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HomeMy WebLinkAbout03/02/2009 DATE: MONDAY, MARCH 2, 2009 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council held February 9,2009 PRESENTATIONS a) John O'Toole, MPP, Durham - Annual Update b) Roger Anderson, Chair, Regional Municipality of Durham - Annual Address c) Pat McNeil, Sr. VP Generation Development, Ontario Power Generation - New Nuclear Build at Darlington d) Gord Lee, Arena Board Chair, Newcastle Arena Board - Loan Payment e) Amy Burke, Clarington Living Green Community Advisory Committee - Earth Hour, March 28, 2009 DELEGATIONS (List as of Time of Publication) a) Edgar Lucas, Chairman, Bowmanville Business Centre - Beautification of Downtown Bowmanville (Correspondence Item I-50) CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 Council Agenda - 2 - March 2, 2009 COMMUNICATIONS Receive for Information I - 1 Minutes of the Clarington Heritage Committee dated January 20,2009 I - 2 Minutes of the Tyrone Community Centre Executive Board dated January 21, 2009 I - 3 Minutes of the Clarington Traffic Management Advisory Committee dated January 15, 2009 I - 4 Minutes of the Clarington Compost Facility Community Relations Committee dated January 15, 2009 I - 5 M. Bourque, Executive Correspondence Officer, Office of the Prime Minister- Building Canada Fund 1-6 John Maaskant, Ontario Farm Animal Council, (OFAC) - Consumer Food Choices in Ontario I - 7 The Honourable David C. Onley, Lieutenant Governor of Ontario - Order of Ontario - Call for Nominations I - 8 Bill Temple, Retired Inspector, Durham Regional Police Services - Lakeridge Health Bowmanville 1-9 Mary Taylor - Lakeridge Health Bowmanville 1-10 John R. O'Toole, MPP, Durham - Lakeridge Health Bowmanville 1- 11 The Honourable George Smitherman, Deputy Premier, Minister, Ministry of Energy and Infrastructure - Lakeridge Health Bowmanville I - 12 Mrs. Churchill - Lakeridge Health Bowmanville I - 13 Gail Shortt - Lakeridge Health Bowmanville I - 14 Norman B. Ferrier - Lakeridge Health Bowmanville I - 15 Dianne Cowling - Lakeridge Health Bowmanville I - 16 Paul and Elizabeth Vaneyk - Lakeridge Health Bowmanville I - 17 Peter Evans, President, Clarington Older Adult Centre Board, (COAA) - Lakeridge Health Bowmanville Council Agenda - 3 - March 2, 2009 I - 18 Wayne Robbins, Senior Vice President, Ontario Power Generation - Darlington Nuclear - Submission Regarding CE LHIN Clinical Services Planning Project I - 19 James Thompson - Lakeridge Health Bowmanville I - 20 Edward Denny - Lakeridge Health Bowmanville I - 21 Steve Risebrough - Lakeridge Health Bowmanville I - 22 Kristin Robinson - Lakeridge Health Bowmanville 1-23 P. M. Madill, Regional Clerk, Region of Durham - Future of Lakeridge Health Bowmanville I - 24 AI Strike, Rotary Club of Bowmanville - Letter of Appreciation for Presentation to Rotary Club I - 25 Larry O'Connor, Mayor, Township of Brock - Announcement of Township of Brock's First Chief Administrative Officer 1-26 Gary W. McNeil, Managing Director & CEO - GO Transit's Strategic Plan - GO 2020 I - 27 Dan Hefkey, Assistant Deputy Minister and Chief, Ministry of Community Safety and Correctional Services - Completion of Emergency Management Activities I - 28 Iryna Shulyarenko, Hydrologist, Kawartha Conservation - Flood Contingency Plan 2009 I - 29 Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM) - Nominations to the FCM Roll of Honour 1-30 Mirka Januszkiewicz, Director of Waste Management Services, Region of Durham - Changes to Waste Collection Service I - 31 Scott Lewis, Communications Manager, Canada Post Corporation - Results of Assessment of Rural Mailboxes 1-32 Eva Ligeti, Executive Director, Clean Air Partnership - GT A Clean Air Council 2008 Inter-governmental Declaration on Clean Air 1-33 Nestor Chornobay, Director, Strategic Planning Branch, Regional Municipality of Durham - Growth Plan Implementation - Regional Official Plan Amendment Schedule Council Agenda - 4 - March 2, 2009 1-34 John R. O'Toole, MPP, Durham - Letter of Appreciation for Attendance at Economic Round Table I - 35 Martha A. Pettit, Deputy Clerk, Town of Whitby - Association of Municipalities of Ontario (AMO) Position on Waste Diversion I - 36 Debbie Leroux, Clerk, Township of Uxbridge - Growth Plan for the Greater Golden Horseshoe I - 37 Debbie Leroux, Clerk, Township of Uxbridge - Clinical Services Plan I - 38 Cheri Smith, Manager, Resource Development & Special Events, The Clarington Project, Community Living Oshawa/Clarington - Letter of Appreciation _ 2nd Annual Polar Chili Golf Classic I - 39 Martha A. Pettit, Deputy Clerk, Town of Whitby - Initial Proposed Standard for Accessible Information and Communication I - 40 Carol Parks - Letter of Appreciation to Veridian Staff 1-41 P. M. Madill, Regional Clerk, Region of Durham - Durham Environmental Advisory Committee 2008 Annual Report and 2009 Workplan I - 42 P. M. Madill, Regional Clerk, Region of Durham - Durham Trail Committee 2008 Annual Report and 2009 Workplan 1-43 P. M. Madill, Regional Clerk, Region of Durham - Durham Agricultural Advisory Committee 2008 Annual Report and 2009 Workplan 1-44 Renata V. Y. Rozinger, Senior Traffic Analyst, Region of Durham - Request for Speed Limit Reduction on Courtice Road 1-45 Jim Connell- Request for November 11th to be a Statutory Holiday I - 46 Cheryl Bandel, Committee Clerk, Region of Durham - Schedule for the Consideration of Various Reports for the Proposed Energy From Waste Facility I - 47 Sandra Kranc, City Clerk, City of Oshawa - Provincial Growth Plan Conformity Extension Request I - 48 P. Madill, Regional Clerk, Region of Durham - 2009 Annual Solid Waste Management Service and Financing Study and the Proposed 2009 Business Plans and Budgets I - 49 Wanda Stephen, Acting CAO, Kawartha Conservation - 2009 Preliminary Budget I-50 Garth Gilpin, Secretary-Treasurer - Beautification of Downtown Bowmanville Council Agenda - 5 - March 2, 2009 I - 51 Leslie and Barry James - Jim Richards' Behaviour I-52 Warren McCarthy - Jim Richards' Behaviour I - 53 J. E. Graham - Jim Richards' Behaviour Receive for Direction D - 1 D-2 0-3 D-4 D-5 D-6 D-7 D-8 D-9 D - 10 D - 11 D - 12 D - 13 D - 14 D - 15 Frank MacPhee, President, and Donna Donaldson, Executive Officer, Durham Region Home Builders' Association - "New Homes Month" Alice Johnson, Volunteer Chair, PITCH-IN Ontario - 2009 Operation: Clean Sweep Campaign Paul Vaneyk - Request for Reversal of 50 km Signs on Concession Road 7 Kim Mcinnis, Secretary, North Dundas History Stewarts - Total Hockey Museum - Inkerman Rockets Raymond Smith - Protection of Camp 30 Rita Edgell, Member, LACAC Heritage Whitby - Protection of Camp 30 Tracey Ali - Protection of Camp 30 Joy Freemantle, President, Durham Region Branch Council, Canadian Red Cross - Red Cross Month Darlene Matthews - Resignation from Clarington Accessibility Advisory Committee Don Prout, Cynthia Prout, Sean Kean and George Van Dyk - Compliance Audit of Former Mayor John Mutton Students of Port Perry High School Grade 10 History Class - Protection of Camp 30 Bob Taylor, Co-Chairperson, Durham Region Senior Games - Support for Durham Region Senior Games Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre - Street Closings for Special Events Eric Atkins - Kendal Crown Lands Grant Algar - Request for Extension to Building Permit Council Agenda - 6 - March 2, 2009 D - 16 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax - Authority to Prohibit Corporate and Trade Union Contributions to Municipal Election Campaigns D - 17 A. Alan Borovoy, General Counsel, Canadian Civil Liberties Association - Banning of Jim Richards D - 18 Kevin C. Christenson, City Clerk, City of Hamilton - Bill 138, Protection of Public Participation Act, 2008 D - 19 The County of Prince Edward - Wind Turbines D - 20 Sandra Kranc, City Clerk, City of Oshawa - OMERS Coverage and Benefits for Staff Serving in the Military D - 21 Martha A. Pettit, Deputy Clerk, Town of Whitby - Ontario Nuclear New Build Procurement Project D - 22 Alex Mitchell, City Clerk, City of Cambridge - Internet Filtering Software on Computers D - 23 Kimberley Kitteringham, Town Clerk, Town of Markham - Federal Tax Incentives for Heritage Properties Landmarks Not Landfill Campaign D - 24 Mayor Strauss, Township of Woolwich - Support of Township of Woolwich's Hockeyville Campaign COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of February 23, 2009 STAFF REPORT(S) 1. Confidential Verbal Report of the Director of Finance/Treasurer and the Solicitor- Insurance Claim Council Agenda - 7 - March 2, 2009 BUSINESS ARISING FROM NOTICE OF MOTION a) Moved by Mayor Abernethy, seconded by Councillor Hooper "WHEREAS the residents of the Municipality of Clarington will be adversely affected by the unusually severe economic climate, and there is an opportunity for Council to recognize the hardship experienced by Clarington taxpayers; NOW HEREBY BE IT RESOLVED THAT the Mayor of the Municipality of Clarington advises that the 3% salary increase approved through by-law 2008- 020 as the normal wage increase applicable to the 2009 Mayor's salary will be returned to the Municipality as a payroll deduction or direct re-payment; THAT the associated 3% increase in monthly mileage allowance paid through payroll will also be returned to the Municipality in the same manner; THAT the overall salary established as appropriate for the position remain as approved in by-law 2008-020, with the payroll deduction reflecting as a revenue to the Municipality so as not to affect comparison with other Area Municipality rates; and THAT the Municipal Councillors be encouraged to consider the same donation of the 3% salary increase and 3% mileage allowance increase by returning the increase to be recognized as a revenue to the Municipality of Clarington for 2009." b) Moved by Councillor Robinson, seconded by Councillor Hooper "WHEREAS Clarington Council regrets that Mr. Richards has not been able to address the General Purpose and Administration Committee or Clarington Council over the past several months. NOW THEREFORE BE IT RESOLVED THAT Resolution C-225-08, barring Mr. Jim Richards from addressing the Clarington General Purpose and Administration Committee or Clarington Council be rescinded." c) Moved by Councillor Robinson, seconded by Councillor Hooper "WHEREAS Clarington Council regrets that Mr. Barry Bracken has not been able to address the General Purpose and Administration Committee or Clarington Council over the past several months. NOW THEREFORE BE IT RESOLVED THAT Resolution C-230-08, barring Mr. Bracken from addressing the Clarington General Purpose and Administration Committee or Clarington Council be rescinded." Council Agenda UNFINISHED BUSINESS BY-LAWS NOTICES OF MOTION OTHER INFORMATION CONFIRMING BY-LAW ADJOURNMENT - 8 - March 2, 2009 Clpn Council Meeting Minutes FEBRUARY 9, 2009 Minutes of a regular meeting of Council held on February 9,2009, at 7:00 p.m., in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Absent: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Councillor M. Novak Chief Administrative Officer, F. Wu Deputy Fire Chief, M. Berney, attended until 8:24 p.m. Director of Engineering Services, T. Cannella, attended until 8:24 p.m. Director of Community Services, J. Caruana, attended until 8:24 p.m. Director of Planning Services, D. Crome Parks Supervisor, B. Genosko, attended until 8:24 p.m. Deputy Treasurer, L. Gordon, attended until 8:24 p.m. Solicitor, D. Hefferon Director of Corporate Services and Human Resources, M. Marano, attended until 8:24 p.m. Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 8:24 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no pecuniary interests stated for this meeting. ANNOUNCEMENTS Councillor Hooper announced the following: . On Wednesday evening he attended the Hampton Community Association meeting where Mayor Abernethy presented his "State of Clarington" address. There were some concerns raised by Hampton residents with respect to the Highway 407 extension and that due to the state of the economy, people are anxiously awaiting shovel-ready projects to create jobs. Council Meeting Minutes - 2 - February 9,2009 . Last Friday he attended a speaker's symposium presented by Storm Cunningham, an expert in Brownfield Developments, at the Jubilee Pavilion in Oshawa at the invitation of Mayor John Gray, City of Oshawa. Councillor Foster extended congratulations to Hope Fellowship Church on their official opening held on Saturday. Councillor Trim announced he attended the first meeting of the Durham Region Roundtable on Climate Change advising meetings will be held monthly and minutes will be recorded and circulated. Councillor Woo advised of the success of the Mayor's Polar Chilli Golf Classic held on Saturday at the Bowmanville High School. The event was well attended and local eating establishments prepared the chilli and vied for the Chilli Cup. Proceeds were in support of the Oshawa/Clarington Association for Community Living. Councillor Woo also advised that Mayor Abernethy, Councillor Hooper and he, along with their spouses, attended The Association of Hospital Volunteers Annual Fundraising Dinner and Auction - "A Taste of Italy". Councillor Woo announced that Lakeridge Health Corporation has extended the deadline to purchase Hospital Memberships to February 28, 2009. He encouraged members of the public to purchase a $10 membership which will help to demonstrate the community's interest and support of Lakeridge Health Bowmanville. MINUTES Resolution #C-053-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT the minutes of a regular meeting of Council held on January 26,2009, be approved, as amended to replace the word "Council" with the word "he" on the fourth line of the Mayor's presentation on Page 3. "CARRIED" PRESENTATIONS Resolution #C-054-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Martha Rutherford-Conrad be received under the Presentation Section of the Agenda. "CARRIED" Council Meeting Minutes - 3 - February 9,2009 Martha Rutherford-Conrad, Executive Director, Clarington Museum & Archives, addressed Council concerning Item 5 of Report #1 - Report PSD-016-09 - Former Boys Training School and Prisoner of War Camp - 2020 Lambs Road, Bowmanville. Council viewed a video segment from Hitlers Canadians, a documentary that aired on the History Channel showing the historical significance of the site, known as Camp 30, and a segment depicting "The Battle of Bowmanville", an inmate uprising over the shackling of prisoners. Ms. Rutherford-Conrad stated Camp 30 is the last remaining intact POW Camp and was home to high-ranking German Military Officials during the Second World War, noting General Otto Kretchmer was held for four years at the Camp in Bowmanville. Ms. Rutherford-Conrad acknowledged that this is history at the national and international level, but as the land lies within Clarington, Council will be asked to make an important decision regarding its disposition and she felt it was imperative for Council to be aware of the historical and cultural importance of the Camp 30 site to both the local and Canadian history. DELEGATIONS Kim Murray, Durham Region Environmental Advisory Committee, addressed Council concerning Correspondence Item I - 4 - 2009 DEAC Environmental Achievement Awards. Ms. Murray stated DEAC is a group of volunteers who liaise with the Regional Planning Department with respect to environmental policies and provide outreach education. She provided background information on the awards which were designed to recognize and acknowledge the environmental achievements of individuals and organizations in the public, private and non-profit sectors within Durham Region in six separate categories. She encouraged Members of Council to consider nominating deserving individuals or organizations for recognition and to circulate the application form to others who may have an interest in putting forward a nomination. The deadline for nominations is March 2, 2009. Wayne Routley, Sponsorship Chair, Bowmanville Rotary Ribfest, addressed Council concerning Correspondence Item D - 10 - 2nd Annual Ribfest. Mr. Routley stated Bowmanville Rotary Club has made a submission to Council requesting an in-kind gift for the rental cost of the Rickard fields and the cost of advertising in a Clarington publication. Mr. Routley stated last year's Ribfest attracted 27,000 people noting the positive impact the event has on the community. Mr. Routley referenced an attachment to his correspondence which listed various initiatives the Rotary Club has undertaken demonstrating the Club's importance in the community and the value of money well spent and urged Council to consider the Club's request for assistance. Council Meeting Minutes -4- February 9, 2009 COMMUNICATIONS Resolution #C-055-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT the communications to be received for information be approved, with the exception of Items 1 - 4, I - 7, I - 18 and I - 24. "CARR I ED" I - 1 Minutes of the Ganaraska Region Conservation Authority dated January 15, 2009. I - 2 Minutes of the Durham Nuclear Health Committee dated January 16, 2009. 1-3 Minutes of the Central Lake Ontario Conservation Authority dated January 20, 2009. 1-5 Association of Municipalities of Ontario (AMO) Member Communication dated January 20, 2009, thanking municipalities that have submitted their comments in support of the AMO position on the Ministry of the Environment's review of Ontario's Waste Diversion Act; and, advising the deadline for submitting comments has been extended to April 1 ,2009. I - 6 Wanda Stephen, Acting CAO, Kawartha Conservation, announcing the release of their 2008 Watershed Report Card reporting on the ecosystem health of the Kawartha Conservation watershed; advising a new report card will be issued every five years showing how the watershed has changed within the priority areas of surface water quality, forest cover, wetland cover and groundwater quality; and, forwarding copies of the report card for Members of Council and staff. I - 8 Beth Hanna, Director, Heritage Programs and Operations, Ontario Heritage Trust, thanking the Municipality for their submission to the Lieutenant Governor's Ontario Heritage Award for Community Leadership; advising that unfortunately, Clarington was not selected as the 2008 award recipient; and, encouraging Council to consider nominating the community in the future. Nomination packages for the 2009 Community Leadership program will be mailed to municipalities in the spring/summer of 2009. Council Meeting Minutes - 5 - February 9,2009 I - 9 Glenda Gies, Executive Director, Waste Diversion Ontario (WDO), Gemma Zecchini, CEO, Stewardship Ontario, and Peter Hume, President, Association of Municipalities of Ontario (AMO), responding to municipal inquiries regarding whether stockpiling Blue Box materials due to problems in marketing printed papers and packaging materials might bring higher revenues in a few months; advising that after considering the state of local, national, and international commodity markets and the general economic uncertainty WDO, Stewardship Ontario and AMO recommend municipalities continue to market materials to recycling markets, even at reduced revenues; advising where marketing materials is not an available option suggesting municipalities make every effort to minimize tip fees paid, direct paper fibres to permitted composting facilities and where the facilities are operated by the municipality, make every effort to market the resulting compost for revenue, recommend that for non-paper materials municipalities hold materials pending increased market demand; and, advising that WDO, Stewardship Ontario and AMO continue to seek opportunities to support and strengthen Ontario's markets for secondary resources. I - 10 J. A. Wynn, President, Newcastle-Bond Head Ratepayers Association, thanking Mayor Abernethy and Nancy Taylor, Director of Financerrreasurer for attending the Association's meeting on January 19, 2009, to provide an explanation of Clarington's financial position; and complimenting Ms. Taylor on her efficient and capable manner in dealing with Clarington's finances and reserves. I - 11 Jennifer Cowie Bonne, Chair, Play Works, The Ontario Partnership for Active Youth, forwarding information Play Works has created in its efforts to advance support for youth play in Ontario including brochures on the "Youth Friendly Community Recognition Program", the "Youth Friendly Communities: Good practices 2008" and "Be Recognized as a Youth Friendly Community: Small and Rural Communities: Lessons from the Field"; and, encouraging the Municipality to become and remain youth friendly and to strengthen its commitment to serving Ontario's adolescent population. I - 12 Debi A. Wilcox, City Clerk, City of Pickering, writing to Dan Remollino, P.Eng., Ministry of Transportation, advising that on January 19, 2009, the City of Pickering adopted the following resolution pertaining to Highway 407 East - Environmental Assessment City of Pickering Comments on Technically Preferred Route and Preliminary Design: "1. THAT Report OES 07-09 of the Director, Operations & Emergency Services, regarding the Highway 407 East Environmental Assessment be received; Council Meeting Minutes - 6 - February 9, 2009 2. THAT Council support the Highway 407 East Technically Preferred Route (See Attachment #1 ) for the easterly extension of Highway 407, including transitway corridor/facilities and the two north-south links connecting to Highway 401; 3. THAT the Highway 407 EA Project Team revise the preliminary design for the proposed bridge crossings over Highway 407 (See Attachment #2) within Pickering, to include: a) raised sidewalks (including sufficient right-of-way and the inclusion of platforms with 1.8 metre minimum width) on both sides of the roadways for all 407 East bridge crossings in Pickering; b) dedicated 1.5 metre-wide bicycle lanes on the outer lanes on both sides of the roadways for all 407 East bridge crossings in Pickering, while maintaining the proposed pavement width of 3.5 metres for each vehicle lane; and, c) lighting of appropriate quality, intensity and standards; 4. THAT the Ministry of Transportation Ontario (MTO) acquire and transfer to the City of Pickering sufficient land for 18 metre-radius cul-de-sacs for the candidate roads for permanent closure (existing Brock Road, Paddock Road and Sideline 4), and any other lands required for municipal rights of way; 5. THAT the environmental impact on surrounding properties within the study corridor be minimized and mitigated with adequate measures as well as that amicable resolutions be sought with affected property owners; 6. THAT Council request the 407 EA Team to consider a better location for the highway maintenance facility that does not conflict with potential urban development plans for these lands; and 7. FURTHER, THAT a copy of Report OES 07-09 be forwarded to the MTO, the 407 EA Project Team, the Regional Municipality of Durham and all Durham Area Municipalities." I - 13 Harold Luckasavitch, Clerk, Township of South Algonquin, advising Council that on January 16, 2009, the Township of South Algonquin adopted the following resolution pertaining to alternative energy: 'WHEREAS the Ontario Government is pushing the idea of alternative energy; and WHEREAS this area has an abundance of low grade wood waste; and Council Meeting Minutes - 7 - February 9, 2009 THEREFORE BE IT RESOLVED THAT Council investigate and promote the possibility of pursuing the use of this waste to create electric power as an alternative to wind-generated power; and Copies be sent to AMO, requesting that it be distributed to all municipalities and that copies be sent to AFA, MNR, Algonquin Natives, all local mills, Mr. Smitherman, Minister of Energy, This Week paper, John Yakabuski, Cheryl Galland and any other relevant parties. " I - 14 Shelly van Empel, Legislative Administrator, Executive Services Department, Town of Milton, advising Council that on January 26, 2009, the Town of Milton adopted the following resolution pertaining to Hospital Growth Funding and Health Care Plan: "WHEREAS Ontarians believe in the principle of fairness; that fairness defines who we are and how we live; WHEREAS the high growth communities in Ontario grow at more than twice the rate of the provincial population growth rate and are aging at twice the provincial rate; WHEREAS population growth in these regions will further intensify due to Ontario's 30-year growth plan, Places to Grow; WHEREAS as of 2008/09 Ontarian's residing in the Local Health Inteqration Networks (LHINs) with hiqh qrowth communities are receiving $255 less per resident in provincial funding for local hospital services compared to residents in other LHINs in Ontario, which translates into a $1.4 billion annual operating funding gap for local hospital services - and these provincial funding gaps are worsening each year; WHEREAS Halton residents as part of the Mississauqa-Halton LHIN are receiving $272 less per resident in provincial funding for local hospital services when compared to the average Ontarian, which translates into a $272 million annual operating funding gap for local hospital services; WHEREAS more than four million Ontarians living in high growth communities are receiving $193 less per resident for provincially funded local social services when compared to the average Ontarian, which translates into a $641.9 million annual operating funding gap for local provincially funded social services - and these provincial funding inequities also worsening each year; Council Meeting Minutes - 8 - February 9, 2009 WHEREAS the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities by committing during the 2007 provincial election to provide $100 million in additional annual operating funding to high growth hospitals; WHEREAS the provision of $30 million in hospital growth funding for 2008/09 still means that the provincial funding gap for hospital care continues to widen in high growth communities; WHEREAS the Government of Ontario has announced that it is developing and will implement a new Health Based Allocation Model (HBAM) to allocate new health care resources to Local Health Integration Networks based on patient care needs and to address health care funding inequities in Ontario; BE IT RESOLVED THAT in order to improve timely and local access to hospital care in the Region of Halton and across high growth communities in Ontario, the Halton Regional Council asks the Government of Ontario to: 1. Speed up implementation of the $100m hospital growth funding commitment ensuring that growth funding is targeted to high growth hospitals and provide growth funding for social services 2. Quickly implement "Heath Based Allocation Model" (HBAM) i.e., population-needs-based-funding for provincial hospital and health care services and develop a population-needs-based funding formula for social services, and, 3. Develop a health care and social services growth plan for Ontario high growth communities to complement Places to Grow, And that this resolution is forwarded to the Premier of Ontario, the Minister of Health and Long-Term Care, the Minister of Finance, the MPPs in Halton Region, High Growth Communities Mayors and Chairs, and the Mississauga-Halton LHIN." Council Meeting Minutes - 9 - February 9, 2009 1-15 Tariq Asmi, Executive Director, Growing Communities Healthcare Alliance, advising that the Town of Milton has passed a resolution calling on the Ontario government to fairly fund hospital healthcare and social services in Milton and other high growth communities. The resolution adds the Town of Milton to a list of 13 other high growth municipalities and regions who are calling on the Province to more actively support growth in Ontario, to address the widening gaps in provincial funding for local health and social services in high growth communities, and to ensure that local health and social services receive a fair share of provincial funding. I - 16 John R. O'Toole, MPP, Durham, requesting to be kept informed of the Municipality's progress regarding agreements with Ontario Power Generation (OPG) to cover financial and other issues related to OPG's Nuclear New Build Project and to be kept advised of Clarington's position. 