The URL can be used to link to this page

Home My WebLink AboutFND-015-19Clarftwn Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 27, 2019 Report Number: FND-015-19 Resolution: GG -362-19 File Number: By-law Number: Report Subject: Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2018 Recommendations: 1. That Report FND-015-19 be received; and 2. That a copy of this report be posted on the Municipality's website. Municipality of Clarington Report FND-015-19 Report Overview Page 2 This report complies with the reporting requirements of Section 43 of the Development Charges Act, 1997 to disclose the annual activity in the Development Charges Reserve Funds for 2018. 1. Background 1.1 In accordance with the Development Charges Act, 1997, Schedule "A" attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2018, including opening and closing balances. 1.2 Schedule "B" attached shows capital projects which were funded during the year ended December 31, 2018 with development charges. The table shows the total expenses, development charge financing and non -development charge financing. 1.3 Schedule "C" attached shows operating expenses which were funded during the year ended December 31, 2018 with development charges. The table shows the total expenses, development charge financing and non -development charge financing. 1.4 Schedule "D" attached shows projects which have been previously approved by Council through resolution or prior years' budgets. The amount committed relates solely to the development charges portion. Finance staff will be working with departments to determine if any of these projects should be removed from the committed list in 2019. 1.5 This statement is compliant with Section 59.1(1) of the Development Charges Act. 2. Additional Information 2.1 For the year ended December 31, 2018, a total of 1,138 residential building permits were issued of various types. Approximately 786 units were anticipated for 2018 in the 2015 Development Charges Background Study. A total of 43 capital fund and 15 revenue fund projects have been financed by development charges. 2.2 On May 2, 2019 the Province of Ontario announced Bill 108 which has implications for several areas of legislation including the Development Charges Act, 1997. Under the proposed changes, several services will be removed from the eligible list of services for development charges and allowed under the Planning Act as a Community Benefit Charge. At the date of writing, the financial implications are unknown due to several key factors in the legislation (transitional provisions, the prescribed rate for the community benefits charge) are not publicly known. Municipality of Clarington Resort FND-015-19 Page 3 2.3 As identified in Schedule "A", the Indoor Recreation DC Reserve Fund has a $0 balance at December 31, 2018 with a remaining interim financing balance of $127,904 and a 2019 debenture payment of $1,730,544. Provided that at least $1,858,448 of indoor recreation development charges are collected, there will be an available balance at December 31, 2019. 3. Concurrence 3.1 Not Applicable 4. Conclusion 4.1 It is respectfully recommended that the Annual Statement for the Development Charges Reserve Funds be received for information and made available to the public by posting on the Municipality's website. 