HomeMy WebLinkAbout2022-01-11Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meeting — Tuesday, January 11, 2022
(Via telephone conference - Not vet approved by committee)
In Attendance — Dave Bouma - Chair Shea -Lea Latchford, Todd Taylor, Jim Vison,
Sue White, Councillor Margaret Zwart
Regrets — Councillor Granville Anderson, Shane Armstrong, Gary Oliver, Bryan Wiltshire
Meeting opened at 7:01 with the Land Acknowledgement
1. Agenda - Motion #22-001
Moved by Todd Taylor, seconded by Sue White THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #22-002
Moved by Councillor Margaret Zwart seconded by Todd Taylor THAT: The minutes of
November 9, 2021, be approved.
CARRIED
Manager's Report — Safety: Staff will be trained on QR code for entry to facility upon
reopening. Risk Management: No inspection as arena is closed as per shutdown protocols.
Rentals/ Revenue: Ice rentals booked solid up until shutdown. Lost some rentals over the
Winter break due to Covid but overall, a solid month before the lockdown. All users have
indicated that they are eager to return once the arena is allowed to reopen. However, we
were able to have six (6) free skates with 50 — 70 participants thanks to the grant provided
by the Municipality. Once again, the outstanding issues with Futuresign and Tim Hortons
have not yet been resolved
Repairs/Maintenance: During the lockdown repainting/touch up will occur in the arena as
required. A new door for the dressing hallway to be installed by Rivett in the next few
weeks. Also, a full deep clean of the arena to be performed. Staff. The staff is on
temporary layoff pending reopening. Inspections/Municipal Operations: Public Health
did an inspection prior to lockdown and no issues were found. The staff was following
protocols correctly. Other: Facebook and the website have been updated.
2.
Financial Report
Todd Taylor presented a financial update for 2021 revenues (September — December) which
included the Municipal Relief of $41,000. The Municipal Relief has helped balance costs vs
revenues for both YE 2020 & 20221. Our budget has not been finalized as extra time is
needed to assess latest impact of Covid19 & Omicron.
3. Risk Management — The Board reviewed Staff Report CDS-002-22 submitted by George
Acorn to the Central Government Committee. The report recommends a budget of
$3,684,000 to be allocated to correct deficiencies identified in the I.B. Storey assessment of
the arena and to deal with "grandfathered" compliance issues to CSA B52 Mechanical
Refrigeration Code. The Board agreed to send a letter to Municipal Council supporting the
recommendations and to emphasize the need for immediacy to ensure the continued safe
operation of the Newcastle Memorial Arena.
4. New Business - Covid Update was presented by the Chair. The Board received a request
from Christian Lea for the use of the arena during lockdown for his "High Performance
Athletes". Unfortunately, we could not accommodate him at this time due to the Covid
restrictions. Olympia — Deferred until the floor is replaced.
5. Motion #22-003 -
Moved by Sue White, seconded by Todd Taylor Sue THAT: All arena staff must be
vaccinated against Covid-19.
CARRIED
6. Round Table — A round table discussion followed.
7. Adiournment — Motion #22-004 - Moved by Sue White seconded by Todd Taylor THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting — Tuesday, February 8, 2022
Meeting adjourned at 7:40 p.m.