1-17 Association of Municipalities of Ontario (AMO) Member Communication dated January 27,2009, announcing that the 2009 Federal Budget will include accelerated investment in municipal infrastructure, new funding for social housing construction and repairs and an extension to Employment Insurance (EI) that will reduce pressure on municipally cost-shared Ontario Works benefits; detailing specifics of the funding contributions; and, advising that all budget measures that will assist municipalities respond directly to AMO's recent advocacy with the Federal government and that AMO will pursue additional details and keep members informed of new developments. Further information is available in the Policy Issues section of the AMO website at www.amo.on.ca. 1-19 W. Michael Fenn, Chief Executive Officer, Metrolinx, advising of the release of the Regional Transportation Plan, entitled "The Big Move: Transforming Transportation in the Greater Toronto and Hamilton Area", as adopted unanimously by the Metrolinx Board of Directors on November 28, 2008; forwarding copies of the Transportation Plan and accompanying brochure; and, thanking the municipality for its ongoing input over the past year which has enabled Metrolinx to produce an expansion of transit and transportation services that will enhance prosperity, the environment and quality of life throughout the GTHA. The plan is also available on the Metrolinx web site at www.metrolinx.com for downloading. Council Meeting Minutes - 10- February 9, 2009 I - 20 Fred Archibald, President, Archibald Orchards and Estate Winery, advising that the 10th Annual Fruit Wine & Food Festival will be held at Archibald Orchards on Saturday, May 30th from noon until 5:00 p.m. The event will be held both indoors and outdoors in a separated area and has been organized to raise funds for Big Brothers and Sisters of Clarington and to promote food and wine matching. 1-21 Darlene Garvey, Treasurer, Telecare Distress Centre of Peterborough, thanking Council for the donation made in memory of Marie Longhurst; providing information on Telecare Distress Centre of Peterborough, a volunteer-based support network offering confidential listening to callers and extending emotional, psychological and spiritual support to over 500 individuals per year; and, advising Council's donation will assist in continuing to provide this important service to callers. 1-22 Heather Brooks, Director, Watershed Planning and Natural Heritage, Central Lake Ontario Conservation Authority, (CLOCA) forwarding copies of the Wildlife Monitoring Program (Long-Term), the Aquatic Monitoring Program (2009-2013), the Aquatic Monitoring Program 2006 Annual Report and the Aquatic Monitoring Program 2007, which were endorsed by CLOCA's Board of Directors on January 20, 2009. 1-23 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on January 29,2009, the Region of Durham adopted the following resolution pertaining to the quarterly report on planning activities: "a) THAT Report #2009-P-5 of the Commissioner of Planning be received for information; and b ) THAT a copy of Report #2009-P-5 be forwarded to all Durham Area Municipalities, Durham Regional Police Services, and Durham Emergency Medical Services for information." 1-25 P. M. Madill, Regional Clerk, Regional Municipality of Durham, writing to T. Clayton, Chair, Durham Regional Police Services Board, advising that on January 28,2009, Regional Council adopted the following resolution pertaining to the timetable for approval of the 2009 Regional Business Plans, Detailed Budgets and Public Notification Provisions: "a) THAT the following dates for approval of the 2009 Business Plans and Budgets for Property Tax Purposes by Standing Committees and Council be confirmed: Council Meeting Minutes - 11 - February 9, 2009 Plannin Committee Works Committee Health & Social Services Committee Transit Executive Committee Joint Works and Finance & Administration Committees (Solid Waste Management Servicing and Financing Study and Bud et Finance and Administration Committee Re ional Council Februa 3, 2009 Februa 4, 2009 February 5, 2009 Prior to Februa 10, 2009 February 10, 2009 February 10 - 12, 2009 Februa 18, 2009 b) THAT staff be authorized to notify the public of Regional Council's intention to adopt the 2009 Regional Business Plans and Budget for Property Tax Purposes, and the 2009 Business Plans and Budget for the Police Services Board and outside Agencies, and Solid Waste Management at its regularly scheduled meeting of February 18, 2009; and c) THAT a copy of Report 2009-F-3 be forwarded to the Police Services Board, the Conservation Authorities, other Outside Agencies and the local Area Municipalities." I - 4 Kim Murray, Member, Durham Region Environmental Advisory Committee (DEAC), forwarding information on the 2009 DEAC Environmental Achievement Awards, a program to recognize and acknowledge environmental achievements of individuals and organizations in the public, private and non-profit sectors within Durham Region, in six categories named in memory of individuals who have made significant contributions to the environment in and around Durham Region; encouraging Council to nominate a local individual or group; and, requesting Council's assistance in promoting the awards. The deadline for nominations is March 2, 2009. Resolution #C-056-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Council nominate Jean Payne, posthumously, and the Southeast Clarington Ratepayers Association, for consideration of award under the Durham Region 2009 DEAC Environmental Achievement Awards for their efforts involving the Port Granby site movement. "CARRIED" Council Meeting Minutes - 12 - February 9, 2009 1-7 Mark Holland, M.P., Ajax-Pickering, writing to the Honourable Jim Flaherty, Minister of Finance, regarding federal financing for local and regional infrastructure projects; forwarding submissions from the Town of Ajax, the City of Pickering and the Region of Durham, listing infrastructure projects that are both "shovel-ready" as well as longer term; expressing concern that the current Conservative "Building Canada Fund" infrastructure program has failed to expeditiously disperse the billions of dollars that are available to municipal governments, in spite of great and obvious need; suggesting the model of tri-part funding be dropped in favour of direct federal funding for municipal infrastructure projects; and, anticipating measures aimed at addressing the needs of the local and regional governments will be reflected in the upcoming.Federal budget. Resolution #C-057 -09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Correspondence Item I - 7 from Mark Holland, M.P., Ajax-Pickering, suggesting the model of tri-part funding be dropped in favour of direct federal funding for municipal infrastructure projects, be endorsed. "CARRIED" 1- 18 Tariq Asmi, Executive Director, Growing Communities Healthcare Alliance, advising that ongoing efforts by Premier McGuinty and Finance Minister Duncan to secure fair per resident funding for Ontario's health care system have resulted in Ontario's health care system receiving $878m in 2009/10, putting Ontario on par with other Provinces; hoping that the Premier of Ontario is now in a position to address the lack of fair funding for provincial hospital and health care services distributed within the Province; advising the funding gap for hospitals, local community-based health care and long-term care services is expected to continue to widen unless the government provides adequate growth funding to Ontario's high growth communities to keep pace with rapid population growth; and, advising the Growing Communities Healthcare Alliance is calling on the Province to provide adequate on-going hospital growth funding that is targeted to hospitals in high growth communities to reduce provincial funding gaps, quickly implement the "Health Based Allocation Model" to distribute provincial funds based on the size and needs of Ontario's communities, and develop and implement a Health Care Growth Plan for Ontario's High Growth Communities. Council Meeting Minutes - 13 - February 9,2009 Resolution #C-058-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item I - 18 from Tariq Asmi, Executive Director, Growing Communities Healthcare Alliance, with respect to Federal Healthcare Funding, be endorsed. "CARRIED" 1-24 Association of Municipalities of Ontario (AMO) Member Communication dated February 3, 2009, advising that AMO has expressed concerns to the Minister of Community and Social Services with the timelines, scope and cost of implementing the proposed Accessibility for Ontarians with Disabilities Act (AODA) information and communication standard as drafted due to the detrimental impacts on municipal budgets and Ontario's economic competitiveness; indicating that the implication for municipalities across the Province could be an increase in operating costs of $300,000 to $900,000 per year and that generating additional revenue through municipal property taxes alone would require an increase in property tax revenue of 2% to 6%; highlighting recommendations provided to the Minister with respect to upgrade of business enterprise systems, accessible formats and methods, training, staggered compliance dates and accessible municipal and provincial elections; and, advising that AMO is urging the province to consider all standards in the context of practicality and affordability. Resolution #C-059-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Correspondence 1- 24 from Association of Municipalities of Ontario, with respect to the proposed AODA Information and Communications Standard, be referred to the Clarington Accessibility Advisory Committee. "CARRI ED" Correspondence Items D - 20 to D - 31 were received as handouts. Council Meeting Minutes - 14 - February 9, 2009 CORRESPONDENCE FOR DIRECTION Resolution #C-060-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT Correspondence Items D - 1 to D - 8 and Hand-out Items D - 20 to D - 31 be approved as per the agenda., with the exception of Item D - 6. "CARRIED" D - 1 Kirsten Schmidt-Chamberlain, Executive Director, Durham Hospice, requesting Council to proclaim May 3 to May 9, 2009 as "Hospice Palliative Care Week" in recognition of the Hospice program which provides volunteers to support persons facing advanced illness, death or bereavement and their families; and to arrange for a f1ag- raising ceremony. (Proclaimed and permission granted to fly the flag at the Municipal Administrative Centre) D - 2 Michael Chan, Minister, Ministry of Citizenship and Immigration, advising that nominations for the Newcomer Champion Awards, a program recognizing outstanding individuals or groups who contribute to the understanding and sharing of Ontario's cultural diversity and provide welcoming communities for the benefit of newcomers, are being accepted until March 15, 2009. Nomination forms and information on the awards is available on the Ministry's website at www.citizenship.qov.on.ca. (Correspondence referred to the Municipal Clerk to place an ad in the local newspapers) D - 3 Wallace Bradley tendering his resignation from the Clarington Traffic Management Advisory Committee due to personal reasons and extending best wishes to the Committee in their future efforts. (Correspondence received with regret and referred to the Municipal Clerk) D - 4 Jayme Harper & Julie DeMarchi, Regional Directors, PFLAG Canada Region 3 Ontario, requesting May 17, 2009, be proclaimed "International Day Against Homophobia" to send a message of tolerance, openness and hope and to combat homophobia and discrimination based on sexual orientation, and requesting permission to fly the rainbow flag on one of the Municipality's flagpoles. (Proclaimed) Council Meeting Minutes - 15 - February 9, 2009 D - 5 Sheila Carson, Chair, Teachers of English as a Second Language Association of Ontario, requesting the week of December 6 to 12, 2009, be proclaimed "English as a Second Language Week" in Clarington, and inviting Members of Council to participate in their annual conference to be held December 10 to 12, 2009, which provides professional development for educators, administrators, students and volunteers who work with immigrants, refugees, citizens and visitors wishing to improve their ability to communicate in English. (Proclaimed) D - 7 Alan Cornthwaite, Recording Secretary, Past President, Bowmanville and District Navy League, requesting Council to approve April 16, 17 and 18 and September 25,26, and 27, 2009, for Sea Cadet Tag Days. (Tag days for April 16, 17 and 18 and September 25,26 and 27, 2009, approved) D - 8 Association of Municipalities of Ontario (AMO) Member Communication dated February 2, 2009, advising of the 3rd Annual Earth Hour Event to be held on Saturday, March 28, 2009, from 8:30 p.m. until 9:30 p.m.; encouraging AMO member municipalities to support Earth Hour by turning off lights in municipal buildings, encouraging other sectors to participate, measuring energy drop during the event by working with the local distribution company and engaging residents in post-Earth Hour activities to encourage energy conservation; and, advising the second province-wide Energy Conservation Week is scheduled for May 17 to 23, 2009, to remind Ontarians about the need for collective action in reaching the province's short and long-term energy conservation goals and to promote a "culture of conservation" among residents, businesses and organizations that save money and benefit the environment. (Correspondence referred to the Green Community Advisory Committee) D - 20 Barbara Karthein adding her support to those who want to prevent the demolition of Camp 30; expressing the importance of preserving historical sites for future generations; and requesting the protection of Camp 30 from demolition. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes - 16 - February 9, 2009 D - 21 Mark Birdsall, Editor, Eye Spy Intelligence Magazine, expressing concern with reports of the demolition of Camp 30; advising that as Editor of the world's only newsstand intelligence magazine, the site is incredibly valuable to Canada and its inclusion in the world of espionage and intelligence; and, hoping that Camp 30 will be saved. (Correspondence referred to the Director of Planning Services) D - 22 Peter G. Mooney, expressing concern with rumours of the proposed demolition of Camp 30 in Bowmanville; questioning why Canadians do not value their history; and, urging Council not to allow this act to take place. (Correspondence referred to the Director of Planning Services) D - 23 Barbara Kerr, advising of her involvement in editing a series of books by Lynn Hodgson regarding Camp X and of the honour of meeting many of the individuals who served there; expressing concern that there are very few of those heroes left and that all that remain are their accounts, a few photographs and even fewer artifacts and buildings; and, urging Council to do all in their power to preserve Camp 30. (Correspondence referred to the Director of Planning Services) D - 24 Nancy Hamer Strahl, writing in response to the newspaper article about demolishing the former historical site of Camp 30; advising she has spent many years teaching students about the value of preserving local history and that her students are very interested in local history and were the recipients of last year's Youth Heritage Award; requesting Council to preserve this heritage site and allow young committed historians to show future generations how this community played a vital role in the winning of World War II. (Correspondence referred to the Director of Planning Services) D - 25 Cheryl Marek, advising as a Canadian and an educator, she feels strongly that the Camp 30 site be preserved in recognition of its historical and cultural significance locally, nationally and internationally. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes - 17 - February 9, 2009 D - 26 Capt. R. C. McGuire CD (Ret'd), requesting Council to initiate the heritage designation process to preserve and protect Camp 30 for its cultural heritage, value and interest; and, suggesting that with foresight and forethought, the facility can become a significant heritage resource and cultural heritage landscape once again. (Correspondence referred to the Director of Planning Services) D - 27 Cheryl Tibbetts, urging Council to preserve Camp 30 as an important, historic landmark; and, thanking Council in advance for their efforts to preserve the site. (Correspondence referred to the Director of Planning Services) D - 28 Steve Gusterson, urging Council to do its utmost to preserve Camp 30 and to prevent the loss of a part of Canada's national history. (Correspondence referred to the Director of Planning Services) D - 29 Carleen Attersley voicing her opinion that Camp 30 should be designated as a historical site and preserved as part of Canada's national heritage. Ms. Attersley feels that given today's economic climate there is no market for another subdivision and once a building is demolished, there is no way to reverse the decision. (Correspondence referred to the Director of Planning Services) D - 30 Eric Walters acknowledging that finances and development are important but requesting redevelopment of the former Camp 30 site be given careful consideration due to its important role in Canadian heritage and history. (Correspondence referred to the Director of Planning Services) D - 31 Nicolette Lafave requesting Council to place the Training School at 2020 Lambs Road on the heritage designation list; advising that as a former teacher at the Training School, she is aware of many visitors who are interested in its history and requesting Council to preserve history and save the school. (Correspondence referred to the Director of Planning Services) D - 6 John Greenfield, requesting the installation of stop signs on Simpson Avenue and Prince Street and Simpson Avenue at the south leg of Hobbs Drive, to address safety issues associated with the speed of traffic on Simpson Avenue. Council Meeting Minutes - 18 - February 9, 2009 Resolution #C-061-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item D - 6 from John Greenfield, requesting the installation of stop signs on Simpson Avenue and Prince Street and Simpson Avenue at the south leg of Hobbs Drive, be referred to the Director of Engineering Services. "CARRIED" D - 9 Alice Grottoli, Communications Coordinator, Community Connection, advising in 2001 the Canadian Radio-television and Telecommunications Commission (CRTC) approved the use of 211 dialing for telephone access to free, confidential, multilingual information about community, social, health and government services led by the United Way of America and the United Way of Canada/Centraide Canada; advising Northumberland County will eventually be served by the Collingwood call centre operated by Community Connection; identifying a shared telephone exchange - Garden Hill (797) between Northumberland County and the Municipality of Clarington and requesting Council to pass the following resolution to consent to Community Connection providing 211 service to telephone subscribers in the shared Garden Hill telephone exchange on the basis that there is no financial obligation to the Municipality of Clarington: "THAT the Municipality of Clarington does hereby consent to Community Connection providing 211 service to telephone subscribers in the shared Garden Hill telephone exchange (797), on the basis that there is no financial obligation on the Municipality of Clarington." Resolution #C-062-09 Moved by Councillor Foster, seconded by Councillor Trim THAT Correspondence D - 9 from Alice Grottoli, Communications Coordinator, Community Connection, with respect to consent for 211 service delivery in the shared Garden Hill telephone exchange, be received for information. "CARRIED" Council Meeting Minutes - 19 - February 9,2009 D - 10 Wayne Routly, Sponsorship Chair, Bowmanville Rotary Ribfest, advising the Bowmanville Rotary Club will be hosting its 2nd Annual Ribfest on June 12, 13 and 14,2009, at the Garnet B. Rickard playing fields; requesting monetary relief on the rental cost of the playing field, parking lot, and associated costs with advertising in Clarington Tourism publications; advising the Club's budget is $60,000 and they are actively pursuing donations, sponsorships and gifts in-kind; attaching a list of the Club's past and current funding initiatives; and, requesting Council's positive consideration of their request in view of the important work the Club does in the community Resolution #C-063-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT Correspondence Item D - 10 from Wayne Routly, Sponsorship Chair, Bowmanville Rotary Ribfest, requesting monetary relief on the rental cost of the playing field, parking lot, and associated costs with advertising in Clarington Tourism publications, be referred to staff. "CARRIED" D - 11 Brian McFarlane advising he has been unsuccessful in his efforts to find a new home for Total Hockey in a museum-like setting in Canada; indicating he is willing to place his name in contention for re-acquiring the museum assets at a fair price and to place them in storage until a new home can be found for them; and questioning