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HomeMy WebLinkAbout2020-02-10 Agenda Council Revised Agenda Date:February 10, 2020 Time:7:00 PM Location:Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Administrative Assistant to the Clerk, at 905-623-3379, ext. 2101 or by email at mchambers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation or presentation at a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. In addition, please be advised that some of the Council meetings may be video recorded. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net *Late Item added after the Agenda was published. Pages 1.Call to Order 2.Moment of Reflection 3.Land Acknowledgement Statement 4.Declaration of Interest 5.Announcements 6.Adoption of Minutes of Previous Meeting(s) 6.1 Council Minutes - Minutes of a regular meeting of Council dated January 20, 2020 5 7.Presentations 7.1 Presentation by the Heritage Committee, Honouring Three Heritage Properties in Clarington 8.Delegations There are no delegations as of the time of publication. 9.Communications – Receive for Information There are no Communications to be received for information as of time of publication. 10.Communications – Direction 10.1 Jennifer Haslett Senior Project Manager, Land Development, East GTA, Brookfield Residential 20 (Motion to refer to the consideration of Agenda Item 11.1.1 - Heritage Committee minutes dated January 21, 2020) 10.2 Memo from Faye Langmaid, Acting Director of Planning Services regarding Heritage Committee Recommendation for 879 Regional Road 17, Newcastle 21 (Motion to refer to the consideration of Agenda Item 11.1.1 - Heritage Committee minutes dated January 21, 2020) February 10, 2020 Council Agenda Page 2 11.Committee Reports 11.1 Advisory Committee Reports 11.1.1 Minutes of the Clarington Heritage Committee dated January 21, 2020 23 11.1.2 Minutes of the Newcastle Arena Board dated January 14, 2020 29 11.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated January 14, 2020 31 11.2 General Government Committee Report of January 27, 2020 34 11.3 Planning & Development Committee Report of February 3, 2020 37 12.Staff Reports 12.1 Confidential Verbal Report from the Acting Director of Planning Services, Regarding Potential Property Acquisition *12.2 Report CAO-004-20 - Parkview Lodge Expansion 39 13.Business Arising from Procedural Notice of Motion None 14.Unfinished Business 15.By-laws 15.1 2020-004 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 50 (By-law to Remove (H) Symbol as per Report PSD-005-18 approved on January 8, 2018) 15.2 2020-005 - Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2633 from Part Lot Control 52 15.3 2020-006 - Being a By-law to Establish Certain Lands as Public Highways (Item 7 of the General Government Committee Report) February 10, 2020 Council Agenda Page 3 15.4 2020-007 - Being a By-law to Amend Interim Control By-law 2018-083 (Item 5 of the Planning and Development Committee Report) 16.Procedural Notices of Motion None 17.Other Business 18.Confirming By-Law 19.Adjournment February 10, 2020 Council Agenda Page 4 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: Time: Location: January 20, 2020 7:00 PM Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill until 9:10 PM, Councillor M. Zwart Staff Present: A. Allison, G. Acorn, S. Brake, R. Maciver, M. Marano, T. Pinn, G. Weir, A. Greentree M. Chambers _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2. Moment of Reflection Councillor Zwart led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Zwart recited the land acknowledgement statement. 4. Declaration of Interest Councillor Hooper declared a direct interest in Item 21 of the General Government Committee Report, Memo from Anne Greentree, Municipal Clerk, regarding Correspondence Item 10.1 and Item 3 of General Government Report Dated November 4, 2019 - Report CLD-023-19 Regarding Taxicab Drivers Licence Application - Appeal. Councillor Neal declared an indirect interest in Item 2 of the Planning and Development Committee Report PSD-001-20, Proposed Official Plan Amendment and Rezoning to Implement the Bowmanville Neighbourhood Character Study. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Adoption of Minutes of Previous Meeting(s) Page 5 January 20, 2020 Council Minutes 2 6.1 Minutes of a regular meeting of Council dated December 9, 2019 Resolution # C-001-20 Moved by Councillor Traill Seconded by Councillor Zwart That the minutes of the regular meeting of the Council held on December 9, 2019, be approved. Carried 7. Presentations 7.1 Clarington Knights Bantam Football Team - 2019 OFL Champions Mayor Foster presented Certificates of Recognition to the following members of the Clarington Knights Bantam Football Team for winning 2019 OFL Championship: Liam Loisel, Austin Hopmans, Noah James, Christiano Ciancone, Matt Seiffert, Luke Pennie, Aiden Mcmillan, Carter Hardy, George Tzinis, Jean- Sebastian Baril, Liam Anderson, Michael Dennis-Beamish, Ryland Thomson, Trentin Richardson, Owen Belfry, Oliver Sottile, Logan Woolsey, Ashley Lalonde, Sheri Stil, Team Manager, Shane James, Head Coach, Dale James, Coach, Scott Williamson, Coach, Noah Kowch, Junior Coach and Connor Hume, Junior Coach. Mayor Foster also recognized Jean-Francois Baril, Coach, Aiden Taylor, Cody O’Hara, Junior Coach and Evan James, Junior Coach who were not in attendance. 8. Delegations 8.1 Sarah Delicate regarding United Shorelines Ontario (USO) Information Session (Item 19 of the General Government Committee Report) Sarah Delicate was present regarding United Shorelines Ontario (USO) Information Session (Item 19 of the General Government Committee Report). She made a verbal presentation to accompany an electronic presentation. Ms. Delicate noted she was present to discuss the upcoming USO information session event taking place in the Region of Durham. She highlighted some of the key facts related to Plan 2014. Ms. Delicate provided a comparison with a graph of the Old Plan (1958DD) and the New Plan 2014. She noted that there has been a change to 4 feet to 7 feet range in additional to 1/2 to 2 meter waves. Ms. Delicate explained that there are three major areas of concern including the trigger levels, the F-Limit and the L-Limit. She explained the trigger levels do not allow for enough time to avoid disaster. Ms. Delicate noted that the F-Limit does not have an even distribution and there is a hard stop for Montreal and not Lake Ontario. She reviewed the L-Limit and how it relates to the shipping industry and protect other stakeholders and are not balanced. Ms. Delicate expressed the importance of the criteria in H14 and reviewed the past and projected outflows from 2017 to 2019. Page 6 January 20, 2020 Council Minutes 3 Resolution # C-002-20 Moved by Councillor Traill Seconded by Councillor Anderson That the Rules of Procedure be suspended to the delegation of Sarah Delicate for an additional two minutes. Carried Ms. Delicate continued by reviewing the United Shoreline asks. Ms. Delicate concluded by asking the Municipality of Clarington to join Ajax in hosting the High Water/ Flood talks being held on January 30, 2020, which includes Clarington's name being used in marking and outreach. She also asked that the Clarington Emergency Services and Operations present a 10-15 minute presentation on Emergency Management. Ms. Delicate answered questions from the Members of Council. Alter the Agenda Resolution # C-003-20 Moved by Councillor Traill Seconded by Councillor Neal That the Agenda be altered to consider Item 19 of the General Government Committee Report - United Shorelines Ontario (USO) Information Session, at this time. Carried 8.2 General Government Committee Report - Item 19 - United Shorelines Ontario (USO) Information Session Resolution # C-004-20 Moved by Councillor Traill Seconded by Councillor Neal That Clarington issue a media advisory regarding the USO information session being held at the Audley Recreation Centre, 1900 Audley Road, Ajax, Ontario, from 6:00 PM to 9:30 PM on January 30, 2020 to express its supports for the information session to as an Ontario Shoreline Municipality affected by flooding; That the event details be shared on the Municipal calendar; and That Fire & Emergency Services make a short presentation at the information session on flood response. Carried Page 7 January 20, 2020 Council Minutes 4 Alter the Agenda Resolution # C-005-20 Moved by Councillor Traill Seconded by Councillor Zwart That the Agenda be altered to consider Item 17 of the General Government Committee Report regarding Street Naming, at this time. Carried 8.3 General Government Committee Report - Item 17 - Street Naming Resolution # C-006-20 Moved by Councillor Traill Seconded by Councillor Zwart Whereas the Price family has contributed significantly to Clarington, starting with James Sydney Price who received the British War Medal and the Victory Medal for his service in World War 1; Whereas the Price family has been farming in Bowmanville since 1931 and Price’s Country Market vegetable stand and farm has been a staple in east Bowmanville for the past 30 years; Whereas the Price family has donated vegetables, decorations, flowers and Christmas trees to Bowmanville churches, local schools, and donated pumpkins to the Bowmanville Veterinary Clinic for its fundraising for the Farley Foundation which helps other-abled people with payment of veterinary bills the Bowmanville Museum the Bowmanville Legion, and sponsored Concerts in the Park; and Whereas, with Phyllis Price having been a teacher in Clarington for thirty years, the Price family also provided school tours to local school children to teach young people about the importance of farming and growing local; Now therefore be it resolved that: 1. In recognition of the contributions of the Price family, Clarington waive its street-naming by-law to allow a new street to be named "Price", with proximity to Price’s Market being the primary consideration when selecting a street; 2. The Price family be advised of Committee’s decision; and 3. Recognition of Terry Price and his family’s contributions be made at the ratification of this Motion, if passed. Carried Page 8 January 20, 2020 Council Minutes 5 Recess Resolution # C-007-20 Moved by Councillor Traill Seconded by Councillor Neal That the Council recess for 2 minutes. Carried The meeting reconvened at 7:53 PM with Mayor Foster in the Chair. 