5. Strategic Plan Application Not applicable. Submitted by: revor Pinn, B.Com, /CPA, C Director of Finance/Treasurer Reviewe by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Paul Creamer, CPA, CMA, Deputy Treasurer, 905-623-3379 ext. 2604 or pereamer@clarington.net Attachments: Schedule "A" — Development Charges Reserve Funds Statement Schedule "B" — Capital Expenses Schedule "C" — Revenue Fund Expenses Schedule "D" — Committed Amounts from Prior Years' Budgets / Council Approvals There are no interested parties to be notified of Council's decision. Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Schedule A to Report FND-015-19 * See Schedule B ** See Schedule C *** See Schedule D **** 2019 Budget (includes 2019 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in Dec 2017/2018 $ 16,380,179.81 Less: amounts paid to the Region 2018 16,109,242.81 Total Development Charges due to the Region at December 31, 2018 $ 270,937.00 580 581 582 583 584 585 586 587 General Library Fire Protection Indoor Park Dev. & Operations Roads and Parking Total Government Services Services Recreation Related Facilities Related Balance as of December 31, 2017 $ 1,539,738 $ 1,033,840 $ 4,307,475 $ - $ 2,472,543 $ 3,217,820 $ 20,219,913 $ 398,751 $ 33,190,081 Plus: Development Charge Proceeds (346,233) (567,821) (735,453) (3,652,373) (1,161,285) (713,835) (6,217,891) (36,758) (13,431,649) Accrued Interest Apportionment (56,617) (42,037) (162,114) (99,599) (123,907) (788,378) (14,228) (1,286,879) Transfer from Revenue Fund - Transfer from Capital Fund - Subtotal 402,849 609,858 897,567 3,652,373 1,260,883 837,743 7,006,269 50,986 14,718,528 Less: Amount Transferred to Capital Fund * 27,000 - - 845,508 58,179 1,599,877 2,530,563 Amount Transferred to Revenue Fund** 199,736 496,847 - 1,731,403 641 - 538,773 2,967,401 Re a ment of Interim Financing from Reserve Funds - - 1,920,970 - - - - 1,920,970 Subtotal 226,736 496,847 3,652,373 846,149 58,179 2,138,650 - 7,418,934 Closing Balance as of December 31, 2018 1,715,851 1,146,851 5,205,042 - 2,887,278 3,997,385 25,087,532 449,737 40,489,675 Committed Amounts from Prior Years *** 1,151,326 251,018 - 749,173 1,565,958 13,176,375 19,800 16,913,649 Available at December 31, 2018564,525 895,833 5,205,042 - I f2.138,105)F2,431,426 11,911,158 429,937 23,576,026 Committed Amounts from 2019 Budget **** 216,000 205,735 - 1,730,544 992,193 652,500 7,487,970 - 11,284,942 Balance remaining of Interim Financing from Reserve Funds - - - 127,904 - - - - 127,904 Balance Available for Future Needs $ 348,525 $ 690,098 $5,205,042 $ 1,858,448 $ 1,145,912 $ 1,778,926 $ 4,423,188 $ 429,937 $ 12,163,180 * See Schedule B ** See Schedule C *** See Schedule D **** 2019 Budget (includes 2019 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in Dec 2017/2018 $ 16,380,179.81 Less: amounts paid to the Region 2018 16,109,242.81 Total Development Charges due to the Region at December 31, 2018 $ 270,937.00 Schedule B to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2018 Financing Financing Description D/C - General Government Encode Plus LLC ( Zoning Software) $ 30,000 $ 27,000 $ 3,000 Reserves - Consulting/Prof Fees $ 30,000 $ 27,000 $ 3,000 D/C - Park Development & Related Facilities Bowmanville Valley Trail $ 165,234 $ 148,711 $ 16,523 Mun Cap Works R/F Soper Creek Park Trail 163,975 147,577 16,397 Eng Park Cap R/F Farewell Creek Park Trail 436,218 392,596 