whether it would be possible for Council to determine a fair cost figure without the necessity of going through the bidding process. Resolution #C-064-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Correspondence Item D - 11 from Brian McFarlane, with respect to the disposition of the Total Hockey artifacts, be received for information. "CARRIED" D - 12 Tay Valley Township advising Council that on January 23,2009, the Township of Tay Valley adopted the following resolution pertaining to cost-sharing of recycling costs: "WHEREAS the market for recycled materials is collapsing around the world and the situation is expected to last for a year; Council Meeting Minutes - 20- February 9, 2009 AND WHEREAS most municipalities are not structured to stockpile or to otherwise store recycled materials for any length of time; AND WHEREAS municipalities will likely incur much greater costs than is normal to dispose of the recyclable material as their suppliers wrestle with the related problems; AND WHEREAS landfilling the recycled materials is contrary to good waste management practices and would potentially destroy the good and environmentally friendly habits that people have developed over the years; NOW THEREFORE BE IT RESOLVED THAT the Association of Municipalities of Ontario be asked to seek confirmation from the Province of Ontario, Waste Diversion Ontario and Stewardship Ontario that the tenets and covenants of Ontario's Waste Diversion Act 2002, particularly the 50% cost-sharing of recycling costs, will not be jeopardized by the current state of affairs in the recycling industry; AND FURTHERMORE THAT the Minister of Environment be commended for initiating a review of Ontario's Waste Diversion Act and that municipalities be encouraged to participate fully in the review, particularly regarding the concepts of zero waste and extended producer responsibility whereby producers of products and packaging bear responsibility for ensuring those products and packages are properly managed until and at the end of their life- cycle; AND FURTHERMORE THAT a copy of this motion be sent to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Minister of Environment, the Leader of the Official Opposition of Ontario, Randy Hillier MPP, all municipalities in Lanark County, and to the Association of Municipalities of Ontario for circulation to all municipalities in the Province for support." Resolution #C-065-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the resolution from the Township of Tay Valley, with respect to cost- sharing of recycling costs, be referred to the Region of Durham. "CARRIED" Council Meeting Minutes - 21 - February 9, 2009 D - 13 Mike Lysecki, Director of Operations, The Beach Gardener, requesting an exemption to the noise by-law to allow for snow clearing at Hydro One's Bowmanville Service Centre at 2445 Concession Road 3 to be completed at night as they require early morning access for their people and trucks to move about safely, loading and unloading material from the yard and proceeding to their work sites; summarizing the type of events, equipment required, and frequency during which he may require access to the site after 11 :00 p.m. during regular snowfalls and snow removals; and, advising where possible snow clearing is done during daytime hours. Resolution #C-066-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Correspondence Item D - 13 from Mike Lysecki, Director of Operations, The Beach Gardener, requesting an exemption to the noise by-law to allow for snow clearing at Hydro One's Bowmanville Service Centre at 2445 Concession Road 3, be endorsed for snow clearing operations only. "CARRIED" D -14 Daniel Bell, advising of an offensive odour emanating from the sewage treatment plant located off Osbourne Road in Courtice and requesting an investigation into the matter in response to concerns raised by employees of his business located at 81 Osbourne Road. Resolution #C-067 -09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Correspondence Item D - 14 from Daniel Bell, requesting an investigation into the odour from the sewage treatment plant in Courtice, be referred to the Region of Durham. "CARRIED" D - 15 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax, writing to the Honourable Jim Prentice, Ministry of the Environment, advising that on January 26, 2009, the Town of Ajax adopted the following resolution pertaining to bottled water: "WHEREAS Durham Region supplies safe, high quality drinking water to the Town of Ajax and its residents; Council Meeting Minutes - 22- February 9, 2009 WHEREAS plastic beverage containers are often found to be littered when not collected and recycled as part of the curbside Blue Box Recycling Program; WHEREAS the Deposit Return System in Ontario with respect to the collection of beer, wine and spirit bottles has been successful; WHEREAS Provincial Deposit Return Programs have shown to consistently increase redemption rates by providing incentives for consumers to return single-use beverage containers and a disincentive to litter them; BE IT RESOLVED THAT the Town of Ajax will not provide bottled water at council, committee and public meetings; THAT staff continue to develop anti-littering strategies and relevant educational programming initiatives, work with stakeholders and user groups to promote the use of reusable containers as well as consider the creation of "bottled water free zones" in Town facilities where determined practical; THAT staff report back on the feasibility of instituting a pilot project to establish a "bottle free area" and the appropriate location therefore; THAT reusable, eco-friendly, non-toxic beverage containers be sold at the Ajax Community Centre, McLean Community Center, Town Hall and other areas determined appropriate by staff and that the Town provide unlimited "free refills" of tap water for those using reusable containers; THAT the Town of Ajax request that the Ministry of the Environment consider creating a Deposit Return Program in Ontario to complement the Blue Box Recycling Program in order to increase the redemption rate of single-use beverage containers; THAT the staff report entitled "Bottled Water" and recommendations contained therein be forwarded to the Durham Region Works Committee, the Durham Climate Change Advisory Committee and the Durham Environmental Advisory Committee to consider a Regional subsidy program for eco-friendly, reusable beverage containers; and, Council Meeting Minutes - 23- February 9,2009 THAT this resolution be forwarded to the Ministry of the Environment, Ministry of Municipal Affairs and Housing, the Association of Municipalities of Ontario, the Toronto and Region Conservation Authority, the Central Lake Ontario Conservation Authority, M.P. Mark Holland, M.P.P. Joe Dickson and all municipalities in Durham Region." Resolution #C-068-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the Town of Ajax, with respect to bottled water, be referred to the Director of Operations. "CARRIED" D - 16 Pat Pilgrim, CAO/Clerk, the Corporation of the Township of Madawaska Valley, advising Council that on December 15, 2008, the Township of Madawaska Valley adopted the following resolution pertaining to an increase in Homecare Access Programs: "WHEREAS Homecare is an essential service in rural Ontario in assisting in the well-being of aging seniors and residents battling diseases in their primary or secondary residences; AND WHEREAS Homecare responds to the needs of the patients and assists parents, spouses, children and siblings and the broader community by supporting quality of life and ensuring quality care so that citizens can continue to participate in and contribute to the economic and social life of their community; AND WHEREAS Homecare is a viable alternative to Long-Term Care and Residential Housing; AND WHEREAS rural residents within the County of Renfrew are limited to few spaces within the Long-Term Care Homes in the area; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Madawaska Valley is seeking support from all municipalities in requesting that the County of Renfrew lobby the Provincial Government on behalf of all rural municipalities to ensure an increase in Homecare Access Programs including increased funding, support and assistance; Council Meeting Minutes - 24- February 9, 2009 FURTHER THAT this resolution be forwarded to AMO for distribution to all municipalities in Ontario to forward their resolution of support to the Premier of Ontario, the local MPP, the Ministry of Community & Social Services and the Ministry of Health & Long-Term Care." Resolution #C-069-09 Moved by Councillor Trim, seconded by Councillor Foster THAT the resolution from the Township of Madawaska Valley with respect to an increase in Homecare Access Programs, be received for information. "CARRIED" D - 17 Pat Pilgrim, CAO/Clerk, the Corporation of the Township of Madawaska Valley, advising Council that on January 5, 2009, the Township of Madawaska Valley adopted the following resolution pertaining to tax assessment legislation: "WHEREAS every property owner in the Province of Ontario has received an updated Property Assessment Notice indicating their updated assessed value in the fall of 2008; AND WHEREAS the Government of Ontario has introduced Bill 187 on March 22, 2007 which has included changes including the change of the assessment cycle from an annual update to a four-year cycle for the years 2009, 2010, 2011 & 2012 based on valuation dated on January 1, 2008; AND WHEREAS the residential property owners in the Township of Madawaska Valley are seeing an average of 11.22% increase in .their assessment (the second highest in Renfrew County including the separated Town of Pembroke) knowing that there has been a dramatic drop in the local real estate market; AND WHEREAS under the roles, responsibilities and relationships identified by MPAC, it is up to the Province of Ontario to make any changes with regard to the legislation of assessments and the municipalities are only allowed to tax based on the assessment provided by the province; Council Meeting Minutes - 25- February 9,2009 NOW THEREFORE BE IT RESOLVED THAT the Township of Madawaska Valley hereby requests that the Province of Ontario change the legislation of assessment to add a freeze at the year 2008 rate for the next four years, a more realistic value for property owners based on the current market and a more realistic value for a tax rate to be based on and also, back to a one-year annual assessment better to react to a current real estate market; AND FURTHER TO THIS, legislation be drafted to allow for a 2nd class of tax to recognize waterfront properties and the significant tax burden carried by those owners who may be forced to sell their homes due to the unrealistic assessed value provided for their homes; AND FURTHER TO THIS, this resolution be directed to Premier McGuinty, Minister of Revenue and to AMO for circulation to all municipalities in the Province of Ontario." Resolution #C-070-09 Moved by Councillor Foster, seconded by Councillor Trim THAT the resolution from the Township of Madawaska Valley, with respect to tax assessment legislation, be received for information. "CARRIED" D - 18 P. M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on January 29,2009, the Region of Durham adopted the following resolution pertaining to seeking advice of the Durham Agricultural Advisory Committee: "a) THAT the local area municipalities be encouraged to seek the advice of the Durham Agricultural Advisory Committee (DAAC) in matters and areas of consideration that may affect the viability and future of the farming industry in Durham Region; and b) THAT these requests be submitted through the Regional Clerk to the Planning Committee/DAAC and DAAC's recommendations be subject to approval by the Planning Committee and Regional Council." Council Meeting Minutes - 26- February 9,2009 Resolution #C-071-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the Regional Municipality of Durham, with respect to local municipalities seeking advice of the Durham Agricultural Advisory Committee, be received for information. "CARRIED" D - 19 Association of Municipalities of Ontario (AMO) Member Communication dated February 3, 2009, advising that municipalities in Canada and in Ontario have recently taken action to encourage the use of municipal tap water at municipal events and facilities and to limit the use of bottled water in municipal facilities; advising these actions have been supported in some cases through public education to increase awareness of the safety of municipal tap water; and, indicating these measures complement long-standing positions taken by AMO and other municipal associations by increasing awareness of the affordability, health and safety of municipal tap water and the need for continuing public investments in infrastructure to provide affordable clean water to municipal residents, encouraging water as valuable resource and to reduce the amount of plastics in the municipal waste streams, and, encouraging Councils interested in investigating this issue to contact those municipalities that have taken action. Resolution #C-072-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT Correspondence Item D - 19 from Association of Municipalities of Ontario, with respect to Municipal action on bottled water, be referred to the Director of Operations. "CARRIED" Council Meeting Minutes - 27- February 9, 2009 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report February 2, 2009. Resolution #C-073-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the General Purpose and Administration Committee Report of February 2, 2009, be approved. "CARRIED" STAFF REPORT(S) 1. Report FND-004-09 - Potential Shovel-ready Projects for Federal Funding Opportunities Resolution #C-074-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report FND-004-09 be received for information; and THAT a copy of Report FND-004-09 be forwarded to Bev Oda, MP, Durham, and John O'Toole, MPP, Durham and to the Region of Durham. "CARRIED" 2. Report CAO-001-09 - Community Impact Agreement to be Negotiated Respecting OPG Nuclear New Build at Darlington N.G.S. Resolution #C-075-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CAO-001-09 be received; and THAT the Mayor and Clerk be authorized to execute a confidentiality agreement with Ontario Power Generation as described in Report CAO-001-09. "CARRIED" Council Meeting Minutes - 28- February 9, 2009 3. Report COD-014-09 - Broadband Expansion Opportunity - Provincial Program Resolution #C-076-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-014-09 be received; THAT the Municipality of Clarington make an application to the Ministry of Agriculture Food and Rural Affairs for funding from the Rural Connections Broadband Program for the provision of high speed internet service for the public and private sectors within the Municipality of Clarington on the basis of no cost to the municipality, other than possible in kind contribution and consulting cost identified herein; THAT the Director of Corporate Services be authorized to sign the application and any resulting agreements associated with the program; THAT the Manager of Purchasing be authorized to proceed with the evaluation of the submissions and select the Internet Service Providers and establish the terms of an agreement for the supply, installation and operation of broadband distribution network within the municipality; THAT funding in the amount of approximately $15,000.00 for the provision of consulting services be provided from account # 100-16-163-00000-7160 with costs to be included in the grant application for funding to the extent possible and from the Region and the grant; THAT staff work with the Regional Municipality of Durham to develop an in kind cost sharing arrangement for the municipal contribution to the project; and THAT staff report to Council on the results of the application to the province and with the final recommendation on the candidate for Council approval. "CARRIED" 4. Confidential Verbal Report of the Solicitor - Legal Advice Regarding an Ontario Municipal Board Hearing Resolution #C-077 -09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the Confidential Verbal Report of the Solicitor concerning an Ontario Municipal Board Hearing be referred to a closed session of Council for consideration at the end of the Agenda. "CARRIED" Council Meeting Minutes - 29- February 9, 2009 BUSINESS ARISING FROM NOTICE OF MOTION Resolution #C-078-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Resolution #C-037 -09 passed by Council on January 26, 2009, which reads as follows: "THAT the resolution from the Agricultural Advisory Committee of Clarington with respect to an amendment to the Highway Traffic Act, Section 122 be endorsed." be rescinded." "CARRIED" Resolution #C-079-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the resolution from the Agricultural Advisory Committee of Clarington, with respect to an amendment to the Highway Traffic Act, Section 122, be referred to staff. "CARRIED" UNFINISHED BUSINESS BY-LAWS Resolution #C-080-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2009-019 to 2009-022 inclusive; 2009-019 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington and to repeal By-law 2009-003 2009-020 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and John Howard Society, Bowmanville, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville, ON Council Meeting Minutes - 30- February 9,2009 2009-021 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Community Living, Oshawa/Clarington, Oshawa, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville, ON 2009-022 Being a by-law to authorize an agreement between Ontario Power Generation and The Corporation of the Municipality of Clarington; and, THAT the said by-laws be now read a first, second and third time and finally approved. "CARRIED" NOTICE OF MOTION Councillor Trim chaired this portion of the meeting. Mayor Abernethy and Councillor Hooper gave notice that they will be introducing the following motion at the next Council meeting: 'WHEREAS the residents of the Municipality of Clarington will be adversely affected by the unusually severe economic climate, and there is an opportunity for Council to recognize the hardship experienced by Clarington taxpayers; NOW HEREBY BE IT RESOLVED THAT the Mayor of the Municipality of Clarington advises that the 3% salary increase approved through by-law 2008-020 as the normal wage increase applicable to the 2009 Mayor's salary will be returned to the Municipality as a payroll deduction or direct re-payment; THAT the associated 3 % increase in monthly mileage allowance paid through payroll will also be returned to the Municipality in the same manner; THAT the overall salary established as appropriate for the position remain as approved in by-law 2008-020, with the payroll deduction reflecting as a revenue to the Municipality so as not to affect comparison with other Area Municipality rates; and THAT the Municipal Councillors be encouraged to consider the same donation of the 3% salary increase and 3% mileage allowance increase by returning the increase to be recognized as a revenue to the Municipality of Clarington for 2009." Mayor Abernethy resumed the Chair. Council Meeting Minutes - 31 - February 9,2009 OTHER INFORMATION Councillor Trim stated that the Central East Local Health Integration Network (CE-LHIN) will be releasing its Clinical Services Plan on February 17, 2009, and as a result, he will hold his motion on the Bowmanville Memorial Hospital for the time being. Councillor Hooper stated Sean Godfrey and Claudia Marsales will be speaking on the topic of a Zero Waste Strategy on February 11, 2009 at the CAW Hall in Ajax. Councillor Woo discussed the S1. Marys Alternative Fuel Demonstration Project at the Bowmanville plant advising the fuels being tested during the demonstration are post-composting residual plastic film from the Orgaworld composting plant in London, and post-recycling paper biosolids and post-recycling residual materials from Atlantic Packaging in Whitby. He stated the purpose of the research is to find a more cost- effective and environmentally beneficial process. Councillor Woo encouraged members of the public to forward comments to the Ministry of the Environment prior to March 7, 2009. Resolution #C-081-09 Moved by Councillor Foster, seconded by Councillor Trim THAT Rules of Procedure be suspended to allow for the introduction of a motion of new business. "CARRIED" Resolution #C-082-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the Director of Planning Services be requested to examine the M 1, M2 and M3 provisions of Zoning By-law 84-63 with respect to the use of land, buildings or structures for waste disposal sites as defined in the Environmental Protection Act and if deemed prudent in order to avoid doubt, bring forward a general amendment that will clarify the intent of the Municipality to prohibit this activity in all industrial zones except in those cases where specifically permitted by the By-law in a special exception zone. "CARRIED" Council Meeting Minutes - 32- February 9, 2009 Resolution #C-083-09 Moved by Councillor Foster, seconded by Councillor Woo THAT, in accordance with Section 239 of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of receiving legal advice regarding an Ontario Municipal Board hearing. "CARRIED" The meeting resumed in open session at 8:55 p.m. The Mayor advised that a closed meeting of Council was held in accordance with Section 239 of the Municipal Act. One legal matter was considered and direction was provided to the Solicitor. CONFIRMING BY-LAW Resolution #C-084-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2009-023, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 9th day of February 2009; and THAT the said by-law be now read a first, second and third time and finally approved. "CARRIED" ADJOURNMENT Resolution #C-052-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 9:00 p.m. "CARRIED" MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS March 2, 2009 a) Edgar Lucas, Chairman, Bowmanville Business Centre- Beautification of Downtown Bowmanville (Correspondence Item 50) SUMMARY OF CORRESPONDENCE MARCH 2, 2009 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Clarington Heritage Committee dated January 20, 2009. (Copy attached) I - 2 Minutes of the Tyrone Community Centre Executive Board dated January 21, 2009. (Copy attached) 1-3 Minutes of the Clarington Traffic Management Advisory Committee dated January 15, 2009. (Copy attached) I - 4 Minutes of the Clarington Compost Facility Community Relations Committee dated January 15, 2009. (Copy attached) I - 5 M. Bourque, Executive Correspondence Officer, Office of the Prime Minister, acknowledging receipt of Council's correspondence concerning the Building Canada Fund; advising Clarington's comments have been carefully noted; and noting that a copy has been forwarded to the Honourable John Baird, Minister of Transport, Infrastructure and Communities for his information. I - 6 John Maaskant, Ontario Farm Animal Council, (OFAC) a non-profit education group dedicated to providing answers to questions about food and farming; advising of a politically-motivated U.S. based animal rights group who are conducted a campaign to get Canadian municipalities to pass resolutions on egg choices, and recommending that before Council passes such a resolution, information be obtained from the Egg Farmers of Ontario to help make an informed decision; forwarding a copy of their award winning booklet "The Real Dirt on Farming" which provides answers to commonly asked questions; and, advising a representative would be pleased to help arrange a local farm tour to provide an update on modern farming in Ontario. I - 7 The Honourable David C. Onley, Lieutenant Governor of Ontario, extending an invitation to Council to consider nominating an exceptional individual for the Order of Ontario, Ontario's highest honour, recognizing individuals for their extraordinary achievements that have had an impact on their local community, province, country and beyond. The deadline for nominations is March 16, 2009. Summary of Correspondence - 2 - March 2, 2009 1-8 Bill Temple, Retired Inspector, Durham Regional Police Services, expressing concern with the erosion of services at Lakeridge Health Bowmanville and the potential for decision-makers to make decisions that could negatively impact the entire community; advising the closure of the Bowmanville ER would mean more chaos and longer waits at Lakeridge Health Oshawa; and, offering his assistance in helping to keep Bowmanville's hospital a vibrant and integral part of the community. I - 9 Mary Taylor expressing concern with the potential loss of service at Lakeridge Health Bowmanville; advising she has personally used the services of the ER since November and due to her unique health issues it is critical the ER be available to her; stating an acute care facility is needed with all the building going on in the area; and, questioning how she can help to influence decision-makers to keep Lakeridge Health Bowmanville's ER open and viable. 