9. Communications – Receive for Information 9.1 Local Planning Appeal Tribunal - Decision and Order of the Board regarding Part of Lot 33, Concession 2 Resolution # C-008-20 Moved by Councillor Anderson Seconded by Councillor Hooper That Communication Item 9.1 be received for information. Carried 10. Communications – Direction Councillor Traill rose on a point of order claiming there was a breach of the Procedural By-law with respect to the Clerk not adding two correspondence items proposed amendments to Provincial Policy Statement. At the request of the Chair, the Municipal Clerk responded to Councillor Traill and Mayor Foster ruled there was no breach of the Procedural By-law. Councillor Traill immediately appealed the ruling of the chair. The question “Will the ruling be sustained?” was put to a vote. The ruling of the Chair was sustained on the following recorded vote: Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried on a recorded vote (4 to 3) Suspend the Rules Resolution # C-009-20 Moved by Councillor Neal Seconded by Councillor Traill That the Rules of Procedure be suspended to add two additional correspondence items to the Agenda. Carried Page 9 January 20, 2020 Council Minutes 6 Resolution # C-010-20 Moved by Councillor Neal Seconded by Councillor Traill That the correspondence dated September 17, 2019 to Minister Clark from Mayor Foster regarding proposed amendments to provincial policy statement and the response from Minister Clark received on January 10, 2020 be added to the Agenda as items 10.4 and 10.5 respectively. Yes (6): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill and Councillor Zwart No (1): Mayor Foster Carried on a recorded vote Later in the Meeting, see following motion (6 to 1) Recess Resolution # C-011-20 Moved by Councillor Neal Seconded by Councillor Traill That the Council recess for 2 minutes. Carried The meeting reconvened at 8:18 PM with Mayor Foster in the Chair. The foregoing Resolution #C-010-20 was then put to a vote and carried. 10.1 Memo from the Acting Director of Planning regarding the Street Naming Request – Terry Price (Item 17 of the General Government Committee Report) The Memo from the Acting Director of Planning regarding the Street Naming Request – Terry Price, was considered earlier in the meeting. 10.2 Memo from the Acting Director of Operations regarding Contracting Out of Snow Plow Routes 10.3 Memo from the Director of Finance/Treasurer regarding CBOT Funding Per Capita Resolution # C-012-20 Moved by Councillor Anderson Seconded by Councillor Jones That Communication Items 10.2 and 10.3, be approved on consent as follows: That Memo from the Acting Director of Operation regarding Contracting Out of Snow Plow Routes, be referred to the consideration of Item 10 of the General Government Committee Report; and Page 10 January 20, 2020 Council Minutes 7 That Memo from the Director of Finance/Treasurer, regarding CBOT Funding Per Capita, be referred to the consideration of Items 2 and 16 of the General Government Committee Report. Carried 10.4 Letter from the Mayor to the Minister of Municipal Affairs and Housing dated September 17, 2019 Resolution # C-013-20 Moved by Councillor Neal Seconded by Councillor Traill That the Correspondence Item 10.4 from Mayor Foster to Minister Clark, dated September 17, 2019 regarding Proposed Amendments to Provincial Policy Statement, be received for information. Carried 10.5 Response from the Minister of Municipal Affairs and Housing Resolution # C-014-20 Moved by Councillor Neal Seconded by Councillor Traill That Correspondence Item 10.5 from the Minister of Affairs and Housing, be referred to the February 24, 2020 Planning and Development Committee meeting; and That Staff report back on the additional lands included in the Environmentally Protected (EP) areas by the Municipality that were not required by the Province to be identified as EP. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) Recess Resolution # C-015-20 Moved by Councillor Neal Seconded by Councillor Traill That the Council recess for five minutes. Carried The meeting reconvened at 9:04 PM with Mayor Foster in the Chair. 11. Committee Reports 11.1 Advisory Committee Reports 11.1.1 Minutes of the Newcastle Arena Board dated December 10, 2019 Page 11 January 20, 2020 Council Minutes 8 11.1.2 Minutes of the Agricultural Advisory Committee dated December 12, 2019 11.1.3 Minutes of the Clarington Affordable Housing Task Force dated November 19, 2019 11.1.5 Minutes of the Clarington Museum and Archives Board dated December 11, 2019 Resolution # C-016-20 Moved by Councillor Jones Seconded by Councillor Neal That Advisory Committee Report Items 11.1.1 to 11.1.5, be approved with the exception of Item 11.1.4. Carried 11.1.4 Minutes of the Clarington Tourism Advisory Committee dated December 16, 2019 Resolution # C-017-20 Moved by Councillor Neal Seconded by Councillor Jones That Communication Item 11.1.4, Minutes of the Clarington Tourism Advisory Committee dated December 16, 2019, be approved. Carried 11.2 General Government Committee Report of January 6, 2020 Resolution # C-018-20 Moved by Councillor Zwart Seconded by Councillor Traill That the recommendations contained in the General Government Committee Report of January 6, 2020 be approved on consent, with the exception of items 6, 21, 8, 10, 20 and 19 and 17 which were considered earlier in the meeting. Carried Page 12 January 20, 2020 Council Minutes 9 Item 6 -Myles Brandt, President & General Manager, Canadian Tire Motorsport Park, Regarding Flyby Approval Request Resolution # C-019-20 Moved by Councillor Traill Seconded by Councillor Hooper That the Municipality of Clarington send letters of support for a flyby by Canadian Armed Forces aircraft as low as 500 feet, for the following events at Canadian Tire Motorsport Park for transit, practice and shows: Castrol Victoria Day SpeedFest - May 17, 2020, Mobil 1 SportsCar Grand Prix - July 5, 2020, Chevrolet Silverado 250 - September 6, 2020. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Traill No (3): Councillor Jones, Councillor Neal, and Councillor Zwart Carried on a recorded vote (4 to 3) Item 21 - Memo from Anne Greentree, Municipal Clerk, regarding Correspondence Item 10.1 and Item 3 of General Government Report Dated November 4, 2019- Report CLD‑023-19 Regarding Taxicab Drivers Licence Application – Appeal Councillor Hooper declared a direct interest in Item 21 of the General Government Committee Report as the applicant is a former employee of his personal business. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution # C-020-20 Moved by Councillor Neal Seconded by Councillor Jones That Confidential Report CLD-023-19 be received; That the application for a taxi driver licence, submitted by Sandra MacDonald, be denied; and That all interested parties listed in Report CLD-023-19 and any delegations be advised of Council’s decision. Carried Councillor Hooper returned to the meeting. Councillor Traill left the meeting. Page 13 January 20, 2020 Council Minutes 10 Item 8 - Amelia Humphries, City Clerk, City of Woodstock, regarding Ban of Single-Use Plastic Handled Shopping Bags Resolution # C-021-20 Moved by Councillor Neal Seconded by Councillor Jones That Communication Item 10.6, Amelia Humphries, City Clerk, City of Woodstock, regarding Ban of Single-Use Plastic Handled Shopping Bags, be endorsed by the Municipality of Clarington. Carried Item 10 - Contracting Out of Snow Plow Routes Resolution # C-022-20 Moved by Councillor Neal Seconded by Councillor Hooper That Report OPD-001-20 be received; That Council approve, as requested in the 2019 Capital Budget submission, the purchase of two additional single axle combination plow trucks that are to be 90% funded through development charges; and That staff be directed to issue a tender as soon as possible requiring that two pieces of equipment be provided on November 1, 2020; and add additional routes to the contract each year as existing combination snow plow trucks reach the end of their service life and are scheduled for replacement. Carried Item 20 - Miscellaneous Catch Basin and Maintenance Hole Repairs Resolution # C-023-20 Moved by Councillor Neal Seconded by Councillor Jones That Report COD-023-19 be received; That Coco Paving Inc. having satisfactorily completed the initial one year term as approved in Resolution #C-047-19 (Attachment #1), with an annual bid in the amount of $133,032.