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Home My WebLink About07/13/2009 (......!...... r...l.l......~ '1..";""1.~......'~ ,. I'" ... '-, -~. '" :<,. " " ~.".~.,.r ......,.:--. .~'''- ,~-, DATE: MONDAY, JULY 13,2009 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held June 29,2009 PRESENTATIONS a) Dan Remollino, MTO Project Manager and Doug Allingham, Consultant Project Manager, 407 Project Team - 407 East Environmental Assessment & Preliminary Design Study b) Angie Darlison, Executive Director and Peter Evans, President, Clarington Older Adult Association - Twelve-Month Parking Project DELEGATIONS (List as of Time of Publication) a) Linda Gasser - Report PSD-071-09 - Durham/York Residual Waste Environmental Assessment Municipality of Clarington Peer Review Comments on Pre-Submission (Item 5 of Report #1) b) Ted Bounsall - Expropriation of the Port Darlington Harbour Company Lands (Correspondence Item D - 4) c) Jean Severs - Expropriation of the Port Darlington Harbour Company Lands (Correspondence Item D - 4) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Council Agenda - 2 - JULY 13, 2009 COMMUNICATIONS Receive for Information I - 1 Minutes of the Energy-From-Waste Site Liaison Committee dated May 20,2009 (Copy attached) 1-2 Danielle Colliver, Community Relations Assistant, Kawartha Conservation - Drinking Water Source Protection Program I - 3 Peter Marcucci, V.P. Regulatory Affairs, Electrical Safety Authority (ESA) - Advisory Regarding Identified Public Safety Concerns With Street Lights I - 4 Roger Anderson, Regional Chair, Regional Municipality of Durham - Green Enerqy Act - Creation of Provincial Renewable Energy Facilitator's Office I - 5 P. M. Madill, Regional Clerk, Region of Durham - Draft Waste Management By-law Consultation Plan I - 6 Nancy Coffin, Suzanne Prescott and Family, Christine Jackson, Adrian Horan, Kim Broil, Doug and Ellen Simpson, Nancy Gifford and Betty Crozier - Objection to the Proposed "Energy-From-Waste" Facility I - 7 Leigh Winn-Kruck, Lakeridge Health Corporation - Statement Read by Dr. Tony Stone at the Clarington Council Meeting of June 15,2009 - Regarding the Future of Lakeridge Health Bowmanville I - 8 Lynn Bury, Director, Marketing and Recruitment, HealthForceOntario Marketing and Recruitment Agency - Appointment of Partnership Coordinator I - 9 Fred and Sandy Archibald, Archibald Estate Winery/Cider House Golf - 10th Annual Fruit Wine and Food Festival I - 10 Natalie Gorman, Ministry of Natural Resources - Annual Wildlife Rabies Control Operations I - 11 P. M. Madill, Regional Clerk, Region of Durham - Application to Amend the Durham Regional Official Plan to Permit a Golf Driving Range Facility 1-12 Tony Doyle, University of Ontario Institute of Technology (UOIT), Leigh Winn-Kruck, Lakeridge Health Corporation, (LH) and Dr. Ronald Stead, Holburn Biomedical Corporation - Medical Diagnostics Research and Training Partnership Opportunity Council Agenda - 3 - JULY 13, 2009 1-13 P. M. Madill, Regional Clerk, Region of Durham - Revisions to the Sewer Use By-law I - 14 Suzanne Osborne, Participant Funding Program, Canadian Environmental Assessment Agency - Darlington New Nuclear Power Plant Project 1-15 P. M. Madill, Regional Clerk, Region of Durham - Approvals for the Design, Construction, Operation and Maintenance of a New Durham- York Energy-From-Waste (EFW) Facility Project and Related Financing I - 16 P. M. Madill, Regional Clerk, Region of Durham - Energy-From-Waste (EFW) Risk Assessment and Environmental Surveillance I - 17 P. M. Madill, Regional Clerk, Region of Durham - Host Community Agreement - The Regional Municipality of Durham and the Corporation of the Municipality of Clarington I - 18 John R. O'Toole, MPP, Durham - Highway 407 East EA and Preliminary Design Study Pre-Submission Review I - 19 John R. O'Toole, MPP, Durham - Leading Girls Building Communities Award I - 20 John R. O'Toole, MPP, Durham - Landscaped Decorative Municipal Identification Display at Highway 401 I - 21 John R. O'Toole, MPP, Durham - Ontario Health Coalition Report "Putting Patients At Risk: Interviews with Ontario Paramedics on the Consequences of Closing Local Hospital Emergency Departments" I - 22 John R. O'Toole, MPP, Durham - Giant Hogweed Designation as Noxious Weed I - 23 Neil Thomas, President, OneCAD Solutions Ltd. - "0ntario Suspends Nuclear Procurement" 1-24 The Honourable David Caplan, Minister of Health and Long-Term Care - Acute Care Services at Lakeridge Health Bowmanville I - 25 David Ryan, Chair, Canadian Association of Nuclear Host Communities (CANHC) - Chalk River Laboratory Council Agenda - 4 - JULY 13, 2009 Receive for Direction D - 1 Jennifer Cowie Bonne, Chair, Play Works - Youth Friendly Community Recognition Program D - 2 Viola Ashton, Lorraine and Harry Knox, Eileen Knox, Eric and Jenny Bowman - Loss of Acute Care Services from Lakeridge Health Bowmanville D - 3 Christina Wed del - Opposition to the Proposed Demolition of Camp 30 D - 4 Gary Cole, President, Bowmanville West Beach Association- Expropriation of Port Darlington Harbour Company Lands D - 5 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW) - Save Public Post Offices and Rural Delivery D - 6 Liliane Nolan, CAO/Clerk, Municipality of Whitestone - Free Trade Between the United States and Canada COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of July 6,2009 STAFF REPORT(S) 1. Report PSD-076-09 - Application for Removal of Part Lot Control Applicant: Port of Newcastle Homes 2. Report PSD-077 -09 - Assumption Agreements to Permit the Development of Commercial Land 3. Report COD-051-09 - Senior Snow Clearing Tender - Deferral of Service 2009-2010 Season 4. Report FND-018-09 - 2008 Audited Financial Statements 5. Addendum to Report CAO-003-09 - Host Municipal Agreement Between Ontario Power Generation and the Municipality of Clarington with respect to the Two-Unit New Nuclear New Build At Darlington 6. Confidential Verbal Report of the Solicitor - Compliance Audit Council Agenda - 5 - JULY 13, 2009 BUSINESS ARISING FROM NOTICE OF MOTION 1. Moved by Councillor Trim, seconded by Councillor Novak THAT the Municipal Council of Clarington hereby requests the Honourable Minister of the Environment, John Gerretsen, to not allow any burning of Toronto garbage in any form, such as, but not limited to, organics, at the St. Marys Cement Plant located in the Municipality of Clarington on a trial nor permanent basis. Council is confident that the Minister will fully understand our opposition if such approval is granted; THAT staff keep Council members fully informed of all actions regarding this issue; and THAT copies of this resolution be sent to the Honourable John Gerretsen, Minister of the Environment, John R. O'Toole, MPP, and Durham Region Works Department. 2. Moved by Councillor Hooper, seconded by Councillor Woo WHEREAS the Olympic Torch Relay Route has been scheduled to travel through the Municipality of Clarington on the afternoon of December 16, 2009; AND WHEREAS the Municipality welcomes this opportunity to showcase the community: NOW THEREFORE BE IT RESOLVED THAT the Director of Corporate Services be authorized to purchase 12 street banners at a total cost of $840 plus applicable taxes to be displayed along the route; and THAT the necessary funds be drawn from the Unclassified Administration Contingency Account #100-21-211-00000-7298. 3. Moved by Mayor Abernethy, seconded by Councillor Hooper THAT the following Resolution #C-015-09 which was tabled by Council on January 12, 2009, be lifted from the table: "WHEREAS the Council of the Municipality of Clarington acknowledges that it is a member of a two-tier municipality, the Regional Municipality of Durham, which is bound by the Ontario Municipal Act with respect to the processing of residential residual waste; AND WHEREAS the Regional Municipality of Durham has a long and successful history of developing and implementing programs that have reduced the amount of residential waste which has been filling Ontario and Michigan landfill sites for many decades; Council Agenda - 6 - JULY 13,2009 AND WHEREAS the Regional Municipality of Durham has established the goal of achieving a waste diversion of 70 percent by 2010 and that new Federal and Provincial policies must be in place before the Region of Durham can reasonably achieve waste diversion rates beyond 70 percent; AND WHEREAS the Municipality of Clarington encourages the Region of Durham to continue to show leadership in the area of developing and implementing programs that reduce the amount of residual waste that is processed in the Region of Durham; AND WHEREAS the Province of Ontario is taking steps to assist municipalities in achieving higher diversion rates that would not have been possible without Provincial involvement: NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington requests the Ministry of the Environment to develop a Provincial strategy that results in the increase of waste diversion rates for all municipalities in Ontario, including a policy which requires each municipality to process all residual waste within the boundaries of each of their respective municipal boundaries; THAT the Region of Durham be requested to develop a formal strategic plan which achieves "no waste in the Reqion of Durham hY 2038", such "NoWaste hY '38 Plan" to include the following objectives: 1. Develop a municipal waste management strategy that the Province of Ontario can replicate throughout Ontario; 2. Reduce the negative impact that Durham Region's residual waste has on the global environment, including the reduction of greenhouse gases; 3. Take a leadership role in reducing all of the residual waste that is created within the Region of Durham, including wastes generated by the industrial, commercial and multi-residential sectors of our communities; and 4. Reduce the long-term costs of processing the residual waste that is created within the Region of Durham; THAT the said Region of Durham "NoWaste by '38 Plan" include the following initiatives: 1. Reinstate the Waste Management Advisory/Steering Committee to research, assess and make recommendations to the Region of Durham on the feasibility of achieving a region-wide "no waste" solution by 2038; Council Agenda - 7 - JULY 13, 2009 2. If feasible, to recommend to Regional Council the steps necessary to implement a "NoWaste by '38 Plan"; and 3. If feasible, an extensive public education and communications plan in order to achieve whatever goals that Regional Council chooses to adopt, similar to that of the plan adopted by the City of Canberra, Australia; and THAT this resolution be forwarded to the Ontario Minister of the Environment, the Regional Municipality of Durham, the area municipalities within the Region of Durham, the Federal Minister of the Environment, Provincial and Federal Members of Parliament and to the Association of Municipalities of Ontario for consideration, action and support." UNFINISHED BUSINESS BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT q~mgron Council Meeting Minutes JUNE 29, 2009 Minutes of a regular meeting of Council held on June 29,2009, at 7:00 p.m., in the Council Chambers. Councillor Novak led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Acting Chief Administrative Officer/Director of Corporate Services and Human Resources, M. Marano Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Solicitor, D. Hefferon Manager of Subdivision Implementation, L. Taylor Director of FinancefTreasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Hooper announced the following: . Councillor Novak and he had the pleasure of attending the Grade 8 Graduation Ceremony at Dr. Ross Tilley Public School where he brought greetings on behalf of the Municipality . He attended the Official Opening of the East Cross Forest as the Municipal Representative to the Kawartha Conservation Authority. A trail in the forest has been dedicated to former Scugog Councillor Blair Martyn, who died in 2008 Councillor Novak announced she also attended the St. Stephen's Secondary School and Courtice Secondary School Graduation Ceremonies and extended congratulations to all graduates. Council Meeting Minutes - 2- June 29, 2009 Councillor Robinson announced the following: . He attended the 95th Anniversary of the Newcastle Horticultural Society and expressed appreciation to past and present members for their efforts in beautifying the village . On June 27, 2009, he attended the 20th Anniversary of Evergreen Farm and Garden Limited in Orono and extended congratulations to the owners on twenty years of service Councillor Trim announced that the Region of Durham has received the following international awards from the Solid Waste Management Association of North America: Gold Award for Public Education Excellence, Silver Award for Composting Program (shared with Miller Waste) and Silver Award for the Region's Integrated Waste Management Program. These awards attest to the fact the Region is a leader in waste issues. Councillor Foster announced that Courtice Rotary Club Canada Day Celebrations will be held on Wednesday at the Garnet B. Rickard Recreation Complex. MINUTES Resolution #C-386-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on June 15, 2009, be approved. "CARRIED" PRESENTATIONS Stu Seed house, Senior Vice-President, Darlington Nuclear, Ontario Power Generation (OPG), addressed Council to provide their Annual Operational Update. Mr. Seedhouse introduced Glen Jager, Deputy Vice President, Frank Bajurny, Manager of Environment Programs, and Jennifer Knox, Manager of Public Affairs, Darlington Nuclear, also in attendance this evening. Through use of a PowerPoint presentation. Mr. Seed house provided a brief update on 2008 station performance, highlighted key accomplishments and reviewed the success of the Vacuum Building Outage. Mr. Seed house stated OPG's Nuclear Vision is to achieve sustained performance in the top quartile of the world's nuclear facilities and that this is accomplished by providing world class performance of safe, reliable, cost-effective generation while operating in an open and environmentally responsible manner. Mr. Seed house confirmed that public and employee safety is OPG's top priority and that the Organization has received the EUSA Gold Award for four years running, an award that had never been awarded to a utility prior to OPG, and the World Class ALARA (As Low As Reasonably Achievable) Performance Award. Council Meeting Minutes - 3 - June 29, 2009 Mr. Seed house highlighted OPG's commitment to the environment and the community through support of environmental education initiatives in community programming, their Corporate Citizenship Program and OPG employees' contribution to local community groups and charitable causes. Mr. Seed house highlighted 2008 Darlington successes including achieving five million hours without a Lost Time Accident, operating the top three performing CANDU nuclear units worldwide, completing the Unit 1 outage safely and ahead of schedule, bringing the Darlington Waste Management Facility online, being granted a second five-year licence and earning the right to be the selected site for new build and to be the operator of choice based on safety of operation. Mr. Seed house reviewed the 2008 Canadian Nuclear Safety Commission Report, an annual graded assessment report on each of the Canadian nuclear power plants, which concluded that all nuclear power plants in Canada operated safely in 2008 and that Darlington Nuclear received the highest integrated plant rating of "Fully Satisfactory" performance for meeting the requirements and performance expectations of the regulator. Mr. Seedhouse reviewed their 2009 - Plan Going Forward and 2009 Strategic Directions, highlighted the success of the Vacuum Building Outage, the largest and most complex nuclear project in 2009, and provided an overview of the Nuclear Response Force Plan to transition to Armed Nuclear Response Force which is on track and continues to move forward. Mr. Seed house also commented briefly on the Nuclear New Build following the government's announcement to suspend the RFP for two reactors indicating that the government remains committed to modernization and that OPG is continuing the technology Environmental Assessment at this time. DELEGATIONS Richard Ward addressed Council concerning Staff Report # 3 - Verbal Report of the Solicitor - Legal Matter - Outstanding Property Standards Issues. Mr. Ward highlighted a chronology of events regarding his request for zoning and official plan amendments to his property and previous and current Property Standards Orders. Mr. Ward states he feels that the property where McDonalds Restaurant is located along Highway 115 is in violation of the Planninq Act as he has not been provided with copies of the Applications for Zoning By-law Amendments and Official Plan Amendments despite having requested these documents. Mr. Ward expressed concern that due to the enforcement of the Property Standards Order on his property, all of his tools, vehicles and valuable personal possessions were removed. He feels that the whole process requires valuation of what has taken place, that his court cases require judicial review as they have been resolved without consideration of facts based in law, and requested that his vehicles be returned to him as they were not derelict or abandoned. Bryce Jordan, Sernas Associates, advised prior to the meeting that he would not be addressing Council. Council Meeting Minutes - 4 - June 29, 2009 Louis Bertrand addressed Council concerning Correspondence Item I - 7 - Opposition to Energy-From-Waste Facility. Mr. Bertrand conducted a PowerPoint presentation reviewing the Incinerator vote adopted by Regional Council last week. Mr. Bertrand confirmed that Regional Council voted to approve the project by a vote of 16 to 12 and questioned what if the vote had been 13 to 15 with Clarington votes. He feels politics should be about the issues but that the reluctance of Mayor Abernethy and Regional Councillors to listen to the electorate have made it personal. Mr. Bertrand stated he is upset with the lack of clarity from the Regional Works Department and the vendor on multiple issues, including waste composition, disposal of ash, and the timing of the release of significant reports. Mr. Bertrand stated Regional Councillors say there are many people who are in support of this incinerator and he questioned who they are and where are they. Mr. Bertrand acknowledged that at first people are in favour of incineration, but on second thought realize it sounds too good to be true, and after researching the issue, discover that it fails on all accounts. Due to time limits, Mr. Bertrand was unable to complete his presentation and advised he would forward a copy of his slides to the Municipal Clerk's Department. COMMUNICATIONS Resolution #C-387 -09 Moved by Councillor Woo, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items I - 10, 1- 11,1- 12, I - 13,1- 15, 1- 18, 1- 19, 1- 21, 1-22 and I - 24. "CARRIED" I - 1 Draft Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated June 9, 2009. I - 2 Minutes of the Clarington Traffic Management Advisory Committee dated May 21,2009. I - 3 Minutes of the Tyrone Community Centre Hall Board Meeting dated May 20, 2009. Council Meeting Minutes - 5 - June 29, 2009 I - 4 Darcy Higgins, Policy Advisor, Association of Municipalities of Ontario (AMO), writing to Marolyn Morrison, Mayor, Town of Caledon, thanking her for advising AMO of the Greater Toronto Countryside Mayors Alliance's resolution regarding policy changes to deal with increased natural wildlife and predation; advising that The Ministry of Natural Resources is putting together the Human-Wildlife Conflict Network to review reports on the Strategy for Preventing and Managing Human-Wildlife Conflicts in Ontario and the Strategy for Preventing and Managing Human-Deer Conflicts in Southern Ontario; indicating that AMO has asked the Rural Ontario Municipal Association (ROMA) to appoint a member of its Board to sit on the Network as the municipal representative; and, advising that he will pass along the Alliance's resolution to the ROMA Board and to the new Committee appointee to consider during participation on the committee. I - 5 Cheryl Britt, Leasing Officer, Metrolinx, GO Transit, advising that on May 14, 2009, the Greater Toronto Transit Authority (o/a GO Transit) was dissolved and became "Metrolinx", the full official legal name of the corporation; indicating that GO Transit will continue to exist as a brand for the provision of regional bus and rail transportation services; that current GO Transit commitments, Le. contracts, purchase orders, leases, etc. will automatically transfer to Metrolinx and should certain supplementary documentation require amending, the Municipality will be notified; and, requesting that all future tax bills be made out to Metrolinx. 1-6 P. M. Madill, Regional Clerk, Region of Durham, advising that on June 3,2009, Regional Council adopted the following resolution pertaining to the Proposed Amendment to the Regional Revitalization Program regarding the timing and flow of funds: "THAT in order to achieve consistency with respect to the timing and flow of funds under existing Area Municipal Community Improvement Plan (CIP) grant/loan programs, the current Council-approved recommendation 1 U) of Report #2008-J-37 be amended and replaced by the following: Funds for approved community improvement projects will be transferred to the applicable area municipality at the later of the following two options: i) Timing in accordance with the respective area municipality's flow of funds to the CIP proponent ii) Building permit issued by area municipality: 50% Council Meeting Minutes - 6 - June 29,2009 Framing inspection passed by local building I nspection authority: 25% Occupancy permit received from local building authority or passed preoccupancy inspection of those municipalities which do not issue an occupancy permit: 25%." I - 7 Correspondence has been received from the following individuals/groups objecting to the proposed "Energy-From-Waste" facility due to health risks, increased pollution, lack of adequate monitoring and safety precautions; requesting Council to think of the health of future generation; requesting Council to read and sign the petition: Stop the Durham Region Incinerator at http://www.thepetitionsite.com/tell a firend/4591382 and, urging Council to support more environmentally sustainable and fiscally responsible alternatives: a) B. Hrynkiw b) G. Wessels c) Sandra Schuller d) Omeed M. Neekon and Suri A. Neekon e) Elisabeth Hart f) Daniel Chen g) Greg Smith h) Brenda Tucker i) Bruce Wood, Oshawa Ratepayers Association j) Heather Stevens k) Betty Crozier I) Dave Renaud, CAW Durham Regional Environmental Council m) Angela & Miguel Desilets n) Mabel Low 0) Ted Dionne p Dr. Maria Lit q) Robert Ainsley r) Peter Thorne s Lucy Wunderlich t) Kevin Hoskin u Kim Martinolich v) Chris Hartman w) Joe & Mary Soltis x) Daniel Blyth Council Meeting Minutes - 7 - June 29, 2009 I - 8 Correspondence has been received from the following individuals/groups in support of the proposed "Energy-From-Waste" Facility: a) Bruce Stewart I - 9 Jacquie (Mcinnes) Hoornweg, Director, Nuclear Public Affairs, Ontario Power Generation, advising that the Ontario Drinking Water Advisory Council's (ODWAC) Report on standards for tritium levels in drinking water has now been posted on the Ministry of the Environment Environmental Registry for public information; advising that any proposed changes to the current standard by the Ministry would be subject to a formal public consultation under the Environmental Bill of Rights but there is no public consultation on the report at this time; advising the ODW AC report recommends an annual average of 20 Becquerel per litre, a standard that would be by far the most stringent in the world; that the drinking water supply in communities surrounding Ontario Power Generation's nuclear stations has annual averages well below 20 and any change of standard based on the ODW AC report would have no impact on the already safe source of drinking water available to residents in the communities surroundingOPG's nuclear stations; and, indicating staff are available to answer questions from members of Council on this or any other issue by contacting Don Terry, OPG's Manager Site Public Affairs for Pickering Nuclear or Jennifer Knox, Manager Site Public Affairs for Darlington Nuclear at 905-839-1151 and 905-623-6670, respectively. 1-14 The Honourable John Baird, P.C., M.P., Canada's Minister of Transport, Infrastructure and Communities and the Honourable George Smitherman, Deputy Premier and Minister of Energy and Infrastructure, advising of $3.4 billion in Federal-Provincial-Municipal investments for key municipal projects; the approval of $1.85 billion under the Infrastructure Stimulus Fund projects for roads, bridges, parks and public transit systems; the commitment of $408 million in joint federal-provincial funding in Ontario under the Communities Component of Canada's infrastructure plan in addition to the $687 million in joint federal-provincial funding previously announced for Ontario under the Communities Component; indicating the complete list of Infrastructure Stimulus Fund projects is available at http://www.creatinqjobs-creerdesemplois.qc.ca/med ia/news- nouvelles/2009/on-pl-enq.html and the list of Communities Component projects in Ontario is available at http://www.creatinqjobs- creerdesem plois .qc.ca/med ia/news-nouvelles/2009/cc-enq. html. Staff from the Canada-Ontario Infrastructure Secretariat will be in touch with municipalities whose projects have been selected for funding to sign a Contribution Agreement. Council Meeting Minutes - 8 - June 29, 2009 I - 16 Lori Ullius, RN, BScN, Region of Durham, requesting the municipality's support in promoting seniors' safe driving by displaying posters and bookmarks during the "Senior Safe Driving Campaign", a campaign including educational displays, resources, newspaper and radio ads, illustrating age-related changes and driving behaviors that can be adapted to minimize the risk of collisions; advising of the following display dates and locations: June 17 at the Oshawa Centre, June 18 and 19 at Lakeridge Health Oshawa and June 25 at the Pickering Town Centre; and, forwarding posters and bookmarks for display. I - 17 Sandra Kranc, City Clerk, City of Oshawa, writing to the Honourable Donna Cansfield, Minister of Natural Resources (MNR), forwarding concerns expressed by the City of Oshawa regarding the administration of the New Ontario Endanqered Species Act; encouraging the Ministry to put in place procedures and appropriate staffing levels to allow municipalities and the development industry to receive Ministry information and direction in a timely manner particularly on development applications; and, requesting that the MNR meet with City staff and the Central Lake Ontario Conservation Authority to provide an overview how the Act will be administered in relation to development applications and municipal capital projects. I - 20 Jim Watson, Minister of Municipal Affairs and Housing, advising the Ontario government is committed to involving Aboriginal peoples on decisions that affect their communities and to help them build a sustainable future; noting in Ontario, municipalities and Aboriginal communities are increasingly working together on local matters and developing positive relationships to help address issues of mutual concern; advising of the Municipal-Aboriginal Relationships: Case Studies, a document designed to help municipalities learn about the opportunities and responsibilities for consulting with Aboriginal communities and providing examples of recent experiences where Ontario municipalities and neighbouring Aboriginal communities built effective partnerships to improve the quality of life in their areas; and, hoping the document will be helpful and encouraging municipalities to actively work with Aboriginal communities. Council Meeting Minutes - 9 - June 29, 2009 I - 23 Denis O'Connell, Project Manager, Independent Project Managers, forwarding information on Covanta Energy indicating that the Pennsylvania Department of Environmental Protection fined Covanta Energy $45,000 for exceeding the permissible limits for emissions of toxic nickel and related compounds under the company's air quality permit at its municipal waste incinerator in Pennsylvania, one of more than thirty Energy-From-Waste incinerators the company operates throughout the United States. The information noted that Covanta admitted that its conduct violated the state Air Pollution Control Act and agreed to pay the fine. I - 25 Wayne Routly, Ribfest Sponsorship Chair, Bowmanville Rockin' Rotary Ribfest, expressing appreciation for Council's sponsorship of Ribfest; indicating the event generated over $40,000 which will allow Rotary to support a variety of community needs in the coming year; and, the success of this year's event will allow the Bowmanville Rotary Club to put in motion plans for a bigger and better Ribfest for 2010. 