1-10 John R. O'Toole, MPP, Durham, advising he is in concurrence with Council's resolution in support of the efforts of physicians in maintaining the full staff complement of on-site services at Lakeridge Health Bowmanville in support of the Emergency Department; commending Council for its advocacy on behalf of patients as well as doctors and all members of the healthcare team in Clarington; and, requesting to be kept informed of future action. I - 11 The Honourable George Smitherman, Deputy Premier, Minister, Ministry of Energy and Infrastructure, acknowledging Council's correspondence regarding the importance of Lakeridge Health Bowmanville for the provision of emergency and other health services in Clarington and the surrounding region; advising the Province has committed to funding more than 100 major hospital projects as part of the ReNew Ontario Plan, including the redevelopment of Lakeridge Health Corporation's Oshawa site; and, advising that he will be working with the Honourable David Caplan, Minister of Health and Long-Term Care to review proposals for additional hospital projects including the request for an expanded emergency services department at Lakeridge Health Bowmanville. I - 12 Mrs. Churchill urging Council to put a stop to the possibility of the Bowmanville Hospital becoming a treat and transfer site; expressing concern that if specialty services are removed from Bowmanville Hospital patients will die waiting for treatment; and, stating she feels that the community requires a working hospital and emergency services to instill a sense of security in the health care of the municipality. Summary of Correspondence - 3 - March 2, 2009 I - 13 Gail Shortt, voicing her opposition to losing services at the Bowmanville Hospital; expressing concern that once services are removed~ they are rarely reinstated and that the best plan is to not let this happen in the first place; questioning whether a plan has been put into place to increase support of ambulance service and whether this plan will actually save money; and, reinstating her opinion that no services should be cut at Bowmanville Hospital now or in the future, as Clarington is, and continues to be, a growing area. 1-14 Norman B. Ferrier, M.Sc., expressing concern with the apparent loss of health care services in Clarington and the stripping of services and funding from other Lakeridge operating sites to enhance the Lakeridge Oshawa site; expressing concern that the Bowmanville site will become merely a "treat and transfer" facility and if the physical plant is under maintained and under insured it may eventually suffer the same fate as the Whitby site; advising that as the Senior Planning Officer for a major urban EMS system, he is very familiar with how Emergency Medical Services operate stating that if the plans of Lakeridge Health are put into place, changes in EMS coverage and response times are likely to be profound, and that paramedics with serious patients in Clarington will begin to simply transport those patients to the Oshawa site resulting in dramatically longer transport times and decreased ambulance availability in Clarington; and, urging Clarington Council to address this issue and for Clarington's Regional representatives to ensure Regional Council understands how urgent the situation is as there are important principles, and, more importantly, lives at stake. I - 15 Dianne Cowling, advising she is an employee of Lakeridge Health Bowmanville and is concerned with the proposed loss of services at Bowmanville Hospital; advising that the increase in population meets the requirements to have specialty services at the Bowmanville site and that the acuity of patients has increased dramatically; expressing concern that patients will suffer if the idea of the Bowmanville site becoming a "treat and transfer" facility is put into place due to increased transfer and wait times and questioning if investigation has been undertaken to accommodate increased workload for paramedic services; and, stating that a public information session should have been held to inform the public of what is being proposed. Summary of Correspondence - 4 - March 2, 2009 I - 16 Paul and Elizabeth Vaneyk, expressing alarm at the speculation that services at Lakeridge Health Bowmanville could be cut or reduced; advising of the need for provision of emergency care, surgery and specialty care at Lakeridge Health Bowmanville in view of the increase in population; stating Bowmanville Hospital needs to be one of multiple services in order to attract and retain doctors and other professionals; advising that founders, trainees, doctors, nurses, staff, board members and citizens have historically been proud of their hospital and deserve to have services near home; and, suggesting that support of Lakeridge Health Bowmanville through the purchase of a $10 membership may strengthen this sense of pride. I - 17 Peter Evans, President, Clarington Older Adult Centre Board, (COAA) writing to Kevin Empey, President and CEO, Lakeridge Health Corporation, registering the Board's concern regarding potential changes to health care delivery at Lakeridge Health Bowmanville; advising COAA has a membership of 1000 active older adults with Clarington's 55+ population currently over 15,000 and growing who believe the community needs the Bowmanville Hospital facility to continue with its current range of services; expressing concern with the funding gap that exists between Bowmanville hospital and the rest of Ontario; and, advising the COAA is encouraging its members to purchase Lakeridge Health Bowmanville memberships as a show of support. I - 18 Wayne Robbins, Senior Vice President, Ontario Power Generation - Darlington Nuclear, writing to Mr. James Meloche, CSP Project Lead, Senior Director, Planning, Integration and Community Engagement, Central East Local Health Integrated Network, providing information about OPG's current operations and proposed generation plans which may impact recommendations concerning the CE LHIN's acute care services project; advising of the importance of the availability of high- quality health care services including acute and emergency care in close proximity to OPG's operating facilities for current operations and future generation plans, indicating that Lakeridge Health Bowmanville is the primary emergency centre that would be used in the unlikely event of any conventional or radiological emergency requiring health services; advising that Darlington will be the future home of two additional nuclear reactors and should the project proceed, there will be an added need for strong infrastructure including health care to support the station; providing current and projected employment statistics; and, hoping that the information provided will be of assistance in planning for the required acute care services in Durham Region. Summary of Correspondence - 5 - March 2, 2009 I - 19 James Thompson voicing his concern over the lack of doctors at Bowmanville Hospital and advising he is in support of whatever needs to be done to attract new doctors for the Emergency Department. I - 20 Edward Denny advising the fate of the Emergency Department at Lakeridge Health Bowmanville is of great concern to him and his wife and they would greatly appreciate anything that Council can do to save this very vital medical service for the community. I - 21 Steve Risebrough expressing concern with the possible reduction in services at Lakeridge Health Bowmanville; questioning what measures can be taken to show decision-makers that the community will allow this to happen especially in view of the rate Clarington and surrounding areas are expanding. I - 22 Kristin Robinson acknowledging that the purchase of Lakeridge Health Bowmanville memberships will show community support and help to save services at the hospital and questioning if members also need to attend the Annual General meeting to vote. 1-23 P. M. Madill, Regional Clerk, Region of Durham, writing to Kevin Empey, CEO, Lakeridge Health Corporation, advising that on February 18, 2009, Regional Council adopted the following resolution pertaining to the future of Lakeridge Health Bowmanville: "WHEREAS area doctors are concerned that a shortage of critical staff, specifically specialists in internal medicine, could significantly impact the quality of care provided at Lakeridge Health, Bowmanville; AND WHEREAS local family doctors have concerns about the future of surgery at the Bowmanville site; AND WHEREAS the area doctors are concerned that the situation could turn Bowmanville into little more than a "treat-and-transfer" hospital from which patients requiring specialty services like surgery or internal medicine would simply be sent to Oshawa; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington support the area doctors in their effort to maintain the full staffing complement of on-site services that assist Emergency Room/General Medicine and General Surgery (i.e. Internists, Surgeons, Anesthetists, SCU, etc.,) at the Bowmanville site; Summary of Correspondence - 6 - March 2, 2009 THAT the CEO of Lakeridge Health corporation, Kevin Empey, the Chairman of the Board of Lakeridge Health Corporation, Doug Allingham and the Chair of the Board of Directors CELHIN, Mr. Foster Loucks be invited to clearly present their vision for the Central East LHIN's, the vision for Lakeridge Health Corporation and how Lakeridge Health Bowmanville fits into the overall vision; and THAT this resolution be forwarded to the Ministry of Health, Lakeridge Health, all Durham Region MPPS and the Region of Durham." I - 24 AI Strike, Rotary Club of Bowmanville, extending appreciation to Mayor Abernethy for presenting information to the Rotary Club of Bowmanville on Clarington's sources of revenue and annual expenditures and problems and issues facing Council; and, indicating that Mayor Abernethy's explanation of not using existing municipal reserves to stay with a "0" budget increase to preserve reserves for future unforeseen events is a wise precaution. I - 25 Larry O'Connor, Mayor, Township of Brock, announcing the appointment of Kathryn McCann as the Township of Brock's first Chief Administrative Officer, a position created as a result of the retirement of George S. Graham, Clerk-Administrator in 2008, splitting the Clerk and Administrator functions. 1-26 Gary W. McNeil, Managing Director & CEO, GO Transit, advising of the development of GO Transit's Strategic Plan - GO 2020, a plan including a number of visions, goals and strategies that will guide GO in achieving its objectives through to the year 2020 in delivering high- quality transit service throughout the Greater Golden Horseshoe, excellent customer service, and actively contributing to "green" development; forwarding a copy of the Strategic Plan - GO 2020 document and accompanying highlights brochure "GO forward" and the "Year in Review 2007-08" highlighting the many improvements and achievements of GO Transit from the past fiscal year; and, advising that GO will provide updates about their accomplishments as they continue to grow and become the preferred choice for interregional travel in the Greater Golden Horseshoe. Summary of Correspondence - 7 - March 2, 2009 I - 27 Dan Hefkey, Assistant Deputy Minister and Chief, Ministry of Community Safety and Correctional Services, congratulating the Municipality of Clarington for completing all of the mandatory emergency management activities required under the Emerqency Manaqement and Civil Protection Act for 2008; advising that the maintenance of sound community emergency management programs helps to ensure that municipalities are prepared to respond to emergencies and that meeting Ontario's emergency management standards reflects a great deal of effort and commitment of significant resources; and, commending Council and staff on this accomplishment. I - 28 Iryna Shulyarenko, Hydrologist, Kawartha Conservation, advising a copy of the 2009 Flood Contingency Plan has been forwarded to the Municipality of Clarington providing information on the roles and responsibilities of Kawartha Conservation and its partners in preparing for and responding to flood events, providing an overview of procedures and communication during a flood, including information on sandbag manufacturers and the location of Sand Depots, and key contact information; and, indicating that Kawartha Conservation is holding a Flood Forecasting and Warning Session for municipal emergency staff on March 4, 2009 to provide an overview of the KRCA's flood forecasting system and responsibilities, and to ensure clear communication and continued cooperation between agencies during flood emergencies. I - 29 Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM), advising since 1982 FCM has awarded the Roll of Honour to individuals who have made an outstanding contribution to the Federation and municipal governments in Canada; forwarding the 2009 FCM Roll of Honour criteria and procedures; and, requesting nominations be forwarded to honour@fcm.ca before April 6, 2009. Award presentations will be made at the FCM Annual Conference in Whistler, B.C. Summary of Correspondence - 8 - March 2, 2009 I - 30 Mirka Januszkiewicz, Director of Waste Management Services, Region of Durham, advising of changes to waste collection service effective March 31,2009; advising the new levels of service will include weekly curbside collection of blue box recyclables and biweekly curbside collection of non-hazardous garbage with a four (4) bag limit plus $1.50 user pay bag tags over this limit, a call-in service for biweekly collection of bulky and metal goods; indicating there will be no changes to the existing weekly curbside collection of green bin organics, seasonal curbside collection of leaf and yard waste and Christmas trees; and, advising that staff will be initiating a communication plan shortly to announce these new changes to ensure minimal impacts to Clarington residents. Further information is available by calling 1-800-667-5671 or by accessing the Region's website at www.durhamreqionwaste.ca. 1-31 Scott Lewis, Communications Manager, Canada Post Corporation, advising of the final results of the assessment of 102 rural mailboxes for RR # 2 and RR#3 in Clarington and indicating 43 boxes required no modification, 7 were required to be moved to safer locations and 49 were centralized into community mailboxes and indicating there were two addresses where there were no rural mailboxes. I - 32 Eva Ligeti, Executive Director, Clean Air Partnership, forwarding a copy of the 2008 GT A Clean Air Council Declaration on Clean Air endorsed by GT A-CAC members at the June 2008 Smog Summit; outlining a joint workplan for the GT A-CAC targeting the following areas: energy conservation, green procurement, active transportation, renewable energy and green development; demonstrating that local governments are making significant progress in making their jurisdictions more competitive and greener; highlighting emerging issues for ongoing collaboration and capacity building; and, extending an invitation to attend the 10th Smog Summit on Wednesday, June 3, 2009, to promote clean air and climate change activities and to celebrate the work of all GT A-CAC members in making the GT A cleaner, greener and more livable. I - 33 Nestor Chornobay, Director, Strategic Planning Branch, Regional Municipality of Durham, forwarding a copy of Report 2009-P-11 providing an update on the Regional Official Plan Amendment (ROPA) Schedule for Growth Plan Implementation. Summary of Correspondence - 9 - March 2, 2009 I - 34 John R. O'Toole, MPP, Durham, thanking Mayor Abernethy for attending the Economic Round Table held February 3,2009; advising of a number of key initiatives emerging from the discussion including commencement of the New Build project at Darlington, job creation initiatives, hospital and healthcare funding, advancing transportation initiatives including Highway 407, and easing the regulatory burden that businesses and organizations face due to red tape; arid, advising he will keep the comments in mind as Ontario's needs and priorities are further considered at Queen's Park. I - 35 Martha A. Pettit, Deputy Clerk, Town of Whitby, writing to the Honourable John Gerretsen, Minister of the Environment, advising that on February 9,2009, the Town of Whitby adopted the following resolution pertaining to the Association of Municipalities of Ontario (AMO) position on waste diversion: "WHEREAS the Ministry of the Environment (MOE) has launched a five year review of the Waste Diversion Act and is seeking feedback on the challenges associated with Ontario's waste diversion framework, the programs under it and the proposed plan moving forward; WHEREAS on December 19, 2008, the Association of Municipalities (AMO) issued a correspondence request regarding the AMO position on the Waste Diversion Act and the Blue Box Program review; WHEREAS AMO and the Municipal Waste Association (MWA) support shifting full responsibility for all activities related to managing. discarded consumer packaging and printed paper to the stewards responsible for producing this packaging; WHEREAS AMO and MWA further support full Extended Producer Responsibility (EPR) to provide the incentive for stewards to examine and implement new design into their products to reduce the amount of packaging material in the first place, to enable reuse, to design with recyclability in mind and to design it in a way that will be cost effective; WHEREAS AMO and MWA have prepared a discussion paper recommending an expanded list of designated blue box materials including all post consumer packaging and printed paper with proposed implementation within 3 years; Summary of Correspondence - 10 - March 2, 2009 WHEREAS AMO and MWA support promotion and educational programs conducted at the Provincial level to provide consistent and comprehensive levels of service with adequate funded industry financial incentives to municipalities so they may target specific curbside collection requirements; THEREFORE BE IT RESOLVED THAT The Town of Whitby generally supports AMO correspondence on the Waste Diversion Act and the Blue Box Program Review Plan as set out in their letters to Honourable John Gerretsen, Minister of the Environment and Andrew Pollock, Vice Chair Waste Diversion Ontario dated December 19, 2008 for the Review of the (BBPP) Blue Box Program Plan and to Alena Grunwald, Project Manager at the Ministry of the Environment dated December 19, 2008 regarding the response to the review of the Ontario's Waste Diversion Act 2002 discussion paper EBR 010-4676; and, that a copy of this resolution be forwarded to the Region of Durham and all municipalities in the Region of Durham." 1-36 Debbie Leroux, Clerk, Township of Uxbridge, advising Council that on February 9,2009, the Township of Uxbridge adopted the following resolution pertaining to the Growth Plan for the Greater Golden Horseshoe: "WHEREAS the Places to Grow Act, 2005 requires that municipal official plans be amended to implement the provisions of the Growth Plan for the Greater Golden Horseshoe (Growth Plan) by June 16, 2009; and WHEREAS the Region of Durham is undertaking a Growth Plan Conformity exercise which is expected to result in the adoption of an amendment to the Durham Regional Official Plan by June 2009; and WHEREAS the Durham Regional Official Plan Amendment to implement the Growth Plan must receive final approval by the Province and is subject to an appeal process; and WHEREAS the Township of Uxbridge cannot adopt an amendment to the Township Official Plan to implement both the Growth Plan and the related Durham Regional Official Plan amendment prior to the final approval of the Durham Regional Official Plan Amendment by the Province, or the Ontario Municipal Board, as the case may be: Summary of Correspondence - 11 - March 2, 2009 NOW THEREFORE BE IT RESOLVED THAT: 1. Due to the anticipated timing for completion of the Region's Growth Plan Conformity exercise and the subsequent approval process, the Council of the Township of Uxbridge requests the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing to grant an extension of the June 16, 2009 deadline for the Township to amend the Uxbridge Official Plan to conform with the Growth Plan to an appropriate date following the approval, or resolution of any appeals, of an amendment to the Durham Regional Official Plan that implements the provisions of the Growth Plan. 2. A copy of the Council resolution be forwarded to the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing; and A copy of the Council resolution be forwarded to the Region of Durham and the Region of Durham area municipalities for information." 1-37 Debbie Leroux, Clerk, Township of Uxbridge, advising Council that on February 9,2009, the Township of Uxbridge adopted the following resolution pertaining to the Clinical Services Plan: "WHEREAS the Township of Uxbridge recently received correspondence from the Friends of the Ajax Pickering Hospital regarding development of the Clinical Services Plan by the Central East LHIN with anticipated completion in January or early February; AND WHEREAS the Township of Uxbridge agrees with the Friends of the Ajax Pickering Hospital that it is critically important that the members of the general public of all affected communities with the Central East LHIN be fully advised and informed of the detailed contents and implications of the plan for the hospital and health care services before the plan is adopted for use; AND WHEREAS the Township of Uxbridge want to emphasize that widespread and full communication with, and the full involvement of the general public in understanding and accepting the Clinical Services Plan is vital to the Plan's success; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Uxbridge hereby request: Summary of Correspondence - 12 - March 2, 2009 1. THAT the detailed Clinical Services Plan be made readily. available to the general public for their study, input and comments prior to adoption of the Plan; 2. AND THAT the Board of the Central East LHIN hold public meetings throughout the length and breadth of the LHIN in order to explain the detailed Clinical Services Plan, and to answer questions after the general public has had an opportunity to study the plan and before its final adoption; 3. AND THAT after the public meetings and input from the general public, any revised versions of the Plan be made available to the general public for further comment prior to final adoption; 4. AND THAT this Resolution be forwarded to all municipalities within the Central East LHIN and the Region of Durham and all Durham MPP's." 1-38 Cheri Smith, Manager, Resource Development & Special Events, The Clarington Project, Community Living Oshawa/Clarington, advising of the success of the 2nd Annual Polar Chili Golf Classic-which raised $10,000 for the Clarington Project; advising funds will be used to purchase supplies for arts & crafts, life skill lessons such as cooking, computers and literacy and to help pay for activities and outings the Project does through the community; and, extending appreciation to Mayor Abernethy for being the Honorary Chair and for encouraging participation and advocating support for the Centre. 1-39 Martha A. Pettit, Deputy Clerk, Town of Whitby, writing to the Honourable Madeleine Meilleur, Minister of Community and Socia~ Services, advising that on February 9, 2009, the Town of Whitby adopted the following resolution pertaining to the Initial Proposed Standard for Accessible Information and Communication: "1. THAT the Town of Whitby forward Planning Report Item PL 14- 09 to the Minister of Community and Social Services as comments on the proposed Information and Communications Standard; as set out under Section 7 - Considerations; 2. THAT the Accessibility Working Committee receive a copy of the Planning Report Item PL 14-09 and establish a recommended strategy of policy development and implementation and estimated cost impacts for the consideration of the Planning and Development Committee and Council; Summary of Correspondence - 13 - March 2, 2009 3. THAT a copy of Council's resolution together with Planning Report PL 14-09 be circulated to the Region of Durham, Durham Area Municipalities, Association of Municipalities of Ontario (AMO) and C. Elliot, MPP; and, 4. THAT the Province be requested to clarify its role as it relates to funding of the costs involved in achieving any new accessibility standards." 