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Staff Report
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Report To: Planning and Development Committee
Date of Meeting: October 22, 2019 Report Number: PSD-046-19
Submitted By: Faye Langmaid, Acting Director of Planning Services
Reviewed By:
File Number:
Report Subject:
Andrew C. Allison, CAO
PLN 25.1.58
Resolution#: PD-168-19
By-law Number:
Renaming of King Street in Haydon and a remnant of King Street in
Bowmanville
Recommendations:
1. That Report PSD-046-19 be received;
2. That the By-law shown in Attachment 1 to Report PSD-046-19 be approved to:
a. rename King Street in Haydon to Grasshopper Park Road; and
b. rename the remnant portion of King Street in Bowmanville to Kings Hill Lane;
3. That all affected landowners receive a goodwill payment, in accordance with the
Municipality of Clarington's Goodwill Payment Policy for Municipally Initiated Street
Name Changes, to recognize the inconvenience and time associated with the street
name changes;
4. That a copy of Report PSD-046-19 and Council's decision be forwarded to the
Durham Regional Police Service and the Durham Regional Planning and Economic
Development Department; and
5. That all interested parties listed in Report PSD-046-19 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report PSD-046-19
Report Overview
Page 2
Over the past year, it has been brought to Staff's attention that there are two duplicate King
Street names in Clarington that have led to some confusion for mail delivery. Some residents
have also expressed concerns about potential response delays in the event of an
emergency response. To address these two situations, Staff held two Public Information
Sessions one in each respective area to obtain public input.
The response in Haydon for the street name change to Grasshopper Park Road was
generally positive. About half of the impacted residents attended the meeting or provided
comments.
In Bowmanville, the majority of residents who attended the Public Information Centre did not
support the options presented. Since there were concerns with the street name change,
Staff conducted a survey, as suggested by one of the residents. The results of the survey led
to greater consensus for the name change to Kings Hill Lane.
Based on the feedback from the public, and the safety concerns, it is Staff's
recommendation that both streets be renamed.
1. Background
1.1. The amalgamation of many townships into what is today known as the Municipality of
Clarington, has resulted in many duplicate or similar sounding names. In the mid 90's
Bell Canada and the Region of Durham implemented a new 9-1-1 response system
which lead to the evaluation of street names in order to eliminate duplicate names which
had the potential to cause confusion. King Street was among the street names that
were considered, at the time, there were six duplicate King Streets throughout
Clarington.
1.2. King Street in Haydon became a public street in 1977, Figure 1. It was one of the street
names that were considered to change as part of the new 9-1-1 response system.
However, at the time, it was decided not to change the name because the municipal
addresses in Haydon were in the 8000's, while the Bowmanville addresses along King
Street were in the 100's. Also, there was sufficient differentiation between the hamlet
and the town.
1.3. Since then, Clarington has grown substantially as a municipality, reaching just over
100,000 people. As Clarington grows, it becomes difficult to keep track of, and be aware
of, any duplicate street names, unless someone is familiar with the area. It also
becomes increasingly important to clearly differentiate street names to avoid any
potential errors from occurring in an emergency response. Furthermore, technology has
evolved since the 90's. Less people use telephone land lines, rather many residents use
cellphones, making the ability to trace a phone call to an address difficult.
Municipality of Clarington
Report PSD-046-19
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Figure 1 — Existing King Street segment in Haydon
1.4. In Bowmanville a remnant section of what used to be Highway 2, is named King Street,
Figure 2. With the realignment of Highway 2, this portion of King Street became
disconnected from the main artery. There are no records that it was considered for a
street name change as part of the 9-1-1 project, likely because the name was Old
Highway 2 at the time. At some point this segment of the road was changed to King
Street without going through the renaming procedure. The Region of Durham has
indicated that we cannot revert back to the previous street name "Old Highway 2" due to
similar sounding street names in Clarington.
Municipality of Clarington
Report PSD-046-19
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Figure 2 — Existing King Street remnant in Bowmanville under consideration
2. Comments
2.1. Discussions with the Clarington Emergency & Fire Services Department, as well as the
Engineering Services Department have indicated that duplicate or similar sounding
street names is a public safety concern.
