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Staff Report
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Report To: General Government Committee
Date of Meeting: November 30, 2020 Report Number: FND-051-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By:
File Number:
Andrew C. Allison, CAO
Resolution#: GG-459-20
By-law Number:
Report Subject: John Howard Society — Lease Extension — 132 Church Street
Recommendations:
1. That Report FND-051-20 be received;
2. That approval be granted for the Municipality to extend the lease agreement with the
John Howard Society for the existing leased space at 132 Church Street,
Bowmanville for the term January 1, 2021 to December 31, 2022 be approved and
to authorize the Mayor and the Municipal Clerk to execute the agreement on behalf
of the Municipality;
3. That the current annual rent of $16,248.38 (excluding HST) be adjusted on
December 31 of each year by the annual percentage increase in the Consumer
Price Index, All Items Ontario, (most current issue) as published by Statistics
Canada;
4. That subject to Council approving recommendation #2, the Purchasing Manager in
consultation with the Director of Community Services be given the authority to
extend the lease agreement for up to two (2) additional one (1) year terms to expire
on December 31, 2024; and
5. That all interested parties listed in Report FND-051-20 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FND-051-20
Report Overview
Page 2
To request authorization from Council to extend the existing lease agreement with the John
Howard Society which expires on December 31, 2020.
1. Background
1.1 The Municipality has an existing lease agreement with the John Howard Society for the
premises located at 312 Church Street, Bowmanville, since 1997. The existing lease
agreement is for a period of five years and will expire December 31, 2020. The John
Howard Society has expressed an interest in extending the lease agreement.
2. Analysis
2.1 The John Howard Society is presently paying an annual rent of $16,248.38 (excluding
HST) and the lease has been subject to a yearly increase based on the Consumer Price
Index as published by Statistics Canada.
2.2 To maintain continuity, staff is requesting an extension for a period of up to four years
commencing January 1, 2021 to December 31, 2024.
3. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
4. Conclusion
That the proposed lease extension, in a form acceptable to the Municipal Solicitor, be
approved for the current space for the periods as outlined in this report to ensure
continuity and to provide the resources, opportunities and solutions to issues facing the
citizens of Clarington.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2604 or
dferguson@clarington.net.
Attachments:
Not Applicable
Interested Parties:
List of Interested Parties available from Department.