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Clerk's
Report
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Report To: Council
Date of Meeting: April 29, 2019
Report Number: CLD -012-19
File Number:
Resolution: C-165-19
By-law Number:
Report Subject: Appointments to the Orono Cemetery Board and Public Library
Board
Recommendations:
That Report CLD -012-19 be received;
2. That the Committee consider the applications for appointments to the various boards
and committees, and that the vote be conducted to appoint the citizen representatives
to the various boards and committees, in accordance with the Appointment to Boards
and Committees Policy;
3. That Councillor Zwart be appointed as the Council Representative on the Orono
Cemetery Board; and
4. That all interested parties listed in Report CLD -012-19 and any delegations be advised
of Council's decision.
Municipality of Clarington
Report CLD -012-19
Page 2
Report Overview
This report is intended to provide background information, regarding vacancies on various
boards and committees to assist in the appointment process.
1. Public Library Board
Background
1.1 The Clarington Public Library Board is a volunteer Board established by the Municipality
of Clarington Council by the passage of 2003-188 in accordance with the provisions of
the Public Libraries Act, R.S.O. 1990 (the Act).
1.2 The Board establishes policies and appoints the Chief Executive Officer who may also
be the secretary/treasurer of the board, and who administers the library under the
guidance of those policies.
1.3 As per By-law 2003-188, the Board consists of seven community members and two
Members of Council; being Councillor Hooper and Councillor Neal.
1.4 The Committee considered applications at the April 15, 2019 General Government
Committee meeting to fill one vacancy on the Public Library Board and appointed
Marina Ross.
1.5 Justin MacLean was appointed to the to the Public Library Board January, 2019 for a
term ending in in December 31, 2022 or until a successor is appointed. On April 24,
2019, the Municipal Clerk's Department received notification of his resignation.
Current Situation
1.6 Accordingly, the Committee may appoint one additional member to the Clarington
Public Library Board.
1.7 The following individuals have put forward an application for consideration:
x Nancy Brandon
x Donald McKenzie
x Takura Tshaka
x Jacob Vanderschee
x Katherine Warren (LATE)
Municipality of Clarington
Resort CLD -012-19
2. Orono Cemetery Board
Background
Page 3
2.1 The Orono Cemetery is registered as an independent operation under the Funeral,
Burial and Cremation Services Act.
2.2 A Board comprising of burial right holders has been in place since 1920. The Board has
served until recently when the Municipality received written notification following the
Orono Cemetery Board meeting on October 3, 2018 requesting the transfer of the
operation and maintenance of the Orono Cemetery Company to the Municipality.
2.3 Arising out of Report OPD -005-19, the following Resolution #GG -213-19 was approved
by the General Government Committee on April 15, 2019 and is included in the April 29,
2019 Council agenda for ratification:
That Report OPD -005-19 be received;
That the Orono Cemetery Board continue to assume all responsibility relating to
the operation and maintenance of the Orono Cemetery and that the trust funds
remain to be held by the Municipality of Clarington; and
That the Ministry of Consumer Services and Orono Cemetery Board be advised
of Council's decision.
Current Situation
2.4 At the direction of Council, the Clerk's Department previously advertised for interested
parties to serve on the Orono Cemetery Board.
2.5 Four community residents submitted their letters of interest. At the time of writing this
Report one individual withdrew their name and we received one additional application.
2.6 Once the Board is formed, Staff will work with the Board to initiate orientation, training
and to draft a Terms of Reference. Once drafted, the Terms of Reference for the
Committee will be presented to Council for approval.
2.7 The following individuals have put forward an application for consideration:
x Mary Clapdorp
x Eldene Edwards
x Jo -Ann Meijer
x Wendy Partner
Municipality of Clarington Page 4
Resort CLD -012-19
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the Committee consider the applications for
appointments to the various boards and committees.
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
C.&e,111reetree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext. 2106 or
sgray@clarington.net
Attachments:
Attachment 1 — Confidential Applications (Distributed Separately)
The following is a list of the interested parties to be notified of Council's decision:
All Applicants
All Board/Committee Appointment Contacts