1-26 MaryLynn West-Moynes, Vice-President, External Regions, University of Ontario Institute of Technology (UOIT), expressing appreciation to Council for support of the two infrastructure projects at UOIT - the Energy Systems and Nuclear Science Research Centre and ACE-Global; indicating UOIT has received confirmation of $45.4 million and $28 million investments by the federal and provincial governments for the Energy Systems and Nuclear Science Research Centre and ACE-Global respectively; and, advising that learning, research and jobs are fundamental and these centres will provide a highly qualified workforce and research opportunity for Durham Region, Ontario and Canada. I - 27 Denis O'Connell, Project Manager, Independent Project Managers, writing to Chair Roger Anderson, Region of Durham, requesting Regional Council postpone their upcoming decision on the proposed Energy-From-Waste facility in order to investigate new technology such as disintegrator technology, a Canadian product patented in 2008; outlining the financial and environmental benefits of disintegration technology; forwarding a letter of support from Tony Clement, Minister of Industry, M.P., Parry Sound-Muskoka for clean burning incinerators and environmentally friendly waste disposal; and indicating an alternative system can be implemented by 2013 to comply with the Region's schedule requirements. Council Meeting Minutes - 10- June 29,2009 1-10 Brenda Jamieson, P.Eng., Manager, Ontario GTA District, Transportation, AECOM, forwarding copies of the 407 East Environmental Assessment and Preliminary Design Study Notice of Pre-submission of Draft Environmental Assessment Report for public review between the period of June 15 to July 20,2009. Resolution #C-388-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item I - 10 from Brenda Jamieson, P.Eng., Manager, Ontario GTA District, Transportation, AECOM, with respect to the 407 East Environmental Assessment and Preliminary Design Study Notice of Pre- submission of Draft Environmental Assessment Report, be received for information. "CARRI ED" I - 11 Kevin Cooke, Ministry of Community and Social Services, announcing that Charles Beer has been appointed to conduct an independent review of the Accessibility for Ontarians with Disabilities Act to ensure that the legislation is effective for people with disabilities, businesses and organizations. The review is expected to take approximately six months to complete and Ontarians will have the opportunity to participate in the review and provide feedback about the Act. Mr. Beer will consult with people across the province and then submit a report to the Province in January 2010. Resolution #C-389-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item I - 11 from Kevin Cooke, Ministry of Community and Social Services, with respect to a review of Accessibility legislation, be referred to the Clarington Accessibility Advisory Committee, posted on the Municipality's website, and, printed in the Clarington.net Newsletter. "CARRIED" Council Meeting Minutes - 11 - June 29, 2009 1-12 John R. O'Toole, MPP, Durham, writing to the Honourable Lisa Raitt, Minister of Natural Resources, regarding Ontario's competitive bidding process for the construction of new reactors at the Darlington Generating Station, expressing concern that with competitive bidding the government risks losing the Candu technology and jobs to rival firms from other countries; suggesting that Ontario should take the lead and form a one-third partnership between the Province, the Candu supplier and the Federal government to work with businesses to protect jobs; and, encouraging the Minister to work with her counterparts in Ontario and with stakeholders from Candu industries to support this made-in Canada technology for the new Darlington nuclear reactors. 1-13 John R. O'Toole, MPP, Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, regarding Ontario's competitive bidding process for the construction of new reactors at the Darlington Generating Station, expressing concern that with competitive bidding the government risks losing the Candu technology and jobs to rival firms from other countries; advising that his expectation is that the Province should favour Candu; while recognizing that Ontario probably wants the federal government and Atomic Energy of Canada Limited to be responsible for liabilities such as cost over-runs or delays; suggesting that Ontario should take the lead in arranging a partnership between the Candu supplier community and the Federal government to work with businesses to protect jobs; and, encouraging the Premier to work with stakeholders from Candu Industries to support this made-in Canada technology and to help ensure that Candu is selected for the new Darlington nuclear reactors. Resolution #C-390-09 Moved by Councillor Woo, seconded by Councillor Foster THAT Correspondence Item 1- 12 from John R. O'Toole, MPP, Durham, with respect to support for CANDU Technology for New Darlington Nuclear Reactors, and Correspondence Item 1- 13 from John R. O'Toole, MPP, Durham, with respect to Ontario's Competitive Bidding Process, be received for information. "CARRIED" Council Meeting Minutes - 12 - June 29, 2009 I - 15 P. M. Madill, Regional Clerk, Region of Durham, writing to the Honourable Jim Watson, Minister of Municipal Affairs and Housing and the Honourable George Smitherman, Minister of Energy and Infrastructure, advising that on June 3, 2009, Regional Council adopted the following resolution pertaining to Growth Plan Implementation - "Growing Durham" Study - Adoption of Amendment #128 to the Durham Regional Official Plan: "a) THAT the amendment to the Durham Regional Official Plan, to incorporate the policy directions of the Growing Durham Study and other related matters, be adopted as Amendment #128, as shown in Attachment 1 to Report #2009-P-42 of the Commissioner of Planning, as amended by Planning Committee on May 19, 2009 and Regional Council on June 3, 2009; b) THAT Amendment #128, as recommended in Attachment 1 to Report #2009-P-42 of the Commissioner of Planning, be revised to incorporate the changes detailed in Attachment 1 to Report #2009-P-43 of the Commissioner of Planning, as amended by Planning Committee on May 19, 2009, and as so revised be adopted; c) THAT the necessary by-law be passed and the adopted Amendment be forwarded to the Ministry of Municipal Affairs and Housing for approval; d) THAT the 'Notice of Adoption' be sent to the Minister of Municipal Affairs and Housing, the area municipalities, all persons and public bodies who made submissions or requested notice on this matter and any other person or public body as prescribed by the Planninq Act; e ) THAT the Province be requested to consider the following to assist municipalities with the challenge of implementing the Provincial Growth Plan: i) The Province must provide fiscal incentives to shift market/consumer preferences to more compact denser forms of housing. Planning tools such as community improvement incentives that put a significant burden on municipalities is not sufficient; Council Meeting Minutes - 13 - June 29, 2009 ii) The Province must thoroughly examine the regulatory barriers that may be inherent in the building code, the Planninq Act - which allows the practice of single use zoning, and the role of the Ontario Municipal Board in considering NIMBY responses to desired forms of development; iii) Other barriers that may be inherent in/to the development industry, such as the financing policies of lending institutions, and any other players that may be a factor in delivering the form of development, must also be examined; iv) The Province should also consider means of assisting the area municipalities in preparing the detailed local plans through financial incentives and regulatory relief that for example will limit appeals; v) For success, the Province must ensure that sufficient funding is available to municipalities for the infrastructure needed to sustain the nature of growth contemplated. The Province must also provide an effective suite of tools including improved cost recovery under the Development Charqes Act and a streamlined environmental assessment process; and vi) The Province must commit to ensuring that Durham gets its share of jobs and economic opportunities by assisting the Region in its marketing efforts and by supportive initiatives that will assist in making Employment Lands shovel ready; and f) THAT a copy of Report #2009-P-42 and Report #2009-P-43 be forwarded to the Minister of Municipal Affairs and Housing, Minister of Energy and Infrastructure, and the Durham area municipalities." Resolution #C-391-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the resolution from the Region of Durham, with respect to the Growth Plan Implementation - "Growing Durham" Study - Adoption of Amendment #128 to the Durham Regional Official Plan, be endorsed. "CARRIED" Council Meeting Minutes - 14 - June 29, 2009 I - 18 Gary Jeffrey, Chair, Agricultural Advisory Committee of Clarington, (AACC) forwarding correspondence from John Gerretsen, Minister of the Environment addressed to John O'Toole, MPP, Durham in response to Mr. O'Toole's inquiry on behalf of the AACC regarding the cosmetic pesticides ban confirming that agriculture is excepted from the ban and acknowledging that the use of pesticides is necessary in agriculture from an economic and operational perspective. Members of the AACC anticipate that the Municipality will receive a number of calls and inquiries from residents when they see local farmers spraying and Mr. Jeffery has offered his assistance should Councilor staff have any questions. Resolution #C-392-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item I - 18 from Gary Jeffrey, Chair, Agricultural Advisory Committee of Clarington, (AACC) with respect to the Pesticides Act, be received for information. "CARRIED" I - 19 George Armstrong, Manager of Regulatory Affairs and Key Projects, Veridian Connections Inc., forwarding a press release dated June 18, 2009, highlighting Veridian's financial performance over the past year and exceptional operational performance. The press release noted that annual earnings exceeded expectations and were almost level with the $8.9 million earned in 2007, and that the corporation recorded a 95% customer satisfaction rating and achieved 2,200,000 hours worked without a lost-time injury. A copy of the full annual report is available for public review at www.veridian.on.ca. Resolution #C-393-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item I -19 from George Armstrong, Manager of Regulatory Affairs and Key Projects, Veridian Connections Inc., with respect to Veridian Connections Inc. 2008 Business Results, be received for information. "CARRI ED" Council Meeting Minutes - 15 - June 29, 2009 I - 21 Allan Hewitt, Chair, Clarington Public Library Board, forwarding a brief report on the work of the Clarington Public Library Board entitled "The Clarington Public Library - A Continued Investment in the Community" demonstrating the financial value of a public library, its increase in use during tougher economic times, highlighting the library's role in supporting literacy and community partnerships and outlining some of the resources available for residents with special needs. Mr. Hewitt looks forward to seeing Members of Council at the opening of the new library in Newcastle on Saturday, August 29, 2009. Resolution #C-394-09 Moved by Councillor Foster, seconded by Councillor Trim THAT Correspondence Item 1-21 from Allan Hewitt, Chair, Clarington Public Library Board, with respect to the report on Provision of Library Services to Residents of Clarington, be received for information. "CARRIED" 1-22 Roger Anderson, Regional Chair, Regional Municipality of Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, expressing concern with the continuing loss of services from local hospitals in Durham Region and with the widening gap between services required and services available for the Region's growing and aging population; highlighting four key problems including the fundamental under-resourcing of hospitals in the 905 Region, the massive geography of the Central East LHIN, the inappropriate LHIN boundaries and the lack of accountability to the local community; and, urging the government to ensure that health services and treatment in Durham's local hospitals will be enhanced, not reduced or withdrawn, and that the hospital funding formula will be revised to address growth in Durham. Resolution #C-395-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Correspondence Item 1- 22 from Roger Anderson, Regional Chair, Regional Municipality of Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, expressing concern with the loss of services from local hospitals in Durham Region, be endorsed. "CARRIED" Council Meeting Minutes - 16 - June 29,2009 I - 24 The Honourable George Smitherman, Deputy Premier, Minister of Energy and Infrastructure responding to Council's request for an extension to the deadline to bring the Municipality's Official Plan into conformity with the Growth Plan for the Greater Golden Horseshoe, 2006; recognizing that Clarington is facing circumstances which result in the Municipality being unable to achieve conformity by June 2009; and, providing a new deadline of June 16,2010 for the Municipality to amend its official plan to conform with the Growth Plan. Resolution #C-396-09 Moved by Councillor Novak, seconded by Councillor Foster THAT a letter of appreciation be sent to the Honourable George Smitherman, Deputy Premier, Minister of Energy and Infrastructure, thanking him for recognizing the circumstances of timing concerning the Municipality's inability to conform to the Growth Plan legislation by the June 2009, deadline, and for extending the deadline to June 16,2010. "CARRIED" CORRESPONDENCE FOR DIRECTION Correspondence Item D - 13 was received as a handout. Resolution #C-397 -09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Correspondence Items D - 1 and D - 3 be approved as per the agenda. "CARRIED" D - 1 Newcastle BIA requesting the closure of King Avenue East from Mill Street to Brookhouse Drive, on Saturday October 3,2009, from 6:00 a.m. until 5:00 p.m. for the annual Fall Festival. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Council Meeting Minutes - 17 - June 29, 2009 D - 3 Lois Yellowlees, expressing concern with the loss of acute care services and on site internists from Lakeridge Health Bowmanville as proposed by the LHIN, the impact the decision will have on quality of care and the domino effect on other services such as EMS who are already transporting and waiting with patients in various hospitals and the impact this may have on the number of vehicles/staff needed to transport patients no longer able. to stay in Lakeridge Health Bowmanville; questioning the rationale of removing acute care services from a thriving hospital and a growing community; and acknowledging that since voicing her concerns she is aware that there has been some positive progress on the situation, but would like to be assured that the promises will become reality and that the Bowmanville Hospital will remain a much-needed health centre for the residents of Clarington. (Correspondence referred to all MPP's in Durham Region, to Kevin Empey, CEO Lakeridge Health, to Foster Loucks, Chairman of the Board of Directors of Central East Local Health Integration Network (LHIN), and to the Honourable David Caplan, Minister of Health and Long Term Care) D - 2 Martha Hendrikx, President, Newcastle Santa Parade Committee requesting Council's permission to hold the 5th Annual Newcastle Santa Parade on Sunday, November 22,2009; advising that in 2008, a number of individuals "set up shop" during the parade and were aggressively selling their wares to parade goers; and, requesting that a Municipal Law Enforcement Officer be present at this year's parade to deal with any unlicensed peddlers. Resolution #C-398-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT the request from the Newcastle Santa Parade Committee for permission to hold the 5th Annual Newcastle Santa Parade on Sunday, November 22, 2009, and for a Municipal Law Enforcement Officer to be present, be approved provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department. "CARRIED" Council Meeting Minutes - 18 - June 29, 2009 D - 4 I. Craig Davidson, CAO/Clerk-Treasurer, Municipality of Hastings Highlands, advising Council that on May 20,2009, the Municipality of Hastings Highlands adopted the following resolution pertaining to fair payment for services: "WHEREAS wind and storms regularly knock out power lines in our rural areas; AND WHEREAS Hastings Highlands Fire Department is frequently called out to protect and secure the site from the danger of fallen power lines; AND WHEREAS these occurrences are on the rise, causing our firemen to remain at the scene, sometimes even overnight, while waiting for Hydro One crews to arrive; AND WHEREAS Hydro One is ultimately responsible for maintaining safety during downed power lines, the increasing costs to our Fire Department to provide this emergency service for Hydro One should not be borne by Hastings Highlands ratepayers; AND WHEREAS repeated requests to recover costs from Hydro One have been ignored; THEREFORE BE IT RESOLVED THAT Hydro One recognizes the emergency services provided by Hastings Highlands Fire Department and remit fair payment for services when requested by the Municipality of Hastings Highlands; AND FURTHER THAT this resolution be circulated to the County of Hastings, Municipalities, Fire Marshall, AMO and MPP Leona Dombrowsky with a request for support." Resolution #C-399-09 Moved by Councillor Foster, seconded by Councillor Woo THAT the resolution from the Municipality of Hastings Highlands, with respect to fair payment for services, be received for information. "CARRIED" Council Meeting Minutes - 19 - June 29, 2009 D - 5 Newcastle BIA requesting $12,000 be disbursed from the West End Development funds to the BIA for the purchase and installation of Canada Flag banners and custom-designed Newcastle Village banners; attaching the materials order form in the amount of $8901 and advising that an additional $3150 will be required for removal of the old banners and installation of the new banners; and, requesting payment be made as soon as possible in orderfor the BIA to pay the supplier in a timely manner. Resolution #C-400-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the request from the Newcastle BIA for $12,000 to be disbursed from the West End Development funds for the purchase and installation of Canada Flag banners and custom-designed Newcastle Village banners, be approved. "CARRIED. D - 6 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax, writing to the Honourable Dalton McGuinty, Premier of Ontario, advising that on June 8, 2009, the Town of Ajax adopted the following resolution pertaining to Community Social Services Campaign: "WHEREAS community services playa critical role in strengthening the economic and social well-being of our Town in that residents depend on quality services like child care, home care, recreational programs for children and youth, crisis intervention, family counseling, employment/skills training, and immigrant and refugee programs; and, WHEREAS community social service infrastructure is worsening every day in so far as it is threatening the ability of organizations and community workers to do the work their communities need; and, WHEREAS investing in community social services now, will avoid greater costs to communities down the road; NOW THEREFORE BE IT RESOLVED THAT Council supports the 'Community Social Services Campaign' urging the Government of Ontario to: . Increase investment in community services for Ontarians, . Improve provincial government funding practices for social service agencies . Provide funding that keeps pace with inflation . Respect for the role of community social services, and Council Meeting Minutes - 20- June 29, 2009 THAT the Premier of Ontario, the M.P.P. for Ajax-Pickering, the Region of Durham and all Regional municipalities be notified accordingly." Resolution #C-401-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT the resolution from the Town of Ajax, with respect to the Community Social Services Campaign, be received for information. "CARRIED" D - 7 Erwin Waldinsperger writing to Greg Ashbee, Manager, Infrastructure Expansion Planning, Metrolinx, forwarding concerns regarding the environmental and safety impacts of the proposed GO Transit East Expansion Proposal through Oshawa to Clarington; suggesting the VIA/CN corridor is the 2009 preferred alignment as there are significantly less residential dwellings along the CNNIA corridor, area residents have been exposed to the impacts from passenger trains and the environmental impacts along the CNNIA corridor will be marginal or negligible compared to impacts along the CP corridor; and, hoping that the matters raised will be fully considered in re-evaluating and selecting the preferred route extension and that he will be kept informed of the progress of the Environmental Assessment with ongoing details regarding the selection and rationale of the route and related stations. Resolution #C-402-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Correspondence Item D - 7 from Erwin Waldinsperger, with respect to environmental and safety impacts of the proposed GO Transit East Expansion Proposal, be received for information. "CARRIED" Council Meeting Minutes - 21 - June 29, 2009 D - 8 Elizabeth Wagdin, Office & Special Events Coordinator, Global Public Affairs Inc., forwarding additional information on the "Count Me In!" Community Challenge; outlining details of the two elements of the Challenge including the Power Reduction Challenge, refereed by IESO, which records the highest percentage drop in electricity consumption on August 14, 2009; and the Highest Per Capita Pledges received between now and August 14, 2009; forwarding an entry form and inviting the Municipality to register for inclusion in the Challenge. The goal is to have as many residents from the community take the on-line pledge, thus saving energy while improving the municipality's odds of winning the per capita challenge. Participation from the Local Distribution Company must be confirmed in order to participate in the Power Reduction Challenge. Resolution #C-403-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 8 from Elizabeth Wagdin, Office & Special Events Coordinator, Global Public Affairs Inc., with respect to the "Count Me In!" Community Challenge, be referred to the Chief Administrative Officer. "CARRIED" D - 9 Ralph Pypker and Henry Knoop, Rehoboth Christian Reformed Church, advising they have been requested to move the Church sign at 130 Scugog Street as it contravenes current municipal by-laws due to its size and location; advising they are prepared to move the sign; however, they are requesting an extension to the timeframe given to remove the sign as they understand that an amendment to the by-law may be forthcoming in July which would allow them to keep the existing sign and just move it; and, confirming that they would follow proper procedure and apply for an official permit for the sign. Resolution #C-404-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Correspondence Item D - 9 from Ralph Pypker and Henry Knoop, Rehoboth Christian Reformed Church, requesting an extension to the timeframe to move the Church sign at 130 Scugog Street, be received; and Council Meeting Minutes - 22 - June 29,2009 THAT the request for an extension to the timeframe to move the sign be approved. "CARRIED" . D - 10 Andre Wiggers, Wiggers Custom Yachts Ltd., requesting that Members of Council meet with him regarding the proposed expropriation of Port Darlington Harbour Company property to determine if an equitable agreement can be reached concerning the purchase of the Port Darlington Harbour Company lands and the proposed expropriation. Resolution #C-405-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT Correspondence Item D - 10 from Andre Wiggers, Wiggers Custom Yachts Ltd., with respect to the proposed expropriation of Port Darlington Harbour Company property, be received for information. "CARRIED" D - 11 Kevin Heath, Clerk-Administrator, Township of Stirling-Rawdon advising Council that the Township of Stirling-Rawdon adopted the following resolution pertaining to Municipal Drinking Water Licensing Plan: "The Committee acknowledges receipt of a letter dated May 26, 2009 from Andre Ouellette, OCWA providing an outline of the work required in preparing the Municipal Drinking Water Licensing Plan AND FURTHER confirming that the Township of Stirling-Rawdon will be required to submit two separate Operational Plans under the new DWQMS - one for the Water Treatment Plant that OCWA operates and another for the Water Distribution System that the municipality operates AND FURTHER providing a cost estimate of $6,000.00 for the Operational Plan for the Water Treatment Plant and $10,000 for the Operational Plan for the Water Distribution System. WHEREAS it is ultimately the users of the system that are burdened by ever increasing mandated costs AND