1-40 Carol Parks, writing to Michael Angemeer, Veridian Corporation, expressing appreciation to Veridian staff for the prompt, efficient and courteous service she received on Christmas Eve when a partial power outage occurred at her home at 9:00 p.m., especially to the three employees, who, through their reassurance and help in restoring power to her home on Christmas Eve, made her Christmas. I - 41 P. M. Madill, Regional Clerk, Region of Durham, writing to David Middleton, Chair, Durham Region Environmental Advisory Committee (DEAC), advising that on February 18, 2009, Regional Council adopted the following resolution pertaining to DEAC's 2008 Annual Report and 2009 Workplan: "a) THAT Report #2009-P-8 of the Commissioner of Planning be received as the Durham Environmental Advisory Committee's annual report on its activities in 2008; b ) THAT the 2009 Durham Environmental Advisory Committee Workplan, outlined in Attachment #1 to Report #2009-P-8, be approved; and c) THAT a copy of Report #2009-P-8 be forwarded to the Durham Environmental Advisory Committee and the Area Municipalities." 1-42 P. M. Madill, Regional Clerk, Region of Durham, writing to Terry Clayton, Chair, Durham Trail Coordinating Committee (DTCC), advising that on February 18, 2009, Regional Council adopted the following resolution pertaining to DTCC's 2008 Annual Report and 2009 Workplan: "a) THAT Report #2009-P-9 of the Commissioner of Planning be received as the Durham Trail Co-ordinating Committee's annual report on its activities in 2008; Summary of Correspondence - 14 - March 2, 2009 b) THAT the 2009 Durham Trail Co-ordinating Committee Workplan, outlined in Attachment #1 to Report #2009-P-9, be approved; and c) THAT a copy of Report #2009-P-9 be forwarded to the Durham Trail Co-ordinating Committee and the Area Municipalities." I - 43 P. M. Madill, Regional Clerk, Region of Durham, writing to Ivan DeJong, Chair, Durham Agricultural Advisory Committee (DAAC), advising that on February 18, 2009, Regional Council adopted the following resolution pertaining to DAAC's 2008 Annual Report and 2009 Workplan: "a) THAT Report #2009-P-7 of the Commissioner of Planning be received as the Durham Agricultural Advisory Committee's annual report on its activities in 2008; b ) THAT the 2009 Durham Agricultural Advisory Committee Workplan, outlined in Attachment #1 to Report #2009-P-7, be approved; and c) THAT a copy of Report #2009-P-7 be forwarded to the Durham Agricultural Advisory Committee, the Durham Federation of Agriculture, the GTA Agricultural Action Committee, and the Area Municipalities." 1-44 Renata V. Y. Rozinger, Senior Traffic Analyst, Region of Durham, writing to Josie Coscarella in response to Ms. Coscarella's request for a speed reduction on Courtice Road and advising that speed study measures have been undertaken indicating that results are characteristic of speeds observed on arterial roads within similar speed zone limits and are set to reflect the current physical and behavioural characteristics of the roadway location. It has been suggested to Ms. Coscarella to address excess speeding of individual motorists with the Durham Regional Police Services. I - 45 Jim Connell, writing to the Editor, expressing concern that Remembrance Day, November 11th, is not a statutory holiday in Ontario while Family Day was made a holiday across Ontario and other provinces in Canada. Mr. Connell feels that the sacrifices made by veterans for our freedom, including the ability to enjoy Family Day, should be appropriately recognized and questioning whether a petition should be forwarded to Parliament for consideration. Summary of Correspondence - 15- March 2, 2009 I - 46 Cheryl Bandel, Committee Clerk, Region of Durham, advising of the schedule for consideration of various reports for the proposed Energy From Waste Facility and enclosing a CD containing copies of the Baseline Environmental Study Report, the Archaeological Report, the Geotechnical Report, and the Natural Environment Report. These reports will be considered as follows: Wednesday, March 4 by the Site Liaison Committee Tuesday, March 10 by the Joint Waste Management Group Tuesday, March 24 by the Works Committee; and Wednesday, April 1 by Regional Council. The review of International Best Practices .of Environmental Surveillance for Energy-from-Waste Facilities Report will be considered at a Joint Works and Health and Social Services Committee on March 24, 2009. 1-47 Sandra Kranc, City Clerk, City of Oshawa, writing to the Honourable George Smitherman, Minist~r of Energy and Infrastructure, advising that on February 2,2009, Oshawa City Council adopted the following resolution pertaining to the Provincial Growth Plan Conformity Extension Request: "WHEREAS the Places to Grow Act, 2005 requires that municipal official plans be amended to implement the provisions of the Growth Plan for the Greater Golden Horseshoe (Growth Plan) by June 16, 2009; and, WHEREAS the Region of Durham is undertaking a Growth Plan Conformity exercise which is expected to result in the adoption of an amendment to the Durham Regional Official Plan by June 2009; and, WHEREAS the Durham Regional Official Plan Amendment to implement the Growth Plan must receive final approval by the Province and is subject to an appeal process; and, WHEREAS the City of Oshawa cannot adopt an amendment to the Oshawa Official Plan to implement both the Growth Plan and the related Durham Regional Official Plan amendment prior to the final approval of the Durham Regional Official Plan Amendment by the Province, or the Ontario Municipal Board,as the case may be; Summary of Correspondence - 16 - March 2, 2009 THEREFORE BE IT RESOLVED THAT: 1. Due to the anticipated timing for completion of the Region's Growth Plan Conformity exercise and the subsequent approval process, the Council of the City of Oshawa requests the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing to grant an extension to the June 16, 2009 deadline for the City to amend the Oshawa Official Plan to conform with the Growth Plan to an appropriate date following the approval, or resolution of any appeals, of an amendment to the Durham Regional Official Plan that implements the provisions of the Growth Plan. 2. A copy of the Council resolution be forwarded to the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing; and, 3. A copy of the Council resolution be forwarded to the Region of Durham and the Durham Region area municipalities for information. " 1-48 P. Madill, Regional Clerk, Region of Durham, advising Council that on February 18, 2009, Regional Council adopted a resolution pertaining to the 2009 Annual Solid Waste Management Service and Financing Study and the Proposed 2009 Business Plans and Budgets. (Copy attached). A copy of the Annual Solid Waste Management Servicing and Financing Study and the 2009 Business Plans and Budgets was received in the Municipal. Clerk's Department. 1-49 Wanda Stephen, Acting CAO, Kawartha Conservation,. forwarding for Council's review their 2009 Preliminary Budget outlining the conservation programs and projects, and associated funding requirements requested from their watershed municipalities; and, indicating that the Conservation's Board of Directors will vote on the 2009 Preliminary Budget and associated municipal levies on March 25, 2009. I - 50 Garth Gilpin, Secretary-Treasurer, advising Council that there will not likely be any hanging flower baskets or planters in downtown Bowmanville as the free watering service provided by Rekker Gardens will not be available and the BIA does not have the financial resources to water the plants. Summary of Correspondence - 17 - March 2, 2009 I - 51 Leslie and Barry James, expressing support for Mayor Abernethy in demanding decorum in the Council Chambers; stating that Jim Richards has not been banned from the Council Chambers and that Mr. Richards has the power to correct the situation by acknowledging his behavior was less than commendable; and, advising they feel the coverage in Clarington This Week was unbalanced. I - 52 Warren McCarthy responding to the requirement for Jim Richards to apologize to Council indicating that the words "bully" and "cronies" are not alarming or hostile in print, however he suspects the problem may have been the attitude, demeanor, tone and manner in which they were used and questioning what resources are available to review the original incident to determine what happened and if the public is able to access any sound or video recordings of Council proceedings. I - 53 J. E. Graham writing further to recent newspaper coverage regarding the rules of procedures at meetings and the requirement of the Chair to uphold the rules; advising when the Chair or Speaker of the House determines that a comment or activity is not advancing the issue at hand, it is his/her responsibility to bring the debate back to within acceptable levels and the request for a speaker to withdraw a remark dates back to the British Parliamentary System; and, advising the important factor is that Chairs need to ensure that public meetings are effective. CORRESPONDENCE FOR DIRECTION D - 1 Frank MacPhee, President, and Donna Donaldson, Executive Officer, Durham Region Home Builders' Association, inviting Mayor Abernethy to attend the Association's "Mayors & Members" evening on March 17,2009, as they launch "New Homes Month" in Durham Region; and, requesting Council to declare April 2009 as "New Homes Month" in recognition of new home construction and home ownership as a basic factor in economic progress and quality of life. (Motion to Proclaim) Summary of Correspondence - 18 - March 2, 2009 D - 2 Alice Johnson, Volunteer Chair, PITCH-IN Ontario, forwarding information on how to involve the community in the 2009 Operation: Clean Sweep Campaign, a community clean-up and beautification project; advising April 20 to 26, 2009 is PITCH-IN Week; and, encouraging the municipality to consider becoming a Municipal PITCH-IN patron which will assist in providing free materials to local volunteer coordinators as they organize groups for clean-up projects in the community. (Motion to refer correspondence to the Director of Operations) D - 3 Paul Vaneyk, requesting that the 50 km per hour speed limit on Concession Road 7, between Tyrone and Leskard be reverted back to an 80 km speed limit. Mr. Vaneyk stated that he has carried on a farming business for 48 years and that the rural area of the road past the subdivision east of Tyrone village has always been 80 km per hour; that he needs to have the higher speed limit to make the hills with his grain trucks; that Concession Road 7 is no more dangerous that other roads for school buses; and, that he should not be penalized because of a complaint by a school bus company. (Motion to refer correspondence to the Director of Engineering Services) D - 4 Kim Mcinnis, Secretary, North Dundas History Stewarts, questioning whether the artifacts formerly owned by Brian McFarlane and housed at the Total Hockey Museum contain any artifacts of the Inkerman Rockets, which may be of interest to the Town of Inkerman, and the Township of North Dundas, noting Mr. McFarlane was a member of the Inkerman Rockets. (Motion to refer correspondence to the Director of Community Service) D - 5 Raymond Smith, expressing his disagreement with the proposed plan to demolish Camp 30; expressing concern with the area trend to destroy buildings with historical significance; and suggesting that the buildings could be refurbished and could put people to work in this depressed time. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence - 19 - March 2, 2009 D - 6 Rita Edgell, Member, LACAC Heritage Whitby, expressing concern that the builders are considering demolition of Camp 30; stating too many heritage buildings have already been lost; and, urging Council to take all necessary steps to preserve the buildings and history for future generations. (Motion to refer correspondence to the Director of Planning Services) D - 7 Tracey AIi, advising of her support of protecting Camp 30 from demolition and requesting Federal government contact information on who could be notified about preserving Camp 30. (Motion to refer correspondence to the Director of Planning Services) D - 8 Joy Freemantle, President, Durham Region Branch Council, Canadian Red Cross, requesting permission to fly the Red Cross flag at the Municipal Administrative Centre for the month of March, in recognition of Red Cross Month and Red Cross' 100th year of service in Canada and around the world. (Motion to grant permission to fly the Red Cross flag at the Municipal Administrative Centre for the month of March) D - 9 Darlene Matthews tendering her resignation from the Clarington Accessibility Advisory Committee due to personal reasons and extending best wishes to the Committee on their future endeavours. (Motion to receive correspondence with regret and refer to the Municipal Clerk) Summary of Correspondence - 20 - March 2, 2009 D - 10 Don Prout, Cynthia Prout, Sean Kean and George Van Dyk, expressing concern that to date, the audit required under Section 81 (4) of The Municipal Elections Act has not been conducted on the financial statement of former Mayor John Mutton; reminding Council of their legal responsibility to appoint an auditor to conduct the audit; citing specific information requiring investigation with respect to the use of municipal resources and personnel and the occupancy of a building in contravention of the Ontario Buildinq Code Act, advising that since Council has not responded to previous requests, the requesters feel they will have no choice but to proceed to Provincial Court to have an Order issued for Council to do their job; and, requesting that the auditor who performed the Vaughan and Hamilton audits be appointed by the Courts. (Motion to refer correspondence to the Municipal Clerk) D - 11 Students of Mrs. Hamer-Strahl's Grade 10 History class, Port Perry High School, expressing concern with the proposed demolition of Camp 30 and requesting the historical site be preserved for future generations to experience a part of Canadian heritage. (Motion to refer correspondence to the Director of Planning Services) D - 12 Bob Taylor, Co-Chairperson, Durham Region Senior Games, advising the Ontario Senior Games Association (OSGA) commits to enhancing the lives of seniors in Ontario by running Actifest and Winterfest; advising the mandate of the Durham Region Seniors Games is to offer these games in Durham each year to qualify participants to represent Durham at Actifest and Winterfest; advising presently participants contribute 88% of the costs to run the events; and, requesting financial assistance in the amount of $100 to $250 to assist the Durham Region Senior Games Committee in presenting a quality Senior Games program in Durham Region. If approved, the municipality would receive appropriate recognition in all programs, events and any promotional material distributed. (Motion to refer correspondence to the Director of Community Services) Summary of Correspondence - 21 - March 2, 2009 Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre, requesting approval for the closure of King Street from Scugog Road to George Street, Temperance Street from Church Street to the hole in the wall, and Division Street from the municipal parking lot entrance to the Royal Bank Parking Lot for the following 2009 events: D - 13 Maple Festival and All That Jazz Fabulous Fifties Festival August Moonlight Madness Apple Festival and Craft Sale Christmas Moonlight Magic Friday, May 1, at 8:00 p.m. (Temperance Street.from King Street to Church Street) and as above from 9:00 p.m. until Saturday May 2, at 7:30 p.m. Friday, June 19 (Temperance Street from King Street to Church Street from 4:00 p.m. until 11 :00 p.m.) and as above on Saturday, June 20 from 5:00 a.m. until 8:00 p.m. Friday, August 14, from 5:00 p.m. until August 15 at 12:30 a.m., as above Friday, October 16 (Temperance Street from King Street to the hole in the wall at 7:00 p.m., Temperance Street from King Street to Church Street at 8:00 p.m.) .and as above from 9:00 p.m. until Saturday, October 17 8:00 p.m. Friday, December 4 (Temperance Street from King Street to Church Street at 4:30 p.m.) and as above from 5:30 p.m. until 11 :30 p.m. and requesting permission to close the 20 King Street East Parking lot from 7:00 a.m. until 3:00 p.m. on April 11th to facilitate the Easter Egg Hunt and Lion's Club Easter Brunch. (Motion to approve provided organizers apply for and obtain a road occupancy permit from the Engineering Services Department) Summary of Correspondence - 22 - March 2, 2009 D - 14 Eric Atkins, expressing concern with the Ontario Federation of Anglers and Hunters becoming the managers of the Kendal Crown Lands; expressing dismay that the area known as the Kendal Recreation Park, once a hub of summer and winter activity has disappeared, forced out by reckless hunting habits and fencing of the area by the Ministry of Natural Resources; and, requesting municipal and provincial representatives join forces with local residents to give the Kendal Recreation Park back to the public to enjoy in safety. (Motion to refer correspondence to the Municipal Clerk) D - 15 Grant Algar requesting a nine-month extension to Building Permit No. 08.0509 for 4327 Fices Road, due to problems resulting from a' wet summer, problems with the foundation, early winter with extreme cold temperatures and heavy snowfall, and problems with the trusses. (Motion to refer correspondence to the Director of Planning Services) D - 16 Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax, advising Council that on February 9,2009, the Town of Ajax adopted the following resolution pertaining to authority to prohibit corporate and trade union contributions to municipal election campaigns: "WHEREAS the Municipal Elections Act, 1996, enables individuals normally resident in Ontario, corporations that carry on business in Ontario and unions that hold bargaining rights for employees in Ontario to make contributions of up to $750 in total to any candidate for all municipal offices, with the exception of candidates for Mayor of Toronto who are permitted to accept maximum individual contributions of $2,500; and, WHEREAS the Municipal Elections Act, 1996, [So 70.1'(1)] provides that the City of Toronto alone "may by by-law prohibit a corporation that carries on business in Ontario or a trade union that holds bargaining rights for employees in Ontario from making a contribution to or for any candidate for an office on city council."; and, WHEREAS a recent study by Prof. Robert MacDermid, titled "Funding City Politics", examined financial contributions to municipal election campaigns in the Greater Toronto Area and, in particular, raised issues with respect to the amount and potential influence of contributions from land and property development corporations; and, Summary of Correspondence D - 17 D - 18 - 23 - March 2, 2009 WHEREAS no corporate or trade union contributions to municipal candidates and parties have been permitted in Quebec since 1980; both Quebec and Manitoba have banned corporate and union contributions to Provincial candidates and parties; and all such contributions were prohibited from federal electoral politics prior to the last Canadian election; BE IT RESOLVED THAT the Government of Ontario be requested to amend the Municipal Elections Act, 1996 to provide all municipalities in the Province with the authority to pass a by-law that would prohibit a corporation that carries on business in Ontario or a trade union that holds bargaining rights for employees in Ontario from making a contribution to or for any candidate for an office on the respective municipal council." (Motion for Direction) A. Alan Borovoy, General Counsel, Canadian Civil Liberties Association, expressing concern with Council's resolution of April 21, 2008, purporting to ban Jim Richards, a constituent, from addressing Council until he issues a personal written apology for certain remarks he made earlier; indicating that the record, as they have seen it, discloses no legal basis for the imposition of so drastic a measure, or indeed, for any sanction at all and Council's action in this case may also infringe the Canadian Charter of Rights and Freedoms; acknowledging the right of municipal councils to promulgate ground rules for the exercise of debate and reception of delegations but in no event should citizens be sanctioned merely for criticizing the way officials discharge their duties or for the use of terms such as "bully"; and, requesting Council to rescind the prohibition imposed upon Mr. Richards' participation at its public meetings. (Motion for Direction) Kevin C. Christenson, City Clerk, City of Hamilton, advising Council that on January 28, 2009, the City of Hamilton adopted the following resolution pertaining to Bill 138, Protection of Public Participation Act, 2008: "WHEREAS Andrea Horwath, Ontario's NDP Critic for Municipal Affairs, has introduced a private members bill to counter Strategic Lawsuits Against Public Participation (SLAPP) used by proponents to silence those who object to their developments; Summary of Correspondence - 24 - March 2, 2009 AND WHEREAS the well-heeled industrial interests suing citizens to silence public objections; while bulldozing projects through municipal councils and the Ontario Municipal Board (OMB) will be a thing of the past; AND WHEREAS "Ontario could be the birthplace of North America's most effective anti-SLAPP legislation," Horwath said. "When individuals and groups can be sued for millions of dollars simply because they take a stand against unwanted developments in their communities, something is terribly wrong. My Bill will take the sting out of SLAPP. I want the McGuinty government to accelerate this initiative in order to end this scourge on our democracy once and for all."; AND WHEREAS Horwath's Bill 138, Protection of Public Participation Act, 2008 would enable such lawsuits to be dismissed at an early stage. It would indemnify defendants for costs incurred and allow additional costs for damages to be awarded to them by a court or tribunal. A significant mechanism in Horwath's Bill would stop governments and tribunals from proceeding with the planning process where SLAPP tactics exist; AND WHEREAS Horwath has strong support for her bill from Environmental Defence, a group at the forefront of fighting SLAPP and the chill it has brought to citizen's groups such as the Innisfil District Association (IDA). The IDA has been hit with a $3.2 million SLAPP at the OMB because of its courageous stand against a massive and unwanted resort development on the shores of Lake Simcoe at Big Bay Point; AND WHEREAS The recent Uniform Law Conference, a yearly gathering of provincial Attorneys General, identified SLAPPs as a growing and worrisome trend across Canada and specifically identified the ongoing Big Bay Point OMB cost application, as a case in point; Summary of Correspondence - 25 - March 2, 2009 AND WHEREAS Dr. Rick Smith, Executive Director, and lawyer, David Donnelly, himself the target of such a lawsuit, says a law protecting public participation is very much needed. "Surely it's Job 1 of the Ontario legislature to ensure that Ontarians can engage with our democracy - including provincial courts and tribunals - without fear of intimidation by bullying developers or crippling financial liability," Smith said. "Unless the current system is changed, I am very concerned that citizens will increasingly shy away from speaking their mind publicly and our public life, urban planning regimes and environmental protection will be the poorer for it."; THEREFORE BE IT RESOLVED THAT the Council of the City of Hamilton: a. Support the efforts of MPP Andrea Horwath with respect to the current Bill 138 - Protection of Public Participation Act, 2008. b. Circulate this resolution to all other Ontario municipalities encouraging them to consider similar resolutions of support." (Motion for Direction) D - 19 The County of Prince Edward advising Council that on December 15, 2008, the County of Prince Edward adopted the following resolution pertaining to wind turbines: "WHEREAS Prince Edward County is an island municipality located in Lake Ontario just west of Kingston and has been identified for significant wind farm development, both onshore and offshore; and WHEREAS currently six (6) wind turbine development companies have publicly signaled a desired presence with three (3) applications in place at the formal planning application stage (1 of these at the Ontario Municipal Board); and WHEREAS the need for renewable