HomeMy WebLinkAbout2020-12-08Newcastle Memorial Arena Management Board
Municipality of Clarinaton
Minutes ofMeetinz — Tuesday, December 8, 2020
(Not vet approved by committee)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison, Sue White,
Councillor Margaret Zwart
Regrets — Shane Armstrong Absent — Councillor Granville Anderson
1. Agenda - Motion #20-023
Moved by Todd Taylor, seconded by Sue White Todd THAT: The Agenda be accepted as
proposed.
CARRIED
2. Acceptance of Minutes - Motion #20-024
Moved by Todd Taylor, seconded by Jim Vison THAT: The minutes of November 10, 2020
meeting be accepted as written.
CARRIED
3. Manager's Report — Safety: As Durham has gone into the "Red Zone" the numbers for the
facility were dropped to 13 on ice and a maximum of 50 people in the building. No games or
shinny for the month of December. We experienced a power outage on November 10, and
were able to put in place our new protocols for an outage. Once everyone was evacuated the
door was locked. The outage lasted approximately 3 hours. Risk Management: With ice
and snow season upon us Bryan has stressed to the workers how important it will be to keep
the walkways clear and salted as everyone will be using the same path to enter and exit the
arena. All employees are required to fill out a COVID questionnaire prior to starting their
shift. Rentals: Rentals are down for December. NVMHA have turned back their Sunday ice
times as there will be no games scheduled for December. Signs/Advertising: We have four
(4) open spots on the boards to fill, and all advertisers have paid in full. Repairs: Cimcoe
has collected another sample and we are waiting for the test results. The municipality has
confirmed the parking lot light will be repaired early next week.
01
Manager's Report cont'd:
Staff. Bryan will reduce his staff s hours for the month of December due to the reduced ice
time.
Inspections: The chiller was inspected in November for the 2020-2021 season We will
monitor and contact the municipality if any issues arise.
Complaints: Complaint from a neighbour regarding loitering on the arena property. We
will remove the router at the end of the night which should eliminate the problem. OFRA
Updates: The OFRA has provided an updated circle check for ice resurfacer and hydraulic
line inspections. Staff will do these updated circle checks prior to every shift. Other:
Parking Lot Lines will not be repainted until Spring 2021. A maintenance plan for the
compressor room and equipment will be brought to the Board in January 2021.
4. Financial Report — Motion #20-025
Moved by Gary Oliver, seconded by Dave Bouma THAT: Bryan Wiltshire (Arena Manager)
be given three (3) Paid Sick Days.
CARRIED
Todd presented us with a sales forecast for the 4th quarter and a year- end operating loss.
There was a discussion on future revenues and additional revenue opportunities.
5. New Business — COVID Update — Bryan continues to work closely with the Municipality
for any changes or improvements required. To date we have had no COVID issues. We have
implemented the practice that all service people or Board members must complete and sign
the COVID questionnaire before entering the arena to assure no symptoms and for contact
tracing. Advertising: Futures Sign — we are waiting for a copy of the contract to decide how
to proceed. Group Bookings/Community Skate: Bryan has been given permission to both
advertise and sell non -prime time ice for reduced pricing. Todd and Councillor Zwart will try
to determine what the procedure for the community skate grant will be as we are unable to
hold a skate during the holidays due to COVID.
6. Round Table Discussion followed
Next Meeting — Tuesday January 12, 2021
3.
Adjournment - Motion #20-026
Moved by Sue White, seconded by Gary Oliver THAT: the meeting be adjourned.
CARRIED
The meeting adjourned at 8:18 PM
Chair
Secretary