WHEREAS water is currently tested regularly and meets all regulated requirements Council Meeting Minutes - 23- June 29, 2009 AND WHEREAS there are no apparent benefits to the water system in undergoing such licensing plans THEREFORE BE IT RESOLVED THAT the Township is not willing to pay said costs for the preparation of two Operational Plans AND FURTHER THAT this motion be forwarded to Honourable John Gerretsen, Minister of the Environment, Daryl Kramp, MP, Prince Edward-Hastings, Leona Dombrowsky, MPP, Prince Edward- Hastings, Association of Municipalities of Ontario and all municipalities in Ontario for support." Resolution #C-406-09 Moved by Councillor Trim, seconded by Councillor Foster THAT the resolution from the Township of Stirling-Rawdon, with respect to Municipal Drinking Water Licensing Plan, be received for information. "CARRIED" D - 12 John D. Leach, MPA, AMCT, Clerk, Township of Innisfil, advising Council that on June 3, 2009, the Township of Innisfil adopted the following resolution pertaining to Ontario's 2009 Budget - Harmonized Sales Tax Affects Electricity Rates starting July 1, 2010: "WHEREAS Ontario's 2009 budget has proposed to harmonize sales taxes the implementation of which will apply to electricity rates starting July 1, 2010 having the effect of increasing electricity rates by 8% across the Province; and WHEREAS The Electricity Act, 1998 has provided for the imposition of a debt retirement charge of .7 cents kWh to be paid by consumers until the residual Ontario Hydro stranded debt is retired, likely to be achieved between 2014-2018; and WHEREAS this double taxation will provide undue hardship to the residents and business of Ontario; NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to exempt electricity sales from the provincial portion of the single harmonized sales tax at least until the stranded debt of Ontario Hydro is fully retired; and FURTHER THAT this Resolution be forwarded to all Ontario Municipalities for their support; and Council Meeting Minutes - 24- June 29,2009 FURTHER THAT this Resolution be forwarded to the Premier, Deputy Premier, Minister of Finance, Minister of Energy & Infrastructure, the Minister of Municipal Affairs and Housing and AMO." Resolution #C-407 -09 Moved by Councillor Novak, seconded by Councillor Trim THAT the resolution from the Township of Innisfil, with respect to Ontario's 2009 Budget - Harmonized Sales Tax, be endorsed. "CARRIED" D - 13 Keith Isnor, Chair, Clarington Museums and Archives Board requesting $4,500 from the Rinch Estate in the Bowmanville Museum Reserve Funds to purchase software for use in cataloguing and digitizing of the Clarington Archives and managed through the Office Equipment Upgrade Project at the Museum. Resolution #C-408-09 Moved by Councillor Novak, seconded by Councillor Woo THAT the request from Keith Isnor, Chair, Clarington Museums and Archives Board, for $4,500 from the Rinch Estate in the Bowmanville Museum Reserve Funds to purchase software, be approved. "CARRIED" Resolution #C-409-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT the order of the Agenda be altered to allow for consideration of Staff Report #2 and Staff Report #3 at this time. "CARR I ED" Council Meeting Minutes - 25- June 29,2009 STAFF REPORTS Resolution #C-41 0-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT in accordance with Section 239 of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of considering Staff Report #2 - Confidential Verbal Report of the Solicitor - Report PSD-067 -09 - Status Report: Appeal to the Ontario Municipal Board by Smooth Run Developments Inc. (Metrus Developments Inc.) Brookfield Homes (Ontario) Limited on Applications in the Village North Neighbourhood in Newcastle and Staff Report # 3 - Confidential Verbal Report of the Solicitor - Legal Matter - Outstanding Property Standards Issues. "CARRIED" The meeting resumed in open session at 8:47 p.m. The Mayor advised that a closed meeting of Council was held in accordance with Section 239 of the Municipal Act. Two matters were considered and no resolutions were passed. COMMITTEE REPORTCS) Report #1 - General Purpose and Administration Committee Report June 22, 2009. Resolution #C-411-09 Moved by Councillor Trim, seconded by Councillor Woo THAT General Purpose and Administration Committee Report of June 22, 2009, be approved, with the exception of Items #7 and #18. "CARRIED" Item #7 Resolution #C-412-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report PSD-067-09 be tabled 'to the General Purpose and Administration Committee meeting scheduled to be held on September 14, 2009. "CARRIED" Council Meeting Minutes - 26- June 29, 2009 Item #18 Resolution #C-413-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT the Mayor and Regional Councillors bring forward a definitive statement or resolution at Regional Council conveying the concerns of the huge visual, social and economic impacts the Energy-From-Waste Facility will have on the current and future residents and business owners of Clarington. "MOTION LOST ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Foster ..J Councillor Hooper ~ Councillor Novak ~ Councillor Robinson ~ Councillor Trim ..J Councillor Woo ..J Mayor Abernethy ..J STAFF REPORTS (cont'd) Resolution #C-414-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-049-09 be received; THAT All Services Incorporated, Oshawa, Ontario with a total bid in the amount of $141,570.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-16, be awarded the contract for the 2009 Structure Rehabilitation (Culvert Replacements) Various locations as required by the Engineering Department; THAT funds required in the amount of $194,000.00 ($141,570.00 tender plus design, contingencies, and contract administration) be drawn from the Engineering 2009 Capital Budget Structure Rehabilitation Account # 110-32-330-83275-7401. THAT the By-law attached to Report COD-049-09 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRI ED" Council Meeting Minutes - 27- June 29, 2009 BUSINESS ARISING FROM NOTICE OF MOTION There was no Business Arising from Notice of Motion considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #C-415-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the tabled Motion from the General Purpose and Administration Committee Meeting of June 22,2009 regarding PSD-065-09 be lifted from the table. "CARRIED" Resolution #C-416-09 Moved by Councillor Foster, seconded by Councillor Novak THAT Report PSD-065-09 be received; THAT staff investigate the opportunity to sell and move the house and report back on any sales opportunity; THAT should a sale opportunity not be present, the building located at 71 Old Kingston Road be demolished and the funds for the demolition be drawn from the Land Acqu isition Accou nt 110-50-130-85002-7401 ; THAT should a sale opportunity not be present, staff be authorized to take all necessary actions to complete the demolition; and THAT the Clarington Heritage Committee and any interested parties be informed of Council's decision. "MOTION LOST" Resolution #C-417 -09 Moved by Councillor Foster, seconded by Councillor Novak THAT Report PSD-065-09 be received; THAT the building located at 71 Old Kingston Road be demolished and the funds for the demolition be drawn from the Land Acquisition Account 110-50-130-85002-7401; THAT staff be authorized to take all necessary actions to complete the demolition; and Council Meeting Minutes - 28- June 29, 2009 THAT the Clarington Heritage Committee and any interested parties be informed of Council's decision. "CARRIED" Resolution #C-418-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the presentation of Stu Seedhouse, Vice-President, Ontario Power Generation, be received with thanks. "CARRIED" Resolution #C-419-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT the delegation of Louis Bertrand be received for information. "CARRIED" Resolution #C-420-09 Moved by Councillor Foster, seconded by Councillor Woo THAT the delegation of Richard Ward be received; and THAT his request for return of vehicles removed from his property be denied. "CARRIED" BY-LAWS Resolution #C-421-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2009-088 to 2009-101 inclusive; 2009-088 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Municipality of Clarington) 2009-089 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle (Headgate Group Inc.) Council Meeting Minutes - 29- June 29, 2009 2009-090 Being a by-law to authorize entering into an Agreement with the Owner(s) of Plan of Subdivision 18T-95001, any Mortgagee who has an interest in the said Lands and the Municipality of Clarington in respect of S-C-2004-002 2009-091 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (West Diamond Properties Ltd.) 2009-092 Being a By-law to amend By-law 86-112, a by-law to establish a Street Name Map and Street Name Inventory in the Municipality of Clarington 2009-093 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Blackstone Energy Services Inc., Toronto, Ontario, to enter into agreement for the direct purchase of Natural Gas 2009-094 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Blackstone Energy Services Inc., Toronto, Ontario, to enter into agreement for the direct purchase of Electricity 2009-095 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario, to enter into agreement for the West Beach Road Bridge Reconstruction, Bowmanville, Ontario 2009-096 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Cobourg Development Services Inc., Cobourg, Ontario, to enter into agreement for the Old Scugog Road Reconstruction and Drainage Improvements, Hampton 2009-097 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Total Hockey Worldwide LLC., Lakeville, MN, to enter into agreement for the release of the Total Hockey Official Mark 2009-098 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and All Services Incorporated, Oshawa, Ontario, to enter into agreement for the 2009 Structure Rehabilitation (Culvert Replacements) Various Locations 2009-099 Being a By-law to close Part 3 on Plan 40R-25884 as a public highway pursuant to section 34 of the Municipal Act, 2001. S.O. 2001, c.25, as amended and to repeal By-law 2009-072 Council Meeting Minutes - 30- June 29, 2009 2009-101 Being a by-law to declare Part 3 on Plan 40R-25884 surplus as pursuant to section 268(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended and to repeal By-law 2009-073 Being a by-law to authorize the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to authorize the transfer to 564069 Ontario Inc. and to repeal By-law 2009-074; and 2009-1 00 THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION There were no Notices of Motion introduced under this section of the Agenda. OTHER INFORMATION Councillor Foster suggested that Mayor Abernethy work with staff to prepare a response to the Honourable George Smitherman regarding his announcement of the postponement of the Nuclear New Build, encouraging the Minister to move the process forward with the Federal Government and to obtain a sense of timing and optimism. Councillor Hooper acknowledged and thanked residents for their input into the Energy-From-Waste project. Councillor Robinson clarified his position on the Host Community Agreement indicating that he knew the Clarington site was going to be chosen for the facility and that he took a stand for the betterment of Clarington and to get services for the municipality. Mayor Abernethy confirmed that the Municipality is not the only community considering EFW, noting the Greater Vancouver area municipalities are examining the same thing. He referenced a June 2ih article entitled 'Trash Incinerators Not a Health Risk: Experts" in which a leading British expert on environmental health has told the Vancouver regional government that modern incinerators do not pose a public-health risk. Mayor Abernethy indicated that he would e-mail a copy of the article to Members of Council. Councillor Novak advised of the Federation of Canadian Municipalities (FCM) request for a National Strategy on Waste Management and Energy-From-Waste policy directions. Council Meeting Minutes - 31 - June 29,2009 CONFIRMING BY -LAW Resolution #C-422-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2009-102, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 29th day of June, 2009; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-423-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 9:30 p.m. "CARRIED" MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS July 13, 2009 a) Linda Gasser - Report PSD-071-09 - Durham/York Residual Waste Environmental Assessment Municipality of Clarington Peer Review Comments on Pre-Submission (Item 5 of Report #1) b) Ted Bounsall - Expropriation of the Port Darlington Harbour Company Lands (Correspondence Item D - 4) c) Jean Severs - Expropriation of the Port Darlington Harbour Company Lands (Correspondence Item D - 4) SUMMARY OF CORRESPONDENCE JUL Y13, 2009 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Energy-From-Waste Site Liaison Committee dated May 20, 2009. (Copy attached) I - 2 Danielle Colliver, Community Relations Assistant, Kawartha Conservation, forwarding informational materials regarding Drinking Water Source Protection, a program initiated in 2006 to protect sources of drinking water for the future, and a copy of the "Update on Conservation", Kawartha Conservation's Newsletter, Summer 2009. I - 3 Peter Marcucci, V.P. Regulatory Affairs, Electrical Safety Authority (ESA), advising of the increasing number of inadvertent shock incidents caused by faulty electrical wiring in street lights; reminding Ontario municipalities that it is their responsibility under the Ontario Electrical Safety Code (OESC) to maintain their street lighting poles and inspect for potential hazards; recommending that all municipalities examine their street lighting assets to ensure they are safe; and, inviting staff to a symposium on August 20,2009 on street lighting issues to provide a forum to ask questions and learn from the experience of other municipalities. Additional information is available at www.esasafe.com. 1-4 Roger Anderson, Regional Chair, Regional Municipality of Durham, writing to the Honourable Dalton McGuinty, Premier of Ontario, congratulating the Province on moving forward with the Green Enerqy Act, welcoming the creation of the Renewable Energy Facilitation Office as mandated under the Act; highlighting the advantages of locating the Facilitator's Office in Durham and advising that the Region is an ideal location to nurture and grow the new crop of green technologies and industries; indicating that Durham Region has many excellent locations across the Region to locate the Facilitator's Office; and, hoping the Province will recognize the advantages of locating the Facilitator's Office in Durham Region and inviting the Premier to discuss the possibility further. Summary of Correspondence - 2 - JULY 13, 2009 1-5 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on June 24, 2009, Regional Council adopted the following resolution pertaining to the Draft Waste Management By-law Consultation Plan: "a) THAT staff be directed to implement the consultation process as outlined in Report No. 2009-WR-11 of the Commissioner of Works with the area municipalities, the residents of The Regional Municipality of Durham, and other stakeholders to receive input on the development of a Regional Municipality of Durham Waste Management By-law; and b ) THAT staff report back in the Fall of 2010 with a proposed Regional Municipality of Durham Waste Management By-law based on the input of the consultation process." I - 6 Correspondence has been received from the following individuals/groups objecting to the proposed "Energy-From-Waste" facility due to health risks, increased pollution, lack of adequate monitoring and safety precautions; requesting Council to think of the health of future generations; requesting Council to read and sign the petition: Stop the Durham Region Incinerator at http://www.thepetitionsite.com/tell a firend/4591382 and, urging Council to support more environmentally sustainable and fiscally responsible alternatives: a) Nancy Coffin b) Suzanne Prescott and Family c) Christine Jackson d) Adrian Horan e) Kim Broil f) Doug and Ellen Simpson g) Nancy Gifford h) Betty Crozier I - 7 Leigh Winn-Kruck, Lakeridge Health Corporation, forwarding a copy of the statement read by Dr. Tony Stone at the Clarington Council meeting of June 15,2009, confirming that Bowmanville Hospital will continue to provide the same quality service it currently provides and that there will be no reduction of services; that Dr. Stone or Kevin Empey, President and CEO, Lakeridge Health Corporation only will make public comments as discussions continue; and, requesting that all citizens, service clubs, business and industry of Clarington pledge their financial support for the Hospital Foundation as they move forward with much needed renovations to the hospital. Summary of Correspondence - 3 - JULY 13, 2009 I - 8 Lynn Bury, Director, Marketing and Recruitment, HealthForceOntario Marketing and Recruitment Agency, advising as part of the Community Partnership Program, the Agency is presently hiring a partnership coordinator to work in each Local Health Integration Network (LHIN) area to support and augment the work of the community recruiters and health care organizations in physician recruitment and health human resources planning; introducing Amanda English, the Central East LHIN Partnership Coordinator, who brings an impressive portfolio of public and private sector experience to the position, with a particular emphasis on the heath care industry; and, advising that Amanda can be reached at a.english@healthforceontario.ca or 416-573-0211. I - 9 Fred and Sandy Archibald, Archibald Estate Winery/Cider House Golf, expressing appreciation to Council, on behalf of Big Brothers/Sisters of Clarington and Archibald Orchards & Estate Winery, for supporting the 10th Annual Fruit Wine & Food Festival, an annual culinary tourism event showcasing the talent of local chefs, wine makers, farmers and businesses; indicating that nearly $60,000 was raised for Big Brothers and Sisters programs in the community; and advising that this was also their last year and commending the Municipality for recognizing the importance of offering this type of support to local initiatives and looking forward to working together on events such as this and continuing to build "Spirit & Community Identity" for Clarington. I - 10 Natalie Gorman, Ministry of Natural Resources, advising that the Province will begin its annual wildlife rabies control operations for 2009 on August 4, 2009; highlighting planned activities for the 2009 season to control measures in the fight against the deadly rabies virus; and, indicating further information about rabies prevention and control operations is available by visiting the Rabies in Ontario web site at www.ontario.ca/rabies or by calling the rabies hotline at 1-888- 574-6656. 1-11 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on June 24, 2009, Regional Council adopted the following resolution pertaining to an Application to amend the Durham Regional Official Plan to permit a golf driving range facility in the prime agricultural areas designation in the Municipality of Clarington - Amendment #130 to the Durham Regional Official Plan: "a) THAT Amendment #130 to the Durham Regional Official Plan to permit a golf driving range facility, as contained in Attachment 2 to Report #2009-P-44 of the Commissioner of Planning, be adopted; Summary of Correspondence - 4 - JULY 13, 2009 b ) THAT written notice of the above decision be given pu rsuant to the provisions of the Planninq Act, as amended: and c) THAT a copy of Report #2009-P-44 be forwarded to the Municipality of Clarington, and the Ministry of Municipal Affairs and Housing." I - 12 Tony Doyle, University of Ontario Institute of Technology (UOIT), Leigh Winn-Kruck, Lakeridge Health Corporation, (LH) and Dr. Ronald Stead, Holburn Biomedical Corporation, announcing that UOIT, LH and Holborn have signed a Letter of Intent to enter into a lab training and research partnership to develop research and training centred on laboratory diagnostics to meet future needs for enhanced skill sets required in modern medical laboratories. In addition to further enhancing medical education and research in Durham Region, it is also anticipated that the partnership will help attract other health care and research-oriented businesses to the area. 1-13 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on June 24, 2009, Regional Council adopted the following resolution pertaining to revisions to the Sewer Use By-law (43-2004) to expicitly address the connection of foundation drains and private drains to the sanitary sewer system: "a) THAT Sewer Use By-law #43-2004 be revised to explicitly address the connection of foundation drains and private drains to the sanitary sewer system; b) THAT the foundation Drain Policies, as outlined in Attachment NO.2 to Report No. 2009-W-61 of the Commissioner of Works, outlining The Regional Municipality of Durham's policies and by- laws be issued to local municipalities within the Regional Municipality of Durham for public display; and c) THAT a copy of Report No. 2009-W-61 be forwarded to the local municipalities within the Regional Municipality of Durham." Summary of Correspondence - 5 - JULY 13, 2009 I - 14 Suzanne Osborne, Participant Funding Program, Canadian Environmental Assessment Agency, advising $150,000 is available under the Agency's Participation Funding Program to assist groups or individuals in participating in the environmental assessment of the proposed Darlington New Nuclear Power Plant Project at the existing Darlington Nuclear site to help successful applicants review the Environmental Impact Statement (EIS) that will be prepared by the proponent and to prepare and participate in the public hearings to be announced at a later date. The Participant Funding Program Guide, the application form and the contribution agreement are available on the Agency's Web site at www.ceaa-acee.qc.ca. Applications received by July 20,2009, will be considered. 1-15 P. M. Madill, Regional Clerk, Region of Durham, writing to the Honourable John Gerretsen, Minister of the Environment, advising that on June 24, 2009, Regional Council adopted the following resolution pertaining to approvals for the design, construction, operation and maintenance of a new Durham-York Energy-From- Waste (EFW) Facility Project and Related Financing: "Environmental Assessment 1. THAT Council endorse the Durham - York Residual Waste Study Environmental Assessment (EA) as provided in Attachment #7 to Report #2009-COW-03 and the accompanying disk (CD), and authorize staff to submit the EA to the Ministry of the Environment by July 31, 2009, subject to such minor adjustments as deemed necessary by the Commissioner of Works, based upon the on-going process, including preliminary review of documentation by the Ministry of the Environment. 2. THAT in accordance with Subsection 6.2(2) of the Environmental Assessment Act, the Commissioner of Works be authorized to amend or withdraw this EA at any time prior to the deadline for completion of the Ministry review in the event that issues have arisen with the EA during the inspection period which are too numerous or complex to resolve within the regulated timelines. Summary of Correspondence - 6 - JULY 13,2009 EFW Proiect Aqreements The Reqional Municipality of York 3. THAT authorization be given for the Region of Durham to enter into the Memorandum of Understandinq (MOU) with the Reqion of York, included as Attachment #1 to Report #2009-COW-03, to govern the process and cost sharing arrangement between the Regions during the design, construction, operation and maintenance of the EFW facility; 4. THAT the Regional Chair and Clerk be authorized to sign the documents necessary to give effect to recommendation 3. 5. THAT staff be directed to commence negotiations of a formal co- owners agreement with the Regional Municipality of York based upon the commitments and understandings contained within the Memorandum of Understandinq (MOU) with the Reqion of York, included as Attachment #1 to Report #2009-COW-03. Ontario Power Authority (OPA) 6. THAT subject to and conditional upon, (i) the acceptance of the Durham - York Residual Waste Study EA by the Minister of the Environment; (ii) the execution by York Region of the proposed MOU included as Attachment #1 to Report #2009-COW-03; and (iji) Approval of the execution of the Project Agreement by the Regional Council of the Regional Municipality of York: a. THAT authorization be granted for the Region to enter into a Power Purchase Aqreement (PPA) with the Ontario Power Authority (OPA), substantially on the terms described herein, including an agreed upon price for the net electricity distributed to the grid of eight (8) cents per kilowatt hour (kWh), subject to annual escalation to be applied to 35% of the per kWh price based upon changes in the Consumer Price Index (CPI) as calculated from the first anniversary of facility operations, and for each year of the 20-year term; b. THAT the Commissioner of Finance be authorized to provide completion and performance security described in the PPA, up to a maximum of $660,000, when required upon execution of said agreement, to the OPA; and, Summary of Correspondence - 7 - JULY 13,2009 c. THAT the Regional Chair and Clerk be authorized to sign any and all documents necessary to give effect to this recommendation. Project Approval, Cost and Financinq Approval 7. THAT subject to and conditional upon, (i) the acceptance of the Durham - York Residual Waste Study EA by the Minister of the Environment; (ii) the execution by York Region of the proposed MOU, included as Attachment #1 to Report #2009-COW-03; (iii) a satisfactory conclusion to the negotiation of the Project Agreement with Covanta Energy Corporation on terms consistent with the requirements of RFP-604-2008, as determined by the Commissioners of Works and Finance; (iv) approval of the Power Purchase Agreement as per recommendation 6; and, (v) Approval of the execution of the Project Agreement by the Regional Council of the Regional Municipality of York: a. THAT the Proposal submitted by Covanta Energy Corporation, in response to RFP-604-2008 to desiqn, build, operate and maintain an Enerqy-From-Waste Facility, be accepted at a facility construction price (excludes architectural enhancements) of $235.8 million (Durham's share $185.3 million) and a total annual operating fee of $14.7 million (Durham's share $11.5 million), excluding GST and escalation; b. THAT Durham's share or $214.7 million of the total proiect cost of $272.5 million for the Durham - York Energy-From- Waste facility be financed as follows: I. Up-front financing of approximately $100.0 million from the Region's Federal Gas Tax Reserve Fund; ii) Other Revenue of approximately $1.6 million (sale of surplus land) jii) Debentures issued for the remaining financing requirements totaling approximately $113.1 million with a term of approximately eight (8) years; and, iv) The Region apply future Federal Gas Tax revenue estimated at $17.3 million per year to retire the debt related to its share of the project cost as noted above. Summary of Correspondence - 8 - JULY 13, 2009 c. THAT the Region of Durham or its agents be authorized to issue debentures in the total amount not to exceed $113.1 million to finance a portion of Durham's share of the EFW facility; d . THAT the Commissioner of Finance be authorized to purchase all or a portion of the required debenture issue in the amount of $113.1 million from the Region's Reserve Funds; and e. THAT the Regional Chair and Clerk be authorized to execute a Project Agreement consistent with the requirements of the RFP 604-2008 and subject to agreement on outstanding contractual issues, as determined by the Commissioners of Works and Finance. Other 8. THAT Regional Council approval be given to initiate expropriation proceedinqs with respect to the acquisition of the lands adjacent to the EFW facility in the Municipality of Clarington (see Attachment #2 Site Plan to Report #2009-COW- 03) that are not acquired through negotiations, and which will be required to be serviced in accordance with the Host Community Agreement (HCA), as detailed in Report 2009-COW-02. 