energy sources is recognized at the federal, provincial, municipal and local community levels; and WHERAS wind generated power is an established source of renewable energy being created globally; and WHEREAS populated and publicly owned and occupied lands and waters are being identified for industrial wind turbine development; and Summary of Correspondence - 26 - March 2, 2009 WHEREAS discrepancy exists on the health effects potentially created by the presence of industrial wind turbines; and WHEREAS this discrepancy on the potential health effects is proving to be destructive and divisive to the social and cultural fabric of rural communities; and WHEREAS other Ontario municipalities, being the Township of Loyalist and the Township of Dawn-Euphemia, have passed resolutions expressing concern with the health effects associated with wind turbines; . NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Prince Edward requests that the Federal and Provincial government agencies responsible for public health, energy creation and energy management complete the following: 1. Dedicate resources to the necessary scientific research to consider the impact of: a. low frequency noise and, b. electrical and electromagnetic disturbances in areas of industrial wind turbines with the intent to confirm/deny public health implications; and 2. Create and provide authoritative regulations and guidelines for the locating of wind turbines to municipalities and wind energy developers. THAT the resolution of the Township of Loyalist dated September 25,2008 be supported; and THAT this resolution be forwarded with a request for action to: The Ontario Ministries of Health, Environment and Energy, Medical Officers of Health at Public Health Units, Environment Canada, Health Canada, all MPPs and MPs, The Premier's Office, the Prime Minister's Office, the Association of Municipalities of Ontario (AMO), and The Federation of Canadian Municipalities (FCM); and THAT this resolution be circulated to all municipalities and native territories in Ontario requesting their support." (Motion for Direction) Summary of Correspondence - 27 - March 2, 2009 D - 20 0-21 Sandra Kranc, City Clerk, City of Oshawa, writing to the Association of Municipalities of Ontario (AMO) advising that on February 2, 2009, Oshawa City Council adopted the following resolution pertaining to OMERS coverage and benefits for staff serving in the Military: "1. THAT any employee on military reservist leave be reimbursed the 'employer portion' of the OMERS contributions if the employee chooses to buy back broken service time while on 'reservist leave' as outlined in Report FA-09-04 dated January 15, 2009 from the Commissioner, Corporate Services; and, 2. THAT further to the above, employees who are on reservist leave be reimbursed their benefit cost in the Public Service Health Care Plan as outlined in Report FA-09-04; and, 3. THAT the practice of reimbursing the employer portion of OMERS contributions and benefits costs for employees who are on reservist leave be incorporated into the Human Resources Administration Manual Policy; and, 4. THAT a copy of this report be sent to the Association of Municipalities of Ontario, local area municipalities and the Region of Durham." (Motion for Direction) Martha A. Pettit, Deputy Clerk, Town of Whitby, writing to the Honourable George Smitherman, Deputy Premier and Minister of Energy and Infrastructure, advising that on February 9, 2009, the Town of Whitby adopted the following resolution pertaining to Ontario Nuclear New Build Procurement Project: "1. THAT Community and Marketing Services Department Report No. 09-09 be received as information; 2. THAT Council endorse the following resolution: . WHEREAS a secure and competitively priced energy supply is a key foundation for the maintenance and growth of a competitive Ontario and Durham Region economy; . AND WHEREAS Canada's and Ontario's nuclear industry has a demonstrated track record of safety, innovation and environmental stewardship; Summary of Correspondence - 28 - March 2, 2009 . AND WHEREAS Canadian innovative design and manufacture of nuclear reactor reports has proven to be competitive in world markets; . AND WHEREAS there is currently and projected to be an increase in the expansion of nuclear construction worldwide and Ontario and Durham Region stand to benefit through the export of nuclear components and technology; . AND WHEREAS more than 150 Canadian/Ontario companies employ over 12,000 high tech workers in the nuclear energy area; . THEREFORE BE IT RESOLVED THAT the Town of Whitby calls upon the Provincial Government to give priority in the procurement process for the next generation of nuclear power technology to be sited at Darlington, to the bidder that has substantial current investments, strategic partnerships and alliances in and with Ontario companies, and is prepared to further establish and demonstrate continued investment in and with Ontario companies to enhance and provide sustainable employment opportunities for the new nuclear build project; and, 3. THAT the Clerk forward a copy of this report, once approved by Council, to the Honourable George Smitherman, Deputy Premier and Minister of Energy and Infrastructure; Honourable Michael Bryant, Minister of Economic Development; Honourable Dwight Duncan, Minister of Finance and Chair of the Management Board of Cabinet; Honourable John Wilkinson, Minister of Research and Innovation; Christine Elliott, MPP Whitby-Oshawa; all other Members of Provincial Parliament in Durham Region; office of the Prime Minister; Honourable Lisa Raitt, Minister of Natural Resources; Honourable Jim Flaherty, Minister of Finance and Minister Responsible for the GTA and MP Whitby-Oshawa; all other members of Federal Parliament in Durham Region; Durham Region Economic Development and Tourism Department; local municipal economic development offices in Durham Region; all Boards of Trade and Chambers of Commerce in Durham Region; and the Regional Municipality of Durham and the Municipality of Clarington." (Motion for Direction) Summary of Correspondence - 29 - March 2, 2009 D - 22 Alex Mitchell, City Clerk, City of Cambridge, advising Council that on February 9, 2009, the City of Cambridge adopted the following resolution pertaining to internet filtering software on computers: "WHEREAS there is no law in Ontario prohibiting pornography and other sexually explicit material from being viewed on computers in public schools and libraries; AND WHEREAS there are public schools and public libraries that do not use internet filtering software on computers that blocks such inappropriate material; AND WHEREAS significant changes have occurred with respect to computer technologies, software and programs that could filter access to inappropriate, explicit sexual content; AND WHEREAS parents in the province of Ontario have the right to ensure their children are protected from pornography and other inappropriate material available on the internet in their public schools and libraries; THEREFORE BE IT RESOLVED THAT the council of the Corporation of the City of Cambridge petitions the Honourable M. Aileen Carrol, Minister of Culture, the Honourable Dalton McGuinty, Premier of Ontario and, the Legislative Assembly of Ontario to require all public schools and libraries in Ontario to be required to install internet filtering software on computers to avoid viewing of sites with inappropriate, explicit sexual content; AND FURTHER THAT the motion once approved be forwarded to all MPPs representing Waterloo Region, to the Leader of the Official Opposition, to the Leader of the 3rd party and, through AMO, to all other municipalities for their consideration. (Motion for Direction) D - 23 Kimberley Kitteringham, Town Clerk, Town of Markham, advising Council that on February 10, 2009, the Town of Markham adopted the following resolution pertaining to Federal Tax Incentives for Heritage Properties Landmarks Not Landfill Campaign: "1. WHEREAS according to the Heritage Canada Foundation, Canada has lost more than 20% of its pre-1920 heritage buildings to demolition over the past 30 years; and, Summary of Correspondence - 30 - March 2, 2009 2. WHEREAS the Heritage Canada Foundation has stated that urgent action is needed to stop the demolition of Canadian landmarks, to restore and re-use them, and to acknowledge their value as a reminder of our origins and cultures; and, 3. WHEREAS heritage buildings are also a valuable economic development resource which supports re-urbanization initiatives and tourism, stimulates adjacent development, increases property values, all while providing environmental benefits by way of reducing landfill, preserving natural resources and promoting sustainability; and, WHEREAS there are currently no federal financial incentives to encourage private sector investment in the rehabilitation of heritage properties; and, WHEREAS Heritage Markham, Council's heritage advisory committee, has requested that the Town of Markham pass a resolution requesting the Federal government to introduce financial incentives which would encourage private sector investment in the rehabilitation of historic properties; and, BE IT RESOLVED THAT the Corporation of the Town of Markham endorse resolutions by the Heritage Canada Foundation and the Federation of Canadian Municipalities that request the Federal Ministers of Finance and the Environment to establish tax incentives which would encourage private sector investment in the rehabilitation of heritage properties; and, THAT this motion be forwarded to local Members of Parliament and Greater Toronto Area (GTA) municipalities for their support; and THAT the Association of Municipalities of Ontario be requested to support the work of the Heritage Canada Foundation and the Federation of Canadian Municipalities regarding the need for federal tax incentives by endorsing a resolution at its Annual Convention; and further, THAT Staff be autho~ized and directed to do all things necessary to give effect to this resolution." (Motion for Direction) Summary of Correspondence - 31 - March 2, 2009 D - 24 Mayor Strauss, Township of Woolwich, advising the Township of Woolwich is the only municipality in Ontario remaining in the 2009 Kraft Hockeyville title and requesting Council's assistance in promoting support of Woolwich's bid for the Hockeyville title by encouraging voting between 11 :00 p.m. on February 28 to 11 :59 p.m. on March 4, 2009. Unlimited votes can be cast by calling 1-866-533-8066, by text "Vote Woolwich" tQ,222111 or on-line at www.WoolwichHockevville.ca. (Motion for Direction) I - 1 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting No.1 January 20, 2009 MEMBERS PRESENT: Paul Allore Duane Cook Karina Isert Jennifer Knox Andrew Kozak Karin Murphy David Reesor Victor Suppan James Rook Councillor Novak MEMBERS ABSENT: Leslie Wilson PLANNING STAFF: Isabel Little Sharon Norris ADOPTION OF MINUTES MOTION 09.01 Moved by Vic Suppan, seconded by James Rook THAT the November 18, 2008 minutes be accepted. "CARRIED" BUSINESS ARISING 407 Subcommittee Meetinq The subcommittee will meet with Richard Unterman and Aecom (TSH) on February 20th to review the charts provided in November. There are 20 properties identified on the charts that were not identified in the route that was reviewed by the Heritage Committee in October 2007. These properties will be photographed and reviewed by the whole CHC at their regular meeting on February 1 yth. 25 Kino Street West The designation By-law for 25 King Street West has been repealed. Burt Duclos of the Ministry of Culture has offered to give a presentation to the Committee about how to apply the criteria under Regulation 9/06 in regards to the designation of vacant land. He will be invited to the March meeting. Traininq School Planning has received a demolition sign-off sheet for this property. A demolition permit application has not been filed to date. Isabel Little, Martha Rutherford-Conrad of the museum, Theresa Mason, Clarington By-law Enforcement, and an architect from the Ontario Heritage Trust will conduct a site visit on January 22nd at 10:30 a.m. Karina Isert spoke to Kelvin Whalen from the Kaitlin Group who indicated he was not aware that there might be heritage value in the site. There are 18 buildings on the property. The first was built in 1925 and others were added over the years. Council visited the site 10-15 years ago with municipal communications staff. Staff will contact Jennifer Cooke to determine if there any photos from that time. The Islamic School website contains interior photos (www.darululoom.ca). The Committee discussed the cultural heritage significance of the property and the potential for demolition of the buildings on site. All agreed that the property has local, if not national significance. Upon conclusion of the discussion the following motion was passed: MOTION 09.01 Moved by Andrew Kozak, seconded by To request Clarington Council to initiate the designation Ontario Heritage Act for the collection of buildings and known as Camp 30, Training School, Prisoner of W .. and Great Lakes 011 s, under Part 4 of the Lambs Road, also of Bowmanville Should the demolition of the buildings be inevitabl~, property itself designated. mittee would like to see the Listinq on Municipal Reqjster The Committee discussed the Ontario Heritage rovision that permits a municipality to establish a register of non-designated propertie at . ncil believes to be of cultural heritage value or interest. If a property is on the register t the owner of the property can not demolish or remove a buildi unless Council is given 60 days notice. Having the heritage list endo d by Cou will provide time for buildings to be reviewed and discussions to be h ith pr owners. The current heritage resource list includes three different cat econdary and heritage merit buildings. It was sug that th broken n by area ward for ease of review by Council. A draftli II be compiled view by the CHC prior to going to Council. To recommeh as developed in the registry k Andrew Kozak, seconded by James Rook t the list of heritage resources; primary, secondary and merit, Clari ton Heritage Committee over the past 25 years to be included y the Municipal Clerk, as allowed under the Ontario Heritage Act. "CARRIED" MO CORRESPONDENCE Heritage Community Recognition Program A certificate was received for Mr. Caldwell and will be presented at a Council meeting CHO newsletters distributed Ontario Heritage Week Announcement - February 16 - 22nd 2 Preserving Ontario Heritage Schools - February 28th at Kensington Market Lofts FINANCIAL REPORT A cheque was received from the museum for Darlington book sales in the amount of $120.00 October 25th Opening Balance October 31 st Interest November 25th Closing Balance November 28th Interest December 24th Closing Balance $5888.96 $.25 $5889.21 $.24 $5889.45 MOTION 09.03 Moved by Karina Isert, THAT the financial SUBCOMMITTEE REPORTS 407 Committee: The next Public Information Centre I cheduled for Garnet B. Rickard Complex from 4:00 tQ :00 p.m. Orono CIP Deterioration of signag7.~yPetrus Boots app~~rs be duerto an incompatible final paint finish being applied,there will be follow-up ""ithPetrus to determine a -course of action. While there have beetrsome issl.lesvvith loiteriQ9inear the pay phone in front of the flower shop overall the BIA aqgCIPw?qt tQi~ . ithep~y phone as a service on the main street. 27th in Bowmanville at the Discussion regarding whet announcements, will be revie he sign on the 35/115 could be used for special event t future meeting. Annualr~port on grants abdtheirsta.tus was presented by Lori Gordon of the Finance Department. PROJECT REPORTS Brochure: In progress Website: In progress Inventory: Due to rural road conditions the next stage of inventory will include Hampton, Tyrone and Enniskillen. NEW BUSINESS Vic Suppan will write an article for Clarington.Net on the CHC and submit it by Friday Jan. 23rd for inclusion in the March issue. 3 The Committee Executive will be reviewed at the next meeting. Staff will lead the process through to re-election of a Chair after which the Chair will complete the remainder of the exercise of re-election. Meeting Adjourned Next Meeting February 17, 2009 Meeting Room 1 C, 7:00 pm 4 ffB Tyrone Community Centre 1-2 Memorandum To: From: Cc: Date: Subject: Executive Board Members Mark Canning Wi/lie Woo, Gord Robinson Feb 18th, 2009 Minutes - Jan 215 Board Meeting & AGM Attendees: John Scanlan, Janice Scanlan, Enid Lyttle, Gwen Woodcock, Patty Woodcock, Mark Canning, Paul Rowan, Walter Loveridge, Steve Powell, Peter Knowlton, Laurie Lafrance, Kim Pannekoek, Chris Roberts,Willie Woo, Gord Robinson MINUTES FROM THE DEC 17TH BOARD MEETING Motion to approve minutes from the last meeting. Moved: Paul Rowan Seconded: Steve Powell CARRIED TREASURER'S REPORT General Account: $643.55(as of Jan 19th) - Shell bill is $1200.00. BOOKING REPORT Lynn Morison has offered to be the booking agent. 2 or 3 possible new bookings coming. Church Chicken Pie is $200 fee for hall. BAR REPORT Kim Pannekoek has offered to be the bar coordinator YOUTH REPORT Nothing to report TAA Reoort - TAA has provided a $400 donation to the TCe. Thank you Peter. SENIORS REPORT Nothing to Report CLEANING REPORT. Pop Machine(outside) is coming back to the TCC. Does include juices, Gatorade and pop. Old Chairs need to be picked up by Municipality. This is Steve's last winter in the cleaning/maintenance/snow role. Ted Skinner may be available for the snow. OLD BUSINESS 1. Fundraising - John will check with contact for Texas Hold 'Em Night. Orono is currently holding poker nights. 2. Gord checking with Municipality about renting the kitchen out to eg Caterers. 3. Haydon cannot participate in the dance(Valentines) this time.Interested for future "Tyrone ... catch the Spirit!" 2716 Concession Rd. 7 Tyrone, ON, L1C 3K6 www.tyroneontario.com (905) 263-4330 flE Tyrone Community Centre 4. Defibrillator - Gord will check into this for us for March meeting. S. Municipality of Clarington Issues: · Discussed with Nancy the possibility of renting the kitchen to raise funds for the hall. Taxes and Insurance issues(most businesses have liability insurance). Nancy checking on feasibility. Certainly this could be a good source of revenue during a downturn and slowing of rentals. · Sign - Gwen will take care of this issue.$1670 and covered by insurance. · New ceiling has been approved by the municipality($18,OOO) in the budget. . S. HALL CHARITABLE STATUS - John met with Nancy. Will be ok for Charitable status going forward for hall. Need to pay funds for renewal. Nancy will attend a future meeting. In the future, the TCC will partner with the Municipality on OTF funding requests. 7. Photographs on Walls - no change. Will put some funds from fundraising towards it. 8. Constitution for the TCC - Adopted Moved: Mark Canning Seconded: Enid Lyttle CARRIED NEW BUSINESS OUTSIDE BENCH WAS DESTROYED 2009 AGM - BOARD OF DIRECTORS CHAIR - MARK CANNING, VICE CHAIR - PATTY WOODCOCK, TREASURER -OPEN, SECRETARY - SUE SUTCLIFFE, GENERAL MEMBERS - GWEN WOODCOCK, PAUL ROWAN, LAURIE LAFRANCE, CHRIS ROBERTS, BOOKING AGENT - LYNN MORISON, BAR REP - KIM PANNEKOEK, CLEANER/MAINTENANCE - OPEN, SENIORS LIASSON - WALTER LOVERIDGE, TAA REPRESENTATIVE - PETER KNOWLTON, COUNCILLORS - ROBINSON, WOO. . Motion to Adjourn Moved: Patty Woodcock Seconded:Paul Rowan Adjourned 9:00 pm "Tyrone ... catch the Spirit!" 2716 Concession Rd. 7 Tyrone, ON, L1C 3K6 www.tyroneontario.com (905) 263-4330 1-3 Approved by Committee Members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday January 15, 2009 PRESENT: ( Chair) Gord Lee Georg Krolm Lisa Robinson (Vice-Chair) Clayton Morgan Elwood Ward Wallace Bradley ALSO PRESENT: Tony Cannella, Director of Engineering Services, Leslie Benson, Manager of Transportation & Design Constable Esther Rathwell, Stuart McAllister, Road Safety Co-ordinator, Durham Region REGRETS: Ron Baker, Traffic & Transportation Co-ordinator, David Reesor, Gillian Bellefontaine, Councillor Adrian Foster, Sandy Lyall, Kerry Meydam Yearly Election-Chair & Vice-Chair The meeting was brought to order by Tony Cannella to facilitate the process for nominations and election of Chair and Vice-Chair. After the election the meeting was chaired by Gord Lee. Election of Chairperson First nomination: Clayton Morgan nominated Gord Lee as Chairperson; Georg Krolm seconded. Gord Lee accepted. No other nominations were received. A count of hands showed that all were in favour ofGord Lee accepting the position of Chairperson. CARRIED Election of Vice-Chairperson First nomination: Elwood Ward nominated Clayton Morgan as Vice- chairperson; Georg Krohn seconded. Clayton Morgan accepted. No other nominations were received. A count of hands showed that all were in favour of Clayton Morgan accepting the position of Vice-chairperson. CARRIED 1.0 ADOPTION OF MINUTES-(November 20, 2008) The following motion was proposed: THAT: "The minutes of the November 20,2008 meeting are approved without changes." MOVED: by Clayton Morgan; SECONDED by Georg Krohn CARRIED 2.0 ITEMS FOR INFORMATION 2.1 Road Watch-(Gord Lee) Cumulative totals of Road Watch reports for 2008 from the drop boxes located throughout the municipality were 65 incidents. Additionally: 25 incidents reported on-line for a total of 90 incidents processed for the year, compared to more than 500 in 2007. The Radar Technician reported 1008 speeders in 2008 compared to 1696 in 2007. Unfortunately none of the radar speeders received notice due to restraints and staff shortages at 16th Division for Durham Regional Police. The Road Watch Committee would like to see increased public awareness. Drop boxes have been removed from locations where there haven't been reports in the past three years. Locations such as Mitchell Comers, Hampton and Enniskillen showed no speeding reports. Jennifer Stone of the Clarington This Week has agreed to place a one-time advertisement in the local paper; space permitting. This would be a great opportunity to promote public awareness. The previous second page ad of the Municipality in the Clarington This Week was very useful but is no longer available. Tony Cannella advised that Engineering is currently considering potential enhancements to our Municipal Road Watch program. 2.2 Highway 407 Update-(Leslie Benson) Engineering staff attended an Environmental Assessment and Preliminary Design meeting conducted by MTO and their consultant on January 7, 2009 where they were brought up-to-date on the study. The Environmental Assessment is still being prepared. The preliminary design is well underway including traffic model results as well as traffic analysis. Each is available through Leslie Benson if anyone would like to view them. The Environmental Assessment will be submitted to The Ministry of the Environment in June. There is a public information session being held on January 2ih from 4-8 p.m. at the Gamet B. Rickard Recreation Complex. Utilities have been added to the preliminary design to ensure there are no conflicts. The new peer review consultant for the Municipality is Dillon Consulting. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Yearly Election-Chair & Vice-Chair-see page 1 3.2 Queen Street Traffic Speed-(Ron Baker) Ron Baker undertook traffic studies at the following locations: ~ Queen Street at Division Street-(west of the hi1l)-85th percentile was 49.4 KPH ~ Queen Street-(east ofthe bend before Scugog Street @ King Street)-85th percentile was 47.2 KPH Both locations are 50 KPH zones. 3.3 Parking on Brown Street-Bowmanville-(4.1 from Sept. mtg.) The car repair operation on the east side of Brown Street south of King Street has been monitored by the municipality's By-Law Enforcement Officers, but there have been no reports of parking for extended periods of time. Engineering staff will follow up with the By-Law officers in the spring for a report on what has taken place over the winter. 3.4 Sidewalks on Simpson Avenue-Bowmanville-(4.4 from, Sept. mtg.) Bruno Bianco from the Engineering Department is responsible for the construction of capital works such as sidewalks. He has been liaising with the public regarding the possible extension of sidewalk works on Simpson Avenue. There are two areas that he is considering sidewalk improvements, Simpson Avenue at King Street and in the vicinity of the Visual Arts Centre to Baseline Road. In addition Engineering staff advised that in the long term there is consideration to improving or eliminating the "S" bend approaching Baseline Road. One member suggested that in the meantime an asphalt sidewalk could be a temporary solution. The Engineering staff will reassess this area as well and plan for traffic studies and pedestrian counts. This item will be on the agenda for February. 