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Staff Report
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Report To: General Government Committee
Date of Meeting: March 9, 2020 Report Number: COD-003-20
Submitted By: Marie Marano, Director of Corporate Services
Reviewed By: Andrew C. Allison, CAO By-law Number:
File Number: Resolution#: GG-170-20, C-128-20
Report Subject: Addendum to Co-op RFP-348-2019 (COD-001-20)— Consulting and
Related Management and Administrative Services for the Supply of
Natural Gas
Recommendation:
1. That Addendum Report COD-003-20 be received for information.
Municipality of Clarington Page 2
Report COD-003-20
Report Overview
This addendum report is to advise Council of a correction to a clerical error in staff report
COD-001-20 regarding the award of contract to Blackstone Energy Services Inc. for
Consulting and Related Management and Administrative Services for the Supply of Natural
Gas.
1. Background
1.1 Report COD-001-20 was submitted to the General Government Committee on January
27, 2020 and subsequently adopted by Council at its February 10, 2020 meeting.
1.2 This report is to advise Council of a correction to recommendation #2 of the
abovementioned report.
1.3 Staff report COD-001-20 recommended an award of contract to Blackstone Energy
Services Inc. for the provision of consulting and related services for the supply of natural
gas for a term of three years for an estimated annual fee of $12,690 (excluding taxes).
1.4 The value of $12,690 included in the report represents the combined total of all 90 of the
active accounts for the Municipality of Clarington and the Region of Durham that were
included in the co-operative tender. The Municipality currently makes up 22 active
accounts within that total, equating to $3,102 (excluding taxes) that should have been
the amount recommended for approval in the report. The clerical error is identified here
for clarification and correction. The amount that would be payable and therefore paid
out, is the value attached to the Municipality's 22 accounts, so there would not in fact
have been an overpayment. However, staff wish to advise Council of the clerical error
and correct the amount for the official record.
1.5 There are no changes to the other recommendations listed in report COD-001-20.
2. Concurrence
The Director of Finance/Treasurer has reviewed and concurs with this addendum report.
3. Conclusion
This report is to advise Council of the clerical error contained in staff report COD-001-20
and the subsequent correction to the report.
Municipality of Clarington
Report COD-003-20
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Not Applicable
Interested Parties:
List of Interested Parties available from Department.
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