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2018-33 be awarded the contract for a second one year term, as required by the Operations Department; That the funds required for this project in the amount of $139,683.00 (Net HST Rebate) which includes the construction cost of $133,032.00 (Net HST Rebate) and contingency cost of $6,651.00 (Net HST Rebate) be funded by the Municipality as follows: Page 14 January 20, 2020 Council Minutes 11 Description Account Number Amount Catch Basin/Sewer Mntnc 100-36-380-10245-7163 $77,000 Engineering Pavement Rehab 110-32-330-83212-7401 $62,683 That all interested parties listed in Report COD-023-19, and any delegations be advised of Council’s decision. Motion Lost Resolution # C-024-20 Moved by Councillor Hooper Seconded by Councillor Anderson That Report COD-023-19 be received; That Coco Paving Inc. having satisfactorily completed the initial one year term as approved in Resolution #C-047-19 (Attachment #1), with an annual bid in the amount of $133,032.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2018-33 be awarded the contract for a second one year term, as required by the Operations Department; That pending satisfactory performance and the Operations Department confirmation following an internal work assessment the Purchasing Manager, in consultation with the Director of Operations, be given the authority to extend the contract for this service for up to two additional one year terms; That the funds required for this project in the amount of $139,683.00 (Net HST Rebate) which includes the construction cost of $133,032.00 (Net HST Rebate) and contingency cost of $6,651.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Catch Basin/Sewer Mntnc 100-36-380-10245-7163 $77,000 Engineering Pavement Rehab 110-32-330-83212-7401 $62,683 That all interested parties listed in Report COD-023-19, and any delegations be advised of Council’s decision. Carried Page 15 January 20, 2020 Council Minutes 12 11.3 Special General Government Committee Report of January 10, 2020 Resolution # C-025-20 Moved by Councillor Zwart Seconded by Councillor Neal That the recommendations contained in the Special General Government Committee Report of January 10, 2020, be approved on consent. Carried 11.4 Planning and Development Committee Report of January 13, 2020 Resolution # C-026-20 Moved by Councillor Neal Seconded by Councillor Jones That the recommendations contained in the Planning and Development Committee Report of January 13, 2020 be approved on consent, with the exception of Item 2. Carried Item 2 - Proposed Official Plan Amendment and Rezoning to Implement the Bowmanville Neighbourhood Character Study Councillor Neal declared an indirect interest in Item 2 of the Planning and Development Committee Report, as it relates to his law practice. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution # C-027-20 Moved by Councillor Anderson Seconded by Councillor Hooper That Report PSD-001-20 be received; That the final recommendations of the Bowmanville Neighbourhood Character Study be received for information; That the recommendations contained in Section 6.3.1 relating to Trees be forwarded to the Operations Department for consideration; That the recommendations contained in Section 6.3.2 relating to Heritage be forwarded to the Clarington Heritage Committee for consideration; That the proposed applications for an Official Plan Amendment COPA2019-0002 and Zoning By-law Amendment ZBA2019-0019 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD-001-20 and any delegations be advised of Council’s decision. Carried Page 16 January 20, 2020 Council Minutes 13 Councillor Neal returned to the meeting. 12. Staff Reports None 13. Business Arising from Procedural Notice of Motion None 14. Unfinished Business None 15. By-laws Resolution # C-028-20 Moved by Councillor Hooper Seconded by Councillor Anderson That leave be granted to introduce By-laws 2020-001 to 2020-002: 15.1 2020-001 - Being a By-law to Authorize the Borrowing of $15,000,000 to Meet, Until the Taxes are Collected, the Current Expenditures of the Municipality for the Year 2020 15.2 2020-002 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington; and That the said by-laws be approved. Carried 16. Procedural Notices of Motion None 17. Other Business 17.1 Memo from the Acting Director of Planning regarding a Request from Tornat Newcastle Limited for an Exemption from the Two Year Freeze on Submitting a Minor Variance Application Relating to a Site Specific Zoning By-law Amendment Resolution # C-029-20 Moved by Councillor Hooper Seconded by Councillor Anderson Whereas on November 20, 2018, the Local Planning Appeal Tribunal approved a Zoning By-law Amendment for lands owned by Tornat Newcastle Limited, on the north side of King Avenue, Newcastle, generally between Ruddell Road and Pedwell Street, and placed these lands in the (H)R4-42 and (H)C1-64 Zones; and Page 17 January 20, 2020 Council Minutes 14 Whereas Tornat Newcastle Limited wishes to apply for minor variances to permit a mix of land uses including low and mid-rise apartments, townhouses and a mixed-used building; and Whereas subsections 45(1.2), 45(1.3) and 45(1.4) of the Planning Act prohibit Tornat Newcastle Limited from requesting a minor variance to Zoning By-law 84- 63, as amended, before the second anniversary of the first day that the site specific amendments came into effect unless Council has declared by resolution that such a request is permitted: and Whereas Council wishes to permit Tornat Newcastle Limited to make a Minor Variance application respecting their property Now therefore be it resolved that, 1. Council hereby permits Tornat Newcastle Limited to file an application requesting minor variances to permit a mix of land uses including low and mid-rise apartments, townhouses and a mixed-used building; and 2. By granting permission to Tornat Newcastle Limits to apply for minor variances, Council is in no way expressing any opinion regarding the planning merits of the application or any related application. Carried 18. Confirming By-Law Resolution # C-030-20 Moved by Councillor Hooper Seconded by Councillor Anderson That leave be granted to introduce By-law 2020-003, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 20th day of January, 2020; and That the said by-law be approved. Carried Page 18 January 20, 2020 Council Minutes 15 19. Adjournment Resolution # C-031-20 Moved by Councillor Neal Seconded by Councillor Zwart That the meeting adjourn at 9:40 PM. Carried ________________________________ ________________________________ Mayor Municipal Clerk Page 19 BROOKFIELD RESIDENTIAL (ONTARIO) LP 3381 Steeles Avenue East, Suite 100 Toronto, Ontario M2H 3S7 Tel: 905.477.5111 Fax: 416.492.5870 www.brookfieldhomes.ca February 3, 2020 Mayor Adrian Foster & Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Mayor and Council: Re: Recommendation from the January 21, 2020 Clarington Heritage Committee Meeting Brookfield Residential is the owner of the property at 879 North Street in Newcastle. On this property is an old farmhouse that was occupied by the Allin family since the early 1900’s. The Allin family vacated the house in July 2019, and it now sits vacant on the property. Chief Weir of the Clarington Fire Department contacted the Municipality’s planning department to express concern with risk of vandalism/fire at the unoccupied property. Brookfield shares this concern and wishes to remove the house from the property as soon as possible. Brookfield consulted with the Municipality about the process required to proceed with demolition, and it was determined that a Heritage Impact Assessment (HIA) would need to be completed first. The HIA provided a detailed history of the property and included photographs of the house. The report was finalized in November 2019 and concluded that the house was not of significant cultural heritage value or interest and does not meet the criteria for designation under the Ontario Heritage Act. The Clarington Heritage Committee independently assessed the house in 2007, and likewise concluded that it did not warrant heritage status under the Act. The HIA report made it clear that there is no “correct” way to mitigate the impact of demolition. Despite the house not having heritage value or interest, a recommendation was presented for “consideration”. The recommendation suggested that prior to demolition, Brookfield commission another study to further measure and photographically document the house for posterity. The Clarington Heritage Committee reviewed the HIA and decided at their meeting on January 21, 2020 that Brookfield should undertake the suggested additional heritage documentation at our expense. We do appreciate the history of the founding families in Newcastle and wish to see that recognized in the new community we are building for the future families of Newcastle. As such, Brookfield proposes that instead of investing in photographs and measurements to commemorate the Allin family and the history of their property, we name one of the streets in the development after a member of the family (subject to municipal approval), and we install a commemorative plaque in one of the parks. We feel that this would be a more meaningful daily reminder of local history. In summary, we are respectfully requesting that Council support Brookfield’s request to recognize the heritage history of the Allin house via street name and commemorative plaque, rather than photographs and measurements. Sincerely, Jennifer Haslett Senior Project Manager, Land Development, East GTA Page 20 Memo Planning Services Department The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 At its meeting on January 21, 2020 the Clarington Heritage Committee (CHC) considered a Heritage Impact Assessment (HIA) for 879 Regional Road 17 (North Street) submitted by Brookfield Homes. The property at 879 Regional Road 17 is located within the North Village Secondary Plan study area. In 2007, the CHC added this building/property to the Cultural Heritage Resources List as a ‘heritage merit’ resource. Heritage