HomeMy WebLinkAbout08/31/2009 (Special)
Clarhl~t()n
Energizi~g Olll~rioCJ C' '-~'-
SPECIAL COUNCIL MEETING
DATE: MONDAY, AUGUST 31,2009
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
MEETING CALLED TO ORDER
INVOCATION
DISCLOSURE OF PECUNIARY INTEREST
STAFF REPORT(S)
1. Report CAO-004-09 - Report on the Status of the 2009 Budget Shortfall and
Proposed Remedial Measures
CONFIRMING BY-LAW
ADJOURNMENT
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379
CI!1lingtnn
REPORT
CHIEF ADMINISTRATIVE OFFICER
Meeting:
COUNCIL
Date:
Monday, August31,2009
Report #: CAO-004-09
File:
By-law #:
Subject:
REPORT ON THE STATUS OF THE 2009 BUDGET SHORTFALL AND
PROPOSED REMEDIAL MEASURES
Recommendation
It is respectfully recommended to Council the following:
1. THAT Report CAO-004-09 be received;
2. THAT the budget shortfall remedial measures as contained in Appendix 2, 3, 4, 5, 6
and 7 be approved and shall be deemed to be the policy direction of Council
superseding all previous Council policies related thereto;
3. THAT the projected cash flow shortfall from 2009 Development Charges collection
applied to debenture debt repayments pertaining to'lndoor Recreation facilities be
interim financed with:
a. $200,000 from Municipal Capital Works Reserve Fund, and
b. Approximately $250,000 from interest payments from Veridian Promissory
Notes to be adjusted proportionately based on the actual shortfall at year end
2009
4. THAT the projected cash flow shortfall from 2009 Development Charges collections
applied to debenture debt repayments pertaining to Library facilities be interim
financed with $200,000 from the Municipal Capital Works Reserve Fund and
approximately $225,000 from the Library Capital Reserve Fund to be adjusted
proportionately based on the actual shortfall at year end 2009;
5. THAT appropriate interest be applied and charged to the Development Charges
Reserve Funds requiring interim financing;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
, 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5717
REPORT NO.: CAO-004-09
PAGE 2
6. THAT any projected shortfalls in the Development Charges for both Indoor Recreation
and Library Reserve Funds for 2010 requiring debenture debt repayment be interim
financed from the balances in the other Development Charges Reserve Funds with
appropriate interest applied.
7. That, to the extent possible, it is the express intent of Council to recover interim
financing of development charges debenture debt repayments from future
development charges collections.
Submitted byQ~ ~ ~
ranklin Wu M.A.O.M
Chief Administrative Officer
REPORT NO.: CAO-004-09
PAGE 3
1. BACKGROUND:
At its meeting held on July 13, 2009, Council passed the following resolution:
"THAT the CAD be authorized to take immediate actions to effect possible
remediation measures to balance the 2009 budget shortfall and to consider
possible actions to bring in the 2010 budget without minimal impact to the
taxpayers;
THAT the immediate actions referred to in Item1 be limited to administrative
and staffing matters including any and all cost cutting measures such as
temporary layoff, elimination of positions, deferred hiring, uncommitted capital
projects and any other measures deemed appropriate by the CAO;
THAT the CAO shall report to Council no later than the end of August with a
comprehensive report detailing all the cost cutting measures including service
level reduction and program eliminations in order to address the 2009 budget
shortfall; and
THAT a Special Council meeting is hereby called for Monday August 31,
2009 to consider the CAO Report".
2. UNDERSTANDING THE 2009 BUDGET SHORTFALL
2.1 Staff is aware of the adverse economic conditions and has been tracking our budget
performance continuously. In fact, a monthly status report has been submitted to
Council since April reporting on the potential shortfall in revenue in building permit
and development application fees.
2.2 Based on the data gathered from the first half of 2009, and assuming nothing drastic
would happen that would alter our projection, staff project an operating deficit of
approximately $2.1 million for the current year, and a shortfall of $875,000 in the
Development Charges Account for Indoor Recreation and Library facilities.
