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HomeMy WebLinkAbout2021-07-21Minutes for the Solina Community Centre Meeting July 21, 2021 - 7PM. Solina Community Centre Welcome - With Covid precautions in place we were able to meet in person. Jenny welcomed everyone back. Members Present - Herb Tink, Don and Karen Dair, Ron and Bev Whitbread, Janice Jones, Natasha, Eric and Jenny Bowman. Regrets - Brandon Baker, Joe Neal Minutes of the July 23, 2020 meeting were read. With no errors or omissions noted Karen Dair made the motion to approved the minutes as read and Eric Bowman seconded the motion. Carried. Treasurer's Report - Herb Tink gave the Treasurer's reports as of December 2020 and July 21, 2021. All questions were answered and the motion to accept the Treasurer's Report was made by Don Dair and seconded by Ron Whitbread. Carried. Report will be included in minute book. Items for Discussion Kitchen floor - In October of 2020 the float on the sump pump stuck and flooded the kitchen floor. Although it was cleaned up there was still damage to the tiles and the decision was made to replace the floor for safety reasons. The tiles are to be replaced by Floortrends, Bowmanville before the Hall opens. The decision had been made in January by an online vote. The Town is doing this for us. Benches in the front park - The two old benches in the front park were removed and John Goslinga made two new ones. He donated one of them to the park. We put plaques on both benches. One in memory of the Solina Silver Set/ Solina Women's Institute and one on the other bench recognizing the donation by Shirley and John Goslinga . The tree behind the north bench was donated by Karen Dair. It was her Arbor Award for 4H. Andrew Louws donated the tree and the planting of the tree. Re -opening of the Community Centre - after much discussion on the pros and cons of reopening Don Dair made the motion that the Hall will remain closed until October 1, 2021. We will revisit the decision at that time. Tasha Bowman seconded the motion. Carried Report from the Park -Herb noted that the Park had been closed for 2020. It opened mid July 2021 for league play with Step 3 Covid restrictions for parks and outdoor venues in place. A porta potty will be used as the Washrooms are closed. There will only be one picnic table available for those people who do the scoring. There will be no BBQ's until further notice. Chris MacKenzie, Brandon Baker and Ken Ashton have been working on the ball diamonds because they were in rough shape due to lack of use and lack of care in 2020. Garbage - this spring we have found more household/car garbage in our bins at the park. There is very little we can do about it but it has become a bigger problem this year. Janice said it is Clarington wide issue. Herb reported that our garbage disposal bins are still on hold with no charge. It is a three year contract and so we are committed but with no rentals we decided to put it on hold and the Hall and Park Boards volunteers are picking up the garbage when The Town doesn't. The existing wooden garbage bin ( east side of the Hall) that we used to use is to be removed and destroyed. Jenny and Eric will take care of that. The telephone has been cancelled as it is no longer necessary because a cell caller was added for the AED. We have a Facebook page and the telephone number is on the sign for rental contact. People carry cell phones now and therefore should Emergency Services be needed they would most likely use their personal phone. September Cleaning Report - the Hall and Park Boards had a fall clean up at the Park in September. The storage container, Park booth and storage and soccer nets were the object of the clean up. There was several years of " collectables" that found their way to trucks and eventually the dump. Two soccer nets were dismantled and stored until needed. Grants - Herb reported that we received the Community Grants ($2500.00 each) from Clarington in 2020 and 2021. We also received the Covid Relief Grant in 2020 ($2500.00). Herb has applied for $1500.00 Reopening Grant for September 2021. Covid Community Celebration - Clarington Tourism is attempting to organize a Covid Celebration in September. After much discussion and the fact that we are unsure of the Covid situation ( possible 4th wave) we decided not to participate. It would be a lot of money spent if we had to cancel the event. Motion to not participate in the Covid Community Celebration was made by Bev Whitbread and seconded by Herb Tink. Carried. Park is being used as an off leash dog park. We are having trouble with out of town folks coming to walk their dog ( off leash) and leaving deposits that are not pleasant for those who walk, play ball or cut lawns. The Town is looking into getting signs to post in an attempt to stop or least reduce the number of unleashed dogs. We even had them using the tennis court as a dog walking pen. The lawn mower was out for repairs for 2 weeks so Ken Ashton volunteered his equipment and time and cut the lawns for us. It was decided we should give him gift cards as we really appreciated the help. Motion made by Karen Dair and seconded by Bev Whitbread to purchase gift cards. Karen and Don Dair will look after this along with a card of thanks. Hearing no more items for discussion Don Dair called for the adjournment of the meeting at 8:05 PM. Annual General Meeting Solina Community Centre followed Board Meeting on July 21, 2021 8:10 PM Solina Community Centre Jenny had already welcomed everyone to the Board Meeting. Members Present - Herb Tink, Don and Karen Dair, Ron and Bev Whitbread, Janice Jones, Natasha, Eric and Jenny Bowman. Regrets - Brandon Baker. Joe Neal Minutes - The March 5, 2020 were reviewed. Motion to accept minutes as reviewed Natasha Bowman and seconded by Herb Tink. Carried. Treasurer's Report. This report had already been given, reviewed and accepted in the Hall Board Meeting. Park Board - no report as Park was closed. Centre Board - small report follows. Board Executive for 2021 Jenny Bowman - Chairperson and Secretary Herb Tink - Treasurer Directors - Ron and Bev Whitbread - rental co-ordinators, Karen Dair Park Board - Chair - Brandon Baker, Chris MacKenzie and Herb Tink Volunteers Ken Ashton Don Dair - grass maintenance Eric Bowman, Tasha Bowman Kathy Baker A motion made by Eric Bowman to accept the 2021 Solina Community Board Executive and seconded by Ron Whitbread. Carried Jenny called for a motion for Herb to pay the all bills for the Park and Community Centre. Motion by Karen Dair and seconded by Natasha Bowman. Carried. Meeting adjourned 8:30 by Don Dair.