Merit means buildings that retain the majority of their original architectural features (on the exterior) but are not the best or second-best example of that architectural style in Clarington. At that time CHC also recommended the developer consider incorporating the dwelling into proposed development. The farm had been occupied by the Allin family since the early 1900s. The dwelling is now vacant. Figure 1: Allin Farmhouse; 879 Regional Road 17 (North Street), Newcastle (Source: Google, AECOM) The HIA concluded the subject property was not of significant cultural heritage value in the context of the criteria of the Ontario Heritage Act under Regulation 9/06 and as such, recommended demolition of the house and outbuildings. Further, the HIA recommended the property owners secure the services of a qualified heritage professional to measure and photographically document the house for posterity, with a copy of the material obtained during the documentation to be provided to the Municipality and the local historical society (NVDHS). To: Mayor and Members of Council From: Faye Langmaid, Acting Director of Planning Services Date: February 5, 2020 Subject: Heritage Committee Recommendation for 879 Regional Road 17, Newcastle File: PLN 34.11.101 Page 21 Page | 2 At their meeting of Jan. 21, the CHC supported the recommendations of the HIA which would allow the building to be demolished, once it is documented. The Minutes of the CHC are under Section 11.1 (Committee Reports) on the February 10, 2020 agenda to Council. On February 3, 2020 Brookfield submitted correspondence to Council, Communications Item 10.1 for consideration in response to the CHC’s recommendation. Brookfield has requested alternatives to be considered rather than documentation of the house. Brookfield has proposed to name a street in the development after a member of the family and install a commemorative plaque in one of the parks. Staff have confirmed naming a street ‘Allin’ or ‘Glenn Allin’ is not acceptable to Durham Region because of duplication and similar street names in Clarington and Oshawa which are part of the 911 CRISIS system. The naming of a local park after the Allin family or implementation of a commemorative plaque may be possible and could be referred to Operations (Parks). The CHC recommendation did not specify the manner in which the documentation of the dwelling is to be undertaken, the scope of the exercise, or in what form the information would be stored by the Municipality. In response to the CHC recommendation for the subject property, Planning Services staff have inquired of qualified cultural heritage professionals and begun to draft terms of reference for such documentation services. Based upon the information staff have compiled to date, the exercise would not be onerous in most cases. Typically, the documentation would not include the interior or measured drawings. Staff will develop a scope of work for documenting heritage buildings, for the CHC’s consideration. It is anticipated this information will assist in simplifying the process for carrying out similar recommendations for documentation of heritage resources in the future. Kind regards, Faye Langmaid, RPP, FCSLA SA/tg Cc: Operations (parks) P. Windolf, Manager of Park Development \\netapp5\group\Planning\^Department\PLN Files\PLN 34 Heritage\PLN 34.11 Histories of Specific Properties\PLN 34.11.101 879 Regional Rd 17 (North St)\MEMO_ Re 879 Regional Road 17 Feb 5 2020.docx Page 22 Clarington Heritage Committee Minutes January 21, 2020 - 1 - If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee held on January 21, 2020, at 7:00 PM, at the Clarington Municipal Offices in Room 1C. Members Present Were: Peter Vogel, Victor Suppan, Katharine Warren, Steve Conway, Ron Sproule, Noel Gamble, Myno Van Dyke (NVDHS), Jason Moore (until 8:50 pm) (ACO), Marina Ross (Museum), Councillor R. Hooper Regrets: David Reesor Staff Present: Faye Langmaid, Sarah Allin, Planning Services Guests: P. Laroque and L. Foster, Tribute Communities 1 Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 2 Adoption of Agenda 20.01 Moved by K. Warren, seconded by M. Ross That the Agenda be adopted with the following amendment to add Neighbourhood Character Study under Business Arising and to add Ontario Heritage Week under New Business. “Carried” 3 Adoption of Minutes of Previous Meeting 20.02 Moved by R. Hooper, seconded by S. Conway That the minutes of the November 19, 2019 Clarington Heritage Committee meeting be adopted. “Carried” 4 Delegations/Presentations 4.1 Heritage Impact Study for 1593 Bloor Street; Presentation by L. Foster, Tribute Communities L. Foster provided an overview of the study area and the R. Courtice Farmhouse (1593 Bloor Street) in the context of the Southeast Courtice Secondary Plan and summarized the findings of the Heritage Impact Assessment (HIA), prepared by SRN Architects (dated Nov. 2019). The HIA concluded the dwelling has not retained its architectural or contextual value and can be demolished, but that a commemorative program may be implemented. L. Foster noted the dwelling is currently vacant and there have been issues with vandalism and squatters. Page 23 Clarington Heritage Committee Minutes January 21, 2020 - 2 - Committee members received the presentation and inquired as to when the dwelling was built and by whom, as well as whether certain materials such as the gothic window were original to the dwelling. The Committee also inquired as to the significance of ‘Lilly Hill’, a notation appearing over the property on historical maps, but not referenced in the HIA. Committee members noted the loss of much of Courtice’s built heritage and the importance of ensuring adequate protection and recognition of what remains. The Committee also noted the influence of the family in the community, and as such suggested the HIA be revised to identify alternatives for commemoration. L. Foster indicated Tribute Communities is open to commemorating the dwelling in some manner to ensure the history is not lost. The Committee thanked L. Foster for the presentation. 5 Business Arising 5.1 1593 Bloor Street Heritage Impact Assessment The Heritage Committee previously identified the subject property as a ‘Candidate’ property on Clarington’s cultural heritage resources list, identifying potential heritage value. Committee members discussed potential discrepancies between the documentation of the home in the HIA and the details evident in the photographs, which suggest the dwelling may have been built earlier than identified in the HIA. Committee members supported the closer evaluation of the property by the sub-committee. 20.02 Moved by S. Conway, seconded by K. Warren That the Municipal Inventory and Register sub-committee undertake an evaluation of 1593 Bloor Street, and request Planning Services staff to arrange a site visit to assist with the evaluation. “Carried” 5.2 879 Regional Road 17 Heritage Impact Assessment Following a presentation of the HIA provided to the Committee by Brookfield Homes at its November 2019 meeting, the final HIA, prepared by AECOM, was circulated to the Committee. Committee members discussed the HIA document and accepted the Recommendations contained therein. 20.03 Moved by V. Suppan, seconded by K. Warren That the Heritage Committee supports the recommendations of the Heritage Impact Assessment for 879 Regional Rd. 17 (prepared by AECOM) that the demolition of the house and outbuilding be allowed to proceed, and further that the property owners secure the services of a qualified heritage professional to Page 24 Clarington Heritage Committee Minutes January 21, 2020 - 3 - measure and photographically document the house for posterity, with a copy of any material obtained provided to the Municipality and the local historical society. “Carried” 5.3 Neighbourhood Character Study Committee members who attended the Public Meeting held on January 13, 2020 presenting proposed Official Plan and Zoning By-law Amendments to implement the recommendations of the Bowmanville Neighbourhood Character Study (NCS) provided a summary of the meeting. The NCS Final Report included a recommendation that the Municipality continue to consider individual properties with heritage value for listing/designation. Committee members acknowledged the focus of the January 13, 2020 Public Meeting was neighbourhood character elements regulated through zoning. Committee members discussed the recommendation options previously presented at the Draft Recommendations Analysis Workshop and noted that most of the heritage-related options were not carried forward. Committee members provided the following comments on the Neighbourhood Character Study for staff’s consideration: The Committee supports the recommendation to continue evaluating properties for inclusion on the Municipal Register. The Committee appreciates the support Council has provided to carry out this mandate. Committee members discussed the names of the three neighbourhoods used in the Neighbourhood Character Study noting they do not adequately reflect each Area’s history. Specifically, consideration should be given to identifying Area 1 as ‘Veterans’ and Area 2 as ‘Olde Bowmanville’. Historically, Area 3 encompasses two different neighbourhoods. The lands north of Albert Street contain numerous identified cultural heritage resources, including the former Goodyear lands, whereas the lands to the south (below Durham St.) contain relatively few. The tree protection element is key. There needs to be some methodology in place to protect trees that contribute to neighbourhood character. Currently, Clarington does not appear to have any mature tree replacement/succession plan. Area 1: Veterans Avenue is a key area of interest for Committee members. The Committee has been undertaking research into the significance of this street. Committee members believe a streetscape evaluation should be conducted for Veterans Avenue to identify and preserve the historical character of the properties, including trees and the narrow street design in order to protect the character through the Ontario Heritage Act as a cultural heritage landscape. Area 2: The previous Heritage Conservation District Study was based upon an area that was too large. Committee members discussed considering smaller areas that could ensure any guidelines reflect the character of individual streets, for example, Lowe Street and Centre Street. Area 3: The Committee supports the recommendation as it applies to Area 3 to continue to evaluate individual properties that have potential heritage value. Page 25 Clarington Heritage Committee Minutes January 21, 2020 - 4 - 6 Correspondence and Council Referrals: 6.1 Neighbourhood Character Study: At a meeting held on January 20, 2020, Council approved Resolution #PD-005-20, which included that “the recommendations contained in Section 6.3.2 relating to Heritage be forwarded to the Clarington Heritage Committee for consideration”. 