2.3 The cause of the budget shortfall can be attributed in part to the adverse economic
condition, and in part to several big ticket items that are beyond the control of the
Municipality. Further compounding the projection accuracy of the 2009 Budget is the
fact that the preparation of the 2009 Budget was done in the second half of 2008
without the benefit of the 2008 full year performance data.
REPORT NO.: CAO-004-09
PAGE 4
2.4 Appendix 1 provides a detail account of all the factors that contribute to the projected
shortfall. In summary, the factors attributable to economic condition include shortfalls
in building permit and planning application revenue, investment interest income,
transfer station royalty and entrance culvert revenues. The uncontrollable factors
include 2008 deficit in winter road maintenance, legal cost related to OM8 hearings
and litigations, projected shortfall in 2009 winter road maintenance, cost of part-time
firefighters etc. After taking into account of two sources of unexpected revenue in
Veridian dividends and penalty interest on taxes, the Municipality is still faced with
an operating budget deficit of approximately $2,093,200.
2.5 Appendix 1 also provides for the shortfall in the Development Charges Reserve
Account for both the Indoor Recreation and for the Library components. The shortfall
is creating a cash flow problem in the amount of approximately $875,000. The
primary cause of these shortfalls was insufficient revenue to replenish the depleted
amounts due to significant decline in building permit activities and also in part due to
the construction of these facilities were advanced hence requiring debenture.
2.6 It should be noted that the above projected deficit is based on the assumption that
growth and development activities and other factors remain more or less the same
for the second half of this year. Suffice to say, projection of this nature is not an
exact science and therefore all projection figures are meant to be best guess
estimates.
3. SUMMARY OF MEASURES TO ADDRESS THE BUDGET SHORTFALL
3.1 In order to address the shortfall in a comprehensive manner, senior staffs met and
reviewed all areas of expenditures with a view to either delete or defer them. This
included a thorough examination of all capital projects to determine which projects
have yet to commence and can be deferred to 2010 or subsequent years.
3.2 Our review of the operating and capital budget results in an overall reduction of
$2,095,717 which is broken down in the following categories:
a. Reduction in service level/standard(Appendix 2) $209,300
REPORT NO.: CAO-004-09
PAGE 5
b. Adjustment/cancellation of programs (Appendix 3)
c. Staffing adjustments/reduction (Appendix 4)
d. Reduction to unexpended budget items (Appendix 5)
e. Deferral of uncommitted capital projects (Appendix 6)
f. Transfer of Reserve Funds (Appendix 7)
Total Reduction in Budget Expenditures
$ 98,400
$273,100
$409,600
$655,317
$450,000
$2,095,717
3.3 Service reduction (Appendix 2)
Throughout the review exercise, staff took into account of all applicable and
legislated minimal standards that must be provided to the community and this has
not been compromised in any of our recommended reduction of service level or
standard. In addition, all core services mandated under the Municipal Act and other
legislations have been maintained. Our recommended reductions in service
standards would still result in standards above the minimal. The bulk of the saving is
in the form of overtime paid to employees performing works after hours and in the
weekends. Such is the case in winter road maintenance which is a major
contributing factor of our current budget woes.
3.4 Proqram cancellation and operatinq hour adiustments (Appendix 3)
The guiding principles' used to determine which program needs to be deleted or
have the operating hours reduced are based on firstly whether or not the program
falls within the core business of the Municipality as defined in the Municipal Act.
Over the past twenty years, Clarington Councils have incrementally added various
programs for the betterment of the community. Funding of these programs primarily
comes from the property tax and the continuation of these programs under the
current financial challenge without further burden on the property tax payers is no
longer prudent. Secondly, the degree of usage of various programs was thoroughly
examined. This is particularly pertinent in the various recreational programs where
insufficient customers can no longer justify their continuation. As a result, the
reduction of operating hours and in some instances the cancellation or consolidation
of some programs is recommended.
REPORT NO.: CAO-004-09
PAGE 6
3.5 Staffing Adiustment (Appendix 4)
Clarington has one of the leanest municipal organizations and as such there are
limited options as to what can be done. However where the service, program, or
work volume are no longer in place or have experienced significant slowdown, the
staff level should be adjusted accordingly. In addition, several currently vacant
positions in the orgahization are placed on hold and will not be filled in the
immediate future. In order to lessen the necessity of layoff, early retirement option
has been and will be provided to selected employees.
