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Report To: General Government Committee
Date of Meeting: February 18, 2020 Report Number: EGD-002-20
Submitted By: Ron Albright, Acting Director of Engineering Services
Reviewed By: Andrew C. Allison, CAO Resolution#: GG-090-20
File Number: D.01.27.003 By-law Number: 2020-009
Report Subject: Hancock Road Servicing, Courtice, Plan SPA-2003-0033 'Certificate of
Acceptance' and 'Assumption By-Law', Final Works Including Roads and
Other Related Works
Recommendations:
1.That Report EGD-002-20 be received;
2.That the Acting Director of Engineering Services be authorized to issue a ‘Certificate
of Acceptance’ for the Final Works, which includes final stage roads and other
related works constructed within Plan SPA 2006-0033;
3.That Council approve the by-law attached to Report EGD-002-20 assuming certain
streets within Plan SPA 2006-0033 as public highways; and
4.That all interested parties listed in Report EGD-002-20 be advised of Council’s
decision.
Municipality of Clarington Page 2
Report EGD-002-20
1. Background
The Servicing Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Servicing Agreement
registered October 16, 2006 with Miller Paving Limited and Miller Waste Systems by
plan of servicing, located in Courtice and described as Plan SPA 2006 -0033
(Attachment 1). The agreement required the developer to construct all roadworks,
including hot-mix paving, curb and gutter, street trees, a storm drainage system and
streetlights, hereinafter referred to as the ‘Works’.
The Servicing Agreement provides for:
1.2 Initial Works
These works were issued a ‘Certificate of Completion’ and a subsequent ‘Certificate of
Acceptance’ by the Director of Engineering Services.
1.3 Street Lighting System
Not applicable
1.4 Stormwater Management System
Not Applicable
1.5 Final Works
These works, which include all surface works such as curb and gutter, hot mix paving,
boulevard works and street trees, were issued a ‘Certificate of Completion’ dated May 3,
2016. This initiated a one (1) year maintenance period, which expired on May 3, 2017.
The Works were re-inspected at the time, and although the developer experienced
delays in completing repairs, all deficiencies have now been rectified to the satisfaction
of the Acting Director of Engineering Services.
2. Proposal
2.1 It is now appropriate to issue a ‘Certificate of Acceptance’ for the Final Works. The
Servicing Agreement requires Council approval prior to the issuance of the ‘Certificate
of Acceptance’ for the Final Works.
Report Overview
This report concerns Hancock Road Servicing. It requests Council’s permission to issue the
required Certificate of Acceptance for the Final Works, as well as approve a by-law to
assume certain streets within Plan SPA 2006-0033 as public highways.
Municipality of Clarington Page 3
Report EGD-002-20
2.2 Further to the issuance of a ‘Certificate of Acceptance’, a by-law is required to permit
the Municipality to assume certain streets within Plan SPA 2006 -0033 as public
highways (Attachment 2).
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the Director of Engineering Services be authorized
to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage
roads and other related W orks constructed within Plan SPA 2006-0033, and that
Council approve the by-law attached to Report EGD-002-20 assuming certain streets
within Plan SPA 2006-0033 as public highways.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 Ext. 2322 or
tricciardi@clarington.net
Attachments:
Attachment 1 – Key Map
Attachment 2 – Draft By-Law to Report EGD-002-20
The following interested parties will be notified of Council's decision:
Tom Jones, Miller Paving Ltd.
HANCOCK ROADREPORT EGD-002-20
Hancock Road Servicing Agreement.mxd
DRAWN BY:
.
COURTICE KEY MAPHighway 418Hancock Rd.DATE:
FILE NAME:
February 4, 2020
E.L.
ATTACHMENT No. 1
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\Hancock Road Servicing Agreement 2.mxdCourtice Rd.Highway 401
Baseline Rd.
Energy Dr.
Attachment 1 to Report
EGD-002-20
Attachment 2 to
Municipality of Clarington Report EGD-002-20
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2020 - ____
Being a By-law to assume certain streets and lanes within the Municipality
of Clarington as public highways in the Municipality of Clarington.
The Council of the Corporation of the Municipality of Clarington enacts as follows:
1. THAT the streets, lanes and block shown on Plan SPA 2006-0033, and listed below in
this section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington as
public highways, and assumed by the said Corporation for public use:
Hancock Road
Part 1 on 40R-19278
Part 11 on 40R-24458
Part 2 on 40R-19278
BY-LAW passed in open session this __ ___ th day of ________________ 2020.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk