HomeMy WebLinkAboutCOD-009-19Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 27, 2019
Report Number: COD -009-19 Resolution: GG -361-19
File Number: CL2019-13 By-law Number:
Report Subject: Clarington Beech Centre Roof Replacement
Recommendations:
That Report COD -009-19 be received;
2. That Triumph Roofing and Sheet Metal Inc. with a bid in the amount of $244,366.46
(Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-13 be awarded the contract, as required by the
Operations Department;
3. That the funds required for this project in the amount of $276,984.70 (Net HST Rebate)
which includes the construction cost of $244,366.46 (Net HST Rebate) and other costs
such as design, inspection, consulting, and contingency of $32,618.24 (Net HST
Rebate) be funded by the Municipality as follows:
Various Roof Replacements 110-36-370-83687-7401 $276,984.70
4. That all interested parties listed in Report COD -009-19 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report COD -009-19
Report Overview
Page 2
To request authorization from Council to award the contract for the Clarington Beech Centre
Roof Replacement as required by the Municipality of Clarington's Operations Department.
1. Background
1.1 Tender specifications were prepared by Barry Bryan Associates Limited and the
Operations Department and provided to the Purchasing Services Division.
1.2 Tender CL2019-13 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Fifteen
(15) companies downloaded the tender document.
1.3 The Tender closed May 2, 2019.
2. Analysis
2.1 Six (6) bids were received in response to the tender call. The Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions
received were deemed compliant.
2.2 The results were forwarded to the Operations Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Operations Department and the
Purchasing Services Division, it was mutually agreed that the low bidder, Triumph
Roofing and Sheet Metal Inc. be recommended for the award of contract CL2019-13.
2.4 Triumph Roofing and Sheet Metal Inc. has successfully completed work for the
Municipality in the past.
3. Financial
3.1 The funds required for this project in the amount of $276,984.70 (Net HST Rebate) which
includes the construction cost of $244,366.46 (Net HST Rebate) and other costs such as
design, inspection, consulting, and contingency of $32,618.24 (Net HST Rebate) is in the
2019 approved budget allocation as provided and be funded by the Municipality as
follows:
Various Roof Replacements 110-36-370-83687-7401 $276,984.70
3.2 Queries with respect to the department needs should be referred to the Director of
Operations.
Municipality of Clarington Page 3
Resort COD -009-19
4. Concurrence
This report has been reviewed by the Director of Operations who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Triumph Roofing and Sheet Metal Inc. being the
lowest compliant bid be awarded the contract for the Clarington Beech Centre Roof
Replacement as per the terms, conditions and specifications of Tender CL2019-13.
6. Strategic Plan Application
Not applicable.
Submitted by:
Mari' arano, H.B. Sc., C.M.O.,
Director of Corporate Services
Trevor Pinn, CPA, CA.
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net
Attachments:
Attachment 1 — Bid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
C L2019-13
Attachment 1 to
Report COD -009-19
Clarington Beech Centre Roof Replacement
Bid Summary
Bidder
Total Bid
(Net HST Rebate)
Triumph Roofing and Sheet Metal Inc.
$244,366.46
Can -Sky Roofing & Sheet Metal Inc.
$257,452.80
AMA Roofing & Sheet Metal Inc.
$283,890.05
Semple Gooder Roofing Corporation
$285,843.84
Always Roofing Ltd.
$290,728.32
Industrial Roofing Services Limited
$374,697.62