3.5 Mearns/Longworth A venues-Bowmanville-(4.4 from Nov. mtg.) Constable Esther Rathwell has completed traffic studies and suggested that a sign re-directing traffic to Bennett Road ( in order for vehicles to make their way to the 401) would be very helpful in reducing the congestion in this area. The Engineering staff will look into a sign and this topic will be on the agenda for February. 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Lambs Road Interchange Corridor Study-Bowmanville The Planning Department is reviewing the Official Plan and Engineering staff have worked with the MTO with respect to the proposed future 401lLambs Road interchange. There is no official time line set as of yet. MTO is reviewing the Townline Road and Holt Road locations for future interchanges/improvements. To date the MTO is working on a corridor design study through Clarington. 4.2 Tim Horton's-Baseline in Bowmanville The new queuing line has improved traffic flow on Waverley Road greatly since site improvements were completed; however, some traffic has been transferred to Baseline Road. 4.3 Bus Watch Constable Esther Rathwell had nothing new to report. 4.4 Pedestrian Cross at Liberty Street/Memorial Park-Bowmanville Stuart McAllister advised that the Region plans to speak with residents and staff at the Municipality to gather suggestions as to where the pedestrian crossing on Liberty Street (across from the Memorial Park) should be relocated when Liberty Street is reconstructed. He also added that there will be a traffic count and pedestrian study in the near future. He was advised to speak with the Principal of St. Joseph's Catholic School for his comments. 4.5 Liberty Street-Bowmanville Liberty Street will be reconstructed in the future. The date of completion has now been changed from 2011 to 2013. There were comments from members regarding their frustration with the lack of inclusion of capital project in Clarington in the Region's capital budget. 4.6 Traffic Lights-Hwy 2 & Green Road-Bowmanville Traffic lights will be installed in 2009. 4.7 Hampton Traffic Flow Hampton residents would like police to have more presence in this area to try and calm speeding vehicles through the village. 4.8 3-Way Stop @ General Store-Mill & Old Scugog-Hampton A 3-Way Stop has been requested by residents but their requests have been denied due to low warrant numbers. There was a problem with trucks parking on the side of the road at peak times when delivering goods to the store but arrangements have been made so that the trucks now drop off prior or after peak times. Constable Rathwell commented that she has visited this area and didn't ticket any vehicles. She will however try to revisit the area again in the morning hours. 4.9 Sidewalks through Hampton Sidewalks do not exist on Old Scugog Road, north of Hampton and pedestrians must use the road to get to the store located on Taunton Road. 4.10 Wallace Bradley-Resignation Wallace informed members that unfortunately he has to resign from the committee due to personal commitments. He thanked the committee for an interesting year and commented that he enjoyed being part of the committee. 4.11 Snow Removal-Clarington Blvd./Stevens Road-Bowmanville Lisa Robinson will call the Operation Department to discuss snow removal at Stevens Road and Clarington Boulevard near the Secondary High School. 4.12 AIl-Way-Stop @ Longworth Ave./Mearns Ave.-Bowmanville Members of the Committee would like Ron Baker to perform some traffic studies in order to see if this intersection warrants an All- Way-Stop. 5.0 NEXT MEETING DATE- February 19,2009-7:00 P.M. Committee Room IC-Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT MOVED by; Clayton Morgan THAT: "The meeting be adjourned at 8:55 p.m." Clarington Compost Facility Community Relations Committee Minutes of Meeting #5 - Thursday January 15, 2009 1-4 Participants Resident representative . Roberta Stasyszyn, Co chair - resident representative . Edward Oegema, 'Resident Representative Business representative . Fred Biesenthal Municipality of Clarington . Janice Szwarz, Planning Services Department . Leslie Benson, Engineering Services Department Miller Waste . Mike Kopansky and AI Ramsay Regrets . Scott Miller, Miller Waste staff. . Tom Brewer, Business Representative. . Rob Hersey - Central Lake Ontario Conservation. Item # 1 The Minutes of Meeting #4 were accepted as circulated. Action Items from Previous Meeting 1.1 Miller staff will continue these "Meet and Greets" as an ongoing outreach program - the group requests that Miller reps also perform "Meet and Greets" with neighbours on Courtice Road and to the west of Courtice Road. Mike Kopansky and AI Ramsay presented that they will restart the meet and greets later this spring as weather improves. This action will be continued on indefinitely but will only be reported on in future meetings if new information is available. Item # 2 Miller to report on key measurables: 2.1. Tonnes processed - site received 23,193 metric tannes from Sept 1, 2008 through Dec 31 st, 2008 - this is well within the requirements of the Certificate of Approval issued for this facility which allow weekly maximum of 4,200 Minutes of Meeting #5- Miller Community Relations Committee - January 15, 2009 1 of 3 tonnes or yearly site total of 70,000 tonnes (wood 20,000 and composting 50,000). 2.2. Residue rates - Less than 1% from Sept 1, 2008 through Dee 31st, 2008- these results have proved out over the first year of operation and is an excellent example of high diversion resulting from a high qua lity organics diversion program by the residents. The low residue rates are among the best results in Ontario. 2.3. Traffic - report of scale transactions from Sept 1, 2008 through Dec 31st, 2008 show 1,875 scale transactions. Peak week occurred in Nov 24-30, with 146 scale transactions - based on 6 days per week operation this averages to 25 scale transactions per day. This is well below the maximum trips per hour modeled by the transportation consultants (their maximum peak hour was 28 trucks). 2.4. Dust - site is being maintained in accordance with C of A - no dust complaints have been received to date. 2.5. Noise - site is being maintained in accordance with C of A - no noise complaints have been received to date. 2.6. Woodlot Management - Miller staff have begun removal of Buckthorn from the buffer to the south of the woodlot. Miller will continue to inspect and remove Buckthorn and other invasive species from the woodlot buffer are. 2.7. Groundwater monitoring - Hydrology testing is being performed By Gartner Lee - testing is up to date as per requirements of C of A - ongoing monitoring will continue as per C of A requirements. 2.8. Odour - Odour reports are being logged, investigated and corrective actions taken as per site C of A. The site has received a total of 12 notifications related to 8 odour events between September 1, 2008 and December 31st, 2008. All of the reports have been that the intensity of the odours experienced continues to diminish. Miller has continued to encourage neighbours to provide input with respect to offsite odours to continue to build open communications - Miller will continue to strive to improve site operations and further reduce any impact on our neighbours. Fred noted that several of the odour incidents tended to be early mornings after a calm evening - may be that the convection currents caused by the sun hitting the eomposting area trigger a brief period of elevated odour release. Miller agreed with Fred's findings and stated that they were presently investigating possibility of purchasing a weather station to monitor this possibility closer to assist in further reducing the potential for offsite odours associated with this weather condition. 2.9. The site is being operated in compliance with the requirements of the C of A for the site. Minutes of Meeting #5- Miller Community Relations Committee - January 15, 2009 2 of 3 Item # 3 - Other Items 3.1 Roberta Stasyszyn and Mike Kopansky as Co Chairs are required to make a presentation to Clarin~ton Council - the date for presentation will be either Monday February 23r or Monday March 9th, 2009 - RS and MK to confirm date with Janice by end of January. 3.2 Miller is offering to donate up to 60 cubic yards of compost products to local community initiatives to promote environmental awareness of the benefits of composting and compost products. Mike Kopansky requested the CRC members to canvas community groups to see if any would be interested in receiving the compost donation. Donation requests are to be forwarded to Roberta Stasyszyn and Mike Kopansky and will be discussed at the next CRC meeting. Item # 4 . Next meeting - Thursday April 30th, 2009. Location - town office (40 Temperance Street, Bowmanville). Start time 4:30 pm - duration estimated to be 2 hours. Minutes of Meeting #5- Miller Community Relations Committee - January 15, 2009 3 of 3 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS February 19, 2009 Ms. P.L. Barrie Clerk Municipality of Clarington 40 Temperance Street Bowmanville, ON L 1 C 3A6 '09FEB23 At1 9=15:58 The Regional Municipality of Durham RE: 2009 ANNUAL SOLID WASTE MANAGEMENT SERVICING AND FINANCING STUDY AND THE PROPOSED 2009 BUSINESS PLANS AND BUDGETS (2009-J-1) OUR FILE: F07 Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca Ms. Barrie, the Joint Finance & Administration and Works Committee of Regional Council considered the above matter and at a meeting held on February 18, 2009 Council adopted the following . recommendations of the Committee: www.region.durham.on.ca "Solid Waste ManaQement 2009 Business Plans and BudQet Pat M. Madill, A.M.C.T., CMM I Regional Clerk a) THAT the Joint Works and Finance and Administration Committee recommend approval of a Solid Waste Management Property Tax Requirement of $36,778,000 (comprised of net operating costs of $35,003,000 and net capital costs $1,775,000), for inclusion in the final 2009 Regional Business Plans and Budgets, as outlined in Attachment #1 to Report No. '2009-J-1, with net budgetary expenditures as follows: DI8~ REVIEWED BY 1/f'J .Dm..lnl.1O: /'. a COlII:IL ar6lua. a FU DIIECIICII lkRl'IlIIATIOI C:oPf 10: a_ a_ aCAO CJauDL a ~ a CllIlPOIlllIE a...-;y .... SBMIS SIIMB alil~a"" a~ tsMB CLEM'S a ..... a IDUCI10R a 1IUSURY SEJMIU a cmB ....cu.lfIU i) Net Solid Waste ManaQement OperatinQ Costs , Gross OperatinQ Expenditures ~ Millions "Service Excellence for our Communities" OperatinQ Revenues and Recoveries Provincial Subsidies Program Fee Revenues Recoveries Net Operating Revenues and Recoveries 1- 48 8.1 10.6 10.9 21.8 51.4 3.0 9.2 4.2 16.4 @ .../2 100% Post Consumer Page 2 Report No. 2009-J-1 Net Operating Program Costs . $35.0 . Notes: (1) Regional services in the City of Oshawa and Town of Whitby for receiving, processing and disposal (excludes the collection of garbage, leaf, yard and kitchen wastes which are a Local Area Municipal responsibility). (2) Regional Integrated services, in the City of Pickering, Town of Ajax, Municipality of Clarington and the Townships of Brock, Scugog and Uxbridge, which include all collection services asa Regional responsibility; ii) Net Solid Waste Manaaement Capital Costs Capital Expenditures Environmental Compliance at Regional landfills Landfill Post Closure & Monitoring Plans Tools & Equipment Replacement Land & Facility Improvements/replacements EFW Less:EFW Financing Net Capital Experiditures . ~Millions 0.8 0.1 0.2. 0.7 10.2 (10.2 ) 1.8 Notes: A report on the EFW Project will be brought before Committee and Regional Council in April 2009, subsequent to the closing and evaluation of proposals submitted under the Region's RFP 604- 2008;. . b) THAT the requisite By-laws for the 2009 Solid Waste Management Business Plans and Budget and the 2009 Solid Waste Management Property Tax Rates be approved; Reaional Solid Waste Manaaement Fees and Charaes c) THAT the Regional Fees and Charges schedule for 2009 Solid Waste Management Operations, as outlined in Attachment #2 to Report No. 2009-J-1, remain unchanged from 2008 and form a part of the annual Regional listing of Fees and Charges made available tothe public; Standardized Collection Services and Guidelines for Service on Private Roadwavs d) THAT Regional staff be authorized to commence the public consultation process for a Regional Solid Waste Collection By-law, with a report and recommended By-law brought back to Joint Committee and Regional Council no later than June 2009, based on the following Regional Solid Waste Collection principles as outlined in Attachment #3 to Report No. 2009-J-1, and including the following highlights: .. ./3 Page 3 Report No. 2009-J-1 i) Special provisions will continue to be made for families with small children or special medical waste requirements; ii) The current standards for the Regional Integrated . Solid Waste program, including multi-residential buildings six units or less, and implemented Region- wide as of April 1 ,2009, will be the basis for the new Regional Solid waste Collection By-law, including bi- weekly residential collection of garbage waste and weekly collection of Blue Box and Green Bins diversion materials; iii) Residential developments' with private internal roadways that apply for, and comply with the approved "Technical and Risk Management Guidelines for Waste Collection on Private Property," as summarized in Attachment #4 to Report No. 2009-J- 1, will be provided Regional waste collection services consistent with the Regional standard; iv) Multi-residential buildings greater than six units that apply for waste collection services will be required to comply with the approved "Technical and Risk Management Guidelines for Waste Collection on Private Property" and other conditions as outlined in Attachment #4 to Report No. 2009-J-1; v) Commencing March 31,2009, consistent with the timing and implementation of the new collection contract in the Townships of Scugog, Uxbridge and Brock and the Municipality of Clarington, the new Regional standard for bulky and metal goods collection service in 2009, will include two bulky items and two metal items per bi-weekly collection, per residential household as recently approved by Regional Council for the City of Pickering and the T own of Ajax; vi) Limited instances oflCI collection service that remain within existing Regional contracts will continue at current levels of service and Regional staff will begin consultation with staff of Local Area Municipalities to formalize acceptable Regional service standards for these few remaining cases; . .. ./4 Page 4 Report No. 2009-J-1 vii) Owners, occupants, and tenants that receive Regional waste collection services will be required to source separate their wastes; viii) In addressing an outstanding item previously referred to staff, the Regional By-law, consistent with current Council direction will focus on res'idential service, and will not enforce ICI sector diversion programs, since this is a Provincial responsibility currently being assessed by the Province and other stakeholders, including the Region, as part of the current Waste Diversion Act review; Standardized Special Waste Events Schedule e) THAT commencing in 2009, staff be authorized to implement a new standard for Special Waste Events ensuring an equitable distribution of events scheduled annually within the eight Local Area Municipalities, as detailed in the 'Schedule for Regional Standard of Special Waste Collection Events', as outlined in Attachment #5 to Report No. 2009-J~ 1 ; Holidav Collection Schedules f) THAT Regional staff be authorized to amend the existing contracts through a mutually agreed upon addendum, to implement services on designated holidays as per the schedules for each Local Area Municipality, as o,utlined in Attachment #6 to Report No. 2009-J-1; Standardized Service: Common Solid Waste Manaaement Property Tax Rates g) THATbased upon the achievement of standardized Regionai Solid Waste collection services, the Regional Solid Waste Property Tax Rates commencing in 2009 and phased in over a three year period, be based upon standardized services and uniform Regional Property Tax rate calculations based upon weighted assessment, with impacts as noted , herein, and based on the following benefits: i) Consistency with taxation for other Regional services; ji) Increased transparency and accountability to stakeholders; .../5 Page 5 Report No. 2009-J-1 iii) Reduced swings in year-to-year, and municipality-to- municipality, tax requirements; iv) Removal of any tax impact disincentives to engaging in higher cost but beneficial future environmental/diversion programs approved by Regional Council; v) Region-wide assessment growth impacts will not penalize slower-growth municipalities, or municipalities facing large assessment appeals, in a given year; vi) A greater ability forthe Region to finance future potentially more costly diversion programs to achieve the 70% diversion target; Optimization of Reaional Solid Waste Manaaement I nfrastructu re h) THAT Regional Works and Finance staff be authorized to investigate opportunities to optimize the use of existing infrastructure and programs, which may create efficiencies across municipalities and various stakeholders groups, with subsequent reporting backtbRegional Council, regarding opportunities, including: i) The Commissioners of Works and Finance, be authorized to approve sale(s) of surplus recycling processing capacity at the Durham Region MRF, subject to: A) The sale of surplus capacity not compromising current or future processing capacity requirements of the Region; B) Accepting only recyclable materials of sufficient . quality to not compromise the marketability of Regional materials also processed at the facility; .../6 . . Page 6 Report No. 2009-J-1 C) Surplus capacity utilization being reasonably priced at a net cost which includes coverage of all calculated Regional administration, capital, and operating costs, plus a reasonable return to the Region's taxpayers, sufficient to provide. adequate coverage for future equipment replacement costs attributed to the sale of surplus capacity; ii) Staff be authorized to solicit a proposal for consulting services at a total cost not to exceed $50,000 to investigate and design plans to optimize Regional Household Hazardous Waste (HHW) operations, including WMF sites, with the goal of establishing a . five-year plan to maximize diversion levels, capital and operations' efficiencies, and maximize Regional access to expanding funding programs for HHW and . Waste Electronic and Electrical Equipment (WEEE) programs and diversion and/or infrastructure innovations and/or partnerships; iii) The Commissioner of Works and Finance be authorized to investigate opportunities in the institutional sector for full cost recovery partnerships that could enhance waste diversion, promotion arid education, and increase access to Provincial funding, without compromising the current quality of the Region's existing diversion materials (recycling and/or compost), including discussions with representatives of the Durham District School Board and the Durham Catholic District School Board; Other . i) THAT the "Stewardship Ontario Effectiveness and Efficiency Fund Grant" agreements with the Province of Ontario be . executed to enable the Region to receive the maximum funding for: . i) Efficiencies gained by installing two state-of-the-art optical sorting machines to separate plastics during processing at the new Materials Recovery Facility (MRF), as previously reported within the 2008 Solid Waste ManagementServicing and Financing Study; ...fi Page 7 Report No. 2009-J-1 ii) Consulting services and expertise through employment of a "Municipal Services Coordinator" at no cost to the Region, to assist the Region in investigating and implementing prudent improvements, enhancements and efficiencies in the Blue Box program; j) THAT the Regional Solicitor be authorized to prepare the requisite By-laws and Agreements, in consultation with the Commissioners of Works and Finance, and the Regional Clerk and Regional Chair be authorized to execute subject by-laws and agreements; and . k) THAT a copy of Report No. 2009-J-1 of the Commissioners of Finance and Works be forwarded to the Region's eight Local Area Municipalities." As directed, please find enclosed a copy o.f Report #2009-J-1 ofC. Curtis, Commissioner of Works, and RJ. Clapp, Commissioner of Finance. P.M. Madill, AMCT, CMMI Regional Clerk PMM/cb Enclosure c: RJ. Clapp, Commissioner of Finance C. Curtis, Commissioner of Works CliJL~grol1 REPORT #1 REPORT TO COUNCIL MEETING OF MARCH 2, 2009 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, FEBRUARY 23,2009 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-019-09 Ontario Municipal Board Decision - Appeal of A2008-0033 (b) EGD-007 -09 Monthly Report on Building Permit Activity for January, 2009 (c) OPD-002-09 2008 Winter Report (d) OPD-003-09 Household Hazardous Waste and E-Waste (e) ESD-004-09 Monthly Response Report - January 2009 (f) CSD-003-09 Community Services - 2008 Year End Review 2. CLARINGTON'S TASK FORCE ON ATTRACTING HIGHER EDUCATION FACILlTES TO CLARINGTON THAT Report PSD-018-09 be received; THAT a Clarington's Task Force on Attracting Higher Education Facilities to Clarington be established in accordance with the Terms of Reference contained in Attachment #1 to Report PSD-018-09 as amended to: · Change the name of the Task Force to "Clarington's Task Force"; · Members for the Clarington's Task Force will be appointed by Council; and · State that the appointed Task Force members will appoint the Task Force Chairperson; and THAT the Clarington Board of Trade be thanked for their suggestion to undertake this initiative. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Report #1 2 March 2, 2009 3. APPEAL TO THE ONTARIO MUNICIPAL BOARD OF OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION APPLICATIONS APPLICANT: PORT DARLINGTON LAND CORPORATION THAT Report PSD-020-09 be received; and THAT all interested parties listed in Report PSD-020-09 and any delegation be advised of Council's decision. 4. EXCHANGE OF LANDS WITH CLOCA, BOWMANVILLE VALLEY LANDS AND LONG SAULT CONSERVATION AREA THAT Report PSD-021-09 be received; THAT the land exchange proposed by the Central Lake Ontario Conservation Authority be approved in principle; THAT Staff be directed to take all necessary action to resolve the outstanding issues surrounding the long-term use of the landfill north of Longworth Avenue and erosion control/monitoring of the Bowmanville Creek south of Longworth Avenue; THAT a further report be brought back to Council with the details of the land exchange; and THAT all interested parties listed in Report PSD-021-09 and any delegations be advised of Council's decision. 5. APPEAL TO THE ONTARIO MUNICIPAL BOARD OF OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT APPLICATIONS APPLICANT: BOWMANVILLE CREEK DEVELOPMENTS INC. THAT Report PSD-022-09 be received; and THAT all interested parties listed in Report PSD-022-09 and any delegation be advised of Council's decision. 6. ST. MARYS CEMENT APPLICATION FOR ALTERNATIVE FUEL DEMONSTRATION PROJECT EBR REGISTRY NUMBER: 010-4892 THAT Report PSD-023-09 be received; THAT a copy of Report PSD-023-09 be forwarded to the Ministry of the Environment as comments by the Municipality of Clarington on the Proposed Demonstration Project by St. Marys Cement in response to the EBR informational posting; and THAT all interested parties listed in Report PSD-023-09 and any delegations be advised of Council's decision. Report #1 3 March 2, 2009 7. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW BY 1276467 ONTARIO LIMITED TO PERMIT APARTMENT AND TOWNHOUSE USES, REMOVE THE NEIGHBOURHOOD PARK, AND PERMIT ADDITIONAL COMMERCIAL PARKING FOR LANDS FRONTING DURHAM HIGHWAY 2 THAT Report PSD-024-09 be received; THAT Council confirm their resolution of July 14, 2008, authorizing an agreement lito facilitate the acquisition of 71 Old Kingston Road and related matters" including the dedication of the valley lands associated with the subject applications as well as the 0.5 ha parkland dedication; THAT provided the agreement for the acquisition of 71 Old Kingston Road has been executed by the applicant, that Council approve the following: i) THAT the application to amend the Clarington Official Plan be approved as shown in Attachment 3 to Report PSD-024-09 to permit an increase in density, permit an increase in housing targets, delete a neighbourhood park and permit an expansion to the Courtice West Shopping District, and that the necessary By-law be passed; and ii) THAT the application to amend Comprehensive Zoning By-law 84-63 be approved and that the Amending By-law contained in Attachment 4 to Report PSD-024-09 be passed; THAT a copy of Report PSD-024-09 and the attached Official Plan Amendment and adopting By-law be forwarded to the Durham Region Planning Department and the Municipal Property Assessment Corporation; and THAT the Region of Durham, the applicant and all interested parties listed in Report PSD-024-09 and any delegation be advised of Council's decision and be forwarded the Notice of Adoption. 8. APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF THREE INDUSTRIAL BLOCKS APPLICANT: ONTARIO POWER GENERATION INC. THAT Report PSD-025-09 be received; THAT the application for proposed Draft Plan of Subdivision S-C-2008-0001 submitted by Ontario Power Generation Inc. be approved subject to the conditions as contained in Attachment 3 to Report PSD-025-09; THAT the by-law attached to Report PSD-025-09, authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2008-0001 and the Municipality of Clarington, be approved as contained in Attachment 4 to Report PSD-025-09; Report #1 4 March 2, 2009 THAT the Region of Durham Planning Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD-025-09 and Council's decision; and THAT all interested parties listed in Report PSD-025-09 and any delegations be advised of Council's decision. 9. CLARINGTON BOULEVARD EXTENSION, PLANS 40R-22327, 40R-22324, AND 40R-16730, BOWMANVILLE, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-009-09 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plans 40R-22327 and 40R-16730; and THAT Council approve the by-law attached to Report EGD-009-09, assuming certain streets within Plans 40R-22327, 40R-22324 and 40R-16730 as public highways. 10. CLARNEW SUBDIVISION PHASE 2, NEWCASTLE, PLANS 40M-2038 AND 40R-25814, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY- LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS THAT Report EGD-010-09 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-2038 and 40R-25814; and THAT Council approve the by-laws attached to Report EGD-010-09, assuming certain streets within Plans 40M-2038 and 40R-25814 as public highways. 11. PUMPER DONATION TO ONTARIO POWER GENERATION THAT Report ESD-003-09 be received; and THAT Staff be authorized to proceed with donating the 1986 International Pumper to Ontario Power Generation for use at the Wesleyville Training Centre. 12. RFP2008-21, DOOR-TO-DOOR SELLING OF ANIMAL LICENSES THAT Report COD-012-09 be received; THAT the proposal received from Animal Licensing Services Inc. of Bowmanville, ON meeting all terms, conditions and specifications of Request for Proposal RFP2008-21 be awarded the contract for the Door-to-Door Selling of Animal Licenses as required by the Municipality of Clarington. The annual cost for this service has been estimated to be approximately $25,000.00 (excluding GST); Report #1 5 March 2, 2009 THAT the contract be extended for a second year and third year dependant upon satisfactory service and pricing; THAT the required funds be provided from the Municipal Clerk's Department respective year's Animal Services Commission Expense account; and THAT the By-law marked Schedule "A" attached to Report COD-012-09, authorizing the Mayor and the Clerk to execute the contract agreement which is satisfactory to the Municipal's Solicitor, be approved. 13. PUBLIC SECTOR SALARY DISCLOSURE ACT THAT Report COD-013-09 be received; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2008. 14. GARNET B. RICKARD RECREATION COMPLEX LEASE SPACE - COMMUNITY CARE DURHAM THAT Community Care Durham continue to meet with Municipal Staff; THAT a written report be prepared by staff and presented to the General Purpose and Administration Committee as soon as possible; THAT the report must include the needs, conditions and associated costs required to meet Community Care Durham's request; THAT staff be authorized to spend up to $10,000.00; and THAT LHIN's and the Ministry of Health and Long-Term Care be advised of Council's decision. 15. REQUEST FOR PROPOSAL RFP2008-10 - SUPPLY OF CONCESSION ITEMS THAT Report COD-016-09 be received; THAT Kwik Snacks, Toronto, Ontario be awarded Part A; Part B; Part C; Part E; Part F and Part G for the Supply of Concession Items for a one-year term for an approximate annual value of $180,112.78 (excluding GST); THAT Madison Food and Beverage Company, Orillia, Ontario be awarded Part D of the contract to supply and deliver Hot Beverages to the Concession Stands for a one-year term for an approximate annual value of $22,018.10 (excluding GST); THAT William Davids Foods Ltd., Bowmanville, Ontario be awarded Part H of the contract to supply the Municipal Administrative Centre and offices with Coffee, Water and Condiments for a one year term. The annual estimated value of this award is $7,754.57 (excluding GST); Report #1 6 March 2, 2009 THAT the contracts be award for a second and third term pending satisfactory pricing and delivery; THAT the funds required for the concession supplies be drawn from the respective Community Services operating budgets; and THAT the funds required for the Administrative Building be drawn from the respective departments' operating budget. 16. SUPPLY OF DRY 0 TRON UNIT FOR COURTICE COMMUNITY COMPLEX THAT Report COD-017-09 be received; THAT Kilmer Environmental Inc., Mississauga, Ontario as a single source supplier with a bid $150,120.00 (excluding GST) be awarded the contract for the supply of the Dectron "Dry 0 Tron" pool dehumidification unit; and THAT the funds required in the amount of $150,120.00 (excluding GST) be drawn from Community Services 2009 Capital Account # 110-42-421-84249-7401. 17. RFP2008-18 OUTSOURCING OF MUNICIPAL TAX BILLS THAT Report COD-018-09 be received; THAT the proposal received from Data Direct Group Inc., Mississauga, ON meeting all terms, conditions and specifications of Request for Proposal RFP2008-18 be awarded the contract for the Outsourcing of Municipal Tax Bills as required by the Municipality of Clarington for a two-year term. The cost for this service has been estimated to be approximately $40,308.33 (excluding GST) for the two-year term; THAT the contract be extended for a third year and fourth year dependant upon satisfactory service and pricing; and THAT the required funds be provided from the Finance Department's respective year's account #100-21-210-00000-7188. 18. RFP2008-11 - OFFICIAL PLAN REVIEW - CONSULTING SERVICES GROWTH MANAGEMENT AND INTENSIFICATION SUSTAINABLE AND HEALTHY COMMUNITIES THAT Report COD-019-09 be received; THAT the proposal received from Dillon Consulting, Toronto, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2008-11 be accepted for the provision of the Official Plan Review - Consulting Services Growth Management and Intensification Sustainable and Healthy Communities with a bid including disbursements of $704,018.00 (excluding GST); Report #1 7 March 2, 2009 THAT the additional funds required in the amount of $91,018.00 be financed from the Municipal Capital Works Reserve Fund of $9,101.80 and $80,898.20 from DC- General Government Reserve Fund; THAT the funds required be drawn from Account # 100-50-130-10529-7160; and THAT staff be authorized to waive the Purchasing By-law for project consistency and negotiate with Dillon Consulting for Phase 4 of this project should the funding of approximately $84,000.00 become available prior to the contract being completed and report back with the outcome of this phase. 19. PRESENTATION - MIKE KOPANSKY AND ROBERTA STASYSZYN- REGARDING MILLER COMPOST COMMUNITY RELATIONS COMMITTEE THAT the presentation of Mike Kopansky and Roberta Stasyszyn regarding the Miller Compost Community Relations Committee be received with thanks; and THAT Mr. Kopanksy and Ms. Stasyszyn be advised that Council were impressed and pleased with their presentation. 20. PRESENTATION - CHRISTINE FAHEY - REGARDING UPDATE ON THE PORT GRANBY PROJECT THAT the presentation of Christine Fahey regarding an Update on the Port Granby Project be received with thanks. 21. DELEGATION - CLARINGTON OLDER ADULTS ASSOCIATION - SPACE CONCERNS AT 26 BEECH AVE. THAT Council support the request of the Clarington Older Adults Association by authorizing staff to help resolve the current space situation at 26 Beech Ave., Bowmanville along with sub-tenant / sub-lease issues and move the matter forward to a sound conclusion. 22. LAKERIOGE HEALTH BOWMANVILLE WHEREAS the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities within the Province; AND WHEREAS with the Ontario Government's welcomed announcement of two new nuclear reactors and upgrades at Darlington NGS, the rapid past years' growth will continue and become even greater; AND WHEREAS there is great fear that the Lakeridge Health Bowmanville Hospital will become a first aid station only in the future, losing its ability to provide acute care to Clarington residents; AND WHEREAS the Lakeridge Health Oshawa Hospital will then become the health centre for all citizens of Clarington; Report #1 8 March 2, 2009 AND WHEREAS Lakeridge Health Bowmanville has already lost its maternity ward to Oshawa; AND WHEREAS the Council of the Municipality of Clarington, the general public, doctors and staff at Lakeridge Health Bowmanville are greatly concerned as to the future services and treatment that will be available at Lakeridge Health Bowmanville; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington plead with the Provincial Government, the LHIN's, Lakeridge Health and the Ministry of Health and Long-Term Care to ensure that services and treatment will be enhanced and not reduced nor withdrawn from the Bowmanville site; and THAT this resolution and concern be forwarded to the Premier of Ontario, Minister of Health and Long-Term Care, Chairpersons of the LHINs, Lakeridge Health Bowmanville and Mr. John O'Toole, MPP for Durham; Wayne Arthurs, MPP, Pickering-Scarborough East; Joe Dickson, MPP, Ajax-Pickering; Christine Elliot, MPP, Whitby-Oshawa; Julia Munro, MPP, York-Simcoe; Jerry Ouellette, MPP, Oshawa; and Lous Rinaldi, MPP, Northumberland-Quinte West. 23. APPOINTMENT TO THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE THAT Alan Baylis be appointed to the Clarington Traffic Management Advisory Committee to fill the current vacancy for Ward 3. REVISED SUMMARY OF BY-LAWS MARCH 2, 2009 BY-LAWS 2009-024 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Limited, Gormley, Ontario, to enter into agreement for Highway 2, Streetscape and Street Lighting Improvements, Bowmanville and to repeal By-law 2009-008 (Approved by Council on February 9, 2009) 2009-025 Being a by-law to authorize entering into an Agreement with the Owner(s) of Draft Plan of Subdivision S-C-2008-0001, any Mortgagee who has an interest in the said Lands, and the Municipality of Clarington, in respect of S-C-2008-0001 (Item 8 of Report #1) 2009-026 Being a by-law to establish certain lands as public highway, assume them for public use and name them (Item 9 of Report #1) 2009-027 Being a by-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington (Item 10 of Report #1) 2009-028 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 10 of Report #1) 2009-029 Being a by-law to establish certain lands as public highway, assume them for public use and name them (Item 10 of Report #1) 2009-030 Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Animal Licensing Services Inc., Bowmanville, ON, to enter into agreement for the Door-to-Door Selling of Animal Licenses for the Municipality of Clarington (Item 12 of Report #1) 2009-031 Being a By-law to amend By-law 2007-039, a by-law to appoint members to the Clarington Traffic Management Advisory Committee for the Municipality of Clarington (Item 23 of Report #1) 2009-032 Being a By-law to adopt Amendment No. 66 to the Clarington Official Plan (Item 7 of Report #1) 2009-033 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Item 7 of Report #1) HANDOUlS/CIRCULA liONS COUNCIL Clan' ~! MEMO Leading the A'aJ~ CLERK'S QEPARTMENT To: Mayor Aberfiethy and Members of Council From: Patti L. Barre, Municipal Clerk Date: March 2, 20p9 Subject: COUNCIL /AGENDA -MARCH 2, 2009 Please be advised of the follpwing additions to Monday's meeting: DELEGATIONS See final list of Delegations attached. CORRESPONDENCE FOR pIRECTION D - 25 Linda Gasser, expressing concern with the process undertaken by the Project Teamj regarding the Durham/York Environmental Assessment for tthe proposed Energy-From-Waste facility, with respect to public access to information and the public consultation process, and regWestina Council to write to the Joint Waste Management Gn post all project in becomes availab to request that they direct the Project Team to nation on the EA project website as soon as it (Motion for Direction) STAFF REPORTS 2. Confidential Verbal Report from the Solicitor and Director of Finance/Treasurer Regarding an Assessment Appeal CORPORATION OF THE MUNICIPALITY OF CLARINGTON ONTARIO L1C 3A6 T CLERK'S DEPARTMENT MEMO BY-LAWS Attached please find-an pdated By-law Summary. i Patti L. Barrie, CMO Municipal Clerk PLB:cf PAGE 2 cc: Frank Wu, Chief Administrative Officer Department Heads FINAL LIST OF DELEGATIONS March 2, 2009 a) Edgar Lucas, Chairman, Bowmanville Business Centre - Beautification of Downtown Bowmanville (Correspondence Item I - 50) b) Linda Gasser -Durham/York Environmental Assessment -Proposed Energy-From-Waste Facility (Correspondence Item D - 25) c) Wendy Bracken - St. Marys Cement Application for Alternative Fuel Demonstration Project EBR Registry Number: 010-4892 (Item 6 of Report #1) REVISED SUMMARY OF BY-LAWS MARCH 2, 2009 BY-LAWS 2009-024 Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Limited, Gormley, Ontario, to enter into agreement for Highway 2, Streetscape and Street Lighting Improvements, Bowmanville and to repeal By-law 2009-008 (Approved by Council on February 9, 2009) 2009-025 Being a by-law to authorize entering into an Agreement with the Owner(s) of Draft Plan of Subdivision S-C-2008-0001, any Mortgagee who has an interest in the said Lands, and the Municipality of Clarington, in respect of S-C-2008-0001 (Item 8 of Report #1) 2009-026 Being a by-law to establish certain lands as public highway, assume them for public use and name them (Item 9 of Report #1) 2009-027 Being a by-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington (Item 10 of Report #1) 2009-028 Being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington (Item 10 of Report #1) 2009-029 Being a by-law to establish certain lands as public highway, assume them for public use and name them (Item 10 of Report #1) 2009-030 Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and Animal Licensing Services Inc., Bowmanville, ON, to enter into agreement for the Door-to-Door Selling of Animal Licenses for the Municipality of Clarington (Item 12 of Report #1) 2009-031 Being a By-law to amend By-law 2007-039, a by-law to appoint members to the Clarington Traffic Management Advisory Committee for the Municipality of Clarington (Item 23 of Report #1) 2009-032 Being a By-law to adopt Amendment No. 66 to the Clarington Official Plan (Item 7 of Report #1) 2009-033 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Item 7 of Report #1) Clari~gton M E M O Leading the VVay CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Patti L. Barrie, Municipal Clerk Date: March 2, 2009 Subject: COUNCIL AGENDA -MARCH 2, 2009 Please be advised of the following addition to tonight's meeting, which was received following preparation of the agenda, but relates to Item 7 of Report #1.s to Monday's meeting: CORRESPONDENCE FOR DIRECTION D - 26 Charles Mellow regarding the acquisition of 71 Old Kingston Road. He understands that the Municipality wants to acquire his land as a park and has been advised that the deal becomes final on May 20, 2009. He would very much like to rent the house at a reasonable price or get an extension on the date that he must vacate the property. The house is in the very corner of the property and should not interfere with any park work that is being done. (Motion for Direction) Patti L. Barrie, CMO Municipal Clerk PLB:cf cc: Frank Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 ngton Environmental Assessment Darli OPG New Nuclear at D. Patrick McNeil, Senior Vice President Generation Development New Nuclear at Darlington Environmental Assessment Presentation to Municipality of Clarington Monday March 2, 2009 . ,,'0 , .~' I , ... ONTARIOFiiiiiiEiI GENERATION . Project Overview . EA . Preliminary Results . Cumulative Effects . Malfunctions and Accidents . Public Consultation Round #5 . Next Steps ONTARIOPOiiiEiI GENERATION Construct & operate a new nuclear power plant at the existing Darlington site to meet base-load electricity requirements of Ontario . Submits an Environmental Impact Statement (EIS) and site preparation licence application for up to four nuclear units and up to 4,800 MW of electrical capacity (i.e. full build out) . OPG . Will be the operator of the new plant nfrastructure Ontario . Competitive process to select a nuclear reactor vendor to construct two units . Bids are subjected to a conformity review . Evaluation based on 80% Commercial and Schedule score 20o/c, Domestic Content score ONTARIOPOiiiEiI GENERATION . . ,.:~~ - - ; . " I ~.:l~.;."'-~-._7rIlll!lP.:.L-~~~~_~.--~~/ t ',", "/'" ". . >'"'-'c' , . - -- , V\ .. ;'~,1\ ',L.r -, 'X ~'i-:-, 'f E I_ - ......',1 I .' L l'Yl . r I. rJ r r::: ll, :- T :;. I., .:= -; I,. ONTARJ RO'riew Panel OPO (Proponentl F_EAIa~_ . A FedetaI AuthorIty proIIIclu Preperesond a licence, permit or _al submits enabling a project to be I Project DescrIption canted out. V Panel Estal>lished ] Annou1cement of EA Commencement - ComprehensIve Stuct1 Preparn - 'Q Panel holds Public submits ConSUltalions on !he ~ , DetermlnaUon of ....._ Impact Project wi. be ..fened to Adequacy of !he EIS S_nt baMd . Review P-' on EIS guIdeI/rMs 0atarmlnatI0n of Responslble ~ FeMraI Aultlorlties , Determination of PartIclpenl Funding P-' determination I"rovldes if _1tIona1 adcIItlonaI Infonnatlon Is Information I_lor Pub6c ~ required . EA GvIdeIlnes . Scope of PropoMd Project - F_ to be ConsIdered I ] . "-I Terms of m Ref_nee - RevIew SIeIM ~ - Proceclu_ - TlmeIlnes Responds to Questions from Pul>Ilc Hearing R.view Panel '. .-do_ .-- f! PartIelpants Submits Report to ] Fedenll Minister 01 Envilonment 3nd ffl Re$ponsible _and _.. is released to Public ....... -- r=J~ I ~~"'Il CJ~ Determines Acceptability of EA CJ=- ONTARIOPOiiiiEiI GENERATION Canadian Environmental Assessment Agency and Canadian Nuclear Safety Commission . Final EIS Guidelines and Panel Agreement and terms of reference issued . Joint Review Panel to be established . Canadian Environmental Assessment Agency Phase II Intervener funding to be released OPG . Determine what additional work . Continues public consultation and refine EA studies . Submit EIS and Licence to Prepare Site application Joint Review Panel . Undertakes public/technical review; holds public hearings . Issues report to Federal Minister of the Environment I d. ~l .. 2012 2011 2010 2009 2008 I' I: 2007 Nuclear Procurement Vendor Selected EIS Report Submitted to Panel 4 ..... EIS Guidelines and Panel Terms Issued by CEAA .... Project Description Submitted Environmenta Assessment Federal Government Dedsion on EIS Panel Report Issued Joint Review Pane ~ Licence to Prepare Site Issue.d Application Submitted Preliminary Application Submitted licence To Prepare Site ~~~~~2C;-_8~ Licence to Construct Issued ONTARIOFOifiiEiI GENERATION -~ 1<~ ~~{"~ ~-' Application Submitted Licence To Construct VALUED ECOSYSTEM COMPONENTS RESIDUAL EFFECTS SITE APPLICATION ~ EA PROJECT DESCRIPTION ~ DEVELOPMENT PROJECT SCOPE ~ STUDY AREAS ~ BASELINE CHARACTERISTICS ~ PROJECT ENVIRONMENT INTERACTION MATRIX ~ ENVIRONMENTAL EFFECTS ~ MITIGATION ~ CUMULATIVE EFFECTS ~ SIGNIFICANCE ~ EFFECTS OF ENVIRONMENT ON PROJECT ~ MALFUNCTIONS AND ACCIDENTS ~ FOLLOW-UP AND MONRORlNG PROGRAMS ~ CONCLUSIONS ENVIRONMENTAL COMPONENTS Work for 2009 T ONTARIOPiiiiiiEiI GENERATION Significance assessment uses criteria such as magnitude, geography, duration, probability, importance, societal value to be assessed Some of the effects . Loss of some aquatic species (fish and other organisms) from lake infill and cooling and service water intake and discharges . meadow Loss of . ONTARIOFOiiiEiI GENERATION butterfly habitat during migration Bank Swallows Loss of Loss of nesting areas for . . Social and Economic Environment Key Workforce Assumptions 7 Site Preparation and Construction Phase . Up to 300 persons Project Team . Up to 100 Site Preparation workforce . Up to 3,500 Construction workers at peak . 350/0 of the workforce drawn from Regional Study Area based on Statistics Canada skilled labour distribution ~ Approximately 70/0 from Clarington Operations and Maintenance Phase . Up to 1,400 workers per two reactor units . Up to 2,000 workers for Mid-life Refurbishment . Up to 100 workers for periodic construction of additional waste storage facilities . 840/0 of the Operations and Maintenance workforce drawn from RSA based on ON Site place of residence data ~ Approximately 320/0 from Clarington I ONTARIOPOiiiiEiI 7 GENERATION (based on 2 units) Operations and Maintenance Site Preparation and Construction mplications for Durham Region Existi ng DNGS Factor 2.500 900 1 5.200 Employment (average # direct and indirect jobs) per year over phase) 800 1 250 1 3.800 Employment (average # of induced jobs per year over phase) . 6.700 5.400 17.200 Associated Population (average # persons per year over term) 2.250 800 1 5.700 Associated Housmg (average # units over term) $175M $130M $ 365 M Household Income (annual average $ per year over term) .. ONTARIOPiiiiEiI GENffiATION GROWING DURHAM GR MI'I. es 34 other projects and activit considered . OWTH PLAN EMENTATION STUDY Focus on four areas of the environment i1 Energy from Waste Facility \ork Region [1- ~. .dscape . . . . . Extension of GO Rails Service from Oshawa to Bowmanville .... T .t ..., ransl me Detailed examination to determine whether any effects overlap, particularly traffic and nuisance effects t Six nearby projects overlap In . . Clarington Energy Business Park contained to be loca Effects anticipated Highway 401/Holt Road Interchange Improvements ONTARIOfiiiiiiEiI GENERATION ~ t? Ontario gation t Unlikely that additlona m measures are necessary . . ility ow probab OPG is examining the environmental effects of malfunctions & accidents in the EA nadvertent release of chemicals Conventiona . Nuclear serious damage to the fuel bundles and/or the reactor core and could result in an acute release of radioactivity to the environment an a release of radioactivity Radiologica . . ntentional attempt to cause damage Acts Malevolent . igations Mit Emergency Plan with Ontario Nuclear Protective actions consistent . . ONTARIOPOiiiEiI GENERATION mate Studies A detailed Evacuation Time Estimate study has been done specifically for the new nuclear station at Darlington Evacuation Time Est . Environmental effects predicted from New Bu d Primarily during site preparation and construction phase . y within 3 km of the site Primaril . gation & EIS and Licence to Prepare Site application, when submitted, wi be posted to OPG's Project Web site gated it t Proposed commitment to m follow-up actions Number of m Benefits Can be managed, . . . ONTARIOPiiiiiEiI GENERATION Stakeholder & Community (February - March) . Briefings . Workshops . Roundtable Dialogues Community Information Sessions Round #5 (April . Bowmanville - Tuesday April 21, 2009 . Courtice - Thursday May 7, 2009 . Orono - Wednesday May 6, 2009 . Newcastle - Tuesday April 28, 2009 . Oshawa - Wednesday April 22, 2009 . Cobourg - Tuesday April 23, 2009 . Peterborough - Tuesday May 5, 2009 . Whitby - Wednesday April 29, 2009 ONTARIOPOiiEiI GENERATION Status ...j ...j ...j ...j ...j ...j ...j ...j ...j underway underway underway ONTARIOPOiiiiEiI GENERATION Activity Description Date Pre-submission Consultation on Project Feb/March 2007 OPG submits EA Project Description to CNSC 2007 Apri Define Study Areas June 2007 Public Consultation Round #2 Establish Environmental Baseline (environmental components: valued ecosystem components) 2007 Fall 2007 - Summer 2008 Fal nteractions Public Consultation Round #3 Determine Possible Project - Environment Spring 2008 Spring/Summer 2008 Determine Residua Identify Environmental Effects. Possible Mitigations Effects Summer/Fa 2008 Public Consultation Round #4 Residual Effects Determine Significance of 2008 Winter 2008/Spring 2009 Fa FOllOW-UP and Monitoring Examine Effects of Environment on Project Winter 2008/Spring 2009 Spring 2009 Public Consultation Round #5 EIS and Licence to Prepare Site Application Submission 2009 www.opg.com/newbuild ONTARIOPiiiiiiEiI GENERATION 1-866-487 -6006