2.2. In the past, most 9-1-1 calls were made by landline which are hard wired making it easy
to recognize addresses through the automated system. Today, many people use
cellular devices as their main phone making it more difficult to pinpoint the person's
location. The radius is not always accurate. A recognized road with limited variations,
such as Grasshopper Park Road, will eliminate the potential of error and facilitate better
response services.
2.3. The Region of Durham is an approval authority for naming or renaming streets within
the Region. If names sound similar to other names in the Region, the name will be
rejected due to the risks or concerns with an error occurring during an emergency
response situation. The Region of Durham has been consulted throughout the street
renaming process and recommend the renaming of both King streets.
Municipality of Clarington
Report PSD-046-19
3. Public Input
Public Information Centres
Page 5
3.1. There were two meetings held in each respective community on June 25th and 26th to
provide information on the proposed changes to the street names and obtain input from
the affected property owners and tenants. Notice of the Public Information Centre was
sent out to all affected residents on June 11, 2019.
3.2. The Haydon residents were generally receptive to changing the street name from King
Street to Grasshopper Park Road. The majority of them acknowledged the potential
safety concerns that could result from having duplicate street names within Clarington.
Out of the 22 affected households, 9 people representing 6 households attended the
meeting or provided comments. One household expressed opposition to the name
change. They stated that it is an inconvenience and that it could be an expensive
process to get records updated. Also, many of the residents in Haydon recently went
through an address change because Canada Post changed their postal codes earlier
this year. Despite this, most residents supported the street name change.
3.3. In Bowmanville, the majority of residents who attended the Public Information Centre
did not support the proposed street names, some accepted that changing the name but
have concerns. A total of 12 people representing 7 households attended the meeting
and two property owners provided written submissions. There are 21 affected
properties. Some of the comments include:
If the street name has to change, residents would prefer it revert back to the "Old
Highway 2" name to maintain the history of the road as being part of the main
artery. Staff consulted with the Region to revert back to the previous name, but it
was rejected due to the similar sounding names in Clarington, as there is a
Highway 2 in Courtice.
• The majority of residents are opposed to Rhonda Boulevard because the
address numbers will have to change. Rhonda Boulevard is the existing street
that connects with King Street, from the south.
• Residents would prefer a street name that recognizes the historical significance
of the road or the connection to the monarchy by keeping the word "King".
• There is already confusion because the name had changed from Old Highway 2
to King Street without the residents being consulted.
• Many residents expressed concerns with the inconvenience it will cause, and the
expense associated with changing documentation and records and felt it was
unwarranted.
Municipality of Clarington Page 6
Report PSD-046-19
3.4. At the meeting it was suggested that a survey be conducted with different options to
gain additional feedback, especially from the residents who were not able to attend the
meeting. Since there were concerns with the street name change, staff conducted a
survey. The survey was mailed to all affected residents in August 2019. The majority of
residents returned the survey, with the exception of 2. Below is a summary of the results
of the survey and Attachment 2 contains the full record.
Summary of Survey Results for Bowmanville
3.5. Five options were given to residents to rank in order of their preference (1 representing
their most preferred option and 5 being their least preferred). The five options were as
follows:
• Option 1 — No change
Options 2 & 3 — A new street name that contains the word "King". The Region
has approved two names: "Kings Vista" or "Kings Hill Lane".
o Option 2 — Kings Vista
o Option 3 — Kings Hill Lane
• Option 4 — A completely new street name from the list of approved street names
according to the current Clarington Street Naming Policy, which is to name it
after a War Dead or War Veteran tied to the local area of Bowmanville.
Option 5— Continue with the connecting street name, Rhonda Boulevard. This
option required a renumbering of the house number, resulting in the replacement
of the physical address on the house.
3.6. Staff received 23 responses to the survey. Option 1 (no change) was slightly more
favourable than Option 3. The split was 60/40, respectively. Of those that wanted to see
a change, Option 3 (Kings Hill Lane) was the most favourable. Many residents chose
Option 3 (Kings Hill Lane) as either their first or second choice.