3.6 Reduction to the Balance of 2009 Operatino Budoet (Appendix 5)
In this segment of budget reduction, staff focused our attention to reduce
expenditure on the unexpended funds in the balance one-third of the 2009 operating
budget. Each department was asked to either delete or defer as many expenditure
items as possible in order to help offset the budget shortfall. Items included in the
saving include printing, staff development, training, uniforms, office supplies and
equipment, etc.
3.7 Deferral of Capital Proiects (Appendix 6)
Funding of capital projects are mostly derived from Development Charges Reserve
Funds, general tax levy, and/or from reserve accounts set aside for that specific
purpose. For the purpose of identifying tax levy saving that could be used to offset
operating budget shortfall, a total of 23 uncommitted capital project items have been
identified. These projects are recommended to be deferred to the 2010 budget
consideration.
3.8 Reserve Fund Transfers (Appendix 7)
In order to help offset the shortfall, staff also proposes to transfer funds from various
Reserve Fund Accounts. These transfers were budgeted in 2009 and staff is
recommending a partial reversal of the approved contributions. Since drawing down
these accounts will impact the Municipality's ability to fund project or to purchase
equipments in the future, the transfer has to be modest to minimize the impact.
REPORT NO.: CAO-004-09
PAGE 7
These funds should be replenished as soon as the Municipal financial health
recovers.
3.9 This report recommends changes to the existing service levels, program, capital
projects and various expenditures approved by previous and current Councils
through the adoption of the budget in the current and prior years. Approval by
Council of the recommendations contained in this report therefore constitutes a
conscious decision by council to override all previous policy decisions of past and
current Councils.
4. DEVELOPMENT CHARGES DEBENTURE DEBT PAYMENT
4.1 As Council has been advised through the original tender awards and subsequent
budget reports, a shortfall is occurring in the two development charges reserve funds
responsible for funding debenture debt, namely the Library facilities and Indoor
Recreation categories.
4.2 Indoor recreation facilities are currently funded primarily through debenture include
Newcastle and District Recreation Complex, South Courtice Arena, and Bowmanville
Indoor Soccer. Library facilities are primarily funded through debenture include the
Bowmanville Main branch and the Newcastle Branch.
4.3 Due to significant slow down in development activities; there are insufficient funds to
finance the debenture debts. The Municipality does have available funds in other
reserve fund accounts that can be used to finance the debt. This interim borrowing
from other reserve funds is permissible under the Development Charges Act and
would appear to be the best course of action without having to borrow from external
sources. It is the intention that these funds be repaid at some future date when the
economy rebounds and the cash flow corrects itself. The appropriate interest will be
applied for the borrowed funds. All of the above arrangement will be reflected
appropriately in the new Development Charges Background studies that will be
required by July 1, 2010.
REPORT NO.: CAO-004-09
PAGE 8
5. LOOKING AHEAD TO 2010 BUDGET,
In the review exercise of the 2009 Budget, it is readily evident that many of the cost
cutting measures will transition into preparing the 2010 budget. In addition, staff has
identified several other cost saving ideas that should be explored and perhaps
implemented for the 2010 budget year. These ideas are laid out in Appendix 8 and
are provided as an information piece at this time.
6. CONCLUSION
Significant amount of hours have gone into developing the recommended cost
cutting measures. Every expenditure item, project, program, staffing support etc
have been thoroughly reviewed. The result is a package of cost cutting measures
that is balanced, fair and doable. This is not an easy exercise and certainly not the
most popular decision that council has to make. In order to avoid running into a
deficit situation which municipal government is prohibited from doing, action must be
taken immediately. Any delay in arriving at a decision will render the projected
saving totally unattainable.
