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HomeMy WebLinkAbout2021-01-28Clarftwn If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Clarington Diversity Advisory Committee Thursday, January 28, 2021, 7:00 PM — 9:00 PM Teleconference: (Audio Only): 1-289-274-8255 Canada, Oshawa Phone Conference ID: 759 490 178# Agenda Item Speaker Time allotted 1. Land Acknowledgement Statement Rachel Traore 2 minutes 2. Welcome and Introductions of Members Rachel Traore 10 minutes 3. Review and approval of Agenda Rachel Traore 2 minutes 4. Review and approval of previous meeting minutes Rachel Traore 5 minutes 5. Statement on Symbols of Hate Erica Mittag 15 minutes • Review draft statement and provide thoughts • Guest — Basia Radomski, Communications Manager 6. Communications — receive for information Erica Mittag 10 minutes • Township of Brock — Addressing Racism and Inequalities (attached) • Durham Regional Police Services — Black History Month Celebration in Durham Region (attached) • Municipality of Clarington — Ward Boundary Review — Final Report (attached) • Congress of Black Women — Black History Month Planning Committee — Youth Panel Discussion invitation 7. Council & Community updates Councillor Hooper / 10 minutes Erica Mittag 8. Update on Anti -Black Racism Subcommittee Meera McDonald 10 minutes 9. Community Support, Multiculturalism and Anti- Erica Mittag 5 minutes Racism Initiatives Program • Summary of application submitted 10. LEAD initiative Erica Mittag 15 minutes • Partnership between the Municipality of Clarington and the Abilities Centre • Looking for a member of the Diversity Advisory Committee to participate 11. Committee Elections Erica Mittag 10 minutes • Elections procedure (attached) 12.Other Business All Next meeting: Thursday, February 25, 2021 at 7:00 p.m. - Via Microsoft Teams Clarington Diversity Advisory Committee Meeting Minutes Thursday, November 26, 2020 Clarington Clarington Diversity Advisory Committee Thursday, November 26, 2020, 7:00 PM Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Ashfaque Choudhry (until 8:41 p.m.) Councillor Ron Hooper Derryck Lamptey Meera McDonald Rajeshwari Saharan John Sawdon (until 9:30 p.m.) Rachel Traore Also Present: Mayor Adrian Foster (until 8:41 p.m.) Erica Mittag — Community Development Coordinator Jack Ammendolia — Watson & Associates Economists Ltd. (until 7.23 p.m.) Regrets: Sajida Kadri Laila Shafi The meeting called to order at 7.00 p.m. 1. Land Acknowledgement Rachel Traore read the Land Acknowledgement Statement. 2. Ward Boundary Review Jack Ammendolia of Watson & Associates Economists presented an update on the Ward Boundary Review currently underway in Clarington. More information can be found at www.clarington.net/wardboundarVreview. Members are encouraged to complete the survey and share with their networks. Page 1 of 4 Clarington Diversity Advisory Committee Meeting Minutes Thursday, November 26, 2020 3. Review of Agenda Moved by Meera McDonald, seconded by Derryck Lamptey That the agenda of the meeting of November 26, 2020 be approved Carried 4. Review of Minutes Moved by Councillor Ron Hooper, seconded by Councillor Ashfaque Choudhry That the minutes of the meetings of September 24, 2020 be approved. Carried 5. Update on Committee Elections Erica Mittag confirmed with Clarington's Clerks Department that we can hold elections at the January 2021 meeting. Four members' terms are ending December 31, 2020 and Council will be appointing members to serve a new four-year term; to be ratified December 14, 2020 at Council. 6. Communications — Received for Information City of Oshawa — received for information; regarding Mental Health training for Police Services (circulated with the agenda). Anti -Racism Initiatives and the Anti -Racism Directorate — received for information; regarding various initiatives the Directorate has undertaken (circulated with the agenda). Moved by Derryck Lamptey, seconded by Rachel Traore That the communications be received for information. Carried 7. Council and Community Updates Councillor Ron Hooper shared: a) Council reviewed applications to the vacancies (4) on the Diversity Advisory Committee; appointments to be ratified at Council on December 14, 