7 Reports from other Committees 7.1 Bowmanville & Newcastle Community Improvement Plans – Community Improvement (CIP) Grant Programs – There has been continuous interest throughout 2019 in Bowmanville. Several buildings have undergone improvements with financial support from the Program. Interest in Newcastle was relatively low in 2019, although this is likely an anomaly given past years. The annual report on the CIP Programs (PSD-054-19) was presented to Planning & Development Committee in December. Sidewalk Patio Program – Three-Six Kitchen in Bowmanville, and The Snug in Newcastle have had successful patio seasons. Star Apple in Bowmanville also opened a patio entirely on its own property later in the summer. The annual application fee for the program has been adjusted to better reflect the cost of the installation/removal of patio infrastructure. Funds have been allocated to support the establishment of new patios in each of the CIP areas for the 2020 season. The annual report on the Seasonal Sidewalk Patio Program (PSD-053-19) was presented to Planning & Development Committee in December. Public Art Projects – Funding was received from the Province (OMAFRA) for use in the downtowns of Bowmanville, Courtice, Newcastle, and Orono. The Municipality is using the funds to support public art. Artists have been selected for each project and are currently working to finalize designs. Projects include: Bowmanville (mural project on the wall of James Insurance building), Courtice (youth collaboration for art in the park/trail system), and Newcastle (small sculpture treasure hunt theme in downtown gardens). Councillor Hooper highlighted the Veterans Banner Program at Legion Branch 178. The Program has been a tremendous success in Bowmanville, and organizers are considering expanding the program to Newcastle. 7.2 Architectural Conservancy of Ontario (ACO), Clarington Branch: - The new Executive Team has met. Planning is underway for Doors Open, scheduled for June 13, 2020, for which south Courtice will be the focus. 7.3 Newcastle Village District Historical Society (NVDHS) –The Digitization Project is moving along and is expected to be completed by mid-2020, making a significant amount of documentation more easily accessible to the public. NVDHS is planning a presentation of its Preservation Award to a local business owner on March 10th at the General Meeting. The NVDHS has been researching Aladdin kit houses in Newcastle. Page 26 Clarington Heritage Committee Minutes January 21, 2020 - 5 - 7.4 Museum –The Museum and Library Boards are now merged as of January 1st, 2020. M. Ross and K. Warren will be on the Library Board and will represent the Museum. The Museum will be a Committee under the Library Board. Upcoming events include: ‘Widowed at Waverley Place” mystery, Clarington at Work public lecture, Valentine’s Day Dinner at Waverley Place, Bookmark/Cross-stitch Workshops and PA Day Camps. 7.5 Wilmot Creek Heritage Park – No report. 8 Project Reports 8.1 Municipal Inventory and Register Committee: The sub-committee evaluated three (3) properties for potential inclusion on the Municipal Register, and recommended as follows: 8 Wellington Street, Bowmanville: Group 1 Evaluation; the property be added to the Municipal Register; the dwelling is designed in gothic revival style with unique design characteristics, and notable owners over the course of its history; 2 Ontario Street, Bowmanville: Group 1 Evaluation; the property be added to the Municipal Register; significant to the community as a good example of an Ontario cottage in the gothic revival style; and 3 Ontario Street, Bowmanville: Group 1 Evaluation; the property be added to the Municipal Register; holds significance to the community as an example of an Italianate style dwelling. 20.04 Moved by N. Gamble, seconded by R. Sproule That the Heritage Committee recommends to Council that the properties at 8 Wellington Street, 2 Ontario Street, and 3 Ontario Street in Bowmanville be added to the Municipal Register. “Carried” 8.2 Outreach/Education Committee: Sub-committee members have acquired information from a former resident of Veterans Avenue. Ministry of Veterans Affairs has responded to the sub-committee’s request for information advising there is no information available. Committee members have discussed an outreach project involving the history of the former Goodyear lands. 9 New Business 9.1 Ontario Heritage Week; Feb. 17-23: Committee members would like to hold a plaque presentation at the Feb. 10th Council meeting to recognize owners of newly designated properties in honour of the upcoming Ontario Heritage Week. Several Committee members indicated they would be able to attend. 9.2 Clarington This Week article “Clarington Designated 2 Historic Schoolhouses”, dated December 7, 2019 was acknowledged. Page 27 Clarington Heritage Committee Minutes January 21, 2020 - 6 - 9.3 Fletcher Tree: Planning Services staff has prepared a report to initiate the designation process for the February 3rd Planning & Development Committee meeting. 10 Adjournment K. Warren moved Adjournment 9:25 pm. Next Meeting: February 18, 2020, 7:00 p.m. Clarington Municipal Offices, Room 1C Page 28 Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting – Tuesday, January 14, 2020 (Not yet approved by committee) In Attendance – Dave Bouma - Chair Bryan Wiltshire – Arena Manager Shea-Lea Latchford, Todd Taylor, Susan White, Councillor Margaret Zwart Regrets: Gary Oliver Absent: Councillor Granville Anderson 1. Agenda - Motion #20-001 Moved by Sue White, seconded by Dave Bouma THAT: the Agenda be accepted as proposed. CARRIED 2. Acceptance of Minutes - Motion #20-002 Moved by Dave Bouma, seconded by Todd Taylor THAT: the minutes of December, 10, 2019 meeting be accepted as amended. CARRIED 3. Manager’s Report - Outside east drainage has been buried and paving will be completed in the Spring. During a staff meeting the following policies were discussed: fire alarm drills, ammonia leaks, power outages and responses to on ice or off ice injuries. The Olympia Room water heater needs to be replaced; quotes will be forwarded to Chair. The southeast exit and southwest exit doors will be replaced February 2020. Also, masonry work to commence once the ice has been taken out. Sprinkler pipe sprung a leak December 23rd. Classic Fire was called and new piping was installed. Unfortunately, two employees terminated due to inexcusable behavior toward the Public. Termination letters were issued along with their ROEs as required. Page 29 2. Financial Report - Todd Taylor reported the turnover has been completed and the new accounting/bookkeeping service is in place and are in the process of preparing for our Audit. A Credit/Debit machine will be purchased. “Standard Terms & Conditions were added to all Arena Invoicing on Late Payment of Invoices” this month. Risk Management Review – The Review was completed by Sue White and Gary Oliver with the Arena Manager, their findings and suggestions were discussed. 