HomeMy WebLinkAboutCSD-012-20Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: CSD-012-20
Submitted By: George Acorn, Director of Community Services
Reviewed By: Andrew C. Allison, CAO Resolution#: GG-402-20, C-485-20
File Number: By-law Number:
Report Subject: Orono Town Hall Elevator Project — Additional Funding
Recommendations:
1. That Report CSD-012-20 be received; and
2. That additional funds as indicated in Report CSD-012-20 be approved.
Municipality of Clarington
Report CSD-012-20
Report Overview
Page 2
In April of 2020, Council approved the award of the contract for the Orono Town Hall
Accessible Elevator Addition and Universal Washroom project to MVW Construction and
Engineering Inc. Following the commencement of construction this past June, a number on
items that were not known at the time of tendering have been discovered, which will have a
cost impact on the project.
We are requesting an additional $50,000 be approved for this project. The work is scheduled
to be completed in January 2021. Staff have identified funds in the 2020 capital budget that
will assist in covering some of the additional costs.
1. Background
1.1 At the April 6, 2020 Joint Committee Meeting, Council approved Resolution # JC-025-
20, approving the award of the contract for the Orono Town Hall Accessible Elevator
Addition and Universal Washroom, as recommended in COD-009-20.
1.2 MVW Construction and Engineering Inc. was the successful bidder, with a total bid
amount of $414,462 (Net HST Rebate).
1.3 The total funds required for this project were $447,000 (Net HST Rebate,) which
included construction costs of $414,462 (Net HST Rebate) and other related costs such
as design, inspection, contract administration and contingencies of $32,538 (Net HST
Rebate), which were in the approved budget allocation.
2. Project Challenges
2.1 Construction commenced on the Orono Town Hall on June 16, 2020 and is scheduled
for completion in January 2021. Following the award of the project to MVW
Construction, additional work, not included in the original tender was identified. This
work included repairs on a failed roof section, life safety enhancements for the elevator,
unknown structural repairs and the upgrading of the brick material to meet the heritage
requirements for the project.
2.2 This project was approved with a small contingency and the work noted above, as well
as other changes during construction, far exceeded that amount. Staff are confident the
approval of the additional funds will allow us to complete the project to the satisfaction of
all involved.
Municipality of Clarington
Report CSD-012-20
3. Financial Information
Page 3
3.1 The total funds required for the Orono Town Hall accessibility upgrades exceed the
approved budget allocation. This project requires an additional $50,000 to be
transferred into the Orono project and will be funded from the following:
Description
Account Number
Amount
Roof Replacement —
Various Buildings (2020 Budget)
110-36-370-83687-7406
$11,300
Municipal Capital Works Reserve Fund
511-00-000-00000-7418
$38,700
4. Concurrence
4.1 This report has been reviewed by the Director of Finance / Treasurer who concurs with
the recommendations.
5. Conclusion
5.1 It is respectfully recommended that Council approve the recommendation to provide the
additional $50,000 required to complete the Orono Town Hall Accessible Elevator
Addition and Universal Washroom project.
Staff Contact: George Acorn, Director of Community Services, 905-623-3379 ext. 2502 or
gacorn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.