9. THAT in accordance with the Purchasinq By-law 68-2000 as amended, Fiannce staff be authorized to neqotiate a Sole Source Aqreement with HRD Corporation for the Regions under a new three-year contract (2010 to 2013), with two optional one-year extension provisions, in order to provide necessary on-going technical expertise and Project Management services and ensure project specifications as developed by HDR, standards and timelines are achieved through design-build and operations start-up protocol and Acceptance Test procedures, at an upset cost not to exceed $5.6 million (excluding applicable taxes) to be cost-shared with York Region, and with Durham's share ($4.4 million) to be funded through the annual Solid Waste Management Business Plans and Budgets over a three to five year period and the Regional Chair and Clerk be authorized to sign any and all documents necessary to give effect to this recommendation. Summary of Correspondence - 9 - JULY 13, 2009 10. THAT in response to requests by members of Regional Council, and/or as a supplement to the April 2009 Report 2009-J-18, Regional Council receive for information: a. Addendum#34 to RFP-604-2008, included as Attachment #3 to Report #2009-COW-03, as issued in January 2009 to pre-qualified vendors to provide a further breakdown of the technical, project delivery and cost and commercial elements of the evaluation criteria which was utilized by the Evaluation Team to determine the preferred vendor, as recommended to, and approved by, Regional Council in April 2009; and, b. A final draft report from KPMG, the Region's Fairness Monitor, retained by York and Durham to oversee the two- stage EFW Procurement Process and included as Attachment #4 to Report #2009-COW-03." I - 16 P. M. Madill, Regional Clerk, Region of Durham, writing to the Honourable John Gerretsen, Minister of the Environment, advising that on June 24, 2009, Regional Council adopted the following resolution pertaining to Energy-From-Waste (EFW) Risk Assessment and Environmental Surveillance: "a) THAT the final Site Specific Human Health Risk Assessment (SSHHRA) for the proposed 140,000 tonnes EFW facility is accepted and submitted to the Ontario Ministry of the Environment for its review, if and when the EFW environmental assessment is approved, subject to it being in concordance with the caveats expressed in Appendix D of Report #2009-COW-01; b ) THAT if the EFW environmental assessment is approved and the proposed EFW facility is constructed, once operational, an environmental surveillance program is implemented in accordance with all applicable legislation, policies, guidelines, and instruments and the following guiding principles: i) THAT continuous and periodic stack testing of chemical emissions, including dioxins and furans, that meet or exceed the more stringent of the Ontario Guidelines A-7 and EU Directive chemical emissions standards forms the basis of environmental surveillance in accordance with the International Best Practices Review, Summary of Correspondence - 10 - JULY 13, 2009 ii) THAT stack testing be supplemented by independent ambient air and soil testing for a minimum of three years at which time its effectiveness will be evaluated, iii) THAT independent testing of flora and fauna be considered if in-stack, ambient air and soil test results regularly exceed levels predicted by the SSHHRA, iv) THAT stack testing not be supplemented by human biomonitoring, and further that in the future human biomonitoring not be precluded as an option; v) THAT the environmental surveillance results are communicated to the public in as an accessible, accurate, open, timely, transparent, and understandable a manner as possible, vi) THAT a Durham waste diversion and management advisory committee, or similar advisory group, which is appointed by and is accountable to the Regional Council, is in place to act as a forum for, and comprises Clarington and Durham residents and representatives from Clarington; the EFW facility, Ontario Ministry of the Environment (MOE), and the Region of Durham to access, monitor, review, and advise the Region on the effectiveness of the environmental surveillance program, independent environmental testing, the quality of public reporting of environmental performance of the facility, and other related strategic waste diversion and management issues, vii) THAT the Health Department is consulted by the MOE before it finalizes its requirements for the Region's environmental surveillance program; c. THAT the Region continue to pursue the goal of 70% waste diversion and to advocate for amendments to the Waste Diversion Act. 2002 to be enacted and implemented; d. THAT the Region adequately supports the environmental surveillance program independent environmental testing, the public reporting of environmental surveillance data, and the work of the proposed Durham waste diversion and management advisory committee; Summary of Correspondence - 11 - JULY 13, 2009 e. THAT the Minister of the Environment, Durham's MPPs and municipalities, Joint Waste Management Group, Site Liaison Committee, and the Regional Municipality of York be so advised. " 1-17 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on June 24, 2009, Regional Council adopted the following resolution pertaining to the Host Community Agreement - The Regional Municipality of Durham and the Corporation of the Municipality of Clarington: "a) THAT the Host Community Agreement between the Regional Municipality of Durham and the Corporation of the Municipality of Clarington be approved; and b ) THAT the Regional Chair and Clerk be authorized to execute all required documents." I - 18 John R. O'Toole, MPP, Durham, thanking Council for keeping him informed of the Highway 407 East EA and Preliminary Design Study Pre-Submission Review; advising that due to previous commitments he will not be able to attend the July 6th General Purpose and Administration Committee meeting; and, reiterating his disappointment that the 407 North/South connecting link is not integrated with Holt Road. I - 19 John R. O'Toole, MPP, Durham, providing an update regarding nominations for the Leading Girls Building Communities Award, an Award recognizing young women who demonstrate exceptional leadership to improve the lives of others and champion issues that lead to positive social change in their schools, communities or province. Mr. O'Toole advises that the nominations will take place in the Fall of 2009, and that he will keep the municipality informed of any additional information provided by the Honourable Deb Matthews, Minister Responsible for Women's Issues. Summary of Correspondence - 12 - JULY 13, 2009 I - 20 John R. O'Toole, MPP, Durham, writing to the Honourable James Bradley, Minister of Transportation, forwarding correspondence from the Municipality of Clarington re-affirming Council's position supporting the concept of a landscaped decorative municipal identification display at Highway 401 overpasses in Bowmanville; and, requesting the Minister to consider making appropriate changes in MTO policy to allow displays for individual communities within municipal geographic boundaries to have an entrance display on the 400 series highways, provided that the communities and the Municipal Council were in agreement. 1-21 John R. O'Toole, MPP, Durham, forwarding a copy of a news release from the Ontario Health Coalition regarding their report "Putting Patients At Risk: Interviews with Ontario Paramedics on the Consequences of Closing Local Hospital Emergency Departments"; advising that all paramedics interviewed stated that ambulances cannot replace the functions provided in local hospitals' emergency departments; and, forwarding a copy of a summary of the report advising he would be pleased to forward a copy of the full report if requested and that further information is available at www.ontariohealthcoalition.ca . I - 22 John R. O'Toole, MPP, Durham, forwarding a copy of his correspondence to the Honourable Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs, supporting the Municipality's position to request that Giant Hogweed be added to the list of noxious weeds to enable municipalities to better control the highly invasive plant. 1-23 Neil Thomas, President, OneCAD Solutions Ltd., writing to the Honourable George Smitherman, Minister of Energy and Infrastructure, expressing disappointment with the Province's decision to suspend the competitive Request for Proposal (RFP) to procure two replacement nuclear reactors for the Darlington Power Station; recognizing the present and future demand for nuclear energy both in Canada and internationally and the impact that an AECL contract will have for Canada's nuclear industry, the welfare of the people of Ontario and to Ontario's research and development industry both public and private; and, suggesting that Ontario take a "Can Do!" approach and work together to find a solution to get a contract delivered now and to get Ontario working at home and exporting to the world market. Summary of Correspondence - 13 - JULY 13, 2009 1-24 The Honourable David Caplan, Minister of Health and Long-Term Care, thanking Council for sharing their views regarding acute care services at Lakeridge Health Bowmanville; acknowledging the commitment of Lakeridge Health Corporation to keep the Emergency Department and acute care services at the Bowmanville hospital site; and, encouraging Council to continue to engage Lakeridge Health and the Central East LHIN on services for Clarington. I - 25 David Ryan,Chair, Canadian Association of Nuclear Host Communities (CANHC), writing to the Honourable Lisa Raitt, Minister of Natural Resources, acknowledging the recent occurrence at the AECL Chalk River Laboratory and its subsequent temporary closure and potential shortage of radioisotopes for medical diagnoses and treatment; recognizing that AECL was provided the mandate to continue this business only until 2016 and expressing concern that the Canadian Government may get out of the business of producing medical radioisotopes and ultimately forsake nuclear research entirely; urging the Federal Government not to abandon its role in nuclear technology and respectfully requesting that the Federal Government commit to the continuous operation of the Chalk River Facility beyond 2016, and work towards restoring the confidence of all involved in the nuclear industry. CORRESPONDENCE FOR DIRECTION D - 1 Jennifer Cowie Bonne, Chair, Play Works, forwarding the 2009 application for the Youth Friendly Community Recognition Program, a program designed to recognize communities that actively support and provide opportunities for the growth and development of youth ages 13 to 19 through play; acknowledging that while the Municipality did not meet all of the criteria required to be recognized as youth friendly in their 2007 application, Clarington was off to a solid start toward achieving the minimum 10 criteria; outlining the program eligibility and criteria; and, advising the application deadline is December 1 , 2009. (Motion to refer correspondence to the Director of Community Services) Summary of Correspondence - 14 - JULY 13, 2009 D - 2 Correspondence has been received from the following individuals/groups expressing concern with the loss of acute care services and on site internists from Lakeridge Health Bowmanville as proposed by the LHIN, the impact the decision will have on quality of care and the domino effect on other services such as EMS who are already transporting and waiting with patients in various hospitals and the impact this may have on the number of vehicles/staff needed to transport patients no longer able to stay in Lakeridge Health Bowmanville; and, questioning the rationale of removing acute care services from a thriving hospital and a growing community. a) Viola Ashton b) Lorraine and Harry Knox c) Eileen Knox d) Eric and Jenny Bowman (Motion to refer correspondence to all MPP's in Durham Region, to Kevin Empey, CEO Lakeridge Health, to Foster Loucks, Chairman of the Board of Directors of Central East Local Health Integration Network (LHIN), and to the Honourable David Caplan, Minister of Health and Long Term Care) D - 3 Christina Weddel, opposing the proposed demolition of Camp 30; and, requesting Council to do all that is necessary to preserve the nation's historical heritage sites for future generations. (Motion to refer correspondence to the Director of Planning Services) D - 4 Gary Cole, President, Bowmanville West Beach Association, representing seven season cottage owners, advising that they lease their land from the Port Darlington Harbour Company and are concerned that once the expropriation is complete, they be allowed to continue to lease the land on which their cottages are located; and, advising that they have no objection to the remainder of the lands being developed as a park and would co-operate wherever possible in its development. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence - 15 - JULY 13, 2009 D - 5 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW), advising that the advisory panel of the Canada Post Corporation Strategic Review (CPCSR) has issued its report examining all aspects of Canada's postal services; indicating the report recommends against deregulation of the public post office and maintaining a quality, affordable universal service for all Canadians and communities, recommending the inclusion of rural service as part of Canada Post's Universal Service Obligation, recommending that the current moratorium on post office closures in rural and small towns be replaced with new rules and procedures, including the ability to replace public post offices with private outlets, and legalizing international remailers; forwarding a copy of a Petition to the House of Commons urging the government to instruct Canada Post to maintain, expand and improve postal services; and hoping that Council will consider passing a resolution as follows: "WHEREAS the report of the Canada Post Corporation Strategic Review (CPCSR) recommends that the current moratorium on post office closures in rural and small towns be replaced with a mechanism involving new rules and procedures, including the ability to replace public post offices with private outlets; WHEREAS the report also recommends that rural mailbox delivery be reconsidered; WHEREAS these recommendations, if implemented by the federal government, would undermine public postal service and jobs in our community and fundamentally change the nature of Canada Post's retail and delivery network; WHEREAS the report proposes that Canada Post's highly inadequate community consultation process be used when closing or "rationalizing" a post office/outlet and that a similar process be used when replacing rural mailbox delivery with delivery to a community box, green box or post office. BE IT RESOLVED THAT the Municipality of Clarington write to Rob Merrifield, the Minister responsible for Canada Post, and request that the government preserve public postal service and jobs in our community by rejecting CPCSR recommendations that would: 1. Put an end to the moratorium on post office closures in rural and small towns and give Canada Post the flexibility to close post offices covered by the current moratorium or convert these public post offices to private outlets Summary of Correspondence - 16 - JULY 13, 2009 2. Cut delivery to rural mailboxes without exploring all options or properly consulting with residents or the representatives of rural delivery workers. BE IT FURTHER RESOLVED THAT we request that Minister Merrifield consult with the public, postal unions and other major stakeholders to develop a uniform and democratic process for making fundamental changes to Canada Post's retail and delivery network. " (Motion for Direction) D - 6 Liliane Nolan, CAO/Clerk, Municipality of Whitestone, advising that on June 15, 2009, the Municipality of Whitestone adopted the following resolution pertaining to Free Trade between the United States and Canada: ''THAT Council of the Municipality of Whitestone hereby supports the resolution put forth by the Greater Toronto Area Countryside Mayors' Alliance (GT ACMA) at its meeting of May 22, 2009 with respect to Free Trade between the United States and Canada and that the restrictive "Buy American" provisions in the American Recovery and Reinvestment Act are contrary to that spirit of free trade; AND FURTHER THAT the GTACMA supports the Canadian Manufacturers and Exporters in its quest to have the United States Congress reconsider and repeal their current "Buy American" requirements for the United States stimulus packages; AND FURTHER THAT Canadian municipalities adopt a procurement policy that future Canada Infrastructure projects at the municipal level, including environmental projects such as water and wastewater treatment projects, require that any goods and material required for the projects be bought only from companies whose countries of origin do not impose local trade restrictions against goods and materials manufactured in Canada to better ensure open, fair and competitive practices across the globe; AND FURTHER THAT a copy of this resolution be forwarded to the Prime Minister, the Premier of Ontario, the Federal and Provincial Ministers of Trade and Industry, M.P. Tony Clement, M.P.P. Norm Miller, the Regions of Durham, York, Peel, and Halton, the Association of Municipalities of Ontario (AMO) and the Canadian Manufacturers and Exporters Association (CME)." (Motion for Direction) I - 1 The Regional Municipality of Durham MINUTES ENERGY -FROM-WASTE SITE LIAISON COMMITTEE Wednesday, May 20,2009 A meeting of the energy-from-waste Site Liaison Committee was held on Wednesday, April 8,2009, in the lower level boardroom (LL-C), Regional headquarters building, 605 Rossland Road East, Whitby, ON, at 7:00 p.m. Present: Absent: Staff Present: Also Present: R. Walli, Chair M. Clayton G. James 1. Ali K. Coupland C. Wedge J. Vinson Councillor C. Trim Councillor M. Novak Councillor A. Foster N. MacDonald, Manager, Waste Management, Region of York J. Szwarz, Project Manager, Special Projects, Municipality of Clarington R. Yates, with regrets (called in via teleconference) M. Ashcroft, with regrets F. Langmaid, Manager, Special Projects, Municipality of Clarington, with reg rets ' M. Januszkiewicz, Director, Waste Management, Region of Durham, with reg rets G. Borchuk, Project Manager, Waste Management, Region of Durham, with regrets C. Curtis, Commissioner of Works, Region of Durham, with regrets G. Anello, Manager, Waste Planning and Technical Services 1. Laverty, Communications Officer, Region of Durham, with regrets M. Smart, Administrative Assistant, Works Department (Recording Secretary) Regional Chair Roger Anderson, attended for part of the meeting Regional Chair Bill Fisch, attended for part of the meeting E. Mahoney, Commissioner, Environmental Services, Region of York J. McKay, Jacques Whitford C. Ollson, Jacques Whitford Energy-from-waste Site Liaison Committee May 20, 2009 ENERGY-FROM-WASTE SITE LIAISON COMMITTEE Richard Walli, Chair of the energy-from-waste (EFW) Site Liaison Committee (SLC), welcomed everyone and advised that the protocol for the meeting remained that following any presentation, the SLC members will first ask questions, provide comment or discuss the presentations and/or reports. Following this, members of the public will then be invited to ask one question at the end of the meeting which is to be limited to five minutes. Should someone want to pose multiple questions, they must line up again to ask another single question in order to provide everyone a chance to speak. MINUTES Moved by Clarence Wedge that the minutes of March 4 be accepted, seconded by Kathy Coupland and carried. DELEGA TIONS Louis Bertrand, 124 Liberty Street North, Bowmanville Mr. Bertrand remarked that he felt there were not enough venues made available for members of the public to provide input. He asked that the SLC make a recommendation to the Joint Waste Management Group (JWMG) and the Regional Municipalities of Durham and York that they delay review of the draft Site Specific Human Health and Ecological Risk Assessment until the peer reviewer has completed their review and allow due time to consider this report. Mr. Bertrand commented on his concern about comments made by Dr. Ollson concerning chemicals. Mr. Bertrand also questioned the reason why Lake Ontario was not mentioned, if emission fallouts would land on Lake Ontario and reach the Regional Municipality of Durham (Region's) drinking water. Discussion followed Louis Bertrand's delegation concerning the timing of reports and where they would be presented. Cliff Curtis advised that a meeting was being held by the Committee of the Whole on June 16, 2009, at which the reports would be considered. Concern was also raised with regard to the provision of adequate time for the peer review administered by the Municipality of Clarington. It was moved by Margaret Clayton, seconded by Tracey Ali and carried, that the EFW SLC suggest to the JWMG to allow adequate time for peer review and submission to the Ministry of the Environment (MOE) for the Site Specific Human Health and Ecological Risk Assessment and Air Quality Assessment. MEETING The site specific technical studies were discussed and received for information including: draft Economic Assessment, draft Acoustic Assessment, draft Facility Energy and Life Cycle Assessment, draft Social/Cultural Assessment, draft Surface Water and Groundwater Assessment, draft Traffic Assessment and draft Visual Assessment. It was questioned the reasons why 'in general' the studies that are being brought forward 2 Energy-from-waste Site Liaison Committee May 20, 2009 do not provide many negatives. Jim McKay responded that the process involves indentifying ways to mitigate possible negative impacts that may arise and include the need for future audits. It was also clarified that some audits would be included as commitments in the environmental assessment (EA), legislations such as the MOE would be responsible for ensuring other commitments are met (such as water) and that effects and conditions would be monitored at varying levels responsible by different organizations. PRESENTATIONS Dr. Chris Ollson provided a presentation on the results of the Air Quality Assessment and the Site Specific Human Health and Ecological Risk Assessment (Attachment No.1). Discussion ensued regarding limits of detection and measurement of particulate matter. A member of the SLC questioned why the area being tested increased from one kilometre to two kilometres. Dr. Ollson advised that due to an increase in stack height (60 meters in the generic study and 87.6 meters in the site specific study), dispersion would cover a larger area and although not resulting in higher concentrations, the two kilometres provided an extreme. It was also questioned if the project team was studying 400,000 tonnes of municipal waste per year to which the project team advised the results would be available in approximately three weeks. Discussion also ensued with regard to the handling of fly ash as it relates to being a non-fugitive issue. Consideration made to the facility's ability of handling 400,000 tonnes of waste was discussed in relation to the requests for proposal (RFP) as issued for 140,000 tonnes annually. Richard Walli confirmed with the members of the SLC that their discussions were complete and proceeded to advise the members of the public in attendance at the meeting that they were invited to speak for a maximum of five minutes per single question. The first speaker was Paul Woodcroft. He questioned Dr. Ollson's ability to provide statistics on the possible impact to the environment and health from a facility that had not yet been built. Dr. Ollson commented on the air and risk assessment modeling and the required works involved in formulating such information. The second speaker was Libby Recanski. She spoke regarding the Tooley Creek wetland. She advised of her concern that coastal wetlands are rare and that they provide a nursery spawning area. Concern for the returning resident habitat species was discussed and a request was made for three kinds of mitigation in writing: purchase eastern part of wetland, reforest by DurhamNork and leopard frog monitoring. With regard to waterfront access and property, Cliff Curtis advised that the property on the south side, which was acquired during the water pollution control plant build, has been authorized by Council to be transferred to Clarington. Also, during the water pollution control plant build, negotiations included a waterfront trail. Public access will be provided. Dr. Ollson spoke to the importance of baseline species. 