2020. Page 2 of 4 Clarington Diversity Advisory Committee Meeting Minutes Thursday, November 26, 2020 b) Council received a letter from a resident regarding to the celebration of the Festival of Diwali. Resident would like to request a permit for fireworks. There is a by-law in place for fireworks. The Committee could look at ways to educate the community about fireworks permitting for this and other similar celebrations. Erica and Councillor Hooper to connect and follow up with By -Law Services for more information. c) The Durham Regional Police Services Board shared an update on their Diversity, Equity and Inclusion Plan with Regional Council. This letter is shared for the Committee's information. Erica Mittag shared: d) Engage Clarington — Our Clarington — Diversity and Inclusion Page is active and Members are encouraged to share their stories to promote discussion and engagement. The Community Diversity Survey is also hosted on the site and is being promoted through social media. 7. Update on Anti -Black Racism Subcommittee Meera McDonald reviewed proceedings of the most recent subcommittee work. Angela Todd -Anderson and Erica Mittag will work with Samantha Aitken from the Clarington Public Library on the planning of a virtual event for Black History Month (February 2021). An update was provided on two outstanding items requiring approval by the Diversity Advisory Committee. The Terms of Reference were reviewed by the Members. The Social Media Plan is to be reviewed by Members at our next meeting. Moved by Rajeshwari Saharan, seconded by Derryck Lamptey That the Terms of Reference for the Anti -Black Racism Subcommittee be approved. Carried 8. Durham Black Accountability Coalition Meeting Rachel Traore reviewed the responses to the Durham Black Accountability Coalition petition requests. She will be taking this information and drafting a response letter for further consideration by Council. 9. Black History Month Erica Mittag shared that the Clarington Public Library is planning events and resources surrounding Black History Month and if the Members have any suggestions of activities or resources to be included, please forward to Erica. Page 3 of 4 Clarington Diversity Advisory Committee Meeting Minutes Thursday, November 26, 2020 The Diversity and Inclusion Staff Team is also planning recognition and events for the month. 10.Community Support, Multi-Culturalism and Anti -Racism Initiatives Erica Mittag shared information about this funding opportunity. If Members have thoughts on initiative proposals and potential partners, please share with Erica. 11. Confidential Report Moved by Councillor Ron Hooper, seconded by Meera McDonald That in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the prohibition of symbols of hate, a matter that deals with advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried 12. Rise and Report The prohibition of symbols of hate was discussed in "closed" session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended and no resolutions were passed. Moved by Meera McDonald, seconded by Derryck Lamptey That the General Government Committee recommend to Council that staff be directed to prepare an amendment to the Sign By-law to prohibit the public display of symbols of hate within the Municipality of Clarington; and That the Mayor and Members of Council of the Municipality of Clarington, in partnership with Clarington's Diversity Advisory Committee, release an Official Statement condemning the display of symbols of hate in our community. Carried The meeting was adjourned at 9:56 p.m. Moved by Derryck Lamptey, seconded by Meera McDonald Carried Next meeting: Thursday, January 28, 2021, 7:00 p.m. Virtually — Microsoft Teams Page 4 of 4 breathe it in. December 10, 2020 Mr. Ralph Walton, Regional Clerk Regional Municipality of Durham 605 Rossland Road East P.O. Box 623 Whitby, Ontario L1 N 6A3 Dear Sir: Re: Addressing Racism and Inequalities The Corporation of The Township of Brock 1 Cameron St. E., P.O. Box 10 Cannington, ON LOE 1E0 705-432-2355 Please be advised that Council adopted the following resolution at their meeting held on November 23, 2020: Council has requested that this be forwarded to you for your consideration. Resolution