3.7. It is also interesting to note that seven residents chose "no change" as one of their least
favourite options, while only two stated that Option 3 was one of their least favourite
(ranked it either a 4 or 5). Three residents did not rank the options at all. They stated
that no change was their only preferred option.
4. Discussion
4.1. The concerns with the duplicate King Street names was brought to Staff's attention by
the local residents from each respective area. Some residents have stated that they
have had an issue with their mail and parcel deliveries. If there are errors being made
for deliveries, then there is potential for errors in an emergency response situation.
Municipality of Clarington
Report PSD-046-19
Page 7
4.2. The Municipality is not necessarily required to eliminate all duplicate street names but
does have an obligation to provide unique addressing information for the emergency
response system. If an issue has been identified and the municipality is made aware of
the situation, it warrants a review and analysis to determine if a name change is
necessary.
4.3. The most important reason to examine the King Street name duplication is for public
safety. It is good practice to eliminate any potential errors for future emergency
response incidents. Valuable time may be lost when trying to locate a residence and in
these types of situations, every second counts.
4.4. To avoid confusion, and potential issues in an emergency, it is recommended that both
street names be changed, especially since the Bowmanville King Street remnant is
adjacent to the main King Street through Bowmanville. The remnant of King Street
under review is physically disconnected from the main road. Having no direct access to
the main road could result in someone looking for an address along the main road and
missing it since the two roads do not connect.
4.5. It is impossible to avoid all errors but if there is an opportunity to reduce the risk, staff
believe it should be considered. Therefore, a unique street name should be considered
to resolve this issue.
4.6. The street renaming in Haydon will affect 22 households, while the street renaming in
Bowmanville will affect 21 households. Property owners and/or tenants would receive a
goodwill payment for the inconvenience and time associated with the street name
change as per the Municipality of Clarington policy regarding Municipally Initiated Street
Name Changes.
4.7. Since many residents in Bowmanville did not like the continuation of Rhonda Boulevard
because their address numbers would also have to change, Staff looked at several
other options for the renaming of "King Street", considering the resident's suggestion.
Kings Hill Lane was the most popular choice. This keeps the word "King" in the name
and ties it to the historical significance of the road.
4.8. Staff recognize some property owners are concerned about the inconvenience
associated with a change of address. However, staff do not believe it outweighs the
risks associated with having duplicate street names.
4.9. In addition to the public safety concerns, residents expressed frustration resulting from
missed deliveries or billing being sent to the wrong location. A new street name should
improve this issue.
Municipality of Clarington Page 8
Report PSD-046-19
4.10. Staff recommend the identified segments of King Street in Haydon and Bowmanville be
renamed to eliminate the duplicate King Street names. King Street in Haydon would
become Grasshopper Park Road, which provides for a continuous street name. The
remnant of King Street in Bowmanville would become Kings Hill Lane, keeping the word
"King" in the name, which retains the historical connection to Highway 2/King Street and
the British monarchy.
5. Concurrence
5.1. This report has been reviewed by the Fire Chief who concurs with the
recommendations.
6. Conclusion
6.1. It is respectfully recommended that the proposed street name changes be approved
and that Staff be authorized to distribute the goodwill payments in accordance with the
Municipality's policy for Municipally Initiated Street Name Changes.
Staff Contact: Nicole Zambri, Planner II, 905-623-3379 ext. 2422 or nzambri _clarington.net .
Attachments:
Attachment 1 — By-law
Attachment 2 — Results from survey in Bowmanville
Attachment 3 — Memo from Fire Chief
A list of interested parties is on file with the Planning Services Department.
Attachment 1 to
Report PSD-046-19
Corporation of the Municipality of Clarington
By-law Number 2019-
being a By-law to amend municipal street names in the Municipality of
Clarington.