APPENDIX 1 TO REPORT CAO-004-09
MUNICIPALITY OF CLARINGTON ---~.._-----~--~
---~--~-,-----,~,
-- 2009 PROJECTED BUDGET SHORTFALL
-~--------~- ------ ----------"-
I PROJECTED
I DESCRIPTION ~--- I AMOUNT
I
RESULTING FROM ECONOMIC CONDITIONS
1 Interest Income well below targets I $
200,000.00
Bank of Canada rates dropping to historic lows is unprecedented and not --
i
anticipated at budget preparation time. I
2 Building Permit Revenue- projected year end shortfall I $ 800,000.00
Severity of impact not anticipated. Projection based on reasonable performance i
for first six months as well as increment for major commercial anticipated in
August. !
3 Potential shortfall on Transfer Station royalties and entrance culvert revenues $ 60,000.00
Slowdown in industrial and commercial sectors has had unanticipated negative I
impact on these categories.
4 Planning revenue- projected year end shortfall I $ 160,000.00
Magnitude of seventy ot Impact not anticipated. Potential tor some additIOnal I -~
revenue before the end of 2009 may lessen impact.
SUB-TOTAL $ 1,220,000.00
UNUSUAL/UNCONTROLLABLE EXPENDITURES
5 Legal/OMB/St. Mary's Litigations $ 495,000.00
These types of costs are typically not incorporated into the budget process I
because they are not normal and recurring. I
6 Legal - Human Resources ! $ 50,000.00
Arbitration related to both Cupe and Fire Association.
7 Part time Firefighters- projecting over by year end $ 120,000.00
Need to accommodate now in order to avoid year end deficit.
8 Rate stabilization problem due to '08 snowclearing $ 500,000.00
Part of 2008 year end deficit recently reported needs to be accomodated due to
status of rate stabilization reserve fund. Municipalities are not permitted to carry I
deficits. I
I
9 Cold Patch Mix i $ 45,000.00
Cost of oil based products has caused implications beyond that already absorbed I
into budget.
10 Winter Control projected shortfall for 2009 I $ 380,000.00
In consideration of rate stabilization reserve fund accomodating part of 2008
deficit, this needs to be accomodated mid year. Projection is based upon winter
conditions in prior year and predictions that this winter will be similar. In longer
term, budgets will have to be adjusted to accomodate for this trend.
SUB-TOTAL $ 1,590,000.00
LESS UNANTICIPATED REVENUE
11 Veridian Dividend Special Announcement $ (516,800.00)
'-----,
12 Penalty and Interest on Taxes $ (200,000.00)
-,
TOTAL PROJECTED BUDGET SHORTFALL $ 2,093,200.00
APPENDIX 1 TO REPORT CAO-004-09
---------------
MUNICIPALITY OF CLARINGTON
r--
2009 PROJECTED BUDGET SHORTFALL
-, ---~~~-
i I PROJECTED
I
DESCRIPTION I I AMOUNT
DEVELOPMENT CHARGES ECONOMIC IMPACT
!
A D/C indoor recreation shortfall at December 31,09 I $ 450,000.00
~---
(based on 300 units in '09, will increase by $1.6 million ~
-
in '10 based on 300 units) I
I
--
B D/C library shortfall at Dee 31, 09 , $ 425,000.00
I
(based on 300 units in '09, will increase by $55,000 j
in '10 based on 300 units) I
PROJECTED DEBT REPAYMENT SHORTFALL $ 875,000.00
,
I I
I
APPENDIX 2 TO REPORT CAO-004-09
SERVICE LEVEL/STANDARD REDUCTIONS
ITEM DEPARTMENT SERVICE CATEGORY EXPLANATION
2009 SAVINGS
NO.
1 Operations Winter Road Eliminate weekend call out for roads other than designated main 20,000
Maintenance roads without compromising minimum standards
2 Operations BIA Snow Removal Decrease frequency by increasing snow accumulation threshold N/A
from 18" to 24". No anticipated saving in 09. For 2010,
frequency of snow removal in Bowmanville may reduce from 5 to
3 occurrences. For Orono and Newcastle, the current 2 and 1
time occurrence is unlikely to change. Estimated saving for 2010
will be around $10,000.