Number31-12 MOVED BY Claire Doble and SECONDED by Lynn Campbell WHEREAS recent protests by the Black Lives Matter movement have articulated clear and compelling reasons to increase collective efforts to address systemic inequalities within society; AND WHEREAS municipal governments in Canada have responsibilities under Canada's Charter of Rights and Freedoms as well as the Ontario Human Rights Act and must play important leadership roles to combat racism and discrimination while fostering respect for all citizens; AND WHEREAS incidents of racially motivated acts of prejudice and violence are unacceptable in a modern society; AND WHEREAS we must join together as a community, province, and nation to condemn these types of hatred and racism; THEREFORE, BE IT RESOLVED THAT the Township of Brock Council condemns all acts of prejudice, racism and violence; and, THAT it will continue to work proactively and collaboratively with the Region of Durham, other municipalities and community partners to address systemic racism and inequalities in our community; and, If this information is required in an acc please contact the Township at 705-4: THAT it supports the Region of Durham's establishment of a Diversity, Equity and Inclusion Division to lead and implement a strong and unified effort to address racism and promote diversity and inclusion; and, FINALLY, THAT a copy of this resolution be forwarded to the Region of Durham, area municipalities, MPP Laurie Scott, and MP Jamie Schmale. MOTION CARRIED Should you have any concerns please do not hesitate to contact the undersigned. Yours truly, THE TOWN/SHIP OF BROCK Becky Jamieson Municipal Clerk BJ: ah cc. The Honorable Laurie Scott, MPP, Haliburton-Kawartha Lakes -Brock Jamie Schmale MP; Haliburton—Kawartha Lakes —Brock JP Newman, Clerk, Township of Scugog Ms. Nicole Cooper, Clerk, Town of Ajax Ms. Mary Medeiros, City Clerk, City of Oshawa Ms. Susan Cassel, Clerk, City of Pickering Ms. Debbie Leroux, Clerk, Township of Uxbridge Mr. Christopher Harris, Clerk, Town of Whitby Ms. Anne Greentree, Clerk, Municipality of Clarington From: Mittaa, Erica To: Mittag, Erica Subject: FW: DRPS #3, January 19, 2021 Black History Month Celebration in Durham Region Date: Monday, January 25, 2021 12:45:56 PM Attachments: imaae001.a_na image002.a_na imaae003.ona From: media <media(@drps.ca> Sent: Tuesday, January 19, 2021 1:28 PM Subject: DRPS #3, January 19, 2021 Black History Month Celebration in Durham Region EXTERNAL DURHAM REGIONAL POLICE SERVICE "Leaders in Community Safety" 605 Rossland Road East, Whitby, Ontario, L1 N OB8 Telephone 1-888-579-1520; www.drps.ca Facebook/Twitter at /DRPS MEDIA RELEASE Date: January 19, 2021 Time: 1:30 p.m. Released By: Jodi Maclean Ext.: 4353 SUBJECT: Black History Month Celebration in Durham Region Mark your calendar! February 1 is the exciting launch of the virtual celebration of Black History Month in Durham Region. With the theme "Together We Rise Durham," the month -long (and beyond) festivities will be hosted on a number of social media platforms and feature amazing videos and messages that highlight the proud history of the Black community in Durham Region. The 2021 Black History Month Committee is a partnership between DRPS, the Region of Durham, the Ontario Black History Society, the Canadian Jamaican Club of Oshawa and DurhamONE. For the entire month of Febraury, the committee will be sharing some unique online content to mark Black History Month. To kick it all off, a virtual launch video entitled "Together We Rise Durham" will be streamed on February 1, 2021 at 7 p.m. You can watch the event live on the Black History Month in Durham Region You Tube channel. Featuring a talented group of performers, the launch video celerbrates Black culture, community and allies. Watch for other videos and messages to be shared on our social media channels throughout February: You Tube: https://www.youtube.com/channel/UCXoASliOPID169BwiyKael Twitter: https://twitter.com/drps and https://twitter.com/RegionofDurham Facebook: https://www.facebook.com/OfficialDRPS and https://www.facebook.com/RegionofDurham/ The celebration will continue throughout the year. The 2021 Black History Month Committee will