HomeMy WebLinkAbout2020-10-13Newcastle Memorial Arena Management Board
Municipality of Clarinaton
Minutes ofMeetinm — Tuesday, October 13, 2020
(Not vet approved by committee)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Councillor Granville Anderson, Shane Armstrong, Shea -Lea Latchford, Gary Oliver,
Todd Taylor, Jim Vinson, Susan White, Councillor Margaret Zwart
1. Agenda - Motion #20-014
Moved by Sue White, seconded by Shane Armstrong THAT: the Agenda be accepted as
proposed.
CARRIED
2. Acceptance of Minutes - Motion #20-015
Moved by Todd Taylor, seconded by Sue White THAT: the minutes of September 15, 2020
meeting be accepted.
CARRIED
3. Manager's Report — Staff is back to full capacity and have completed their training as well
as the Health & Safety Review and a walk through of the new protocols going forward. A
Risk Management walk through with Sue White, Gary Oliver and Dave Bouma was
conducted. A couple of minor issues were addressed and corrected. Also, a walk through
was conducted with Ken Ferguson prior to opening to ensure our setup was adequate for
opening. NVMHA, CGHA and other rentals have taken up most of the primetime ice and he
will try to fill the leftover slots. The lobby floor is completed as well as the painting and all
the signage posted. The snow removal contracts will be signed within the next two weeks.
4. Financial Report — Motion#20-016
Moved by Todd Taylor, seconded by Gary Oliver THAT: the 3rd Quarter Report be accepted
as presented.
CARRIED
2.
5. Risk Management — September 30th — Dave Bouma, Gary Oliver and Sue White completed
a Risk Management Inspection with Bryan. Listed below are a few of the findings:
Housekeeping — best they have seen; Fire Alarm Certificate — inspection completed but
certificate needs to be update to reflect inspection; Upstairs lighting — all are operational
but require a lens be installed in the corner of one of the rooms; Anti Slip Stair tract needs
replacing; Exterior door for the Electrical Room needs to be replaced; Exterior door at SE
corner not closing freely- to follow up as recently installed; Ammonia shutoff value box
needs improvement as hinge broken; Require MSDS for "Super Drain"; Exhaust pipe
from Olympia Room is rusted — needs to be checked to ensure it is secure ; Loose
electrical component above garbage bins on exterior wall will need to be secured or
removed.
6. New Business - Covid Update: Dave quickly went over the email he sent to the Board and
discussed the many conversations Bryan and he have had on the protocols needed to open the
arena safely. Bryan is working very closely with the Municipality to ensure we are current
with all the information and are following all the guidelines. Overall the Municipality has
given us the green light and we are opening safely with their approval.
Website Update: Motion #20-017 - Moved by Shane Armstrong, seconded by Gary Oliver
THAT: Beacon Heights will now be responsible for the arena's website .
CARRIED
Advertising: deferred to November meeting
I.B. Storey Report: A third party report has been completed for the Municipality on all
components and equipment at the arena. The report will be discussed at the next Board
meeting.
Round Table Discussion followed.
3.
Next Meeting — Tuesday November 10, 2020
Adjournment - Motion #20-018
Moved by Shane Armstrong, seconded by Todd Taylor THAT: the meeting be adjourned.
CARRIED
The meeting adjourned at 8:29 PM
Chair
Secretary