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HomeMy WebLinkAbout2021-03-09Newcastle Memorial Arena Management Board Municipality of Clarinaton Minutes of Meetin,- - Tuesday, March 9, 2021 (Not vet approved by committee) In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager Councillor Granville Anderson, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison, Sue White, Councillor Margaret Zwart Regrets — Shane Armstrong 1. Agenda - Motion #21-004 Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes - Motion #21-005 Moved by Todd Taylor, seconded by Gary Oliver THAT: The minutes of February 8, 2021 be corrected and approved as corrected. CARRIED 3. Manager's Report — Safety: We experienced a minor incident with a possible COVID case. The child in question was tested twice with the final test showing a negative result. The NMVHA has quarantined the team for 2 weeks. Durham Health was contacted, and the inspector advised we are following all protocols. All employees were trained on protocols and health and safety prior to re -opening. Risk Management: The issue of illegal dumping at the arena has been resolved. The bins have been locked, with only the waste management company and the arena holding a key. Rentals: Ice rentals are at 100% capacity for March, and hopefully they will continue into April. Revenue: With the use of the Square terminal our payment schedule has improved, and our customers enjoy the payment options. Repairs/Maintenance: Snow removal was limited during shutdown to avoid unnecessary costs. Rob Groen was emailed regarding the fence as well as hedge and tree trimming. There seems to be something in the works between the neighbor and the Municipality. Bryan will follow up to keep us in the loop. Bryan has also emailed a work order for the replacement of two doors as identified in the risk management report. Staff. All staff have been retrained and are following all protocols for COVID-19. Other: The website has been updated. Ken Ferguson has scheduled the replacement of the "chiller" for the last two weeks of July. However, the Board would like this date moved to June, to allow for any other potential repairs needed during installation. 4. Financial Report Motion# 21-006 Moved by Todd Taylor, seconded by Gary Oliver THAT: The 2021 Budget be accepted as presented. CARRIED 5. Risk Management — No report currently. 6. New Business — Building/Maintenance Projects for 2021: Deferred to April's Agenda after the meeting with IB Storey. Bryan will then have a clearer idea of what is required. Ice Rates: Also deferred until April's Agenda. Farmer's Market: An agreement has been reached and will be presented to the Market. Storey Report: Deferred to April's Agenda after the meeting with George Acorn. 7. Round Table — A round table discussion followed. It was noted that, directly following the February meeting, the Chair (Dave Bauma) had emailed a letter to Council requesting COVID-19 relief. Also, it was confirmed that the grant we received in 2020 will not have to be returned. 8. Adiournment — Motion #21-007— Moved by Todd Taylor, seconded by Sue White THAT: The meeting be adjourned. CARRIED Next Board Meeting — Tuesday, April 13, 2021 Meeting adjourned at 8:25 p.m.