be hosting a year -long virtual book club to introduce and celebrate inspiring authors and books. Online, live discussions will occur with the authors and members of the committee. The public is encouraged to join. The first book discussion will be February 17 at 7 p.m. with Canadian icon Denham Jolly, author of "In the Black: My Life." Get reading! Details on how to RSVP and join the book club will be released soon. -30- J You 4 GUM Media Durham Regional Police Service Media Relations 605 Rossland Rd.E, Box 911 Whitby, ON L1N OB8 Clarington If this information is required in an alternate format, please contact the Accessibility Co-Ordinator at 905-623-3379 ext. 2131 January 21, 2021 To Interested Parties: Re: Ward Boundary Review — Final Report File Number: PG.25.06 At a meeting held on January 18, 2021, the Council of the Municipality of Clarington passed the following Resolution #C-014-21: That Report be received; That the Final Report on Clarington's Ward Boundary Review, of Watson & Associates Economists Ltd., be received; That the Municipality of Clarington maintain the existing four ward boundary system; and That all interested parties listed in Report LGS-002-21 and any delegations be advised of Council's decision. Yours truly, June Gallagher, B.A., Dipl. M. Municipal Clerk J G/cm c: See attached list of Interested Parties The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net LGS-002-21 January 19, 2021 Page 2 Interested Parties Agricultural Advisory Committee of Clarington — c/o Amy Burke — aburke(@clarington.net Bowmanville Older Adult Association - execdirector(@-bowmanviIleolderaduIts.com Clarington's Accessibility Advisory Committee — c/o Erica Mittag — emittag(@ clarington.net Clarington's Diversity Advisory Committee — c/o Erica Mittag — emittag(@-clarington.net Jack Ammendolia, Watson & Associates Economists Ltd. - ammendolia(@_watsonecon.ca Persons subscribed to the webpage, www.clarington.net/wardboundaryreview R. Maciver, Director of Legislative Services/Municipal Solicitor The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Process for the Election of Executive In a Board or Committee 1. Quorum - A quorum needs to be present throughout the meeting. Quorum is the total number of members (as outlined in the terms of reference) plus one. For instance, if the total number of members is seven, quorum is four. In the event that the required quorum is not attained, the election will take place at the next meeting, and this meeting will be noted as an "information meeting" in the minutes, with no decisions being made. 2. Election Chair — Either a Council member, a non -voting member, staff, or the former secretary shall be the Election Chair during the election process portion of the meeting. 3. Nominations - Accepting nominations, from the floor, for the position of Chair: • Nominator raises their hand to indicate they are going to nominate a member. • Does not need a seconder. • Nominees' names are recorded in the minutes. • A person can nominate themselves. • A member can be nominated for more than one position, but can only hold one position at a time. • A member may be nominated even if they are not in attendance. • Nominees do not have to leave the room during the vote. They can participate in the voting. • The Election Chair can continue presiding, even if he or she is one of the nominees for the office. • Nominations are open until the Election Chair asks for nominations and there are no names put forth at which time the Chair will close nominations. • Nominees can remove their name at any point during the process. 4. Stand - As each member is nominated, the Election Chair asks the nominee if they will have their name stand. 5. Voting — The Election Chair asks "All those in favour of Bob Smith for Chair, please raise their hands". • If there is only one nominee, Bob Smith is elected if he receives the majority of votes. If he does not receive the majority of votes, the election of this position is held over until the next meeting. • If there is more than one nominee — the Election Chair drops off the lowest votes until there are only two remaining, then majority wins. 6. Others — The other positions are elected in the same manner.