43,622 Mun Cap Works R/F Courtice Leash Free Dog Park 25,609 23,048 2,561 Mun Cap Works R/F Enniskillen Park 334,998 129,433 71,907 Eng Park Cap R/F - - 86,289 Mun Cap Works R/F - - 47,369 Hydro One Grant Aspen Spring Parkette 4,602 4,142 460 Eng Park Cap R/F $ 1,130,636 $ 845,508 $ 285,128 D/C - Operations New Equip Purch - 2017 Fleet $ 38,382 $ 34,544 $ 3,838 Mun Cap Works R/F New Equip Purch - 2017 Roads 20,000 18,000 2,000 Mun Cap Works R/F New Equip Purch - 2018 Roads 2,532 2,279 253 Mun Cap Works R/F Hampton Office Expansion 3,728 3,356 373 Tax Levy $ 64,643 $ 58,179 $ 6,464 D/C - Roads And Related Grady Drive EA Completion $ 6,608 $ 6,608 $ - Baseline Rd ( Lambs to Bennett) 32,832 32,832 - Darlington Blvd (South Limit to Hwy 2) 16,420 13,136 3,284 Mun Cap Works R/F Longworth Ave Extension EA (Green Rd to Holt Rd) 25,431 25,431 - Longworth Ave Oversizing 2,316 1,482 834 Mun Cap Works R/F Port Darlington Subdivision Rd 2016 309,217 309,217 - Holt Rd Reconstruction ( Hwy 401 to Hwy #2) 3,085 2,623 463 Mun Cap Works R/F George Reynolds Dr 41,668 41,668 - Lambs Rd (Baseline to 275m N of Baseline Rd) 87,815 79,033 8,781 Mun Cap Works R/F Lake Rd Extension (Bennett Rd to 310m west) 12,003 10,682 1,320 Mun Cap Works R/F Lambs Rd (Hwy 2 to Conc St E) 22,007 19,807 2,201 Mun Cap Works R/F Middle Rd Reconstruction ( Conc Rd 3 to Urban Limit) 13,818 11,469 2,349 Mun Cap Works R/F Green Rd ( Harvey Jones to Longworth) 58,942 50,100 8,841 Mun Cap Works R/F Street Lighting - Concession Road 3 25,075 21,897 3,178 Mun Cap Works R/F Schedule B to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2018 Financing Financing Description Street Lighting - Courtice Rd ( South of Holyrod Dr) 3,638 3,638 - Sidewalk - RR 34 / Courtice Rd ( Nash Rd - North Urban Limit) 8,304 8,304 - Various Erosion Protection Works 203,996 136,004 67,992 Mun Cap Works R/F Sidewalk - Region Rd 57 East Side ( Concession Rd 3 to North Urban Limit) 1,470 1,470 - Lambs Rd Interchange @ Hwy 401 11,681 11,681 - Concession Rd 3 (Middle to Liberty St) 221,272 190,294 30,978 Mun Cap Works R/F RR17 Sidewalk (Mill St - CPR) 6,894 6,894 - Scugog St. Intersection Improvements 2,076 372 1,703 Mun Cap Works R/F Longworth Ave. Intersection Improvements 10,147 6,464 3,683 Mun Cap Works R/F King St. Intersection Improvements 4,338 1,913 2,425 Mun Cap Works R/F Green Rd Traffic Signal @ Stevens Rd 496,130 496,130 - Scugog St / Middle Rd ( Bons Ave to Conc Rd 3) 51,210 37,383 13,827 Mun Cap Works R/F Sidewalk Hwy 2 ( Rudell Rd to Given Rd) North Side 42,873 42,873 - Street Lighting - Hwy 2 (Haines St to Bennett Rd) 5,814 5,814 - Port Darlington Waterfront Park East Beach Phase 1 606 606 - Street Lighting - Baseline Rd ( Green Rd to West Side Dr) 30 28 2 Mun Cap Works R/F Soper Creek Crossing Pedestrian Link to Camp 30 23,718 23,718 - Green Rd Traffic Signal @ Stevens Rd 305 305 - $ 1,751,738 $ 1,599,877 $ 151,862 Total Capital Expenses $ 2,977,018 $ 2,530,563 $ 446,454 Summary of Financing: $ - $ 27,000 $ - D/C - Emergency Services - 845,508 - D/C - Park Dev/Related Facilities R/F - 58,179 - D/C - Operations R/F - 1,599,877 - D/C - Roads and Related R/F - - 306,948 Municipal Capital Works R/F - - 88,765 Engineering Parks Capital R/F - - 47,369 Hydro One Grant - - 3,000 Consulting/Prof Fees Reserves - - 373 Tax Lev Total Financing $ 2,977,018 $ 2,530,563 $ 446,454 Schedule C