3 Clerks Emergency Call outs at Eliminate emergency call outs after hours and weekends to reduce
Animal Services overtime spending 5,000
4 Clerks Animal Services Change from "animal shelter" to "pound"; commence euthanization of
animals; savings on vet costs, spaying and neutering animals, feed and
overtime 8,000
5 Corporate Clarington.net Cancel Clarington.net. September will be the last issue.
Services 7,000
6 Corporate Page 2 advertising Advertise only statutory notices in local newspapers
Services 40,000
7 Corporate Tourism Office, Liberty Close October to December, 2009
Services Street 4,000
8 Planning Community Freeze further grants with the exception of Courtice. Reducing the
Improvement Planning amount of funds from $85,000 to $60,000 for the balance of this year.
Grant (CIP) 25,000
9 Community Proshop Close Proshop September to December, RRC, SCA
Services 7,000
10 Community Concessions Close Concession at Newcastle and Indoor Soccer; reduce operating
Services hours at CCC 13,000
11 Community Bowmanville Indoor Reduce operating hours (Open 8 - 10 am Mon, Tues, Thurs. Fri. and
Services Soccer OpE::n 8 am - 12:30 pm Wed) 3,700
APPENDIX 2 TO REPORT CAO-004-09
SERVICE LEVEL/STANDARD REDUCTIONS
ITEM DEPARTMENT SERVICE CATEGORY EXPLANATION 2009 SAVINGS
NO.
12 Community RRC,NDRC,SCA,CCC Reduce maintenance standard at facilities
Services 12,500
13 Community SCA,RRC,CFC,CCC Reduce Front office coverage hours for all facilities. No coverage for
Services SCA and RRC on Sunday 18,600
14 Community RRC, NDRC, SCA, CCC, Reduce maintenance standard at facilities and close Darlington Sports
Services DSC Centre Thursdays and Fridays (9am to 4pm) 19,000
15 Emergency Standby Coverage Reduce standby coverage at Stations 1 and 4 and only call in if both
Services Stations 1 and 4 are committed 3,500
16 Emergency Staff redeployment Redeploy full-time during the day to Station 2 and reduce use of
Services volunteers 20,000
17 Finance Police paid duty Reduce Police paid duty during tax installment months from 4 months
to 2 months being the months of February and June 1,000
18 Corporate Wide Committee Support Reduce number of staff (maximum 1 staff) attending after hour
Committee meetings to reduce overtime spending 2,000
209,300
BIS - Bowmanville Indoor Soccer
RRC - Rickard Recreation Complex
SCA - South Courtice Arena
CCC - Courtice Complex
CFC - Clarington Fitness Centre
DSC - Darlington Sports Centre
NDRC - Newcastle & District Recreation Centre
APPENDIX 3 TO REPORT CAO-004-09
PROGRAM CANCELLATION
ITEM 2009 SAVINGS
DEPARTMENT PROGRAM SPECIFICS EXPLANATION
NO.
1 Corporate Wide Staff Recognition/Long Programs suspended 25,000
Term Service Program
and Staff ADDreciation
2 Operations Senior Sidewalk Clearing Program cancelled. Partial saving of $20,000. out of a total 20,000
program cost of approximately $85,000.
3 Operations Special Events service to Eliminate after hours and weekend service to save overtime. 5,000
Community Groups The Municipality currently subsidizes various community groups
by providing free service to setup and clean up mostly on
weekends. Annual cost of approximately $45,000.
4 Corporate Holiday Train Cancel 4,000
Services
5 Corporate Clarington Blooms Hold presentation at Councilor in chambers instead of a separate 1,000
Services venue
6 Finance Credit Card Payments Save bank charges by eliminating credit card payment method with 5,000
the exception of Community Services Department and online
payment
7 Community Aquatic Programs Reduce aquatic programs at CCC, NDRC and CFC 20,500
Services
8 Community Child Supervision service at Cancel 6,700
Services CCC
9 Community Group Fitness Classes at Reduce/condense classes 1,200
Services CCC
10 Community Hall of Fame Scale back Hall of Fame evening event 5,000
Services
APPENDIX 3 TO REPORT CAO-004-09
PROGRAM CANCelLATION
ITEM
DEPARTMENT PROGRAM SPECIFICS EXPLANATION 2009 SAVINGS
NO.
