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HomeMy WebLinkAbout2021-04-07Clarington Meeting: Active Transportation and Safe Roads Advisory Committee Date: April 7, 2021 Time: 7:00 pm Location: Microsoft Teams Meeting: Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 289-274-8255 (Canada, Oshawa (Toll)) Conference ID: 313 099 086# Agenda 1. Agenda 1.1. Additions to Agenda 1.2. Acceptance of Agenda 2. Minutes of January 14, 2021 2.1. Corrections 2.2. Approval of Minutes 3. New Committee Member Introductions (Rick Stockman) 4. Election of Chair (Councillor Jones) Procedure attached 5. Discussion Items 5.1. Accessibility Trail Update (Erica Mittag) 5.2. Trail Project Updates (Rob Brezina) 5.1. Durham Active Transportation Group — Update (Jim Boate/Jeanne Winters) 5.2. Information Tent/Kiosk — Waterfront Trail (Richard Oldfield) 5.3. Goal Setting (Jeanne Winters) • Clarington Draft Master Transportation Plan • Bike Friendly Communities • E-bike Policy 5.4. Maintenance (Jeanne Winters) 5.5. Trail Maintenance Detours (Richard Oldfield) 6. Other Business 6.1. Updated Terms of Reference (Kristin Bullied) 7. Next Meeting 8. Adjournment Process for the Election of Executive In a Board or Committee 1. Quorum - A quorum needs to be present throughout the meeting. Quorum is 50% of the total number of members (as outlined in the terms of reference) plus one. For instance, if the total number of members is seven, quorum is four. In the event that the required quorum is not attained, the election will take place at the next meeting, and this meeting will be noted as an "information meeting" in the minutes, with no decisions being made. 2. Election Chair — Either a Council member, a non -voting member, staff, or the former secretary shall be the Election Chair during the election process portion of the meeting. 3. Nominations - Accepting nominations, from the floor, for the position of Chair: • Nominator raises their hand to indicate they are going to nominate a member. • Does not need a seconder. • Nominees' names are recorded in the minutes. • A person can nominate themselves. • A member can be nominated for more than one position, but can only hold one position at a time. • A member may be nominated even if they are not in attendance. • Nominees do not have to leave the room during the vote. They can participate in the voting. • The Election Chair can continue presiding, even if he or she is one of the nominees for the office. • Nominations are open until the Election Chair asks for nominations and there are no names put forth at which time the Chair will close nominations. • Nominees can remove their name at any point during the process. 4. Stand - As each member is nominated, the Election Chair asks the nominee if they will have their name stand. 5. Voting — The Election Chair asks "All those in favour of Bob Smith for Chair, please raise their hands". • If there is only one nominee, Bob Smith is elected if he receives the majority of votes. If he does not receive the majority of votes, the election of this position is held over until the next meeting. • If there is more than one nominee — the Election Chair drops off the lowest votes until there are only two remaining, then majority wins. 6. Others — The other positions are elected in the same manner.