to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2018 Financing Financing Description D/C - General Government Jury Lands Master Plan $ 35,593 $ 32,034 $ 3,559 Prof Fees Planning - Zoning Bylaw 7,836 7,052 784 Prof Fees Legal - DCA 24,534 22,080 2,453 Prof Fees Secondary Plan - Bowmanville West Urban Centre 52,031 44,873 4,986 Prof Fees - - 2,172 Tax Levy Secondary Plan - Bowmanville East 21,655 17,864 1,985 Prof Fees - - 1,806 Tax Levy Secondary Plan - Energy Park 34,479 31,000 3,445 Prof Fees - - 34 Tax Levy Secondary Plan - Tooley Robinson 49,733 44,759 4,973 Prof Fees Planning - Official Plan Review 81 73 8 Prof Fees $ 225,940 $ 199,736 $ 26,204 D/C - Library Services Contribution towards Debenture Debt -Courtice Library $ 78,905 $ 78,905 $ - Contribution towards Debenture Debt - Newcastle Library 553,468 309,942 243,526 Tax Levy 2018 Library Collections Capital Funds to Library 108,000 108,000 - 740,373 496,847 243,526 D/C - Indoor Recreation Contribution towards Debenture Debt- Newcastle District Recreation Ctr $ 1,759,688 $ 1,583,719 $ 175,969 Tax Levy Contribution towards Debenture Debt- Bowmanville Indoor Soccer 164,094 147,684 16,409 Debt Retirement RF $ 1,923,781 $ 1,731,403 $ 192,378 D/C - Park Development & Related Facilities Parks Development - Consulting $ 712 $ 641 $ 71 Tax Levy $ 712 $ 641 $ 71 D/C - Roads and Related Contribution towards Debenture Debt- Green Road $ 538,773 $ 538,773 $ - $ 538,773 $ 538,773 $ - Total Revenue Fund Expenses $ 3,429,580 $ 2,967,401 $ 462,179 Summary of Financing: $ - $ 199,736 $ - D/C - General Goverment Schedule C to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2018 Financing Financing Description - 496,847 - D/C- Library Services - 1,731,403 - D/C-Indoor Recreation - 641 - D/C-Park Dev/Related Facilities - 538,773 - D/C - Roads and Related - - 16,409 Debt Retirement R/F - - 423,577 Tax Levy - - 1 22,193 jProfessional Fees Reserve TOTAL FINANCING $ 3,429,580 $ 2,967,401 1 $ 462,179 Schedule D to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: D/C - General Government 2011 Operating Planning studies - zoning bylaw $ 23,166 2011 Operating Plan - OP review commercial policy review 14,588 2011 Operating Plan - Op review miscellaneous / contingency 25,419 2011 Operating Secondary Plan - Bowmanville East 136 2012 Operating Planning studies - Technology & Planning/Review project 27,686 2012 Operating Secondary Plan - Bowmanville East 18,000 2015 Unexpended Planning studies - zoning bylaw review - 90% DC [10% Prof fees Res] 108,639 2016 Operating Operations -needs study [10% Prof fees Res] 90,000 2016 Operating Plan studies - waterfront vision implementation plan [10% Prof fees Res] 90,000 2017 Council Secondary Plans Agreement template [10% tax levy] 18,000 2017 Operating Secondary Plan - Tooley Robinson Subwatershed Study 135,241 2017 Operating Secondary Plan - Bowmanville East Town Centre 135,000 2017 Operating Secondary Plan - Bowmanville West 32,634 2017 Operating Secondary Plan - Bowmanville West 3,009 2017 Operating Secondary Plan - Bowmanville West 80,805 2017 Operating Secondary Plan - Bowmanville West 22,693 2017 Operating Secondary Plan - Courtice Employment Lands 135,000 2017 Operating Secondary Plan - Energy Business Park Update 14,000 2018 Operating OP Appea Legal Costs 67,920 2018 Secondary Plan - Bowmanville East 90,491 2018 Secondary Plan - Bowmanville