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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: June 17, 2019
Report Number: COD -012-19 Resolution: GG -407-19
File Number: CL2019-18 By-law Number:
Report Subject: GBRRC Roof Refurbishment and SCA Roof /Sealant Replacement
Recommendations:
That Report COD -012-19 be received;
2. That Industrial Roofing Services Limited with a total bid amount of $ 421,468.00 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-18 be awarded the contract for the GBRRC Roof
Refurbishment and SCA Roof /Sealant Replacement, as required by the Community
Services Department;
3. That the funds required for this project in the amount of $449,548.00 (Net HST Rebate)
which includes the construction cost of $421,468.00 (Net HST Rebate) engineering
design and testing/inspection be funded by the Municipality from the approved budget
allocations as follows:
GBRRC - Roof
110-42-421-84256-7401 $250,000.00
SCA - Roof 110-42-421-84259-7401
SCA -Exterior Window Control Joints 110-42-421-84259-7401
$150,000.00
$30,000.00
Community Services Capital Reserve
Fund 518-00-000-00000-7418 $19,548.00
4. That all interested parties listed in Report COD -012-19 and any delegations be advised
of Council's decision by the Corporate Services Department.
Municipality of Clarington
Report COD -012-19
Report Overview
Page 2
To request authorization from Council to award the contract for the completion of the roof
refurbishment over Pad A at the Garnet B. Rickard Recreation Complex and the roof and
exterior control joint seal replacement at the South Courtice Arena.
1. Background
1.1 Tender specifications for roof refurbishment over Pad A at the Garnet B. Rickard
Recreation Complex (GBRRC) and roof and exterior control joint seal replacement at
South Courtice Arena (SCA) were prepared by the Community Services Department
and Moon Matz Ltd. and provided to the Purchasing Services Division.
1.2 Tender CL2019-18 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website.
Seventeen (17) Companies downloaded the tender document three of which were
Construction Associations.
1.3 The Tender closed May 24, 2019.
2. Analysis
2.1 Five (5) Companies attended the mandatory site meeting held at both facilities on
May 15.
2.2 One (1) submission was received at the close of the tender call. The bid was reviewed
for compliancy and tabulated by the Purchasing Services Division (see Attachment 1).
The submission received was deemed compliant.
2.3 The results were forwarded to the Community Services Department for their review and
consideration.
2.4 After review and analysis of the submissions by the Community Services Department and
the Purchasing Services Division, it was mutually agreed to remove the optional work for
the lower portion of the roof at GBRRC, due to budget constraints, and recommend
award to the low bidder, Industrial Roofing Services Limited.
2.5 Industrial Roofing Services Limited has not worked for the Municipality in the past
therefore, reference checks were completed and were deemed satisfactory.
Municipality of Clarington
Resort COD -012-19
3. Financial
Page 3
3.1 The funds required for this project in the amount of $449,548.00 (Net HST Rebate) which
includes the construction cost of $421,468.00 (Net HST Rebate), engineering costs and
testing/inspection be funded by the Municipality from the approved budget allocations as
follows:
GBRRC - Roof
110-42-421-84256-7401 $250,000.00
SCA - Roof 110-42-421-84259-7401 $150,000.00
SCA - Exterior Window Control Joints 110-42-421-84259-7401 $ 30,000.00
Community Services Capital Reserve
Fund 518-00-000-00000-7418 $ 19,548.00
3.2 The value of the total project cost is over the allocated budget from the various funding
sources and is utilizing the Community Services Capital Reserve Fund to make up the
deficit.
4. Concurrence
This report has been reviewed by the Manager of Facilities, Community Services who
concurs with the recommendations.
5. Conclusion
It is respectfully recommended that Industrial Roofing Services Limited being the lowest
compliant bid be awarded the contract for the GBRRC Roof Refurbishment and SCA
Roof /Sealant Replacement in accordance with all terms, conditions, specifications and
drawings of Tender CL2019-18.
6. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Mane Marano, H.B. Sc., C.M.O., Andrew C. Allison, B. Comm, LL.B
Director of Corporate Se ' es CAO
revor Pin�CP,A.
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dfergusion@clarington.net
Attachments: 1- Bid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Attachment 1 to
Municipality of Clarington Report COD -012-19
Bid Summary
CL2019-18 — GBRRC Roof Refurbishment and SCA Roof /Sealant
Replacement
BIDDER
Total Bid*
Total Bid
(including HST)
(Net HST Rebate)
Industrial Roofing Services Ltd.
$476,258.84
$421,468.00
*Note the above values have been adjusted to reflect the removal of the optional pricing
received for the completion of the lower roof section of Garnet B. Rickard Recreation
Complex.