income statement YTD showed a net profit of$15,o67.6o.
5. Business Follow--Up from Previous Meetings—Gary Oliver advised:He had
completed programming the new cash register and would be ready to train the snack
bar staff,when they were hired and in place.
(2)
Gord Blaker advised:He had been in touch with the party that was constructing the Lobby
Bleachers and had been promised:they would be in place for September opening.
Gary also advised: The timer for the heater in the Referee's Room had not been installed
with the new heater.As it was part of the price quotation accepted by the board from Doyle
Electric,we needed to get it completed.The chair will follow-up on this and have it in place
for opening.
6. New Business—Nothing of significance for this meeting.
7. Next Meeting Date- Tuesday September 13, 2011 - 7:00 PM.
S. Adjournment—Motion#11-126 THAT.The meeting is adjourned
Moved by: Carol Little Seconded by:Larry Burke
Carried