West 14,400 2018 Secondary Plan - Energy Business Park Update 4,500 Total Committed: $ 1,151,326 Reserve Fund: D/C - Library Services 2015 Capital Library Collection - purchase of additional resources in all formats $ 26,697 2016 Capital Library Collection - purchase of additional resources in all formats 77,143 2017 Capital Library Collection - purchase of additional resources in all formats 127,589 2018 Capital Library Collection - purchase of additional resources in all formats 19,589 Total Committed: $ 251,018 Reserve Fund: D/C - Indoor Recreation 2014 Balance remaining of Interim Financing from Reserve Funds $ 127,904 Total Committed: $ 127,904 Page 6 of 9 Schedule D to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund: D/C - Park Development & Related Facilities 2017 Capital Farewell Creek Park Trail - Phase 1 $ 35,977 2017 Capital Courtice Dog Park 13,916 2017 Capital Enniskillen Park 5,567 2017 Capital Waterfront Trail Realignment - Energy Dr to Waverley Rd 36,000 2017 Capital Waterfront Trail Realignment - Bennet Rd Easterly to existing trail 4,500 2018 Capital Bowmanville Valley Trail (Baseline to Waterfront) 382,289 2018 Capital Soper Creek Park Trail - Phase 2 257,423 2018 Operating Consulting - Parks Design (10% tax levy) 13,500 Total Committed: $ 749,173 Reserve Fund: D/C - Operations 2013 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut $ 257,728 2015 Capital Hampton office expansion 6,627 2016 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 675,000 2017 Capital Bowmanville Cemetery expansion - design 22,500 2018 - GGC Report Tandem Diesel Dump Truck(s) w/Plow - Add'I funding was required 16,882 2018 Capital Fleet New - Roads 519,721 2018 Capital Operations Depot Improvements 67,500 Total Committed: $ 1,565,958 Page 7 of 9 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Committed Amounts From Prior Years' Budaets and Council Aaarovals Year Project Description Reserve Fund: D/C - Roads and Related 2011 Capital Rudell Rd Reconstruction 2011 Capital North Scugog Court 2011 Capital Baseline Rd Sidewalk - Green to Westside 2011 Capital Brookhill Tributary Nick Point Remedial Work 2013 Capital Port Darlington Waterfront Park East Beach Phase 1 2013 Capital Concession Rd 3 ( Liberty St. - Jollow Dr) Design 2013 Capital Concession Rd 3 (#57 - Middle Rd) 2013 Council Port Darlington Waterfront Park East Beach Phase 1 -- add'I financing 2013 Council Lake Rd Extension 2014 Capital Brookhill Blvd Oversizing 2014 Operating Engineering Consulting- Design CIMA (Longworth Ave W) 2015 Capital Baseline Rd Streetlighting (Green Rd - West side Dr) 2015 Capital Rudell Rd Reconstruction 2015 Capital Scugog St. / Middle Rd Reconstruction 2015 Capital Green Rd Reconstruction (Harvey Jones to Longworth) 2015 Capital Holt Rd Reconstruction (Hwy 401 to Hwy 2) Design 2015 Capital Sidewalk -Rudell Rd (Sunset Blvd to Hart) 2016 Capital Street lighting - Courtice Road (south of Holyrod Dr) 2016 Capital Pavement Rehabilitation -Green Road cycling lanes [DC -project #251 - trsf UECF from Trulls Rd for CL2016-17 2016 Capital Longworth Ave extension EA (Green to Holt) 2016 Capital Middle Rd reconstruction (Con Rd 3 to urban limit) 2016 Capital Soper Creek pedestrian link to Camp 30 2016 Capital Grady Drive (at Foster Creek) Environmental Assessment Completion 2016 Capital North Scugog Court surface asphalt (Dan