11 Planning Green Committee Suspend Community education initiative 4,000
12 Engineering Traffic Watch Reduce the monitoring frequency 1,000
98,400
APPENDIX 4 TO REPORT CAO-004-09
STAFFING ADJUSTMENTS
ITEM
NO. DEPARTMENT POSITIONS EXPLANATION 2009 SAVINGS
1 Operations Light Equipment Defer hiring until Nov.09 17,000
Operator
2 Operations Director of Operations Salary saving due to incumbent's long term absence 30,000
3 Corporate Health and Safety Co- Defer hiring until 2010 24,000
Services ordinator
4 Corporate Communications Summer Eliminate position 7,600
Services Student
5 Corporate Tourism Staff Eliminate position. See Appendix 2, NO.7 for estimated saving N/A
Services
6 Community Part-time Staff Eliminate approximately the equilavlent of 17 part-time N/A
Services employees, see Appendix 2, Nos.9-14 for estimated saving
7 Community Concession Supervisor Eliminate position 8,100
Services
8 Emergency Firefighter /Dispatche r Eliminate 2 new positions previously approved for hiring in Nov.09 38,000
Services
9 Planning Part-time Clerk 1 Eliminate position 16,000
10 Planning Student Planner Eliminate position 9,400
11 Planning Part-time Planner Eliminate position 13,000
12 Planning Jr. Planner Lay-off (13 weeks maximum) 12,000
13 Planning Clerk II Lay-off (13 weeks maximum) 10,000
14 Clerks Part-time Clerk 1 position left vacant 6,000
APPENDIX 4 TO REPORT CAO-004-09
STAFFING ADJUSTMENTS
ITEM
NO. DEPARTMENT POSITIONS EXPLANATION 2009 SAVINGS
15 Clerks Part-time Clerk 1 - Animal employee terminated, position left vacant 6,000
Services
16 Engineering Engineering Technician III position left vacant 45,000
17 Engineering Building Inspector Eliminate position from employee's early retirement 15,000
18 Engineering Clerk II Lay-off (13 weeks maximum) 10,000
19 Finance Part-time Clerk 1 employee terminated, position left vacant 6,000
273,100
APPENDIX 5 TO REPORT CAO-004-09
REDUCTION TO BALANCE 2009 BUDGET
ITEM
NO. DEPARTMENT EXPLANATION 2009 SAVINGS
1 Operations Saving achieved through rigid expenditure control of remaining budget funds 15,000
2 Clerks Saving achieved through rigid expenditure control of remaining budget funds 34,000
3 Clerks Reduction to the legal account in Municipal law Enforcement division 25,000
4 Community Services Saving achieved through rigid expenditure control of remaining budget funds 29,000
5 Community Services Water and Sewer charges reduction 30,000
6 Community Services Saving from Newcastle lions Pool decommissioning 20,000
7 Community Services Programming Supplies reduction 12,500
8 Community Services Various capital project saving from lower than budgeted costs 35,000
9 Corporate Services Saving achieved through rigid expenditure control of remaining budget funds 29,000
10 Corporate Services Defer Mail Machine purchase 15,000
11 Corporate Services Saving from newer phone/fax system 15,000
12 Corporate Services Defer Health and Safety Corporate Certification Program 11,000
13 Corporate Services WSIB Rebate 20,000
14 Corporate Services Defer Highway Tourism signs to 2010 10,000
APPENDIX 5 TO REPORT CAO-004-09
REDUCTION TO BALANCE 2009 BUDGET
ITEM EXPLANATION 2009 SAVINGS
NO. DEPARTMENT
15 Emergency Services Saving achieved through rigid expenditure control of remaining budget funds 15,600
16 Emergency Services Defer Foam supply purchase 10,000
17 Engineering Saving achieved through rigid expenditure control of remaining budget funds 16,000