3 Energy-from-waste Site Liaison Committee May 20, 2009 The third speaker was Ashley Bridgeman who questioned why the Consultant was asked by the Regions to complete the 400,000 tonnes testing and why suddenly. Jim McKay advised that the final EA is to assess what is actually being built, 140,000 tonnes, and that current comparison testing at a different tonnage capacity would assist in verifying future capabilities. The fourth speaker was Doug Anderson who spoke to the criterion in Ontario and mortality figures. He commented on the direct multiplication of the intensity and danger of increased chemicals. Mr. Anderson advised of his awareness of the medical association and questioned if with regard to the CMA, if methodology was more valid. Dr. Ollson clarified that the multiplication of chemicals was by individual chemical and not a direct additive. The fifth speaker was Kerry Meydam who commented that there were no safe levels of some pollutants, for example dioxins. She also questioned how multiple exposures were analyzed and how, without full monitoring, how accuracy and validity are proven. Also commenting on the impacts of the cumulative effects and how they were considered. Dr. Ollson advised that the environmental surveillance best practices report was tabled through the Region. Council resolution from April 1 , 2009, was read aloud which advises that prior to submission, "...the Region of Durham reserves the right to add to the environmental surveillance program and monitoring to be determined at the end of the process with a majority vote." Dr. Ollson also advised that the MOE is also provided an opportunity to direct the level of environmental surveillance, as required and set out by the approvals process (Certificate of Approval). Kristin Robinson was the sixth speaker. She questioned Dr. Ollson about the proportionate values and commented that she felt the report did not include child specific rates. Dr Ollson indicated that child and toddler assessments were included in the report. The seventh speaker was Gary O'Connell. He requested clarification from Dr. Ollson about the use of the models and their accuracy. Dr. Ollson clarified baseline measurements and the use of conservative variables that overestimate the outcomes and discussed technologies. The eighth speaker was Wendy Bracken. She discussed her concerns with regard to the proximity of contaminant quantities to their legislative limits, noting specific pages and types. She also requested that tables be provided in the final report to provide a "real idea' in tonnes or kilograms of the 140,000 and 400,000 annual results over the period of 30 years. Dr Ollson indicate that many of these values were in the report but stated that he will ensure quantifiable values would be in the final report. The next speaker was Barry Bracken. He discussed the possible relation between soft tissue sarcoma and incinerators. He also questioned the number of EA that were submitted to the MOE and not approved. Dr. Ollson advised that there have been EAs that have been denied and that the MOE does maintain a listing which is available for review (0. Reg. 153/04.) 4 Energy-from-waste Site Liaison Committee May 20, 2009 The tenth speaker was Linda Gasser whose concerns included fly ash stabilization process and impacts. Jim McKay and Dr. Ollson spoke to the process and possible destinations, procedures and compliance. The next speaker was Paul Kuebler. He inquired about the facility's operating capabilities at 100 percent efficiency. He also inquired about the emissions removed and fly ash generated during upset conditions. He also requested that the in the air quality report, a table be included to show upset conditions. Dr. Ollson advised that there a number of variables and that the details should be able to be contained in the air report. The twelfth speaker was Brenda Cross who spoke about her concern for nanoparticles, the inability for them to be measured, controlled or captured. She advised that she felt that the report showed uncertainty. Dr Ollson explained that particulate matter was considered in various forms within the report. The thirteenth speaker was Louis Bertrand. He questioned if the effects had been considered on the bee population and commented on the Air Quality Assessment and the Facility Energy and Life Cycle Assessment. The last speaker was Wendy Bracken (second question) who commented that the risk assessment was not an exact science noting that checks and balances were not being provided. She also requested the accuracy of ground level concentrations be provided by percentile. The meeting adjourned at 10:11 p.m. 5 Clminntrvl ElJergizing Ontario b UJj REPORT #1 REPORT TO COUNCIL MEETING OF JULY 13,2009 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, JULY 6,2009 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) OPD-007-09 2009 Winter Budget Report (b) FN D-O 17 -09 Report on Revenue Sensitive to Economic Conditions - May 2009 2. PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT AN OUTDOOR SALES CENTRE ACCESSORY TO A BUILDING SUPPLY AND HOME IMPROVEMENT OUTLET APPLICANT: 121 0191 ONTARIO INC. THAT Report PSD-068-09 be received; THAT while the notice of public meeting was prepared for the purposes of adding an "Outdoor Garden Centre" as a permitted use accessory to a building supply and home improvement outlet, the recommendation to add an "Outdoor Sales Centre" as a permitted use accessory to a building supply and home improvement outlet is a minor change from the notice provided and does not require further notice under Section 34(13) of the Planning Act; THAT the application to amend Comprehensive Zoning By-law 84-63 be approved and that the amending By-law contained in Attachment 3 to Report PSD-068-09 be passed; THAT the Region of Durham Planning Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD-068-09 and Council's decision; and THAT all interested parties listed in Report PSD-068-09 and any delegation be advised of Council's decision. . CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 July 13, 2009 3. APPLICATION FOR AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: WEST DIAMOND PROPERTIES LTD. THAT Report PSD-069-09 be received; THAT the application to amend the Draft Approved Plan of Subdivision be approved as contained in Attachment 4 to Report PSD-069-09; THAT the application to amend Comprehensive Zoning By-law 84-63 be approved and that the Amending By-law contained in Attachment 5 to Report PSD-069-09 be passed; THAT the by-law authorizing the entering into an amending Subdivision Agreement between the Owner of the lands and the Municipality of Clarington be approved as contained in Attachment 6 to Report PSD-069-09; THAT the Region of Durham Planning Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD-069-09 and Council's decision; and THAT all interested parties listed in Report PSD-069-09 and any delegation be advised of Council's decision. 4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JUNE 18,2009 THAT Report PSD-070-09 be received; and THAT Council concurs with the decision of the Committee of Adjustment made on June 18, 2009, for applications A2009-0016, A2009-0017 and A2009-0018, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. 5. DURHAMNORK RESIDUAL WASTE ENVIRONMENTAL ASSESSMENT MUNICIPALITY OF CLARINGTON PEER REVIEW COMMENTS ON PRE- SUBMISSION THAT Report PSD-071-09 be received; THAT Report PSD-071-09 including attachments #2 through #14 be forwarded to the Region and the Ministry of the Environment; THAT SENES, AECOM and Steven Rowe be thanked for their efforts in completing the peer review in a timely manner; Report #1 3 July 13, 2009 THAT the Region's Project Team be requested to work closely with Clarington Staff on the detail design of Energy Park Drive, the stormwater management works and other Clarington Energy Business Park design details, the architectural concepts for the Energy from Waste facility and implementation plans for development; THAT a copy of Report PSD-071-09 and Council's decision be forwarded to the Region of Durham, the Region of York and Ministry of Environment; and THAT all interested parties listed in Report PSD-071-09 and any delegations be advised of Council's decision. 6. ZONING BY-LAW AMENDMENT AND MODIFICATION TO DRAFT APPROVED PLAN OF SUBDIVISION APPLICANT: BA YSONG DEVELOPMENTS INC. THAT Report PSD-072-09 be received; THAT the proposed Amendment to Condition 1 of the Conditions of Draft Approval for Draft Approved Plan of Subdivision S-C-2007-0004 submitted by Baysong Developments Inc. be approved, as contained in Attachment 2 to Report PSD-072-09, and that the Director of Planning Services be authorized to amend the Draft Approved Plan upon receipt of the red-line revised draft Plan of Subdivision; THAT the application for Zoning By-law Amendment (ZBA 2008-0022) submitted by Baysong Developments Inc. as contained in Attachment 4 to Report PSD-072-09 be passed; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-072-09; and THAT all interested parties listed in Report PSD-072-09 and any delegations be advised of Council's decision. 7. DARLINGTON NEW NUCLEAR BUILD ENVIRONMENTAL ASSESSMENT MUNICIPALITY OF CLARINGTON PEER REVIEW COMMENTS ON THE DRAFT ENVIRONMENTAL IMPACT STATEMENT THAT Report PSD-073-09 be received; THAT Report PSD-073-09, including the peer review report prepared by Morrison Hershfield Limited (Attachment 1 to Report PSD-073-09), be submitted to Ontario Power Generation as the Municipality of Clarington's comments on the Draft Environmental Impact Statement for the Darlington New Nuclear Build Project; THAT Ontario Power Generation be thanked for providing the Municipality of C/arington with the opportunity to undertake a peer review of the draft Environmental Impact Statement prior to its submission to the Joint Review Panel; Report #1 4 July 13, 2009 THAT Morrison Hershfield be thanked for their efforts in completing the peer review in a timely manner; THAT a copy of Report PSD-073-09 and Council's decision be forwarded to Ontario Power Generation and the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-073-09 and any delegations be advised of Council's decision. 8. MUNICIPALITY OF CLARINGTON COMMENTS TO THE CANADIAN NUCLEAR SAFETY COMMISSION HEARING ON THE PORT GRANBY SCREENING REPORT THAT Report PSD-074-09 be received; THAT Report PSD-074-09 be approved as amended to add the wording "the Community" after the word "Canada" and before lithe CNSC", in the final paragraph on page 6 of Attachment #1 to Report PSD-074-09, Section 7.0- Community Protocols, as the Municipality of Clarington's comments to the Canadian Nuclear Safety Commission on the Screening Report for the Port Granby project; THAT Report PSD-074-09 be submitted to the Canadian Nuclear Safety Commission at such time as the Commission releases a Public Notice advising of the holding of a Hearing with respect to the Port Granby Screening Report; and THAT all interested parties listed in Report PSD-074'-09 and any delegations be advised of Council's decision. 9. MUNICIPALITY OF CLARINGTON COMMENTS HIGHWAY 407 EAST EA AND PRELIMINARY DESIGN STUDY PRE-SUBMISSION REVIEW THAT Report PSD-075-09 be received; THAT Report PSD-075-09 be approved as the Municipality of Clarington's comments on the Draft Highway 407 Environmental Assessment Report (Pre- Submission); THAT the Region of Durham be requested to review the implications of advancing the capital works for a four-lane cross-section of the Taunton Road overpass at the East Durham Link, the connection of Enfield Road and Regional Road 34, and the transfer of the Darlington-Clarke Townline north of Taunton Road to the Region; THAT the Region of Durham be further requested to review the implications of advancing the capital works that will be required due to the tolling of the Highway 407 Mainline and the East Durham Link; Report #1 5 July 13, 2009 THAT, where possible, the lands required for the transitway not be disturbed; THAT a copy of Report PSD-075-09 and Council's decision be forwarded to the Ministry of Transportation and the Region of Durham; and THAT all interested parties listed in Report PSD-075-09 and any delegations be advised of Council's decision. 10. HIGH STREET, FIRST STREET, THIRD STREET, FOURTH STREET, ROAD RECONSTRUCTION - PUBLIC INFORMATION CENTRE THAT Report EGD-024-09 be received; THAT Staff proceed to finalize the detail design and tender based on the information received at the Public Information Centre to meet the summer 2009 construction start schedule; and THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be informed of Report EGD-024-09. 11. MUNICIPAL ACCESS AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AND BLINK COMMUNICATIONS INC. THAT Report EGD-025-09 be received; THAT the Mayor and Clerk be authorized to execute a Municipal Access Agreement between the Corporation of the Municipality of Clarington and Blink Communications Inc.; and THAT Council approve the by-law attached to Report EGD-025-09. 12. MEMORANDUM OF UNDERSTANDING ON THE DELIVERY OF PARTNERSHIP PROGRAMS, BETWEEN THE MUNICIPALITY OF CLARINGTON AND THE CLARINGTON OLDER ADULT CENTRE BOARD THAT Report CSD-013-09 be received; and THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding on the Delivery of Partnership Programs, between the Municipality of Clarington and the Clarington Older Adult Centre Board. Report #1 6 July 13, 2009 13. APPOINTMENTS TO CLARINGTON HERITAGE COMMITTEE AND CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE THAT Report CLD-013-09 be received; THAT Ingrid Saravia be appointed to the Clarington Heritage Committee; THAT Shauna Visser be appointed to the Clarington Traffic Management Advisory Committee; and THAT the interested parties listed in Report CLD-013-09 be advised of Council's decision. 14. LETTER OF UNDERSTANDING, THE RADIATION PROTECTION SERVICE OF THE ONTARIO MINISTRY OF LABOUR FOR PLACEMENT OF AIR MONITORING DEVICES AT FIRE STATIONS THAT Report COD-050-09 be received; THAT the updated letter of understanding with The Radiation Protection Service of The Ontario Ministry, of Labour, for the placement of air monitoring devices at current and future Fire Stations as deemed appropriate by the Director of Emergency and Fire Services be approved; and THAT the By-law marked Schedule "A" attached to Report COD-050-09, authorizing the Mayor and Clerk to execute the necessary agreement be approved. 15. HOST MUNICIPAL AGREEMENT BETWEEN ONTARIO POWER GENERATION AND THE MUNICIPALITY OF CLARINGTON WITH RESPECT TO THE TWO- UNIT NEW NUCLEAR NEW BUILD AT DARLINGTON THAT Report CAO-003-09 be received; THAT Council approve the Draft Host Municipal Agreement as negotiated and agreed to by both the Clarington and the OPGNegotiation Teams; and THAT Council authorize the Mayor and the Clerk to execute the Host Municipal Agreement with Ontario Power Generation subject to its final review by the Municipal Solicitor. 16. DELEGATION - KAREN BUCK - DURHAMNORK RESIDUAL WASTE STUDY DELEGATION - RICHARD WARD - REGARDING PROPERTY STANDARDS SITUATION THAT the delegation of Karen Buck be received with thanks; and THAT the delegation of Richard Ward be received with thanks. Report #1 7 July 13, 2009 17. PRESENTATION - SHEILA HALL, CLARINGTON BOARD OF TRADE- REGARDING ECONOMIC UPDATE THAT the presentation of Sheila Hall, Clarington Board of Trade, regarding Economic Update be received with thanks. 18. COURTICE ROTARY CLUB - CANADA DAY CELEBRATIONS THAT the Courtice Rotary Club be sent a formal thank-you for their Canada Day Celebrations fireworks display. 19. DEVELOPMENT OF BUSINESS REGISTRY THAT staff investigate and report back to the Committee, in September, on the feasibility of developing a Business Registry. Staff Report 111 CI!Jlmgtnn REPORT PLANNING SERVICES Meeting: COUNCIL Date: Monday, July 13, 2009 Report #: PSD-076-09 File #: ZBA 2009-0011 By-law #: Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: PORT OF NEWCASTLE HOMES RECOMMENDA TIONS: It is respectfully recommended to Council the following: 1. THAT Report PSD-076-09 be received; 2. THAT the request for Removal of Part Lot Control with respect to Lots 4, 5, 7, 10, 11, 13, 14 and 15 on Plan 40M-2226, be APPROVED and that the attached Part Lot Control By-law be PASSED pursuant to Section 50(7.1) of the Planning Act and a copy be FORWARDED to the Regional Municipality of Durham Planning Department; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Reviewed by: d~--=-~ Franklin Wu Chief Administrative Officer L T/DJC/df 6 July 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-076-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant/Agent: The Kaitlin Group Ltd. 1.2 Location: Part Lots 29 and 30, Broken Front Concession, former Village of Newcastle. 2.0 BACKGROUND 2.1 On December 9, 2004, Staff received a request from The Kaitlin Group Limited for the Removal of Part Lot Control with respect to Lots 2 to 9 inclusive, Lots 12 to 17 inclusive, Lots 40 to 45 inclusive on Plan 40M-2220 and Lots 1 to 19 inclusive on Plan 40M-2226. 2.2 The Plan of Subdivision 18T-96013, which encompasses the area of this application received draft approval for 54 single detached, 210 semi-detached/link (105Iots), 132 townhouse and 178 apartment dwelling units. Registration of Plans of Subdivision 40M- 2220 and 40M-2226 were completed October 6, 2004 and December 3, 2004, respectively. 2.3 On February 28, 2004, Council endorsed Report PSD-026-05 and approved By-law 2005-027, being a By-law to remove Part Lot Control with respect to Lots 2 to 9 inclusive, Lots 12 to 17 inclusive, and Lots 40 to 45 inclusive on Plan 40M-2220 and Lots 1 to 19 inclusive on Plan 40M-2226. This By-law was to remain in effect for a two (2) year period, expiring on February 28, 2007. 2.4 By letter dated April 30, 2007, Mr. Kelvin Whalen, on behalf of The Kaitlin Group, informed Staff that a number of the lots included in the previously approved Part Lot Control By-law had not yet been sold. Accordingly, with the expiry of By-law 2005-027 on February 28, 2007, a new Part Lot Control By-law 2007-110 was passed for the remaining lots within Plans 40M-2220 and 40M-2226. This By-law was to remain in effect for a two (2) year period, expiring on May 28,2009. 2.5 Mr. Kelvin Whalen, on behalf of The Kaitlin Group, informed staff on July '2, 2009 that not all of the lots included in the previously approved Part Lot Control By-laws for Plan 40M-2226 had been sold. Accordingly, with the expiry of the second By-law 2007-110 on May 28, 2009, a new Part Lot Control By-law was required for the remaining lots in Plan 40M-2226. All lots within Plan 40M-2220 as previously included in the earlier By-laws have been sold. 3.0 COMMENTS 3.1 Staff has no objection to the approval of a By-law exempting the subject lands from Part Lot Control. Attached is a By-law (Attachment 2) to exempt the subject lands from Section 50(5) of the Planning Act. REPORT NO.: PSD-076-09 PAGE 3 3.2 In accordance with the procedures established in the delegation of Part Lot Control By- laws, a copy of the "Unit Type and Number Summary Table" (Attachment 3), along with a copy of the Part Lot Control By-law will be forwarded to the Regional Planning Department. 3.3 The Finance Department advises that the taxes have been paid in full. 3.4 Staff recommends that the By-law be in force for a three (3) year period following Council approval, ending July 13, 2012. 4.0 RECOMMENDA liONS 4.1 It is recommended that Council approve this application and adopt the attached Part Lot Control By-law for Lots 4, 5, 7, 10, 11, 13, 14 and 15 on Plan 40M-2226. Attachment: Attachment 1 - Site Location Key Map and Lands Affected by Part Lot Control Removal Attachment 2 - By-law for Removal of Part Lot Control Attachment 3 - Unit Type and Number Summary Table for 40M-2226 List of interested parties to be advised of Council's decision: Kelvin Whalen, The Kaitlin Group Ltd. Newcastle Property Location Map CONCESSION ~ - FRONT CONCESSION AND -, ..."" 10.[ f'lnMlEAS) 29 BROKEN .. 53' BET'M:EN AllOWANCE lAKE ONTARIO ZBA 2009-0011 -l Lots Affected By Part Lot Control 0 ::u CD Lots 4,5,7,10,11,13,14 and 15 40M-2226 1"8 ~ ""0)> Owner: 1138337 Ontario Inc. (J)::l: CJ~ I =r 03 ~CD I ::J 0.-+ co...... N N e- o -' r-- N e- S - e- o -' N e- o -' ..,. ~l g~ c6- ~ ii" Cl ~~ -JC/l Q <( ~ LU ;z 13 0- ce o Q ~ ol 0'" arei -, MilLIGAN I ~~~ SffiEET ""~.: P112tJ661-aJt.J u 0'" ffiBf ,. :'l~ ~8 ~~ , . i<~ ~~ , 3 2 '00 , r MIWGAN STREET I N7I~.rIO.[ I u;;;; ~ 6 . ~! ~ ~ 18.:no-1-1 i~ ~ ~ 8 ~I~ ~ :i N71'SJ'101: -,mr- BROKEN """"'" 9 - ~ ~ -N71'S.'l10[ ~ - REGIS LOT 7 "" ......,. LOCK 19 18 7 .n' 27.~818 16 - N7r o 0>, e-~ Sf - PLAN 40M- STillWEll lANE J 29 -PIN lOT Attachment 2 To Report PSD-076-09 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to exempt certain portions of Registered Plan 40M-2226 from Part Lot Control WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Lots 4, 5, 7, 10, 11, 13, 14 and 15 on Plan 40M-2226, registered at the Land Titles Division of Whitby; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1, That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in paragraph 2 within the By-law. 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the following lands: a) Lots 4,5,7,10,11,13,14 and 15 on Plan 40M-2226. 3, Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of three (3) years ending on July 13, 2012. BY-LAW read a first time this 13th day of July 2009 BY-LAW read a second time this 13th day of July 2009 BY-LAW read a third time and finally passed this 13th day of July 2009 Jim Abernethy, Mayor Patti L Barrie, Municipal Clerk Attachment 3 To Report PSD-076-09 TABLE 4 PART LOT CONTROL EXEMPTION BY -LAW Unit Type and Number Summary Table Registered Plan #: 40M-2226 By-law: Lot 4 No Change Lot 5 Semi/Links - 2 No Change Lot 7 Semi/Links - 2 No Change Lot 1 0 Semi/Links - 2 No Change Lot 11 Semi/Links - 2 No Change Lot 13 Semi/Links - 2 No Change Lot 14 Semi/Links - 2 No Change Lot 15 Semi/Links - 2 No Change TOTAL Units - 16 No increase in units ClfJ!illgtDn Staff Report 1/2 REPORT PLANNING SERVICES Meeting: COUNCIL Date: Monday, July 13, 2009 Report #: PSD-077 -09 File #: SPA 2006-0018 By-law #: Subject: ASSUMPTION AGREEMENTS TO PERMIT THE DEVELOPMENT OF COMMERCIAL LAND RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. THAT Report PSD-077-09 be received; 2. THAT Council PASS a By-law (Attachment 5) to AUTHORIZE the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to EXECUTE an Assumption Agreement with Bowmanville Investments Inc.; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Reviewed bY:O~J. .4.su Franklin Wu, Chief Administrative Officer PW/COS/df July 7, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-077-09 PAGE 2 1.0 BACKGROUND 1.1 In July, 2006, and February, 2001, Players Business Park Ltd. and West Diamond Properties Inc. submitted Site Plan applications for the development of the commercial portion of their properties along the north side of Durham Highway 2 between Green Road and Boswell Drive. These applications included the development of a Walmart store as an anchor for the commercial block. For development of these properties, the owners had previously entered into a Principles of Understanding and Subdivision/Consent Agreements with the Municipality to address financial, development and urban design matters. 1.2 Being satisfied that the developer had fulfilled all necessary pre-development requirements, on May 5, 2008, Council received Planning Report PSD-042-08 and approved By-law 2008-014 which removed the Holding Symbol from these properties to permit development to proceed following the conclusion of Site Plan approval. 1.3 Since that time, Players Business Park Ltd. and West Diamond Properties Inc. chose to sell the commercially designated portions of their properties and retain the residentially designated portions further to the north for future development. Bowmanville Investments Inc. (Smart!Centres) and Walmart have now secured these lands conditional upon the approval from the Durham Regional Land Division Committee for consent applications to sever the commercial designated block to the south from the residential designated block to the north. 1.4 Consequently, applications were submitted by Players Business Park Ltd. and West Diamond Properties Inc. to the Durham Regional Land Division Committee for consent to sever the commercially designated portions of both of their properties. The resulting sale of these individual parcels (see Attachment 1 & 2), are to be merged on title and will form a commercial development block. Clarington has requested that as a condition of the consent applications that the transferee of the severed lands, Bowmanville Investments Inc. enter into an Assumption Agreement with the Municipality as required by the Principles of Understanding. 1.5 Due to the date of the recently submitted Land Division consent applications, and the finalization of the Municipality's comments for those applications, there was no opportunity to present this report to the General Purpose and Administration Committee. 1.6 Bowmanville Investments Inc. has indicated that they would like to submit for a building permit by August 4th, 2009, begin site servicing on September 1st, 2009, and begin construction by October 1st, 2009. In an effort to ensure that the Mayor and Clerk can execute the required Assumption Agreements over the course of the summer to meet the developer's construction schedule this report is being presented directly to Council prior to the summer recess period. REPORT NO.: PSD-077 -09 PAGE 3 1.1 A revised Site Plan submission for the development of a Walmart store, as an anchor for the commercial block, was received by Staff on Jun 30, 2009 (see Attachment 3). Staff review of this Site Plan application is ongoing. The proposed Walmart store will have a gross floor area of 14,247 m2 (153,351 fe) and will employ approximately 250 people in both full-time and part-time positions. The Walmart store that will be constructed in the Bowmanville West Town Centre will represent their corporation's latest store design (see Attachment 4) and incorporate a variety of energy-saving design features (i.e. white roof, LED lighting, advanced climate controls, etc.). 2.0 ASSUMPTION AGREEMENT 2.1 As is noted above in section 1 of this Report, the new owners of any portion of the lands to which the Players/West Diamond Principles of Understanding apply are required to enter into an Assumption Agreement with the Municipality. Under these Agreements the new owners assume the covenants and obligations of the original parties to the Principles of Understanding and the Subdivision/Consent Agreement when they take possession of the Players/West Diamond commercial lands. 3.0 CONCLUSIONS AND RECOMMENDATIONS 3.1 The Assumption Agreement referred to in this Report will permit the transfer of covenants and obligations, contained within the Principles of Understanding and the Subdivision/Consent Agreement, from the current owners to the future owners. This will partially satisfy the requirements of the Regional Land Division Committee for the creation of a commercial development block and allow for the transfer of ownership to take place in an expeditious manner. 3.2 It is recommended that Council pass the necessary By-law to authorize the Mayor and Municipal Clerk to execute an Assumption Agreement on behalf of the Municipality of Clarington with Bowmanville Investments Inc. Attachments: Attachment 1 - Key Map of Players Business Park Ltd. property Attachment 2 - Key Map of West Diamond Properties Inc. property Attachment 3 - Revised Site Plan Attachment 4 - Proposed Fayade Attachment 5 - By-law List of interested parties to be advised of Council's decision: Players Business Park Ltd. (c/o Metrus Development Inc. Att: Bruce Ficher) West Diamond Properties Inc. (c/o Metrus Development Inc. Art: Bruce Ficher) Smart/Centres (Art: Anne Messore) Attachment 1 To Report PSD-077-09 ~ Iii t2 u fS " "': ~,-_.~------_._---_._.- u '; U ~ Iii ~ u :;: 8 ~ij ~!j ::lli <I; ~I! n ~. ~u O~! ij'l , ' d j- " ~- r--..---_ " ,; i, '1 .-------j , i I .... C) -.J i 1-__- _, -:---) i =! ~~~~i :; i: .... C) -.J '''''>.,.~;::::-~ - - --'~~":-s:~~A - - '" "" r,"" "'/Q "'~~'--", ' ., ~'iyi\<G~~"" "'0 "" '< """""''''~'"""" i'S .... ~ 3ti ~ ~ ; j !---- ; Key Map ~' .,' ..' .'- , '" ,. 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"......MO-.....f>O.........UO( .o5lO1ur..'