4. Next Meeting – Tuesday, February 4, 2020 Adjournment Motion #20-003 Moved by Todd Taylor, seconded by Dave Bouma THAT: the meeting be adjourned. CARRIED The meeting adjourned at 9:08 PM __________________________ Chair ___________________________ Secretary Page 30 Draft minutes – Not yet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY JANUARY 14, 2020 7:00 PM Present: Rod McArthur Councillor Corinna Traill Kate Potter Carrie-Anne Atkins Leo Blindenbach Brian Reid Meaghan Vandenbrink Regrets: Evan King Patrick Bothwell Tyson Brooks Tom Hossie Staff Present: Peter Windolf 1. AGENDA MOVED: by Brian Reid SECONDED by Kate Potter THAT: the agenda for January 14, 2020 be accepted; CARRIED 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Leo Blindenbach SECONDED by Rod McArthur THAT: the minutes of November 12, 2019 be approved CARRIED Page 31 SWNA January 2020 minutes 2 3. UPDATES New Member introduction Carrie-Anne Atkins the newest member of the SWNA committee was introduced and welcomed to the committee. Carrie-Anne lives in the Port of Newcastle and works in OPG’s community relations. She is very familiar with the SWNA and has assisted on several previous SWNA events through her role at OPG. Wildflower Seed Grant The SWNA was successful in obtaining a Wildlife Preservation Canada grant to purchase wildflower seeds to enhance pollinator habitat. One acre of grassland at the SWNA just north of the lake shelter will be seeded with a variety of wildflower seeds in November 2020. Site preparation throughout 2020 will require monthly tilling to eliminate weed seeds from the planting site. The limits of the planting site were staked by members of the committee in early December. Kirk Kemp from Algoma Orchards agreed to assist on the project after being approached by Leo Blindenbach. In December 2019 he mowed and tilled the site and has committed to tilling on a monthly basis in 2020. He will seed the site in November 2020. Wildlife/Environmental Awareness Festival The committee participated in this new event on November 23 and 24 at the Garnet B. Rickard Complex. The event included vendors and environmental groups interested in environmental awareness. Several members staffed the SWNA booth on each day. The event was generally well organized but attendance was modest. The presentations and wildlife exhibitions were popular features of the event and it was good opportunity to raise the profile of the SWNA. The event may be moved to the spring in 2020 and the committee will consider attending again. It was recommended that a better display for the SWNA be available for these types of events. The municipality will investigate purchasing a retractable banner for the SWNA committee to use at future events. Pollinator Presentation April 26, 2020 Brian Reid has arranged for a presentation by Sheila Colla, an interdisciplinary Conservation Biologist interested in pollinator conservation. Her presentation will dovetail with the other 2020 initiatives by the committee to enhance pollinator habitat at the SWNA. Brian has recently communicated with Dr. Colla to confirm her attendance. The event is scheduled for Sunday April 26, 2020 at the Diane Hamre Recreation Centre in Newcastle. Wildlife Preservation Canada who provided the SWNA with a wildflower seed grant will be contacted to see if they are interested in participating at the event. Page 32 SWNA January 2020 minutes 3 Kate Potter will also provide a presentation about the iNaturalist app. iNaturalist is a citizen science project and online social network of naturalists, citizen scientists, and biologists built on the concept of mapping and sharing observations of biodiversity across the globe. 2020 Spring Clean-up Leo Blindenbach reported that the spring clean-up for the SWNA, Port of Newcastle and Bond Head is scheduled for April 18. Further discussion about SWNA volunteer involvement will take place at the February or March meeting. SWNA Name Tags A request was made at the November meeting for more SWNA Committee name tags for use at public events. Engineering staff has provided additional tags and lanyards for any members that need them. 4. OTHER BUSINESS Winter Maintenance Signage The committee requested that the standard Clarington Winter Maintenance sign be installed at both ends of the SWNA trail to alert user that the trail is not maintained in the winter. Operations will be asked to install the signs. 5. MOTION TO ADJOURN MOVED: by Carrie-Anne Atkins SECONDED by Councillor Corinna Traill THAT: the meeting be adjourned. CARRIED Adjournment 8:00 PM Next Meeting: Tuesday February 11, 2020 Notes prepared by: Peter Windolf Page 33 Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: GGR-003-20 Date of Meeting: February 10, 2020 Report Subject: General Government Committee Meeting of January 27, 2020 Recommendations: 1. Receive for Information a. Item 9.1 - Minutes of the Bowmanville Business Improvement Area dated November 12, 2019 b. Item 9.2 - Minutes of the Tyrone Community Centre dated November 20, 2019 c. Item 9.3 - Minutes of the Newcastle Business Improvement Area dated December 12, 2019 d. Item 22.1 - Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town the Whitby, regarding Regional Heritage Property Tax Rebate 2. Pauline Witzke, Port Darlington Community Association, Regarding Port Darlington Shoreline Protection That the Delegation of Pauline Witzke, Port Darlington Community Association, Regarding Port Darlington Shoreline Protection, be received with thanks. 3. Roman Zydownyk, Regarding 55 A/B Townline Road South, Clarington That Staff report back on issues related to the construction of 55A and 55B Townline Road South. 4. Public Access Defibrillator Program – Lakeridge Health Agreement Renewal That Report CSD-002-20 be received; That Council authorize the Mayor and Clerk to sign the Agreement provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and That Central East Prehospital Care Program be advised of action taken. Page 34 Municipality of Clarington Page 2 Report GGR-003-20 5. Appointments to Fill Vacancies on Various Boards and Committees That Report CLD-002-20 be received; That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancies on the Newcastle Arena Board and the Livestock Valuers; That Sajida Kadri be appointed as the youth member to the Diversity Advisory Committee for a term ending December 31, 2022 or until a successor is appointed; That the resignation of Kenneth Illechukwu, from the Diversity Advisory Committee, be received; That Meera McDonald be appointed to the Diversity Advisory Committee for a term ending December 31, 2020 or until a successor is appointed; and That all interested parties listed in Report CLD-002-20 and any delegations be advised of Council’s decision. 6. Co-op Request for Proposal RFP-348-2019 – Consulting and Related Management and Administrative Services for the Supply of Natural Gas That Report COD-001-20 be received; That the Co-op RFP submission received from Blackstone Energy Services Inc., Toronto, for the provision of consulting and related services for the supply of natural gas and to act as an agent of the Municipality of Clarington to execute direct purchase agreements (subject to the approval of the Corporate Service’s Department) for a term of three years for an estimated annual fee of $12,690.00 per year (excluding HST), based on the current number of accounts and subject to change over the contract term be accepted; That pending satisfactory performance, the Purchasing Manager be given the authority to extend the contract for up to two additional one-year terms; and That all interested parties listed in Report and any delegations be advised of Council’s decision. 7. Assumptions of Road Widenings That Report LGL-001-20 be received; and That the draft By-law attached to Report LGL-001-20, as Attachment 1, be enacted. Page 35 Municipality of Clarington Page 3 Report GGR-003-20 8. Forestry Service Delivery Review That Report CAO-003-20 be received; That Council endorse the recommendations of the Forestry Service Delivery Review; That the recommendation to conduct a customer service and work order process review be initiated immediately by staff; and That the other recommendations set out in the consultant’s Service Delivery Review of Forestry Services be prioritized to enhance Forestry services. 9. Flooding on Nash Road That staff report back on the flooding at Nash Road, Harry Gay Drive and Tabb Avenue in Courtice to answer the following questions: 1. What caused the flooding? 2. Who prepared the drainage plan? 3. Was it adequate for this area and will it happen again? 10. Employment Contracts for Director Positions That the CAO be directed to prepare a report regarding: a) a proposed policy to establish that employment contracts for director positions, filled after this date, be for five year contracts, with a one year severance payout plus benefits, in the event of non-renewal; and b) any employee related policies pertaining to Directors. 11. NRCan Zero Emission Vehicle Infrastructure Program That the recommendations, contained in Confidential Report CAO-002-20, be approved. Page 36 Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: PDR-002-20 Date of Meeting: February 10, 2020 Report Subject: Planning and Development Committee meeting of February 3, 2020 Recommendations: 1. Receive for Information a. Item 10.2 - Minutes of the Agricultural Advisory Committee of Clarington dated January 9, 2020 b. Item 13.1 - PSD-003-20 Development Applications – 2019 Annual Report c. Item 14.1 - LGL-002-20 Status of LPAT Appeals of OPA 107 2. Eric Bowman, Chair, and Brenda Metcalf, Past Chair, Agricultural Advisory Committee, Regarding the Agricultural Advisory Committee – 2019 Accomplishments That the Delegation of Brenda Metcalf, Past Chair, Agricultural Advisory Committee (AAC), regarding the Agricultural Advisory Committee – 2019 Accomplishments, be received with thanks. 3. Joyce Kufta, Chair, Parkview Lodge, Regarding Relocating of the East Municipal Crosswalk That Communication Item 11.1, from Joyce Kufta, Chair, Parkview Lodge, Regarding Relocating of the East Municipal Crosswalk, be referred to the CAO to report back. Page 37 Municipality of Clarington Page 2 Report PDR-002-20 4. PSD-004-20 Proposed Heritage Designation for the Fletcher Tree (2 Church Street, Bowmanville) That Report PSD-004-20 be received; That the Clerk issue a Notice of Intention to Designate 2 Church Street, Bowmanville as a cultural heritage resource under Part IV of the Ontario Heritage Act p ursuant to the provisions of the Ontario Heritage Act; That depending on the response to the Notice of Intention to Designate, the Clerk either prepare the necessary by-law or report back to Council regarding objections received; and That all interested parties listed in Report PSD-004-20 and any delegations be advised of Council’s decision. 