18 Finance Saving achieved through rigid expenditure control of remaining budget funds 11,500
19 Finance Capital Asset Project efficiency. Saving from less dependency on Consultant 40,000
20 Planning Saving achieved through rigid expenditure control of remaining budget funds 16,000
409,600
APPENDIX 6 TO REPORT CAO-o04-09
CAPITAL SAVINGS DIRECTED TO BUDGET SHORTFAll
ITEM NO. DEPARTMENT SERVICE CATEGORY EXPLANATION TOTAL SAVINGS 2009 TAX lEVY
SAVINGC;
1 Corporate Services Information Technology Cancellation of uncommitted computer hardware purchases for 83,000 18,000
the balance of 2009
u_ -- - ~--- --'_.._- - ---. --------------- - ----- - ------ ---- - - ----- ---
2 Corporate Services Information Technology Cancellation of uncommitted computer software purchases for 78,500 51,500
the balance of 2009
- ---- ,~- ~------ - -- -------- --.---- ----- -- ---~ - -- - ----- -----
3 Clerks Animal Services Improvements of Dog Runs at Animal Shelter _ ____-.!O,OOO 5,000
- -.',.---. ------. _n_ ---- ---'---'~-- ------ ------------- ---.--
4 E rl1er~en0'_~erv~ce~__ Administration Station #1 Flooring 25,000 25,000
--- - -- ----------~--- .-. --.-- - --- --._---
5 _ Engil}eE!r"ing Servjc.E:S_ _ _ Roads and Structures Baldwin Street - Road Reconstruction 55,000 7,079
- ---_~.~n --~- - ___ __ u_ _. -- _n______
6 ~ng~neerirlg Servi~ __ _ _ Roads and Structures Works Associated with Development ____5'-00~ 5,000
- - - __n____ -----.,-. ----- -- .- - -
7 EngJn~~~n~L~rvic~s Roads and Structures Church Street Extension - Bowmanville ___ _ _15,~00 35,000
--- --- -- f-- - -- -
8 Engineering Seryices ____ __ Roads and Structures Baseline Road Reconstruction 200,000 11,880
------ ------_._~-- - ------------ f- --
9 _ Engineering Servic~__ Roads and Structures Hunt Street __ _ ~40_!.90g_ 91,000
- - -----.- --- f---- ___ _n____ - -.--.----
10 Engin_eerin~ Services___ Roads and Structures St. George Street Resurfacing 20,000 1,688
- ---- - ------ -------- ------- .--.---
11 En~n~ri..~_S~v~__ Roads and Structures Green Road North - Road Reconstruction ____ _ 65,0-90__ _ 13,384
- -- --------- ~-_.._._- ---- --
12 E ngine~~i ng_Service~_ Roads and Structures Church Street - Road Reconstruction (Newcastle) 55,000 55,000
- -- -- - ----------~- --._---- ---- -- - - ----
13 ~~~eering_~'=rvkes Roads and Structures Fourth Street Reconstruction and Surface Course Ashphalt 200,000 _ _1~~90(}
-- - - --- --,._-------- - -~~-_..~---- ------- --- -..- u
14 ~ngineering ~e~i~~_ _ Sidewalks Jane Street Sidewalk 40,000 40,000
-- --- - ~-~------- f------ ----- - - -.-.-- ~----
15 . Erl~i!leeril'lg ServJ~~__ Streetlights Street Light Installation - Various 45,000 45,000
I - --'-'--- -.---- ------- ---'---~--~
16 En~.rl..eerifl[ ~~rvices _ ~rk DeveloPment Longworth and Scugog SW Corner 40,000 4,000
-- ---- -- .~--- --....---. - - ---.--.-------. ..-- -- -. ---.-
17 Operati~n2... u_ B~~dlngs _u__ Hampton Operations - Sand Shed 5,000 5,000
--------. ----- --- -- ~-_.- --- ----- -~--_._- .- -- -. .--.----
18 Oper~i().rl..s__ !luildings__ __ Emergency Services - Station #5 - Windows _______ _2,000 2,000
-.-- -'-~. -~-- -..- --
19 ()pe@tl()n_s Road Network Erosion Work At Concession 7 and leskard _________ }4,000 34,000
- -- --- -- _u -- ---. ------------- -~-- --- --'.-..--
20 ()peratio-,",_s ~omf!1..unity b~il.<!i!1gs Visual Arts Centre - Washroom Renovation __ __ . _____10,OQO 10,000
__ - ._n__ - -- - --~-- -----~ -- ---.-._._--
21 fo~_munity S~vice~___ Recreation facilities SCA - Gym Humidification Unit 5,000 5,000
