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Staff Report
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Report To: General Government Committee
Date of Meeting: November 30, 2020 Report Number: LGS-004-20
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO By-law Number:
File Number: Resolution#:
Report Subject: Appointments to Boards & Committees
Recommendations:
1. That Report LGS-004-20 be received;
2. That the Committee consider the applications for appointments to the Agricultural
Advisory Committee, Diversity Advisory Committee, and the Newcastle Village
Community Hall Board, in accordance with the Appointment to Boards and Committees
Policy; and
3. That all interested parties listed in Report LGS-004-20 and any delegations be advised
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Municipality of Clarington
Report LGS-004-20
Page 2
Report Overview
This report is intended to provide background information, regarding vacancies on various
boards and committees to assist in the appointment process.
1. Background
1.1 The Municipality of Clarington has several Boards, Committees and appointments,
which expire with the term of Council. However, there are currently vacancies on some
of the Boards and Committees.
1.2 In accordance with the policy, when a vacancy occurs if there are no applicants on file,
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and R ANH10 IIARSDWVLZHEMW-Lwww.clarington.net/Committees. Current members of
all boards and committees were contacted about the vacancies as well.
1.3 In an effort to extend the reach of our advertiseP H W1RI_IYDFD-1FLH\/-AKHA(NEW
Division had created a profile on the www.claringtonvolunteers.ca website. Vacancies
on the various Boards and Committees mentioned in this report were listed as separate
opportunities on the Clarington Volunteers website. For the period between October
28, 2020 and November 13, 2020 (most recent advertising time period), the page
generated interest from two possible applicants.
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included in a confidential matrix, which has been attached at the front of each of the
applications for the respective Boards and Committees.
2. Diversity Advisory Committee
Background
2.1 The purpose of the Diversity Advisory Committee is to provide advice, comments and
recommendations on issues affecting diversity to foster awareness, reduce barriers,
promote inclusion and engage our residents. The Committee strives toward a safe,
welcoming and inclusive Clarington, where differences are celebrated, and the voices of
all peoples are heard.
2.2 The Committee is compromised of eight members, including two youth (ages 16 to 24
years) and one Council Representative.
Municipality of Clarington
Report LGS-004-20
Current Situation
Page 3
2.3 The members are appointed in four-year terms, with the exception of three members of
the inaugural committee who will serve a two-year term.
2.4 Currently, the Committee has four members who were appointed for a two-year term
ending December 31, 2020. Therefore, the Committee may appoint four members to
the Diversity Advisory Committee for a four-year term ending December 31, 2024.
2.5 The following individuals have put forward an application for consideration:
L Belva Lukascovics (Moving to Clarington, Ward 2, on December 11, 2020)
❑ Dione Valentine
❑ Lyndsay Riddoch
L Meera MacDonald
Nadia Nembhard-Hunt (Late)
❑ Yasmin Shafi (Youth)
3. Agricultural Advisory Committee
Background
3.1 The Agricultural Advisory Committee of Clarington (AACC) is a volunteer advisory
committee established by the Municipality of Clarington Council to assist the
Municipality of Clarington in its efforts to identify, review, discuss and make
recommendations to Council on agricultural related issues.
3.2 The Committee is comprised of ten members (one from the Durham Federation of
Agriculture) plus one Council representative. The members are selected to provide an
appropriate representation of various farming interests (dairy, beef, apple, greenhouse,
cash crops, hog, poultry, etc.)
Municipality of Clarington
Report LGS-004-20
Current Situation
Page 4
3.3 The terms are staggered by appointing half of the membership, every two years, for
four-year terms.
3.4 Currently, the AACC has four members who were appointed for a four-year term ending
December 31, 2020. Therefore, the Committee may appoint four members to the AACC
for a four-year term ending December 31, 2024.
3.5 The following individuals have put forward an application for consideration:
x Brenda Metcalf
x HHZekveld
x Jordan McKay
x Ryan Cullen
4. Newcastle Village Community Hall Board
4.1 The Board oversees and manages the operation of the Newcastle Village Community
Hall, which is located at 20 King St. W., Newcastle.
4.2 The Board consists of two Members of Council plus three community members
appointed by Council and two members elected by residents.
Current Situation
4.3 Council appointments and resident appointments will be appointed, separately, in
alternating years, for a two-year term.
4.4 Currently, the Board has three members who were appointed for a two-year term ending
December 31, 2020. Therefore, Committee may appoint three members to the
Newcastle Village Community Hall Board for a two-year term ending December 31,
2022.
Municipality of Clarington
Report LGS-004-20
4.5 The following individuals have put forward an application for consideration:
Barry Carmichael
Elizabeth Cook
Henry Corvers
Jane Black (Late)
Sierd de Jong (Late)
Yasmin Shafi
5. Concurrence
Not Applicable.
6. Conclusion
Page 5
It is respectfully recommended that Committee consider conducting the vote to make
the appointments to the Diversity Advisory Committee, Agricultural Advisory Committee
of Clarington, and the Newcastle Village Community Hall Board at this time.
Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2106 or
Patenaude@clarington.net.
Attachment:
Attachment 1 -]Confidential Applications (Distributed Separately)
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
All Board/Committee Appointment Contacts