5. PSD-005-20 Addendum to Report PSD-039-19 Exemption Request for 10 Victoria Street for Interim Control By-law That Report PSD-005-20 be received; That the request for an exemption to Interim Control By-law 2018-083 for 10 Victoria Street be approved; That the By-law contained in Report PSD-005-20 as Attachment 1 be approved; and That all interested parties listed in Report PSD-039-19 and any delegations be advised of Council’s decision. 6. Confidential Report LGL-013-19 10 Victoria Street – Exemption from Part Lot Control That the recommendations, contained in Confidential Report LGL -013-19, be approved. 7. Confidential Verbal Report from the Acting Director of Planning Services, Regarding Potential Property Acquisition That Resolution #CPD-001-20, passed in Closed Session, be ratified. Page 38 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: February 10, 2020 Report Number: CAO-004-20 Submitted By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Parkview Lodge Expansion Recommendations: 1. That Report CAO-004-20 be received; 2. That Council either, a. provide direction respecting a specific financial contribution to be made towards the cost of relocating the existing intersection pedestrian signal (crosswalk) for Parkview Lodge’s proposed expansion (with the funds to be drawn from the Tax Rate Stabilization Reserve Fund); or b. enter into a development charges deferral agreement in which local development charges will be paid to the Municipality in 21 equal instalments over 20 years at no interest; 3. That Council provide direction to staff regarding an enhancement being made to the crosswalk at Municipal expense; and 4. That all interested parties listed in Report CAO-004-20 and any delegations be advised of Council’s decision. Page 39 Municipality of Clarington Page 2 Report CAO-004-20 1. Background 1.2 In June of 2017, Council approved a zoning by-law amendment application to rezone 153 King Avenue East. The approval will facilitate an expansion of the existing Parkwood Seniors residence located at 165 King Avenue East. 1.3 In February of 2018, an application for site plan approval was submitted to permit a three storey, 37-unit addition to the existing two storey seniors residential building which contains 43 units. 1.4 In June of 2019, Council approved a tax rebate as a condition of Parkview’s receipt of funding under the Federal-Provincial Social Infrastructure Fund – Investment in Affordable Housing (SIF-IAH) Program. 1.5 Through Resolution #C-256-19 passed on July 2, 2019, Council authorized the execution of a development charge deferral agreement with Parkview stating that “no interest will be payable for 18 months from the date that the building permit is issued (consistent with the Region’s approach)” and “any further deferral, with or without interest, will be at the discretion of Council”. 1.6 Parkview received other incentives from the Municipality as described in Report CAO-013-19. 1.7 The engineering drawings submitted in support of the site plan application propose to shift the existing driveway access to the combined property slightly to the east to accommodate the design of the proposed addition. These drawings showed that the existing pedestrian crossing signal (a Regional service) is in conflict with the new driveway location and must be relocated. The crosswalk signal is located between the existing entrance to Parkwood and the Gift of Art to the east accommodating a crossing of King Avenue providing access to the Municipal library, park and places of worship among other uses on the north side of the street (see photo). Report Overview This Report responds to a request for assistance from Parkview Lodge in relation to its proposed affordable housing project on King Avenue East in Newcastle. The particulars of Parkview’s request are set out in a letter from Joyce Kufta, Chair, Parkview Lodge, to the Mayor dated January 24, 2020 (Attachment 1). Page 40 Municipality of Clarington Page 3 Report CAO-004-20 1.8 Comments provided by Planning Services to the applicant and agent at the end of March of 2019 identified that the proposed entrance modification requires the relocation of a utility pole and pedestrian crossing signal, and that the applicant would be required to obtain approval for the relocation of both prior to the final approval of the site plan. 1.9 A revised submission addressing the March comments was received towards the end of June. At the end of July, staff emailed to the consultant to see if there was progress on the utility and pedestrian crossing signal relocation required to accommodate the driveway as proposed. 1.10 In early December, Parkview was anxious to get approval for its site plan application, but the required approval regarding the relocation of the crosswalk signal had not been obtained from the Region. It was only in December that Parkview became aware of the potential cost of the pedestrian crossing signal relocation (estimated to be $80,000 - $100,000). 1.11 In a letter to the Mayor dated January 24, 2020 (Attachment 1), Joyce Kufta, Chair of Parkview Lodge, has requested that the Municipality’s assistance in resolving this servicing issue. The specific request of Council is to, a. contribute 50% of the cost of the crosswalk allocation up to $100,000 and 100% of any cost over that amount; and/or b. defer development charges “over a 20-year period at a low, nominal interest rate” in order to effectively offset a portion of the crosswalk costs. 1.12 At the General Government Committee meeting on February 3, 2020, Committee referred Ms. Kufta’s letter to the CAO with direction to report back. 1.13 In a letter dated January 28, 2020 (Attachment 2), Parkview has requested financial contribution from the Region of Durham towards the relocation costs. As of the date of this report, the Region has not formally responded to Parkview’s request , but we have Page 41 Municipality of Clarington Page 4 Report CAO-004-20 been advised that Regional staff are considering the implications of the changes to the Development Charges Act (see section 2.6 below). 2. Discussion Design 2.1 Staff from Engineering Services have offered to undertake preliminary design work for the required relocation. After completing the design work, the current estimate of $80,000 - $100,000 can be refined. This design work can be done at no cost to Parkview. 2.2 Suitable relocations were evaluated based on existing conditions, impacts and type of crossing. It was determined that moving the existing intersection pedestrian signal (IPS) approximately 35 metres to the west of its current location was the most efficient design with respect to cost and impacts. It is also recommended that in order to save some expense, the IPS be replaced with a pedestrian cross over (PXO) system similar to the one recently constructed on Silver Street in the downtown Bowmanville area. 2.3 In accordance with Goal B.1 (Complete the Implementation of Downtown Plans) in the Municipality’s 2019 to 2022 Strategic Plan, Council should consider incorporating streetscape design features similar to what was previously designed and constructed for Beaver Street and King Avenue intersection into the design of this PXO. The streetscape would include bump outs with the PXO. It would improve pedestrian visibility and safety. It would also implement traffic calming to the area and shorten the crossing distance for pedestrians. Design elements would be consistent with those developed in the 2014 Newcastle King Avenue Revitalization Streetscape Master Plan and Implementation Strategy. A photo of the Silver Street PXO is provided below to provide an idea of what the relocated crossing could look like. Page 42 Municipality of Clarington Page 5 Report CAO-004-20 Cost Contribution 2.4 The streetscape enhancements described in section 2.3 above would be a Municipal responsibility and are estimated to cost $50,000. 50% of this amount could be funded from Roads and Related Development Charge Reserve Fund. The balance of the enhancement work could be funded from the Tax Rate Stabilization Reserve Fund or levied in the 2020 budget (not currently in the 2020 budget). 2.5 Any Municipal contribution to the crosswalk relocation for amounts that would otherwise be the responsibility of Parkview could be funded from the Tax Rate Stabilization Reserve Fund or levied in the 2020 budget. Development Charge Deferral 2.6 As stated above, through Resolution #C-256-19, Council has authorized the execution of a development charge deferral agreement with Parkview stating that “no interest will be payable for 18 months from the date that the building permit is issued (consistent with the Region’s approach)” and “any further deferral, with or without interest, will be at the discretion of Council”. That agreement has not been executed because development charges are not payable until a building permit is issued. The building permit for this project cannot be issued because the site plan agreement has not been finalized. 2.7 Based on information that has been provided to staff, local development charges on this project will be $303,086 and Regional development charges will be $472,341. 2.8 Effective January 1, 2020, the Development Charges Act has been amended to require payment of development charges in 21 equal payments over a 20 -year period for non- profit housing developments. This effectively means that the Municipality must alter the direction given by Council through Resolution #C-256-19. The deferred amount is $288,653. 