-~!1f'[1'3. 8 ':':~'(J;jf~~~........,.g ~ "_SIOlQ..l-.cm1OlO'-"':~U,,", 9=,,"""::1..~_ ~.....:::.;,:",...""":J.'~::":':'- ~.__....- "" ---. --... -.. ,........ _......- ......-.-...- %==-.;;:.;~_.,.._-- """"'-~,,", ~ =U"".W1'Y~T _~"'''''OUT>''''''''''''-' =.....,!IH.l..u<l ~ ~~...~~..,'OOI'OCAET(C'--I _ I .... ........ -1 o :::u CD "0 o ;::1- -o;!; 00- O~ ,::1 03 :::lCD , :J 0- <Dc..: 1.277.144 SF = 29.32 ACRES 612.541 SF '" 14.06 ACRES I ........"",.. ~ ~"=,':""'.~~-> i~ :::..:;::.;" ~~ - 'IDT/~IUM_ 7 l.-"DDt><-... .~- - SITE PLAN ;~;~::;;: .8" SA.O ~ 543.278 SF ~ 12.47 ACRES 153.357 SF /14.247.33 3M 1,50651"/13991 SM J,322 SFI JOB.62 SM 129,202 SF /12,003.26 SM 743 CARS 1153.357 SF 743 CARS ~ 4,84/1.000 SF N SITE STATISTICS: TOTAL SITE AREA PARCEL A : TOTAl PARCEL AREA. TOTAL BUilDING AREA: TOTAL BUILDING AREA GFA INCLUDE: SALES AREA VESTIBULE AREA PREPARATION AREA EXCLUDE: STOCKROOM AREA OFFICE AREA -- \ , , ...-...._..----~ \ ,,) "'.) :,.. 22 1n , ~ 10 '., -.r ~ii 'r."F ~ ~1;, 'I] it .., .?.....:"..' ';ilg:, - ~-~, T 11171 r...w... . SOUTH (FRONTl ELEVATION IQ?4 "' - . - - ~.. , ' ""i- .. ',- . ,i ,.; --~, _ .- --;. .. . ............ NORTH (REAR) ELEVATION '6 ~ . '. 2.. f'l-=';4 --:-- .:_'~ ----=.~ Ul\:.~ i-- I i I , ,_.,J'..~_ _,!.,,,-,,___L:~_ ~ I I PlltfCAST 'ANUS wrN IflUCIIi IllIl~"ltcrCD ".~A" liHrJilT'\'U/ ...., '1' i::t.'..ot. J.."".SHL'... . ~"I ,OC- :~~... ,,-'_ ~... r>', "'," ;".1", 'Aj.' ." _ '"L'~"' I ~~~""iI':1 '.:."" yo '......' ~ '.... /..'VVl'''''A\.',. ., ; "'0:" \lIf'.. ~. ~) ...-'~ ",..,'.-;:;.~ '" ..~f..H""_1 " ....'1... ..... ...~. ~.~.. ~',..." ...... .. <' 'toO. _....."1.l~.X. 'Y." ; ",~., ,~.. :. 1. -,' .", ,.o.IIP'~ 'I "A-.1 ,,_..... "\ ...., ......."". '.'1 to '..s..'... .\..~. 'I'. ~. "".' "'........ 0, . -I .:1".:1'.1::11" 0 ::u ===-=-~: (1) '"-~- ....._~- \j o ;4.)> '"0- cnni 00 I ::T 03 -...,1m ";'l::J 0- CO~ . SK-3 DEVELOPMENT ONTAIlIO ELEVATIONS PROJ. NO. 09910 , ... 10~' ..., .. COMMERCIAL BOWMANVILLE BUILDING A JUNE 24. 2009 ~ - - - ,,-.J ~ --, ~ r' r'" I.JaJlUlI ----A,L--- ~ I EAST (SIDE1) ELEVATION < n -~- J1tiMlt: '.0, ",.. - . WEST (SIDE2) ELEVATION - - - - - ,/J5 :r "'I!JCentmr ~ ~- J .,~<.. f\ ~ n - Attachment 5 To Report PSD-077-09 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute an Assumption Agreement between the Municipality and Bowmanville Investments Inc. WHEREAS Council of the Corporation of the Municipality of Clarington has approved the recommendations contained in Report PSD-077-09 at its meeting on July 13, 2009; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That the Mayor and the Municipal Clerk are authorized on behalf of the Municipality of Clarington to execute an Assumption Agreement between the Municipality and Bowmanville Investments Inc. BY -LAW read a first time this 13th day of July 2009 BY-LAW read a second time this 13th day of July 2009 BY-LAW read a third time and finally passed this 13th day of July 2009 Jim Abernethy, Mayor Patti L. Barrie, Municipai Clerk Staff Report 1f3 . L,adiag th, Way ~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: July 13, 2009 Report #: COD-051-09 File # By-law # Subject: Senior Snow Clearing Tender - Deferral of Service 2009-2010 Season Recommendations: It is respectfully recommended that Council approve the following: 1. THAT Report COD-051-09 be received; 2. THAT Council provide direction on the following options: A) THAT based on the potential for incomplete service for the Senior Snow Clearing Program due to tender bids for part of the municipality only, Council consider deferral of the program for the winter 2009-2010 season; THAT BJ. Flint, be advised that the tender for the 2009/2010 Senior Snow Clearing Program is cancelled; and THAT in light of the current economic climate resulting in budgetary restraints the 2010 budget deliberations considers the future of this non-core service provision for the 2010/2011 winter season. OR: B) THAT a re-tender for Section 3 Newcastle and surrounding area (including Newtonville, Tyrone, Kendal, Hampton etc.) be issued with the additional provisions made to secure the prices for section 1 & 2 as described in the report; and 3. THAT the low bidder, D & F Snow Removal, be advised that their bid for Senior Snow Removal program and other service programs, is rejected on the basis of unacceptable past service, until such time as there is proof that their service meets acceptable Municipal standards; REPORT NO.: COD-051-09 PAGE 2 Submitted by: /~ M~rie Marano, H.B.Sc., C.M.O., Director of Corporate Services Reviewed by: CJ f7t~&~l~~'k Franklin Wu, Chief Administrative Officer MM\gj CORPORATION OF THE MUNICIPAUTY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LlC 3A6 T (905)623-3379 F (905)623-4169 REPORT NO.: COD-051-09 PAGE 3 BACKGROUND 1.0 Tender - Senior Snow Clearing Program - 2009/2010 Winter The tender for the Senior Snow Clearing Program for windrows and sidewalks three year program coyering 2009 to 2011 has just been received and reviewed. The tender was set to allow bidding on a three year term based on satisfactory service and pricing and it allowed bidding on all or part of the municipality so that the award could be made to one or multiple vendors. The Municipality was divided into three sections: Section 1 Courtice, Section 2 Bowmanville, and Section 3 Newcastle & Surrounding Areas. The total tender value is approximately $87,000 annually and it includes snow clearing for approximately 715 locations. The low bidder, D & F Snow Removal, bid on each of the three sections. This vendor's contract for by-law snow clearing was terminated through report COD- 23-09 due unsatisfactory service level. It is therefore not recommended for award of this contract. Although bid rejection for unsatisfactory past performance is permitted by the Purchasing By-law, it requested that Council confirm the rejection of the D & F bid. The second low bidder BJ.Flint, submitted a bid only on Section 1 Courtice, and Section 2 Bowmanville. The bid prices are secure for a period of 90 days from the tender opening on June 30, 2009. Although the senior snow/sidewalk clearing program is not a core municipal responsibility, awarding the contract for only part of the Municipality would not be recommended as it is inconsistent with the normal practice for delivery of services. The third bid was rejected as a non-compliant bid as it was submitted without accompanying bid deposit. The prices on the non-compliant bid were significantly higher than either of the other two bids. 2.0 The Options The options at this point are as follows: a) Re-tender for Section 3 Newcastle and surrounding area (including Newtonville, Tyrone, Kendal, Hampton etc.). It is not expected that BJ. Flint would bid on this tender since they chose not to bid on the first tender. The situation is complicated by the necessity to not award the Courtice & Bowmanville quotes in case there were no bids received on the second tender, and we would be bound by contract for service to only part of the Municipality. In addition by going out for the second tender, in order to hold the existing bid for Section 1 & 2, it would require asking BJ. Flint to hold their prices for another 60 to 90 REPORT NO.: COD-051-09 PAGE 4 days to allow possible bids for section 3 to be considered at the same time, and either award all three sections, or cancel at that time if there are no bids received. If no bids are received, and BJ. Flint has in good faith held their prices firm, cancellation at that late date could have prevented BJ. Flint to have secured other job opportunities. The tender is for a three year term and as such award would commit the service for the next three winters, to the 2011/2012 season. b) The potential budget impact resulting from the current economic climate may require adjustment to service levels, possibly even extending to certain employment impact. In view of the service being over and above the core service levels, and the lack of comprehensive response to the open and transparent bidding opportunity, it may be appropriate to consider deferral of the program until the service can be deliberated in the 2010 budget discussions. 3.0 Conclusion Council is requested to provide direction on option a) or b) as outlined above. Staff Report #4 ClflLmgron REPORT FINANCE DEPARTMENT Meeting: COUNCIL Date: July 13, 2009 Resolution #: Report #: FND-018-09 File#: By-law #: Subject: 2008 AUDITED FINANCIAL STATEMENTS Recommendations: It is respectfully recommended to Council the following: 1. THAT Report FND-018-09 be received; and 2. THAT the 2008 Draft Audited Financial Statements be approved. ./7 ej' .~ ~1Jk Reviewed by: c--z~ ~ ~ \/ Franklin Wu, Chief Administrative Officer. NT /mst REPORT NO.: FND-018-09 PAGE 2 BACKGROUND: 1.0 Section 296(1) of the Municipal Act, S.O. 2001, c.25 provides that "A municipality shall appoint an auditor licensed under the Public Accounting Act who is responsible for, (a) annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; 1.1 Deloitte & Touche, Toronto, Ontario, were appointed as the Municipality of Clarington's auditors through report COD-001-05 for a five (5) year term to expire January 31,2010. 1.2 Section 5751 of the Canadian Institute of Chartered Accountant's (CICA) Handbook deals with "Communications with those having oversight responsibility for the financial reporting process". At the General Purpose and Administration Committee meeting of December 5, 2005, Council approved report FND-019-05 formally appointing the Audit Review Group to include the Mayor, as Chair of Finance, the Chief Administrative Officer and the Director of Finance/Treasurer. This group has the oversight responsibility for the financial reporting process. 1.3 The Municipality of Clarington's 2008 audited financial statements were presented to the Audit Review Group on July 8, 2009. A copy will be circulated to Members of Council, made available for public viewing, and a condensed version posted on the Municipality's website. 1.4 A copy of the condensed financial statements for 2008 are included as Attachment "A" to this report. 1.5 The Ministry of Municipal Affairs and Housing also requires an audit letter as well as specialized financial reports entitled Financial Information Returns. The ministry reviews these and provides Financial Indicator Reviews based on the information submitted and comparable municipalities. 1.6 It is important to note that the financial statements are the responsibility of the Municipality's management. The financial statements have been prepared in accordance with generally accepted accounting principles applicable to local governments, and conform with accounting standards established by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. Where the determination of assets and liabilities is dependent upon future events, amounts are based upon reasonably determined estimates . and judgments (ie. Post employment benefit liability). REPORT NO.: FND-018-09 PAGE 3 1.1 The responsibility of the auditor's is to express an opinion on these statements based on their audit. A draft copy of the Auditor's Report for 2008 is included as Attachment "B" and reflects what is generally referred to as a clean audit opinion. A final report will be issued once Council approves the financial statements. 1.8 New for 2008, audited financial statements are required at the time of application to the Province for grants available to the Clarington Library Board and the Clarington Museum Board. Funding for these Boards will be delayed without audited statements forwarded to the province. As a result, the timing of this report was advanced from the municipality's usual fall reporting. CONCLUSION: 2.0 It is recommended that the 2008 audited financial statements (complete set distributed under separate cover) be approved and the auditor's be thanked for their assistance and support provided throughout the year as various issues arise. Attachments: Attachment "A" - Condensed Financial Statements for 2008 Attachment liB" - Draft Auditors Report for 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT "A" CONDENSED CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES AND FUND BALANCE F or the year ended December 31, 2008 2008 2008 2008 RESERVE AND 2008 2007 CURRENT FUND CAPITAL FUND RESERVE FUNDS CONSOLIDATED CONSOLIDATED B1lOOEI AClllAL AClllAL ACIJJAL ACIJJAL ACIJJAL $ $ $ $ $ $ REVENUES Taxation and user charges Property taxation 33,934,464 34,448,144 34,448,144 32,466,378 Taxation from other governments 3,364,476 3,337,237 3,337,237 3,383,529 User charges 9,036,902 9,519,957 9,519,957 10,281,542 Grants Govemment of Canada 69,452 72,880 72,880 49,551 Province of Ontario 256,098 341 ,277 7,745,873 8,087,150 401,098 Other Investment income 534,458 497,565 505,051 2,332,848 3,335,464 3,508,550 Penalty and interest on taxes 1,040,000 1,465,160 1,465,160 1,319,003 Fines 121,500 225,252 225,252 294,298 Donations and contribution from others 85,173 159,491 339,098 635,889 1,134,478 2,429,960 Deferred revenue earned 2,977,764 2,986,714 3,865,558 6,852,272 10,775,314 Sale of land and equipment 76,026 76,026 70,574 Total revenues 51,420,287 53,053,677 12,531,606 2,968,737 68,554,020 64,979,797 EXPENDITURES General govemment 8,670,253 8,405,308 486,479 8,891,787 8,480,730 Protection to persons and property 8,963,395 9,820,769 237,431 10,058,200 11,412,705 Transportation services 9,545,916 11,267,535 7,327,826 18,595,361 22,332,441 Environmental services 99,500 99,872 99,872 446,363 Health services 235,659 230,780 9,503 240,283 218,904 Recreational and cultural services 15,456,645 15,465,903 9,436,143 24,902,046 26,495,682 Planning and development 3,871,259 3,793,219 44,850 3,838,069 3,478,215 Total expenditures 46,842,627 49,083,386 17,542,232 66,625,618 72,865,040 Veridian Corporation Share of net eamings 1,185,749 1,185,749 1,212,264 Net (expenditure) revenue 4,577,660 3,970,291 (5,010,626) 4,154,486 3,114,151 (6,672,979) Net financing and transfers (2,551,519) (3,765,006) 3,937,483 (172,477) Increase (decrease) in amounts to be recovered Debt principal repayments (2,026,141) (1,835,435) (1,835,435) (1,458,801) Increase in unfunded employee future benefit liabiliti, 405,710 405,710 642,780 Proceeds of debenture issue 1,084,000 1,084,000 17,325,000 Net increase (decrease) in amounts to be recovered (2,026,141) <1,429,725) 1,084,000 (345,725) 16,508,979 (Decrease) increase in non-financial assets (61,358) (61,358) (27,643) Change in fund balance (1,285,798) 10,857 3,982,009 2,707,068 9,808,357 Fund balance, beginning of year 564,050 13,203,250 55,283,304 69,050,604 59,242,247 Fund balance, end of year (721,748) 13,214,107 59,265,313 71,757,672 69,050,604 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONDENSED CONSOLIDATED STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31,2008 ASSETS Financial assets Cash and cash equivalents Investments Accounts receivable Taxes receivable Inventories for resale Promissory notes receivable Investment in Veridian Corporation Total financial assets LIABILITIES Accounts payable and accrued liabilities Employee future benefit liabilities Net long-term liabilities Deferred revenue - general Deferred revenue - obligatory reserve funds Total liabilities Net financial assets Non-financial assets Prepaid expenses Inventory supplies Total non-financial assets Net assets MUNICIPAL POSITION Fund balances Current fund Capital fund Reserves Reserve funds-general Reserve fund-Veridian Corporation net equity Total fund balances Amounts to be recovered from future revenues Municipal position 2008 2007 $ $ 36,351,438 40,013,015 24,254,090 18,256,014 6,812,529 8,377,760 9,985,973 10,014,983 52,474 72,805 8,321,000 8,321,000 12,815,618 12,201,069 98,593,122 97,256,646 8,012,140 9,616,455 3,352,951 2,829,424 34,536,404 35,287,839 5,103,422 5,475,058 13,202,663 12,776,479 64,207,580 65,985,255 34,385,542 31,271,391 575,146 606,867 316,544 346,181 891,690 953,048 35,277,232 32,224,439 (721,748) 13,214,107 3,369,082 33,176,693 22,719,538 71,757,672 564,050 13,203,250 3,330,104 29,917,103 22,036,097 69,050,604 . (36,480,440) (36,826,165) 35,277,232 32,224,439 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON CONDENSED CONSOLIDATED SCHEDULE OF RESERVES AND RESERVE FUND BALANCES AS AT DECEMBER 31,2008 Reserves set aside for specific purpose by Council: Acquisition of capital assets Capital improvements Working funds, contingencies and other 2008 2007 $ $ 2,233,935 2,290,268 87,971 90,818 1,047,176 949,018 3,369,082 3,330,104 192,262 174,107 10,522,127 9,663,199 6,678,297 6,527,485 14,990,202 12,865,477 793,805 686,835 33,176,693 29,917,103 22,719,538 22,036,097 59,265,313 55,283,304 Reserve Funds set aside for specific purposes by Council: Industrial development and Bowmanville BIA Debt management and general municipal purposes Acquisition of capital assets Capital improvements Recreation and culture Municipal government business partnership - Veridian Corporation CONDENSED SCHEDULE OF TRUST FUND BALANCES AS AT DECEMBER 31,2008 2008 2007 $ $ Cemeteries 1,053,222 992,420 Vanderveer Legacy 1,000 1,000 Montague Trust 20,025 19,192 Host Community Fund 10,000,000 10,000,000 Irene Rinch Trust 156,031 149,544 Total Trust Funds 11,230,278 11,162,156 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON GENERAL NOTES TO THE CONDENSED CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2008 1. These condensed consolidated financial statements reflect the assets, liabilities, revenue, and expenditures of the current fund, capital fund, reserve funds and reserves and include the activities of all committees of Council and the following local boards, which are under the control of Council: - Clarington Museum and Archives - Clarington Public Library Board - Board of Management for the Bowmanville Central Business District Improvement Area - Board of Management for the Newcastle Central Business District Improvement Area - Board of Management for the Orono Central Business District I mprovement Area - Bowmanville Santa Claus Parade Committee - Clarington Heritage Committee - Clarington Older Adult Centre Board - Newcastle Arena Board - Newcastle Community Hall Board - Orono Arena and Community Centre Board - Orono Cemetery Board - Solina Hall Board - Tyrone Community Hall Board 2. The data presented here has been extracted from financial statements audited by Deloitte and Touche, LLP. Detailed financial statements and the Auditors' Reports thereon, for the Municipality, are available from the Finance Department. Attachment "B" Auditors' Report Deloitte & To he LLP ,I' 5140 Yonge treet Suite 170 Toronto N M2N 6L7 Canad To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of Clarington We have audited the consolidated statement of financial pos' IOn 41& Corpo tion of the Municipality of Clarington as at December 31, 2008 and the consolidat state~f fi ancial activities and fund balance and of changes in [mancial position for the year en ended. Thes financial statements are the responsibility of the Municipality's management. Our esponsibility is texpress an opinion on these financial statements based on our audit. In our opinion, these consolidate [mancial statem nts present fairly, in all material respects, the financial position of the Municipality as~ember 31, 008 and the results of its operations and the changes in its financial position for the e e ded i ccordance with Canadian generally accepted accounting principles. FOR DISCUSSION PURPOSES ONLY Staff Report 115 CI!JJilJgton REPORT CLERK'S DEPARTMENT Meeting: COUNCIL Date: July 13, 2009 Report #: Addendum to Report CAO-003-09 File#: By-law #: Subject: HOST MUNICIPAL AGREEMENT BETWEEN ONTARIO POWER GENERATION AND THE MUNICIPALITY OF CLARINGTON WITH RESPECT TO THE TWO. UNIT NEW NUCLEAR NEW BUILD AT DARLINGTON RECOMMENDA TIONS: It is respectfully recommended that Council approve the following: 1. THAT the Addendum to Report CAO-003-09 be received; and 2. THAT the Mayor and Municipal Clerk be authorized to execute a Suspension Agreement as referenced in the Host Municipality Agreement, subject to its final review by the Municipal Solicitor and that the appropriate by-law be passed. J (7~Q ~ k?~4- Submitted by: Franklin Wu, M.A.O.M. Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 REPORT NO.: Addendum to Report CAO-003-09 PAGE 2 BACKGROUND At the General Purpose and Administration Committee meeting of July 6, 2009, the recommendations contained in Report CAO-003-09 were approved, recommending the execution of the Host Municipal Agreement with Ontario Power Generation for the two-unit new nuclear New Build at Darlington Generating Station, subject to its final review by the Municipal Solicitor. Section 8 of that agreement requires the Municipality to execute a Suspension Agreement in order to suspend the operation of a section of the 1993 Clarington- Hydro Agreement. COMMENTS AND CONCLUSIONS In order for the Suspension Agreement to be executed, it is necessary for the appropriate by-law to be passed. Accordingly, it is recommended that the Mayor and Municipal Clerk be authorized to execute a Suspension Agreement as referenced in the Host Municipality Agreement, subject to its final review by the Municipal Solicitor and that the appropriate by-law be passed. Attachment No. 1 - Report CAO-003-09 Cl!1lpn Addendum to Report CAO-003-09 REPORT CHIEF ADMINISlRA liVE OFFICER Meeting: General Purpose and Administration Committee Date: July 6,2009 Report #: CAO-003-09 File: By-law #: Subject: HOST MUNICIPAL AGREEMENT BETWEEN ONTARIO POWER GENERATION AND THE MUNICIPALITY OF CLARINGTON WITH RESPECT TO THE TWO-UNIT NEW NUCLEAR NEW BUILD AT DARLINGTON Recommendation: 1 . THAT Report CAO-003-09 be received; 2. THAT Council approve the Draft Host Municipal Agreement as negotiated and agreed to by both the Clarington and the OPG Negotiation Teams; 3. THAT Council authorize the Mayor and the Clerk to execute the Host Municipal Agreement with Ontario Power Generation subject to its final review by the Municipal Solicitor. Submitted bU k~~ ~ Franklin Wu M.A.O.M Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5717 REPORT NO.: CAO-003-09 PAGE 2 1. BACKGROUND 1.1 In December 2008, Council authorized the C.A.O. to commence negotiation with Ontario Power Generation for a Host Municipal Agreement in anticipation of the proposed two-unit New Nuclear New Build at the Darlington site. 1.2 Negotiation commenced in early January and the staff teams from both Clarington and OPG have held many meetings since. The Clarington team consists of the C.A.O., the Director of Finance, and the Director of Planning. Other staff from the Building, Engineering, and Emergency and Fire Services Department has also been involved as required throughout the negotiation process. 1.3 In May 2009, the Clarington team briefed individual Council members advising of the status of the negotiation, detailing the key issues, as well as providing a synopsis of what has been agreed to and what items remained outstanding. 1.4 The C.A.O. is pleased to advise that all outstanding issues have now been resolved and both negotiation teams will recommend to their respective decision maker for approval of the Draft Host Municipal Agreement. 2. SYNOPSIS OF DRAFT HOST MUNICIPAL AGREEMENT 2.1 Monetary Matters a) OPG will pay $150,000 to Clarington as its contribution towards the future development of a new Municipal Emergency Operation Centre. Said payment is due upon the award of a successful bid for the construction of the said facility and is not conditional on New Build proceeding. b) OPG will pay $3 million to Clarington upon issuance of the CNSC Site Preparation Licence. c) OPG will pay $6.25 million to Clarington upon the issuance of the CNSC Construction Licence. REPORT NO.: CAO-003-09 PAGE 3 d) The $9.25 million referenced in 2.2 and 2.3 represents compensation to Clarington for impacts related to: i) loss of waterfront trail H) potential loss of soccer fields Hi) traffic and road impacts iv) socio-economic impacts e) The $9.25 million does not cover the following areas of municipal requirements: i) road improvements and/or rehabilitation of Holt Road between South Service Road and Highway NO.2 or any municipal road which will be used for haul route for excavated soil ii) road improvements to South Service Road between Holt Road and Maple Grove Road iii) fire/emergency protection services during site preparation and construction 2.2 Municipal Approval Matters a) OPG will be permitted to proceed with buildings and structures within the "protected area" under the National Building code and CNSC requirements and therefore will be exempted from building permit and development charges requirements for that area as it applies to the two new units and the existing "Protected Area" at Darlington. "Protected Area" means an area surrounded by a security barrier that meets the requirements of the Nuclear Security Regulations and will be defined in the legal agreement. b) Clarington reserves full right to exercise all applicable laws for development outside the "protected area" including but not limited to the Ontario Building Code Act and the Development Charges Act. c) Clarington will provide its co-operation in support of the EA approval and any other Federal or Provincial approvals for licenses. REPORT NO.: CAO-003-09 PAGE 4 2.3 Other Matters a) Clarington, through MPAC, can access the site not less than twice per year to monitor building activities. b) On site low and medium radio active waste storage is limited to temporary storage up to a maximum of one (1) year. 3. COMMENTS AND CONCLUSIONS 3.1 The Clarington negotiation team is satisfied that the Draft Host Agreement sufficiently safeguard the Municipality, particularly from the perspective of ensuring our future infrastructure and servicing requirements are met as well as mitigating the socio-economic impact as identified by the Municipality's Peer Review Consultants. 3.2 Staff would like to reiterate that the financial arrangement contained in the Draft Host Agreement primarily applies to development within the defined "protected area". Therefore, developments and activities outside the "protected area" will be subjected to all municipal requirements and applicable laws. At the appropriate time, after the Project CompanyNendor is selected by the Provincial Government, we will be meeting with its representative to ensure that all municipal requirements will be communicated accordingly. 3.3 Upon Council's approval of this Report, the Municipal Solicitor will review the legal agreement to ensure the business arrangements are incorporated and is suitable for execution. 