-- --- --- ---------_._~-~-- ----- -.-------- -- -----.. -- -- --~----
22 ~ann~g Serv~c~s_____ Equipmen~___ Office Furniture 500 500
----- - ---~- --- - ~ --- ---- .------ ---
23 Clarington Library Collection Material Library Collection 110,000 24,286
TOTAL CAPITAL CONTRIBUTION OT BUDGET SHORTFAll 655,317
- --- --- _. -.-.--.-- .-.-- ---.-- --~----_._-~--- ~-- ---...- -.--- --- - - .----- -!- -----.- --
Note: Items will be rebudgetted in 2010 I
APPENDIX 7 TO REPORT CAO-004-09
RESERVE FUND TRANSFERS DIRECTED TO BUDGET SHORTFAll
ITEM SERVICE CATEGORY EXPLANATION
NO. DEPARTMENT 2009 SAVINGS
1 Corporate Wide Municipal Capital Works Partial reversal of 2009 budget transfer 150,000
Reserve Fund
2 Corporate Wide Industrial/Economic Dev. Partial reversal of 2009 budget transfer 50,000
Reserve Fund
3 Operations Facilities/Parks Maint. Partial reversal of 2009 budget transfer 25,000
Reserve Fund
4 Emergency Fire Equipment Partial reversal of 2009 budget transfer 50,000
Services Reserve Fund
5 Engineering Engineering Fleet R/F Partial reversal of 2009 budget transfer 10,000
6 Operations Operations Equipment Partial reversal of 2009 budget transfer 50,000
Reserve Fund
7 Community Community Services Partial reversal of 2009 budget transfer 25,000
Services Capital R/F
8 Engineering Engineering Parks Capital Partial reversal of 2009 budget transfer 50,000
R/F
9 Planning Community Partial reversal of 2009 budget transfer 15,000
Improvement Plan R/F
10 Library Library Capital R/F Partial reversal of 2009 budget transfer 25,000
GRAND TOTAL RESERVE FUND TRANSFERS DIRECTED TO BUDGET 450,000
SHORTFAll
APPENDIX 8 TO REPORT CAO-004-09
POSSIBLE SAVING IDEAS FOR 2010 BUDGET
ITEM DEPARTMENT EXPLANATION
NO.
1 Operations Examine Community Hall building maintenance cost; possible closure of under utilized halls
2 Operations Examine and prioritize rural roads to convert some to gravel to save patching cost; Long
term saving could be significant
3 Operations Departmental shutdown lor 2 weeks to reduce coverage/overtime cost (new)
4 Community Services Review Municipal Grant Program to either cancel program or reduce amount of grant
5 Community Services Departmental shutdown 1 or 2 weeks to reduce coverage/overtime cost (new)
6 Corporate Services Close Tourism Centre at Liberty Street
7 Corporate Services Cancel Employee Assistance program (EAP)
8 Corporate Services Cancel Mayor's Golf Classic
9 Corporate Wide Cancel Physician Recruitment program
10 Corporate Wide Implement in-house legal services to perform routine legal works
11 Corporate Wide Eliminate all summer students positions except Operations and Community Services
12 Corporate Wide Examine Early Retirement Option for selected employees to achieve long term saving
13 Planning Reduce CIP Grant program
APPENDIX 8 TO REPORT CAO-OO4-09
POSSIBLE SAVING IDEAS FOR 2010 BUDGET
ITEM EXPLANATION
NO. DEPARTMENT
Increase User Fees and Service Fees in the following Departments
14 Finance Mortgage Administration Fee (New Fee)
15 Finance New Account/Change of Ownership Fee (New Fee)
16 Clerks Property Standards Application Fee (New Fee)
17 Clerks Commissioning Documents (Increase Fee)
18 Clerks Marriage Licence (Increase Fee)
19 Clerks Parking Fees (Increase Fee)
20 Emergency Services Fire Prevention Fees
21 Emergency Services Jr. Firefighter Enrollment Fee (New Fee)
22 Planning Planning Application Fees (Increase and New Fee)