2.9 The legislation allows the Municipality to charge interest on the deferred amount up to a rate prescribed by the Province of Ontario, however there has been no prescribed rate. This means that each municipality can dete rmine its own interest rate. 2.10 The area treasurers in Durham have met and are discussing options for dealing with this new legislation to ensure fairness to taxpayers as well as consistency amongst all Durham municipalities. While individual rates may differ, the formula for determining the interest rate will hopefully be consistent. At this point, no interest rate has been set. Staff’s preference would be to see a common approach across the Region (local and Regional), but given timing constraints, it may not be possible to have that in place before Parkview needs to proceed. What follows, therefore, is a discussion of options available to Council currently. Page 43 Municipality of Clarington Page 6 Report CAO-004-20 2.11 One option would be to set the interest rate equal to the inflationary factor for the development charges. This sets a predictable annual amount and inflates the funds collected by a cost of living index. 2.12 A second option is to set an interest rate annually based on the Municipality’s bank interest rate as at January 1 in each year. Such a rate would compensate the Municipality for the funds that would otherwise have been invested, while at the same time provide some financial benefit to Parkview. 2.13 The final option is to establish a 0% interest rate. This would obviously be the most impactful rate in terms of incentivising the development of non-profit rental housing. 2.14 It is important to note that even if the interest rate established by Council for this project (or any other eligible project) is 0%, there is no obligation on the part of the Municipality to “top up” the development charge reserve account to recover the cost of incentivising. This is a fundamental difference as compared to the development charge credits that are currently in the Municipality’s DC By-law – any such credits must be paid for through general levies. 2.15 In order to understand the financial benefit that will accrue to Parkview as a result of a lower interest rate, we need to consider their cost of borrowing using other credit facilities. For reference, Parkview’s refinancing interest rate for its existing mortgage is 2.8%. The CMHC direct co-investment rate (which will be the largest borrowing for this project) is currently approximately 1.6% which will be locked in for a ten -year term. If Council establishes a 0% interest rate on the deferred payments, the savings to Parkview is estimated to be between $48,500 (based on the current CMHC rate) and $84,900 (based on their existing mortgage) over 20 years. Any savings in relation to interest on deferred Regional development charges would be in addition to this amount. 2.16 It is staff’s recommendation that any decision respecting Parkview’s request not be taken to mean that Council has established a formal policy on the issue of the rate of interest to be applied in similar situations going forward. Council’s position on a deferred development charges interest rate for non-profit developers can be established (and incorporated into the Municipality’s Affordable Housing Toolkit) when Council is considering all development charge issues applicable to the Municipality’s 2020 Development Charges By-law. 3. Concurrence This report has been reviewed by the Director of Finance, Acting Director of Engineering Services and Municipal Solicitor who all concur with the recommendations. Page 44 Municipality of Clarington Page 7 Report CAO-004-20 4. Conclusion It is respectfully recommended that Council provide direction to staff. Staff Contact: Andrew C. Allison, CAO, aallison@clarington.net, 905-623-3379 ext.2002 Attachments: Attachment 1 – Letter dated January 24, 2020 from Joyce Kufta to Mayor Foster Attachment 2 – Letter dated January 28, 2020 from Joyce Kufta to Chair Henry The following interested parties will be notified of Council's decision: Joyce Kufta, Chair, Parkview Lodge Tim Welch, Consultant, Tim Welch Consulting Inc. Nancy Taylor, Commissioner of Finance and Treasurer, Region of Durham John Henry, Regional Chair and CEO, Region of Durham Page 45 Page 46 Page 47 Parkview NEWCASTLE LODGE FOR SENIOR AND FAMILY DWELLINGS 165 KING ST. EAST NEWCASTLE, ONTARIO L1B 185 January 28,2020 Mr. John Henry, Chair Regional Municipality of Durham 605 Rossland Road East Whitby, ON LzN 5A3 Dear Regional Chair Henry: Parkview Lodge is an experienced non-profit housing provider which has been working towards an expansion of its existing housing in Newcastle to create an additional 37 affordable apartments for seniors. The project has been allocated Federal-Provincialfunds through the Region of Durharn and is also currently finalizing a low interest loan through the Canada Mortgage and Housing Corporation. As well, Parkview Lodge itself is providing an almost 53 million equity contribution to this new housing through refinancing of its existing building. As you are aware, the process of municipal planning approvals can take a lot of time. The project has had many challenges to work through over the past months including a number of cost pressures related to changes in the locationldetails of site servicing and changed foundation design to dealwith soils issues, but we are anxious to see construction begin. ln December it was identified that there would be an estimated $100,000 cost to relocate to the east the municipal crosswalk adjacent to our current driveway. Quite frankly our budget for new affordable non-profit housing cannot absorb such a large additional cost at this time. Parkview Lodge can contribute one half towards this estimated cost and we are prepared to budget up to $50,000 towards it. Staff of the Municipality of Clarington are working on the preliminary design of the crosswalk and we believe they will do their best to design a crosswalk that is functional and cost efficient. lt is our understanding that the crosswalk on King Avenue is very close to the dividing line between Clarington and Durham responsibilities for King Avenue/Hwy 2, and the Region's roads division has been involved in the crosswalk relocation discussions. We are requesting that both the Region of Durham and the Municipality of Clarington cap our one-half contribution at 550,000, and contribute the balance of funds to the cost of the crosswalk allocation. We recognize that budgets are tight for all organizations but we know that Page 48 the Region of Durham has the lead municipal role in supporting the creation of new affordable housing and has especially focused on support for new seniors affordable housing. Given the Region's lead role in affordable housing we feel it is reasonable to ask for a modest contribution to the infrastructure costs required for this project. We are also open to an alternate approach of dealing with this cost of municipal infrastructure (the crosswalk) and that could be through the long-term deferral of Region development charges. The Provincial government recently made a series of changes through its Bill 108 legislation which allowed for municipal governments to defer development charges for non- profit affordable housing developments over a 2O-year period. lf the Region of Durham could agree to defer the charges over that 2O-year period at a low, nominal interest rate, that would be an approach that could effectively offset a portion of the crosswalk costs. We would like to take this opportunity to ask to meet with you to discuss this matter in the very near future. We look forward to hearing from you either through e-mail at iovcekufta@rosers.com or by phone at 905-404-5501. Yours truly, Joyce Kufta, Chair Parkview Lodge cc. Alan Robins, Director of Housing Page 49 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 The Corporation of the Municipality of Clarington By-law 2020-004 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to permit the development of 51 single detached dwellings on the subject lands. (ZBA 2017-0001); Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule “5” (Newcastle) to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: “Holding – Urban Residential Exception ((H)R2-45) Zone” to “Urban Residential Exception (R2-45) Zone”; 2. Schedule “A” attached hereto shall form part of the By-law. 3. This By-law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. Passed in Open Council this 10th day of February, 2020 _____________________________________ Adrian Foster, Mayor _____________________________________ C. Anne Greentree, Municipal Clerk Page 50 004 10th February Page 51 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 The Corporation of the Municipality of Clarington By-law 2020-005 Being a By-law to exempt a certain portion of Registered Plan 40M-2633 from Part Lot Control Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, for Block 50 in Plan 40M-2633, registered at the Land Titles Division of Whitby (File # ZBA2020-0001); Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in Paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to Block 50 in Plan 40M-2633, identified as Parts 1 and 7, 2, 3, 4, 5 & 6 on 40R-30805. 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of two (2) years ending on February 10, 2022. Passed in Open Council this 10th day of February, 2020 _____________________________________ Adrian Foster, Mayor _____________________________________ C. Anne Greentree, Municipal Clerk Page 52 Page 53 Presentations and Handouts Heritage Property Celebrations 2020 February 10, 2020 Peter Vogel –Vice Chair Heritage Committee 26 Concession Street, Bowmanville ‘Dundurn’ Circa 1854 Central Public School 120 Wellington Street, Bowmanville Circa 1889 Haydon Community Hall 2503 Concession Rd. 8, Darlington Circa 1876