Sheehan to West Scugog) 2016 Capital Holt Rd Reconstruction (Bloor to Hwy 2) 2016 Capital Lambs Road interchange at Hwy 401 - cost/benefit study 2016 Capital Liberty St sidewalk (Longworth to Bons -west side) 2016 Capital King St streetscape (RR57 to Bow Creek) 2016 Council Green Rd Grade Separation - trf'd from Conc Rd#3 (Middle to Liberty) 2016 Operating Pond Maintenance/Sediment Cleanout-Clarington Ponds/Clarnew, Newc & WestSide, Bow(CIMA) 2017 Capital Longworth Ave Culvert at Brookhill Tributary 2017 Capital Longworth Ave Oversizing (Green Rd to Clarington Blvd) 2017 Capital Green Rd Reconstruction (Stevens to Harvey Jones) 2017 Capital George Reynolds Dr Extension 2017 Capital Concession Rd 3 (Middle Rd - Liberty St.) Page 8 of 9 Schedule D to Report FND-015-19 Amount Committed 62,645 335,164 71,272 7,101 1,611 11,803 30,972 110,000 409,044 310,000 446 37,552 60,000 190,913 858,295 88,875 43,000 24,518 12,003 83,432 223,834 338,400 123,046 21,437 948,435 13,619 98,000 4,315 89,194 5,068 67,000 14,443 17,799 60,891 118,639 Schedule D to Report FND-015-19 Municipality of Clarington Development Charges Reserve Funds Statement For the 2018 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed 2017 Capital Port Darlington subdivision Rd (Port Darlington to east) 327,794 2017 Capital King St Cycling Facility (RR 57 to Roenigk Dr) 12,500 2017 Capital Concession St East Reconstruction (Soper Ck Dr to Lambs Rd) 999,812 2017 Capital North Street Sidewalk (George to Remi) 85,000 2017 Capital Liberty St sidewalk (Bons Ave to Jenningds - west side) 120,000 2017 Capital Clarington Blvd at Prince William Dr Traffic Signals 25,000 2017 Capital Green Rd at Stevens Rd Traffic Signals 24,695 2017 Capital Scugog St at Wellinton St Intersection Improvements 21,231 2017 Capital Longworth Ave and Green Rd Intersection 38,126 2017 Capital King St at Scugog - Intersection Improvements 9,496 2017 Operating Engineering - Design 75,000 2018 Capital Street lighting - Concession Rd 3 ( Liberty St to Jollow Dr) 28,608 2018 Capital Street lighting - RR57 (Hwy2 to 150m N of Stevens Rd) 20,000 2018 Capital Street lighting - RR57 (Conc Rd 3 to Urban Limit) 340,000 2018 Capital Darlington Bldv (South limit to Hwy2) 67,264 2018 Capital Baseline Rd (Lambs to Bennett) 2,472,168 2018 Capital Green Rd (Harvey Jones to Ross Wright) 70,890 2018 Capital Lake Rd Extension (Bennett Rd to 310m West) 69,103 2018 Capital King St Cycling Facility 125,000 2018 Capital Lambs Rd (Baseline to 275m N of Baseline Rd) 632,204 2018 Capital Lambs Rd (Hwy 2 to Concession St E) 1,953,593 2018 Capital Sidewalk - RR 34/Courtice Rd (Nash Rd to Urban Limit) 16,696 2018 Capital Sidewalk - RR 57 (Conc Rd 3 to Urban Limit) East Side 248,530 2018 Capital Sidewalk - RR 57 Multi -use Trail - Aspen Springs to Hwy 2 15,000 2018 Capital Traffic Signals - Green Rd at Stevens Rd 225,000 2018 Capital Intersection Improvements - King St at Scugog St 22,050 2018 Capital Intersection Improvements - Green Rd at Bowell 125,165 2018 Capital Various Erosion Protection Works 29,685 2018 Operating Engineering - Design 72,500 2018 Operating 50% North Newc Drainage Study 11,500 Total Committed: $ 13,176,375 Reserve Fund: D/C - Parking 2015 Capital New Central Parking Meters - Newcastle $ 19,800 Total Committed: $ 19,800 Total Committments to Development Charges Reserve Funds $ 17,041,553 Page 9 of 9