Whereas the Council of the Corporation of the Municipality of Clarington deems it
appropriate to amend certain municipal street names in the Municipality of Clarington;
Now Therefore Be It enacted as By-law for the Municipality of Clarington, as follows:
1. Change the name of King Street in Haydon to Grasshopper Park Road as
shown in Schedule `A" to this By-law;
2. Change the name of the remnant of King Street in Bowmanville to Kings Hill
Lane, for the portion shown on Schedule `B' to this By-law.
2. This By-law shall come into effect on the date of the passing hereof.
By -Law passed in open session this day of October 2019
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
C:\Program Files\eSCRIBE\TEMP\8535889900\8535889900,,,Attachment 1 - Draft By-law.docx
This is Schedule "A" to By-law 2019- , passed this day of , 2019 A.D.
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"King Street" To "Grasshopper Park Road"
Haydon - PLN 25.1.58
Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk
This is Schedule "B" to By-law 2019- , passed this day of , 2019 A.D.
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Bowmanville - PLN 25.1.58
Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk
Attachment 2 to
Report PSD-046-19
Full results of the survey in Bowmanville
Residents were asked to rank the options listed below, with #1 representing their most
preferred option and #5 being their least preferred option.
Option 1 — No change
Option 2 — Kings Vista
Option 3 — Kings Hill Lane
Option 4 — A name from the War Dead or War Veteran list
Option 5 — Continue with the connecting street name, Rhonda Boulevard
Response
O t 1
O t.2
Opt.3
Opt.4
Opt.5
1
5
2
1
3
4
2
5
2
1
3
4
3
5
2
1
3
4
4
5
4
1
2
3
5
4
2
1
3
5
6
4
2
1
3
5
7
4
3
1
2
5
8
3
2
1
4
5
9
1
3
2
4
5
10
1
4
2
3
5
11
1
3
2
4
5
12
1
3
2
4
5
13
1
3
2
5
4
14
1
2
3
4
5
15
1
2
3
5
4
16
1
2
3
4
5
17
1
2
3
5
4
18
1
5
4
2
3
19
1
2
5
3
4
20
3
3
3
1
2
21
1
2
2
2
2
22
1
2
2
2
2
23
1
2
2
2
2
Total 52 59 48 73 92
Note: The highlighted cells represent the surveys that were not completed correctly.
They only ranked one or two options. By default, the next number in the ranking was
applied to the boxes that were left unanswered for the purpose of tallying the votes.
7-aron
•
Memo
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Co-ordinator at 905-623-3379 ext. 2131
To: Faye Langmaid, Acting Director of Planning
From: Gord Weir, Fire Chief, Tony Cannella, Director of Engineering
Date: November 13, 2018
Subject: Safety Review of King St in Hayden
In reviewing the concerns both the Director of Engineering and myself agree that the
best resolve or the safest resolve would be to change the section of King Street to
Grasshopper Park Road.
In the past many if not all 911 calls made for emergencies were made on Bell landlines,
hard wired. The 911 system recognizes the address through the ANI/ALI system
(Automatic Name Identification/Automatic number identification). The ANI/ALI drop is
immediately captured on the call takers screen once 9-1-1 has been dialled and pushed
through to the PSAP. There is very little chance for error as to location of the call when
using a landline.
Today many people have moved away from using a landline in their home and now use
their cellular device as the. main phone. Currently the 9-1-1 system does recognize the
address that a person is calling from when using their cellular device. A cellular device
will provide 9-1-1 with latitude and longitude which will plot within a 5km radius based
on the Wireless Service providers cellular towers. Although 9-1-1 is provided with a
radius, this is not always accurate and the certainty of the information provided in
relation to the towers is a starting point only and should be confirmed through voice to
voice contact. Having a street name shared without continuity of one name such as
Grasshopper Park Road and King Street in Hayden encourages room for error as the
technology to deliver ANI/ALI to cellular devices is not yet captured. King Street is a
popular name within the Region of Durham and also within the Municipality of
Clarington. A recognized road with limited variations such has Grasshopper Park road,
will eliminate room for error in terms of providing prompt customer service by
Emergency First Responders.
Gord Weir
Fire Chief
Page 11
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379