3.4 The C.A.O. would like to take this opportunity to thank the OPG negotiation team for its professionalism, understanding and patience during the entire negotiation process. SUMMARY OF BY-LAWS July 13, 2009 BY-LAWS 2009-103 Being a By-law to being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the former Town of Newcastle (1210191 Ontario Inc.) (Item 2 of Report #1) 2009-104 Being a By-law to being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (West Diamond Properties Ltd.) (Item 3 of Report #1 ) 2009-105 Being a by-law to being a by-law to authorize entering into an amending Agreement with the Owner(s) of Plan of Subdivision 18T-95001, any Mortgagee who has an interest in the said Lands and the Municipality of Clarington in respect of 18T-95001 (Item 3 of Report #1 ) 2009-106 Being a by-law to being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Baysong Developments Inc.) (Item 6 of Report #1 ) 2009-107 Being a By-law to authorize a Municipal Access Agreement between the Corporation of the Municipality of Clarington and Blink Communications Inc. (Item 11 of Report #1) 2009-108 Being a By-law to amend By-law 2007-031, being a by-law to appoint Members to the Municipal Heritage Committee (formerly Local Architectural Conservation Advisory Committee) for the Municipality of Clarington (Ingrid Saravia) (Item 13 of Report #1) 2009-109 Being a By-law to authorize a Letter of Understanding between the Corporation of the Municipality of Clarington and The Radiation Protection Service of the Ontario Ministry of Labour, to enter into an Agreement for an Air Monitoring Site (Item 14 of Report #1) 2009-110 Being a By-law to authorize a Host Municipal Agreement between Ontario Power Generation and the Municipality of Clarington with respect to the Two-Unit New Nuclear New Build at Darlington (Item 15 of Report #1) 2009-111 Being a by-law to exempt certain portions of Registered Plan 40M-2226 from Part Lot Control (Staff Report #1 ) 2009-112 Being a By-law to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute an Assumption Agreement between the Municipality and Bowmanville Investments Inc. (Staff Report #2) Summary of By-laws - 2 - July 13, 2009 2009-113 Being a By-law to authorize an Agreement to Suspend Operation of the Clarington-Hydro Agreement (Staff Report #5) HANDOUTS/CIRCULA TIONS COUNCIL ..' C!NilJgloo MEMd CLERK'S DEPARTMENT I 1 j i To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Subject: July 10, 2009 COUNCIL AGENDA - JULY 13, 2009 Date: Please be advised of the following additions to Monday's meeting: DELEGATIONS See final list of Delegations attached. Please be advised that Louis Bertrand has requested to speak to Report PSD-071-09- DurhamlYork Residual Waste Environmental Assessment Municipality of Clarington Peer Review Comments on Pre-Submission - Attachment #14. Mr. Bertrand addressed the General Purpose and Administration Committee meeting on July 6, 2009; however, Attachment #14 was riot available in time for the meeting. A motion to suspend the rules of procedure will be required to allow Mr. Bertrand to address Council. COMMUNICATIONS Receive for Direction D _ 3 Please add the names of Michelle Woodruff and Rosanna McKee to Correspondence Item D - 3 in opposition to the proposed demolition of Camp 30. D _ 7 Gabbie Kirkwood and Clarke Morawetz submitting a Petition to Save Camp 30 from demolition and to preserve the camp for educational and recreational purposes. (Motion to refer petition to the Director of Planning Services) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 CLERK'S DEPARTMENT MEMO PAGE 2 COMMITTEE REPORT Item # 13 of Report #1 deals with appointments to the Clarington Heritage Committee and Clarington Traffic Management Advisory Committee. Following consideration of this matter at GPA, it was determined that the vacancy on the Traffic Management Committee was for a position representing Ward 1 and the individual being recommended for appointment is a resident of Ward 4. Accordingly, it is appropriate that during consideration of Report #1 on Monday evening, Item #13 be pulled and the following resolution be passed: "THAT Report CLD-013-09 be received; THAT Ingrid Saravia be appointed to the Clarington Heritage Committee; THAT Shauna Visser be thanked for her application to the Clarington Traffic Management Committee and advised that the vacancy on the Committee is for a representative from Ward 1 and that her application will remain on file for consideration should a vacanc for a Ward 4 representative occur; and ereste parties listed in Report CLD-013-09beadvised of Council's Patti L. Barrie, CMO Municipal Clerk PLB/cf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads ! .. FINAL LIST OF DELEGATIONS July 13, 2009 a) Linda Gasser - Report PSD-071-09 - DurhamlYork Residual Waste Environmental Assessment Municipality of Clarington Peer Review Comments on Pre-Submission (Item 5 of Report #1) b ) Ted Bounsall - Expropriation of the Port Darlington Harbour Company Lands (Correspondence Item D - 4) c) Jean Severs - Expropriation of the Port Darlington Harbour Company Lands (Correspondence Item D - 4) d) Gabbie Kirkwood and Clarke Morawetz - Petition - "Save Camp 30" (Correspondence Item D - 7) e) Linda Gasser- Tabled Resolution #C-015-09 - "NoWaste by '38 Plan" (Item 3 of Business Arising from Notice of Motion) f) Louis Bertrand - Tabled Resolution #C-015-09 - "NoWaste by '38 Plan" (Item 3 of Business Arising from Notice of Motion) g) Wendy Bracken - Report PSD-071-09 - DurhamlYork Residual Waste Environmental Assessment Municipality Of Clarington Peer Review Comments on Pre-Submission (Item 5 of Report #1 ) h) Terry Tiller - Burning of Toronto Garbage at St. Marys Cement Plant (Item 1 of Business Arising from Notice of Motion) i) Doug Anderson - Tabled Resolution #C-015-09 - "NoWaste by '38 Plan" (Item 3 of Business Arising from Notice of Motion) j) Kerry Meydam - Energy-From-Waste (Correspondence Item I - 6, Item 5 of Report #1, and Items 1 & 3 of Business Arising from Notice of Motion) k) Bert Kortekaas - Report PSD-071-09 - DurhamlYork Residual Waste Environmental Assessment Municipality Of Clarington Peer Review Comments on Pre-Submission (Item 5 of Report #1) Cl~-IlJgton MEMO CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Date: July 13, 2009 COUNCIL AGENDA - JULY 13, 2009 Subject: Please be advised of the following additions to tonight's meeting: DELEGATIONS h) 'Terry Tiller has advised that he will not be addressing Council this evening. Kristin Robinson has requested, after the delegation deadline, to address Council concerning Burning of Toronto Garbage at St. Marys Cement Plant (Item 1 of Business Arising from Notice of Motion) Should Council wish to hear the delegation, a motion to suspend the rules of procedure will be required to allow Ms. Robinson to address Council. COMMUNICATIONS Receive for Direction D - 8 Pauline Storks inquiring as to whether the municipality would be interested in replanting a Christmas Tree that has been growing on her patio for twenty years as she is moving and would like the tree to stay alive and to share its beauty with others; and, suggesting the lawn of the new Newcastle Library as a possible location. (Copy attached,) (Motion to refer correspondence to the Chief Administrative Officer) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 CLERK'S DEPARTMENT MEMO PAGE 2 BY-LAWS Addition: 2009-114 Bein9 a by-law to authorize the execution of a Memorandum of Understanding between the Municipality of Clarin9ton and the Clarington Older Adult Centre Board for the delivery of Partnership Programs (Item 12 of Report #1) u Patti L. Barrie, CMO Municipal Clerk PLB/cf Attachment cc: Frank Wu, Chief Administrative Officer Department Heads , , jrlECEIVEOI t JUL 13 2009 , , r ~IUN!Ct~~_t..rrrvr--CLA:;jUG1CT1 J~ . ~.fOR'S OFFiCE ---- '1 · - ~~'.'Y~' --- IJ 1". ~.f'. 'l':'t-, , t rJ .J ~ t: r~] J. -- - - -- - ------ ,~I i'U4.!f'..) ~, ~ June/July 2007 Short List Assessment and Evaluation ~..~:.'.:::. .,~,. '\'<,.. i PIC #3 Nov/Dp( 2006 Long List Screening PIC #2 - - .' ~ .I.' - - .,.. ::-, ,....l .. . - ities complete Draft EA Report and associated reference documents complete and available for a 5-week review period Preliminary Design activ . . MTO and braries Copies available at municipal offices, selected study area I consultant offices, and on website (wwwA07eastea.com) Government Review Team meeti 15,2009 Commun:~\ 17, 2009 Commen ng held on June ng held on June ILY Advisory Group meeti requested by July 20.2009 '-:.'''l.c ~l'I' - , fj) " ~~ .""" ....r,....;.: :.r~14,rJ1l.l~. t i ;- __ olI _.......= _.~ -: ; jT, -, ~' . . . , 5 ; I i I __ -+ - I. ,+ +- - -~ --'-f I ., I I 1 "J " 1 I I,,' I I I I I ~....,... .-1 -- -....t- WHITBY OSHAWA r ~ -,-1' AJAx --.. Jr- _ )i I I I I i -;.-. I ; '- 't I ' i i ----- - -'~"""""-"":".~"':~----"'~--;-':":"=.r -_.,~_==.~~ -"" - ";::'='.. I CLARlrJGTON -... -~~---- ~\~ '.. ~,...,----" -=,"', __ .. __ I " ~f""! \. '40.' ' _~__ ".;v-...... ").. -,- "b..__ I I __ J J I 1 ! J .- _~ l....--.---- - ' :- .,J;~~' ' ~ -""-===;." .,,~1 j" - ..... I + r.,.,,' r ~ _ J Lake O",tHio - . 407 Mainline - Brock Road to Hwy 35/115 (approx. 50 km) . Two north-south freeway "links" connecting the proposed extension to Hwy 401 (East and West Durham Links approx. 10 km each) . Protection for a dedicated transitway (60 m ROW) .-- .-;eC~lCollll'Y ~E;'ffle:E') "~-re . ......"..;.E'rS €)Ilf TlIrJ3 ~A"'u;.:><:;A'T"TlO"I '4['"'Y'l.()Q'; r.lT .rtr IIMt -' ~ "C~'5 \Ctul~ 1lJ1ItI:''''l!t t ....)lItlof, . Three Components . Volume 1: Main Report - Executive Summary - 12 Chapters - :~</ '\ . - - . Volume 2: Appendices 407 East Individual Environmental Assessment (lEA) and Preliminary Design Study Draft Environmental Assessment Report [;>Ontano Reference Documents Mav 2009 Volume I - Main Report ___rv'''__._ . - . Documents process followed for 407 East EA and conclusions reached . Minister approved ToR commitments . EA Act subsection 6.1 (2) . MOE Codes of Practice . ,f-"I\ ~ ml... .. --'!l Ovel'Vlew of Consultation Process Consuhatioo Elements J Events I Key Mtleston COIlsuttation Groups First Nations Comments and Responses ProJOClllescrqllron Policy Context Elllstino Environmental Condlllons ~ Natural Environment . Social I Economic I land Use - CuhUral Environment EA Process - Ontario EA Process - Federal EA Process - Co-ordinated EA Process - HiQhway 407 Acts Study Orvanization - Study Team , Study SoheOule - Consultation Groups Overview of EA Report Key Documentation: . Proactive Involvement Plan . Government NOCas . PIC Summaries (11 through IS) . Newsletters 11 to #7 . Project Fact Sheets Environmen Key Docurnef1tatron: . Existing Conditions Reports Gk"ITli:D fi Description of Recommended Design Description of Environment Potentially Affected Impact Assessment . Net Effects Analy~ Process . Mitigation and Compensation Measures - Net Effects on the Environment Preliminary Study Area Long List of Route Alternatives SCreening Process Short Ust 01 Route Alternatives Description of ttle Environment Potentially AMectad Comparative Evaluation of Short listed Routes IdentifICation 01 Technically Recommended Route Route Refinements and Preliminary DeslOn Alternatives Identification of Technically Preferred Route Description of Transportation Alternatives Assessment of Transportation Alternatives COmbtnations 01 Transportation Ahernatlves Descriptioo of the Environrrlenl Potentially Affected Evaluation of Transportafion Alternatives IdentIfication of the Preferred Transportation Alternative Key DoctJmentation: . Route ReflnerT16flfs and Preliminary 06s9l AIlemalives Comparative Assessment and Evaluation Report . Recommended Design Plates . Impact Assessment Reports Key Documentation: . Anernalive Methods Repon Key Documentation . Alternatives to the UndertakinO (Transportallol AlternatIves) Report Insignificant or Minor Chanoes Significant Changes ---- -- (~T'll -- - --- -~. , . - Provincial Approvals Federal Approvals Municlpal Approvals Background Scope of the Undertaking EA Documentahon . Screentng Key Documentation . Federal Screening Report IntroductIon . Provincial Context . Regional Context Bacl<groond J.!t'Jo' ~ J - Transportation Prob Opportunities IPurp Rationale for the Un PIC ='1 May/June 2 Purpose at the Undertaking Rationale lor the Unde_ng . Policy Fl'3mewoR . Oescfiption of Existing Transportation Network . Current Operating Conditions . Future Operating ConditIOns . Summary of Problems and Opportunities Forecasting Update Key Oocumentahon: . Transportalion Assessment and Problems and Opportunities, Definihon RepOft (Transportation PlannlliQ/Noed Report) , . Commitmen Monitoring for the EnVlromneotal Effects MOOltonng EA Commitments Report: ~"", ~ "flf-,~- Appendices and Referenc~) Dx:ic.l!l1i1ile1il .:j.,Yt ..<i.~,~1 - - . Appendices . Copy of Approved 407 East EA ToR . Approved 407 East EA ToR Commitments Table . List of Related Studies and Reports . Recommended Design Plates . Community Value Plan Plates . Reference Documents . Problems and Opportunities Report . Transportation Alternatives Report . Route Alternatives Report . Route Refinements and Preliminary Design Alternatives Report . Impact Assessment Reports . Consultation Record . Natural Environment Field nvestigation Report ...,."" ~~~~~'~~ Next Steps in EA Prq.ceS!S. ,;f EA Report Pre-submission review of the Draft 5-week review period ends on July 20.2009 Comments to be submitted to Project to discuss comments / Team this period ng Willing to meet with stakeholders duri provide clarification Project Team wil . . . . . written comments to a respond fina ze EA Report and Reference Documents as taking nto consideration nput received Revise and appropriate, . Forma Submit Fina EA Report to the Minister of the Environment for Review and Approval (Summer 2009) · Notification to Agencies, Municipalities, First Nations and Newspaper Ads, Project Website . the Public ities and Letters Make Fina Directly to Agencies/Municipalities, at Review Locations - MOE Offices, Area Munlcipa selected study area libraries, MTO and Consultant Offices, and Project Website EA Report and Reference Documents Available . Officer, (entire minimum timellne 31 copying MTO rectly to MOE Project review period Written comments sent d Formal MOE Review Process: 7-week weeks - based on no timeouts) . . Federa Screening Report · Submission of Draft Report to CEM In mid-July 2009 · Target Date for completion of Final Report is August 2009 . ..;~,#, . n January 2009, The Province announced · It will retain ownership and control of the 407 Eastern Extension. · Extension will be tolled to facilitate construction I maintenance and free up funds for other transit projects. · Province has learned valuable lessons from past experience · Early Stages of Implementation - no decision finalized · Timing subject to EA approvals, property acquisition, completion of necessary works · Objective - 2013 opening .,." r Beyond fA - ConsultatiQfil 'd,,;~" ..,'''; with Stakeholders t nue to Consu / approval process Public Regulatory Agencies, Stakeholders Review Implementation Mun and Conti . Toll-Free Number -866-840-5529 icipal, Other Cost Shari . . / ng Environmental mitigation compensation plans Design elements . . Project Websile / Terrestria . Fieldwork / Design · Archaeology, Fisheries Waste Management WorItshops pubrlC Information Centers Newsletters & Fact Sheets mplementation / on - amicable to Support ti Design Property AcqUls expropriation . . Thank You Comments I Questions CLARINGTON OLDER ADULT ASSOCIATION OI'L'I;lIc'd h\ thl' CLlrill!![OIl Oldcr Adull Centre Hoard 26 Beech Avenue, Bowmanville, ON L 1 C 3A2 905.697.2856 Fax: 905.697.0739 coaa@bellnet.ca Wednesday July 8th, 2009 Dear Mayor Abernethy and Councillors, Please find attached COACB's report entitled "Parking at the Beech Centre" dated 30 June 2009. On June 2, 2008 the Engineering Services Department took report EGD-026-08 to the General Purpose and Administration Committee. This report outlined the results of a comprehensive Clarington Beech Centre Parking Study conducted by the Municipality. It also recommended that a number of potential parking solutions or mitigating factors be tried by the Clarington Older Adults over the next year, and that they submit a report to Council on their efforts at the end of that period. COACB's report "Parking at the Beech Centre" is the required report. It shows that over the last 12 months we have honestly and diligently applied ourselves to implementing and evaluating each potential solution or mitigating factor recommended by the municipal parking study. We are also pleased to say that we learnt a lot in the process. The exercise was well worthwhile, and we thank the Director of Engineering for his input and continued support. We had many positive outcomes. Overall, we have definitely improved our parking management capability. The results of our findings have allowed us to prepare a report that includes distinct conclusions and a set of solid recommendations. We believe these are sound. However, we recognise that Council, in considering these recommendations, will need to be assured and be confident that the solution suggested will do the job for now and into the future. Our unequivocal response to this is that we believe it will. In the first instance, parking capacity will become more compatible with Beech Centre occupant capacity for high attendance events, This is a key point. Also, for regular day to day activities as our membership steadily grows, flexible programming covering programs, courses and classes (one of the "potential solutions" - see report) will help spread daily parking requirements evenly throughout the day, avoiding overlaps and keeping parking demand within capacity. Our partnership with Community Services may also eventually come into play in this regard. www.claringtonolderadults.ca CLARINGTON OLDER ADULT ASSOCIATION ()pL'J'dtnl by lhv CI~lJill!-'-tlll1 Oldn Aduh CcnllT lloJI'd 26 Beech Avenue, Bowmanville, ON L 1 C 3A2 905.697.2856 Fax: 905.697.0739 coaa@bellnet.ca Regarding the long term outlook for the COM, we can reassure Council that the Board envisions remaining at the Beech Centre. It is a good facility, particularly for Bowmanville older adult residents. Our members love it. We acknowledge that our organisation is steadily growing. Given Clarington's geography and population distribution, we are most likely to evolve eventually into a multi-centre operation (e.g. Bowmanville, Newcastle and Courtice) like, for example, Oshawa and Whitby. The roadmap of how we get there, the timing etc will be part of our upcoming strategic planning project. What is clear right now, though, is that with Council's support the Beech Centre will be COM's Bowmanville home base and headquarters for many years to come. Having said that, we believe that our assessment of the parking situation as per the attached report is both objective and sound. We would therefore request that you endorse and act upon the recommendations presented. Respectfully submitted. Yours sincerely, ~kl1 ~. SJ"^-\S Peter Evans President Clarington Older Adult Centre Board CC: Directors: Clarington Older Adult Centre Board Tony Candia: Director of Engineering Services, Municipality of Clarington Frank Wu: CAO, Municipality of Clarington Skip Crosby: COAC Board Municipal Representative, Municipality of Clarington www.claringtonolderadults.ca - - Clarington Older Adult Ass,ociation l..\-.m.-,t",:; iW HI';' l.'I.H'np',,~ l~:d.r .\dd! l~.;~!ln, E'--.:'1I1 - - - - Parkjn8 a-e -ehe Beech Cen-ere - - - REPOR., - 10 June ~OO. - - - - - - - Prepared by: Angie Darlison & Peter Evans Clarington Older Adult Centre Board - - - 1 - - 1.0 Bee kground - The Directors of the Clarington Older Adult Centre Board hold the view that parking at the Beech Centre is inadequate for COAA's present and anticipated level of membership. In early 2008, we presented this view to Council through various delegations and correspondence. - - Consequently, the Engineering Services Department undertook a study to examine the parking situation at the C1arington Beech Centre. The study recognised and confirmed that demand for on-site parking approached or exceeded effective capacity during peak hours. The street (Beech Avenue) was being used to meet overflow. - - Based on overall observations, however, Municipal Staff recommended (in Report# EGD-026-08) that COAA try out a number of potential solutions (initiatives) over the next year. The COAA should thereafter report back to Council on the effectiveness of these initiatives for further discussions about the success of these initiatives as well as any appropriate next steps - The initiatives included: - - . Signage to direct traffic to the South parking lot . Promotion of car-pooling . Promotion of other transport modes - walking, public transport, drop- off/pick-up by vehicles not remaining at the Centre . Parking on the grass . Use of parking attendants . Use of tandem parking or valet parking (stack parking) . Incorporation of flexible programming to minimise peaks in Centre usage . Continued shared use of parking with the BTC subject to a BTC contingency plan for parking during high attendance events - - - - This report is a review of COAA's experiences over the last 12 months with these recommended initiatives, all aimed at alleviating parking problems and improving parking management at the C1arington Beech Centre. - - - - - - 2 - - 2.0 COAA Year at a Glance - The COAA has had a successful year of programs, activities and events. Attendance and participation have been excellent. In particular, members and guests from the community celebrated "ten great years at the Beech Centre" during our week long lOth anniversary activities in September 2008. - - Numerous other sell-out events like the Scott Wood Show, the Christmas Dinner & Dance, bi-monthly Fundraising Euchre Extravaganzas, the Variety Night fundraiser, Volunteer Appreciation Evening etc., have taken place throughout the year. - - Actual attendances at all special events and fundraisers, at our regular weekly Tuesday luncheons, and for third-party, income-generating rentals are tabulated in Appendices I, II and III respectively. These tables give a good picture of the frequency of higher attendances at the Centre. - - For example, Appendix I shows that attendance at almost half (13) of 29 special events and fundraisers held in the last 12 months, exceeded 150 members, guests and event volunteers. We can expect, with our growing membership and our relative success at hosting such events, that this proportion will only increase. - - Tuesday Luncheons listed in Appendix II also show two occasions (2) with over 150 people The Rentals listings in Appendix III indicate a significant number (12) of occasions equalling or exceeding 150 attendees. - 3.0 COAA Parking Experiences - 3.1 Signage - The original parking study suggested that some COAA members were not aware of being able to park in the South or East parking lots. - A sign now directs traffic to the South parking lot. It is positioned to act as a reminder to parking lot users to proceed to the South [and East] parking lots if the main lot is full. We also use portable "Event Parking" signs and "Parking Full" signs to help direct traffic appropriately during high attendance events. - - - - - - 3 - - Two other related initiatives - we now ensure new COAA members are made aware of all parking options during their inaugural tour of the facility when they join, and we have included a general reminder on the electronic notice board in the foyer that the South lot can be used as and when required. See Appendix 1 V - - These actions help make COAA users aware of all existing on-site parking. 3.2 Car pooling - - Municipal staff sees car-pooling as an effective way to mitigate the parking situation. We concur and have promoted car-pooling to COAA's membership through the following: - . Articles in COAA's newsletter . Car-pooling reminders on all event tickets . Regularly mentioning the need to car-pool during announcements of upcoming events . Car-pooling reminders on the electronic notice board in the Beech Centre foyer . Conducting several mode of transport surveys . Adopting and using a distinctive logo -It's cool to carpool - - - Some examples of the above are provided in Appendix 1 V. - The campaign is ongoing. Members are far more aware now of the need to car-pool; their response has been positive. - For example, we have conducted three membership surveys both to see what is happening and to show members that we are serious in our efforts to promote car-pooling. Results are listed in Appendix V. - - Typically, the surveys showed we were averaging 1 .7 persons per car at social events. Although from a limited sample and not cast in stone, this is a good indicator for the social, higher attendance events that regularly take place at the Centre. - - Car-pooling amongst members attending regular day-time courses, classes and drop-in activities, however, is different. Here, lots of unconnected individuals participate. Understandably, car-pooling for this group is lower than for the more social events. - - - - - 4 - - Overall, however, we believe carpooling amongst our members and guests has improved. This is a direct result of our campaign and we are pleased with the outcome. We will continue to promote, encourage and monitor its use. - 3.3 Other Transport Modes - - The staff recommendation here is to encourage walking, use of public transport and drop-off/pick up by drivers/vehicles not remaining at the Centre. - COAA's carpooling/parking awareness campaign has indirectly encouraged members to consider these other modes of transport. The message is out there. From our membership surveys we saw just over 15% of attendees at social events using other transport modes. Public transit is sadly not one of them. - - In this regard, with Mayor Abernethy's assistance, we approached the Durham Regional Transit to consider redirecting a bus route closer to the Centre. We were unsuccessful, though, and have subsequently been informed that budgeting restrictions preclude this. - - We should note that this "other transport modes" initiative has certain limitations. Walking to the Centre is only valid for those members who live relatively close by. Even then, the winter weather and our demographics work against this. Public transport also requires walking, so is similarly affected. Being dropped-off/picked-up at the Centre by a third party is not an available option for most of our members, and particularly for those living outside Bowmanville. Taxis are expensive. - - 3.4 Parking on the Grass - - Staffs recommendation was to tryout parking on the grass, particularly during peak periods and for high attendance events. - June 2008, however, was very wet so we did not start this initiative until July 2008. Thereafter, we implemented parking on the grass at the rear of the Centre right through October 2008. We were, however, unable to park there during the November to April snow and spring thaw months. We recommenced in late April this year (in conjunction with a temporary park and drive-through arrangement for the Lions' Nursery School parents that ended 23 June). - - - - - - 5 - - On certain occasions, we accommodated up to 30 cars on the grass at one time. This was particularly helpful during the well attended September lOth Anniversary celebrations, since the Beech Avenue street reconstruction project was still underway and no street parking was available. - - We noted during or following rainy weather, parking on the grass was not overly popular amongst the female membership. Understandably -:- grass grows, shoes and feet get extremely wet. Also, footwear was often problematic- not always appropriate for walking on the grass (e.g. high heels). - - From a safety standpoint, we were also concerned for our more senior older adult members. Some unevenness of the terrain (and wetness) increases the risk of slipping, tripping or falling. No incidents, however, were reported. - - Another disadvantage, of course, is the seasonal nature of parking on the grass. It is only available to us for six months of the year (including the two slowest activity months at the Beech Centre, July and August when it is least likely to be needed). - - Overall, with its various inconveniences, grass parking at the rear helped to provide needed overflow capacity. However, it is a stop-gap measure and only available for half of the year. - 3.5 Parking Attendants - Staff recommended using students or other volunteers to direct vehicles to available parking and overflow areas. - We are pleased to report we used student and volunteer parking attendants for high attendance events on many occasions over the last year. It is a good initiative - improving safety, greatly assisting members to quickly find a parking spot, and helping to improve traffic flow. It does, however, put an extra load on our staff since it requires a fair amount of organising, coordinating and recruiting. - - - It should be noted, recruiting amongst our members was understandably difficult in the dead of winter or during inclement weather. Also, students, often different ones every time, need to be supervised for safety reasons as well as to ensure they know what to do in redirecting traffic as the parking situation changes. This means having one of our staff or an older adult volunteer always present to supervise. - - - - - 6 - - Overall, however, our experience was positive. While not increasing actual parking spaces, it did help us to deal with difficult parking overload situations. We plan to continue. - - 3.6 Tandem parking/ Valet Parking - The staff recommendation here was to stack-park cars in a section of the parking lot to save on parking spots. - We tried this initiative on a number of occasions with the vehicles of our kitchen and event volunteers. This group arrives early and leaves late, so there is a fit. We stack parked either on the grass (in season) or in the back, southwest corner of the main lot during the winter. One or two of the volunteers acted as the valet drivers. - - We are pleased to have made this initiative work, even on a relatively small scale. The key here is that we did it selectively. - We also looked at applying stack parking to the general membership. We concluded that to make stack parking work on a larger scale, we needed drive through capability. The Beech Centre parking lot configuration is not conducive to this. Traffic loops in and loops out. The benefits of (limited) extra parking spots created would be far outweighed by the difficulties foreseen at event departure time. - - 3.7 Flexible Programming - - Staff recommendation was to adjust the programming schedule around high attendance events to avoid overlapping use of the Centre and minimise peak attendances. - This was done throughout the year and is ongoing. COAA programming staff organise well in advance, on a semester basis. They develop four distinct activity schedules each year, publishing and issuing four Program Guides. This past year, COAA staff incorporated parking requirements as a parameter within the scheduling activity, covering all programs, courses, classes and special events. This was aimed at "spreading the load" - - - - - - - 7 - - Unplanned week-night, third-party rentals occasionally complicated matters. When necessary, COAA activities were rescheduled keeping parking requirements in mind. On occasion, classes were cancelled or moved off-site (e.g. to Courtice) to avoid overlapping with higher attendance events. - - Flexible programming, therefore, is in place and is ongoing; the concept will be continued. - 3.8 Bowmcnville Tennis Club Contingency Plcn - - Staff recommended that the cooperative, shared use of surplus parking with the STC be continued subject to a contingency plan for tennis players' parking elsewhere during high attendance events. - To facilitate this initiative, we issued the STC president with a monthly calendar listing high attendance events. Our observation, however, is that not all STC members take kindly to the shared arrangement and occasionally being "displaced" from the parking lot. Some non- compliance consequently occurred; municipal staff has followed up with a reminder of the contingency plan requirement. - - 4.0Discussion - The year long exercise to try out various initiatives was a positive and useful exercise. We have learnt a lot about what works and what does not. We can now more objectively assess the parking situation as a whole. - In summary, - - . Promoting car-pooling results in many benefits, including getting more people to the Centre in fewer cars. We plan to continue pushing this approach. . Parking on the grass at the rear of the Centre in the months available to us (May - October) can boost our parking capacity by up to 30 spaces. It is not an option for the other six months. . Use of parking attendants for high attendance events has proved to be a big help for safety and traffic flow. . Tandem/valet (stack) parking specifically for event volunteers was manageable and freed up parking spots for members. It would not be appropriate for the general membership. - - - - - - - 8 - - . Flexible program/event scheduling helped avoid overlapping peak periods. - Even with all these positives, however, it is clear that we still have a parking capacity shortfall. By our estimation, the current 77 on-site parking spots (with typical carpooling) take care of 130 people attending the Centre for events and fundraisers. Other modes of transport might bring in a further 20 people. Hence, with the present car park lots full, this makes a grand total of around 150 people attending by car and other means. - - - The Beech Centre, however, is capable of accommodating well over this number of occupants at anyone time. As our membership grows, regular daily attendance for programs, courses and classes will exceed current parking capacity. Also, even now the COAA regularly hosts events (and rentals) at the 200 - 250 occupant level as illustrated in Appendix I & III. We clearly expect this frequency to increase. - - - The problem is - we do not have suitable overflow parking for these situations for six months of the year i.e. during the winter snow months of November to March, and for the spring thaw month of April. For example, - . Parking on the grass is not available because of the snow and the spring thaw. - . Street parking on Beech Avenue becomes impractical during the snow months and is not suitable for many, if not most, of our older adult members. Snow banks pile up on both sides, effectively narrowing the street and exacerbating street parking. Needless to say, access to and from the passenger side of the car in these conditions is difficult especially for our older members. In any event, from our observations, the street will only accommodate 20 cars [on the east side] at the most. - - The lack of suitable, year-long overflow parking is clearly apparent. - (Note: We have chosen not to include in this report discussion on the day to day parking overload situations arising from the shared parking arrangements with other Beech Centre lessees (Community Care Durham and the Lions' Nursery School) since both organisations are slated to leave the Beech Centre in 2010.) - - - - - 9 - 5.0 Conclusions - Our overall conclusions are as follows: - - . With all the efficiencies and improved parking usage resulting from implementing municipal recommendations, a significant on-site parking shortage still exists. - . In our opinion, around 125 on-site parking spots are needed, including some additional handicapped parking space. This will satisfy present and expected demand all year long; it will also be more compatible with building capacity and typical usage. - 6.0 Recommendations - We would respectfully recommend: - . That Council commit to developing an acceptable engineered solution to the parking shortfall presently facing the COAA. ... . That, for environmental reasons and respecting the views of our neighbours, the solution not involve encroaching on any green space on the property. . That Council seriously consider the option of converting the existing tennis courts to the required parking space. . That, respecting Bowmanville Tennis Club needs, Council consider offering BTC the opportunity within a reasonable time span (e.g. at end of present lease) to relocate to one of the several other municipally owned or operated Bowmanville tennis court facilities (e.g. at Lord Elgin Park, Green Park or Guildwood Park etc.). . That Council develop other options if required to facilitate relocation of the BTC. ... - - - - - ~fl tl~scJ Angie Oarlison Executive Director Clarington Older Centre Board ), f'(' , I ttrL !, . I J ~ ~ - Peter Evans President Clarington Older Adult Centre Board - - - - - - - - - - Appendix I - - - - - - - - - - - - - - COAA Special Events and Fundraisers Attendance - July 2008 to June 2009 - - Date Special Event or Fundraiser Members Event Total & Guests Volunteers Sat July 12 Euchre Extravaganza 128 15 143 Wed July 16 Clarington Concert Band 75 5 80 Wed Sept 3 Fall Registration & Open House 424 113 537 Sat Sept 13 Euchre Extravaganza 161 15 176 Sun Sept 14 10th Anniversary Open House 145 7 152 Wed Sept 17 10th Anniversary Pancake Breakfast 168 15 183 Fri Sept 19 10th Anniversary Gala Dinner & Dance 118 20 138 Wed Sept 24 Bridge Seminar 69 5 74 Wed Oct 15 Golf Banquet 49 5 54 Thu Oct 16 Scott Woods Variety Show 220 8 228 Sat Nov8 Euchre Extravaganza 164 15 179 Sat Dec 6 Christmas Dinner & Dance 256 30 286 Thu Dec 18 Clarington Concert Band 84 4 88 Sat Jan 17 Euchre Extravaganza 176 12 188 Thu Jan 22 Robbie Burns Celebration (Lunch) 58 5 63 Sat Feb 14 Country Dance 98 2 100 Wed Feb 18 Smile Theatre 128 5 133 Fri Mar 13 Annual General Meeting 126 3 129 Sat Mar 14 Euchre Extravaganza 168 15 183 Thu Mar 19 Winter Rose Tea 107 6 113 Sat Mar 28 New Members' Breakfast 120 25 145 Sat Apr4 Variety Night 239 20 259 Wed Apr 8 Smile Theatre 114 5 119 Sun Apr 19 Country Dance 99 3 102 Wed Apr 29 V olunteer Appreciation Night 196 25 221 Sat May 9 Euchre Extravaganza 152 15 177 Thu May 28 Smile Theatre 114 5 119 Tue June 9 Senior Idol 125 12 137 Thu June 18 Membership Picnic 194 6 200 - - - - - - - - - - - - - Page 1 of 1 - - - - - - - - Appendjx I I - - - - - - - - - - - - - - COAA Tuesday Luncheons - Attendance - July 2008 to June 2009 - 2008 Date Members Lunch Total &Guests Volunteer s Jul1 - - - Ju18 45 6 51 Jul15 44 6 50 Jul 22 49 6 55 Jul 29 38 6 44 Aug 5 33 6 39 Aug 12 43 6 49 Aug 19 39 6 45 Aug 26 - - - Sep 2 - - - Sep 9 81 15 96 Sep16 146 15 161 Sep 23 82 15 97 Sep 30 93 15 108 Oet 7 129 15 144 Oet 14 82 15 97 Oet 21 93 15 108 Oet 28 127 15 142 Nov4 115 15 130 Nov 11 66 15 81 Nov 18 71 15 86 Nov 25 92 15 107 Dee 2 82 15 97 Dee 9 168 15 183 Dee 16 78 15 93 Dee 23 74 15 89 Dee 30 - - - - - - - - - - - - - - - - - 2009 Date Members Lunch Total &Guests Volunteer s Jan 6 - - - Jan 13 85 15 100 Jan 20 69 15 Jan 27 75 15 Peb 3 98 15 113 Peb 10 72 15 97 Peb 17 80 15 95 Peb 24 74 15 89 Mar 3 79 15 94 Mar 10 73 15 88 Mar 17 85 15 100 Mar 24 67 15 82 Mar 31 77 15 92 Apr7 105 15 120 Apr 14 - - - Apr 21 81 15 96 Apr 28 80 15 95 May 5 72 15 87 May 12 86 15 101 May 19 62 15 77 May 26 57 15 72 Jun 2 87 15 102 Jun 9 123 15 138 Jun16 - - - Jun 23 53 10 63 Page 1 of 1 - - - - - - - Appendix I I I - - - - - - - - - - - - - - COAA Rentals Attendance - July 2008 to June 2009 - - Date Rental Attendees Tue July 1 150th Anniversary Committee Tea 130 Fri July 11 Lions Fundraising For Fire Victims 176 Sat Aug 9 Gruyters Anniversary 75 Tue Aug 12 Bertrand Meeting 30 Fri Aug 15 Clarington Public Library 175 Sat Aug 23 Shultz Wedding 160 Sun Aug 7 Leveille Shower 45 Tue Sept 16 Rotary Club of Bowmanville 46 Sat Sept 20 Connell Wedding 200 Sun Sept 28 Lions District Meeting 78 Thu Oct 9 St Mary's Cement 100 Wed Oct 15 Investors Group 20 Fri Oct 24 Hospital Foundation Annual Ball 250 Tue Oct 28 McKinnon Foundation 80 Thu Nov 6 Hospital Foundation 150 Sun Nov 23 Horne Depot Christmas Party 170 Wed Nov 26 Anderson Rental 50 Sat Nov 29 Detox Christmas Party 62 Sat Nov 29 Community Living Strategic Planning 40 Sun Dec 7 Rotary Club of Bowmanville 115 Tue Dec 9 Rotary Club of Bowmanville 70 Sun Dec 14 Morden Christmas Dinner 30 Thu Dec 18 Larmer Funeral 75 Sat Jan 10 McLean Wedding 150 Sun Jan 11 Krashinski Birthday 50 Sat Jan 24 Kidz Safe 50 Wed Jan 28 TD Waterhouse 125 Sun Feb 1 Melissa Baby Shower 50 Thu Feb 12 Edward Jones 30 Mon Feb 16 Investors Group 25 Tue Feb 17 Trinity College 30 Wed Feb 18 Lions and Rotary Stag 220 Wed Feb 25 Creative Memories 25 Thu Mar 19 Lakeridge Health Bowrnanville 200 - - - - - - - - - - - - - Page 1 of2 - - - COAA Rentals (cont'd) Attendance - July 2008 to June 2009 - Sun Mar 22 Guda Birthday Party 40 Sun Apr 5 Euro Castle Auction 75 Wed Apr 15 Bus Trip Potluck 110 Thu Apr 16 Board of Trade AGM 114 Fri Apr 17 Durham Senior Games - Shuffleboard 12 Sat Apr 18 Durham Sheep Producers 200 Fri Apr 24 Community Care Volunteers Lunch 230 Sat May 2 Randall Shower 45 Sat May 2 Jack and Jill 100 Sun May 3 Taylor Birthday Party 50 Sun May 3 Hines Shower 35 Thu May 7 Edward Jones 30 Tue May 12 Rural Bowling Banquet 65 Wed May 13 Durham Senior Games - Bid Euchre 50 Thu May 14 Courtice Rotary Club 80 Sun May 17 Euro Castle Auction 75 Thu May 21 Bethesda House 120 Sat May 30 Argyle Birthday 116 Sun May 31 Wheatley Shower 60 Tue June 2 Big Brothers and Sisters 30 Sun Jun 7 Coglang Shower 40 - - - - - - - - - - - - - - Page 2 of2 - - - - - - - - Appendix IV - - - - - - - - - - - - - The Beech News - Fall 2008 Issue - - - - Beech News Staff - - - - - - - - - - Contact & Contributions Written submissions welcome: -at the office, or e-mail: beechnews@gmail.com - - - - c;;:(?veryone knows parking at the Beech Centre can be a o problem. Fundraisers or special events often fill our parking lot to overflowing. Unfortunately, there is no quick fix - so, we have to help ourselves. COAA's current plan is to work on some initiatives recommended by Municipal staff; in turn, they will help us by acting as a resource. Things we will try, for example, include: . encouraging car pools whenever possible . encouraging use of other transport modes e.g. public transit, drop-off/pick-up at the Centre by means of vehicles not staying . using some of the grassed area for overDow parking . having volunteer parking attendants direct traffic . using tandem parking or valet parking (where cars are stacked) The idea is for COAA to log its experiences with these initiatives over the next nine months or so and then formally report back to the Municipality. At that time, Council will discuss the results and consider any appropriate next steps. Obviously, through all this there will be pros and cons. Some initiatives may work, some may not; and we need to demonstrate just that -positive and negative. So, let's give it our best shot. The Board needs your support on this. Peter EZJanJ. Editor - The Beech News - Fall 2008 Issue U/he COAA would like to promote J greater use of car pooling amongst its members when attending COAA activities at the Beech Centre. Here, then, are the :::~:carpOOling~. ~ ~" [II Members of the ~ COAA and guests ~ ~'jl J? Car pooling, for ~ a us, simply means planned, shared U@ CC1ID~ tldership of two or U Lr~~ more people going to and from the Beech Centre. - - - - - WHERE? Clarington, Ontario - WHAT? - - - - Someone agrees to drive. Passengers then either drive to the driver's home where they leave their car (rather than at the Centre), or get picked up at home, or meet the driver at a pre-arranged pick-up location. . ... what ever is most convenient and makes most sense. - - WHY? Car pooling can help the COAA deal with its limited Beech Centre parking facilities. . ..it will mean more members coming to the Centre in fewer cars. - - It has other ramifications, too. With rising fuel costs, car pooling may personally save you money. And as a matter of principal, - - - - fewer cars on the road also will mean less pollution, less traffic, and less stress (on the passengers, anyway). In this day and age, car pooling is definitely the right thing to do. WHEN? The correct answer to this is.. ...car pool whenever possible. More specifically, car pooling would help most when COAA hosts high attendance fundraisers or special events. That's when the Beech Centre's parking facility is stretched. Fortunately, such activities also have a good chance of successful car pools coming together since members often attend as a social group. All the above is to make a simple but solid case to promote car pooling amongst COAA members. It may not always be possible; it may be inconvenient or impractical at times. But there will be occasions when car pooling will work for you and your friends. There are real benefits personally, and to the COAA as a whole. Just give it a try. Peter Evans - The Beech News - Spring 2009 Issue - - Messa lIiiiIII Something new! Beech News thought it was time the newsletter had a regular meJJage from the pmident column. So, here I am, and here it is. - - The idea is to discuss topics of interest or issues facing the organization. We hope that this will help the membership become more informed and engaged. - What to talk about, then, in this fIrst column? Two subjects, I think - fIrst, our upcoming Annual General Meeting and second, parking at the Centre. (Now, that's courage for you!) The AGM is scheduled for Friday, 13 March 2009. Hmmmmm? Who chose that date? Regardless, I would encourage as many members as possible to attend. We really need a good turnout Things get underway with a potluck lunch starting at 12.30 pm; the AGM will follow. Importantly, you will learn how the Association has fared in 2008, what our fInances look like, and what we have planned for 2009 and beyond. Election of the Board of - - - - - - - - - - - - Directors will also take place. We need you to vote; please come! On the parking issue, you will recall we are working on some municipal ideas to help us with our parking; we report to Council on these in Mayor June 2009. As expected, winter has been unkind to us in this regard. For example, since November the grassed area at the rear has only been good for snow forts and igloo building. In addition, snow-banks encroaching onto Beech Avenue often made it far too narrow to park safely; this negates using the street for overflow parking in the snow months. Other problems around clearing snow from the parking lot itself result in lost spaces, too. On the positive side, one initiative that will help, regardless of season, is carpooling. So, when- ever you can, please give someone ( or two) a ride to the Centre, or hitch a ride yourself. See you there! Peter EZ1anJ Pmident - - - Event Ticket Samples - - Ticket Front - - =='l! "'. 'r~ Clarington Older . "", J;\5!\JI~,,{\s~'?~Jat,i~)I~ ... .r~ - Smife 7Jieatre CJ?resents... ?1ie rtwi[iant Ca6aret rrTiursaay,June 19t1i, 2008, 1:30 p.m. 26IJJeech)lve" lJJowmanviffe 905-697-2856 - 'TuR.!ts $ 8,00 (:Non-!J(ffunda6k) 'TuR.!ts $8,00 - Ticket Back - - Parking is limited at the Clarington Beech Centre during high attendance events so we do encourage you to 'CARPOOL' whenever possible - - - - - - - - .. .; "'Bridge Seminar" 'Presentea vy 'Barvara Seagram Weclnesclay Seytember 24th 12ym (funch foffowecl by seminar) $12 yer yerson Cfarington Ofcler ..Acluft .:Association 26 'Beech ..Ave, 'Bowmanvif[e, ~ ;+ . , + ~ ~+ . , + 1 1 . +s "'Briclge Seminar" 'Presentea 6y 'Barvara Seagram Wednesclay Seytember 24th 12ym (funch fa ffowecl by seminar) $12 yer yerson Cfarington Ofcler ..Aduft .:Association 26 'Beech ..Ave, 'Bowmanvif[e, r.. 5 1 '...+. '1>1<" -1,: j . \. ..s "'Briclge Seminar" 'Presentea vy 'Bar6ara Seagram Weclnesclay Seytember 24th 12ym (funch fa ffowecl by seminar) $12 yer yerson Cfarington Ofcler ..Aduft .:Association 26 'Beech ..Ave, 'Bowmanvif[e, ~ ~. . , + + .s "'Briclge Seminar" 'Presentea 6y 'Barvara Seagram Wednesclay Seytember 24th 12ym (funch foffowed by seminar) $12 yer yerson Cfarington Ofder ..Aduft .Association 26 'Beech ..Ave, 'Bowmanvif[e, 1 1 - 1 .. .; "'Briclge Seminar" 'Presentea vy 'Barvara Seagram Weclnesday Seytember 24th 12ym (funch fa ffowecl6y seminar) $12 yer yerson Cfarington Ofder ..Aduft .:Association 26 'Beech ..Ave, 'Bowmanvif[e, ~ b.>,) '/' "'" f;. 5. . COk::~. . 2r 1,: I .. t: ..; "'Briclge Seminar" 'Presentea 6y 'Barvara Seagram Wednesclay Seytember 24th 12ym (funch fa ffowecl by seminar) $12 yer yerson Cfarington Ofcler ..Aduft .Association 26 'Beech ..Ave, 'Bowmanvif[e, .b.>.{~ j\ 5. . 1Q1r.. . 1(t. I .. 1 l' ~t t "'Briclge Seminar" ~ ~ COlt ~ ~. · "'Briclge Seminar" '1>1<' . .~.?' 11'), j .. 'Presentea vy It 1,:~, I . 'Presentea 6y . ...~ 'Barvara Seagram I' t .s 'Barvara Seagram 1 Weclnesclay Seytember 24th Wednesday Seytember 24th 12ym 12ym (funch foffowecl6y seminar) (funch fa ffowecl by seminar) 1 $12 yer yerson $12 yer yerson Cfarington Ofcler ..Acluft .:Association Cfarington Ofder ..Aduft .Association 26 'Beech ..Ave, 'Bowmanvif[e, 26 'Beech ..Ave, 'Bowmanvif[e, l\ 5. .. H'Briclge Seminar " COlt ~ ~. · "'Briclge Seminar" ~>k · . · II> )f' ~./' It" I .. 'Presentea vy 2r.. I .. 'Presentea 6y 1 .. .~ I ,'.\ .. +5 ;", 'Barvara Seagram 'Barvara Seagram Weclnesclay Seytember 24th Wednesclay Seytember 24th 1 12ym 12ym (funch fa ffowecl by seminar) (funch foffowedby seminar) $12 yer yerson $12 yer yerson 1 Cfarington Ofcler ..Aduft .:Association Cfarington Ofcler ..Aduft .Association 26 'Beech ..Ave, 'Bowmanvif[e, 26 'Beech ..Ave, 'Bowmanvif[e, - - Electronic Notice Board Messages Beech Centre Foyer - - - - - - - - Pick up a ;'ffi""""n friend or two ~ ~~." Q' $ on the way to F/~~ the centre - 'if@~~l the more the merrier! - - - - - Please help us use our limited parking as effectively as possible - x;) ~wgjI \"'~~- __ ~,~' " Qib~~ll~J F/ ~~~~ ~lJ@~~l - - - - ~~~ ~t!I,'\'Q' ~~ _ :-_ c~ %rw ~~l Try to meet somewhere partway and come to the centre in ONE car Try ~ carpooling to ~:~_ th t ~~l~ e cen re f!~~ whenever you lJrw~~l can! - - - - - - - Appendix y - - - - - - - - - - - - - - COAA Carpooling and Modes of Transport - Membership Surveys - January/February/March 2009 - - Event & Car Pooling Other Transport Modes Grand Date 11 car 2/car 3/car 4/car Sub-Total Walk Bus Taxi Ride Sub-Total Total Tuesday People 31 14 9 8 62 10 -- 2 7 19 81 Lunch J an 13/09 Cars 31 7 3 2 43 Smile People 21 18 9 16 64 5 -- 2 10 17 81 Theatre Feb 18/09 Cars 21 9 3 4 37 Winter Rose People 15 50 12 20 97 3 -- -- 7 10 107 Social Tea Mar 10/09 Cars 15 25 4 5 49 People 223 46 269 Cars Grand Totals 129 - - - - - - Car Pooling Average Other Transport Modes - 1.7 people per car 17% of attendees - - - - - - - - - - - - - Appendix VI - - - - - - - - - - - - - - Photos of Existing Beech Centre Parking - - - - - - I - - - - - - - - - - - - - Photos of Existing Beech Centre Parking - - - - - - Photos of Winter Parking - - - - - - - - - - - , parkin - · Clarington Older J I 13th 2009 '. 6.c!~~L~~2Q~!I<L1} U Y I Angie Darlison & Peter Evans Clarington Older Adult Centre Board I . ntroduction ~,- __c :.:..- ~ -- .- ~ p,rkingaf This presentation w v'" Review our efforts over the last 12 months working on Municipal Staff parking recommendations v'" Present our findings and conclusions v'" Present our recommendations . Clarington Older ~g~~,b~~J?gt~.!~9!J :~-~ Municipa Potentia patlinglfhe So utions ./ Signage ./ Car Pooling ./ Other Transport modes ./ Parking on the Grass ./ Parking attendants ./ Flexible Programming ./ BTC Contingency Parking . Clarington Older ~g~!!,~~~2g,~.!!9D Clarington ~2~lt'1.~~2Si,~!.t9~, Signage Car Poo ing Our extensive Car Pooling Campaign Included ~ COAA Newsletter Articles ~~~~ ~ Reminders on Event tickets 'J ~ Electronic notice board updates if Membership Car Pool Surveys Jf.2.,.. if Adoption of a distinctive logo U@ ~~ . Clarington Older ~g~~,~~2g,~.!~91J Other Transport Modes ./ Walking - limited to physically able residents who live near by. Weather dependent ./ Public Transit - no success with securing DRT service rerouting closer to the Centre members Not available to most ./ Drop Offs Clarington Older ~2~~,~~~1?g,~.!~<]D ./ Taxis - expensive a~ c N o u, ~ ~ c ~ L a ~~ +- 0= _~ ~ O ~V ~ \ Q ~4 i t~ ~ ~ ~ O~ O_~ ~~Qr Q~ ~ ~ v crap OQ ~ ~ `~ -- __ ~~ ~~, -~ ~ ~ ~ ~ 0 03 0O p U~ ~ ~ ~ O cn ~ ~ _cn ~ ,p -f- O ~ o~ ~ X~ ~ O O~ ~~ -- i ~ p 4 v~ O O ~ p ~ ~ ~ a~ a~ O O ~ ^ O p ~U ~ O ~~ ~_~~ ~ ~T nl ~ ~ O O~ ~~O ~ p-- ~ ~ p -- ~ O ~ 00 ~p0 ~ o ~z ~ ~ ~ ~ ~ o ~o o o~_~ ~~ > ~ o~ ~ oa~~ 00 ~ ~~~ o ~i C~ v~ O ~ ~ O -i- Z Parking Attendants ~ Positive Experience that will be continued ~ Helps with our Parking Management ~ Sometimes difficult to secure volunteers ~ Requires significant staff nvolvement and coordination . Clarington Older ~gU.lt~~2g,~.~,~<?D Tandem / Valet Parking ~Used successfully for event and kitchen volunteers - all year round ~Not suitable for general membership use . Clarington Older ~g~~,~~~~sl~.!!~ F exib e Programming vl'Daily parking requirements of regular programs were more evenly spread Clarington Older ~2~~,~~2S!.~!!<}!J vi' Anticipated additional Program Space will enable staggered class start times te Programming helped vl'Sate BTC Contingency Parking and ~Some non-compliance encountered ~Monthly listing of COAA events rentals supplied to STC Clarington Older ~2~~,~~2Sl~!!9!J Findings & Conclusions ng & other transp ,( can accommoc ./ The need exists to accommodate 250 people at the Centre during frequent high attendance events ./ Inadequate overflow parking for six months of the year ./ A definite shortfa n parking at the Beech Centre exists ~ Clarington Older " ~g~~'1.~~i>hi,~.~,~9D Recommendations ./ That Council commit to developing a permanent solution to the parking short fall ./ That the solution not encroach on green space ./ That the existing tennis court space be the preferred option ./ That the BTC be afforded the opportunity to relocate . Clarington Older 6g~~'1.~~~2S1~,!.!9!J (JD ~~ C' .IS qf C r:' ~~ c..u ........ o -I) Diversion Residual Projected Year Rate % tonnage 2012 60 40 106 , 658 2017 60 40 105 , 338 2022 70 30 108 , 725 2027 70 30 118 , 607 2032 70 30 127 , 215 2037 70 30 136 , 369 Fall 2008 ~ Durham Region commissioned Golder Assoc. to map out how to achieve 700/0 ~ Reported to Regional Counci March 2009 ~ 72.70/0 in 3013 ! Report swept aside ! Focus was on incinerator I Report Assoc. Golder ~ Starting with the highest diversion of a the Regions in Ontario - 520/0 in 2007 Q Of remaining 480/0, more than half (540/0) can be diverted through current recycling programs in Durham bl diversion would of this, - 31 % organic -130/0 If you captured a be at 780/0 [;I I Proposals to increase diversion ! Increased promotion ~ I ncentives and penalties , 2nd bluebox to every household · Paid for itself in the first year s Clear bags Halifax achieved · 350/0 increase in recycling ,< · 380/0 increase in organics · 41 % reduction in residual garbage