HomeMy WebLinkAbout2019-03-05Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting — Tuesday, March 5, 2019
(Not vet approved by committee)
In Attendance — Peter Kennedy, Chair Bryan Wiltshire, Arena Manager
Shea -Lea Latchford, Gary Oliver, Todd Taylor, Susan White
Regrets: Councillor Granville Anderson, Dave Bouma, Councillor Margaret Zwart
1. Agenda Motion #19-004
Moved by Sue White, seconded by Gary Oliver THAT: the Agenda be accepted
as proposed.
CARRIED
2. Adoption of Minutes Motion #19-005
Moved by Gary Oliver, seconded by Sue White THAT: the minutes of
February 5, 2019 be accepted.
CARRIED
3. Chair's Report I Peter gave a detailed report on the progress to date.
Motion #19-006 - Moved by Sue White, seconded by Todd Taylor THAT: the
Board approve the Chair, Vice -Chair and Treasurer as signatories to the CIBC
current account.
CARRIED
Motion #19-007 - Moved by Gary Oliver, seconded by Sue White THAT: the
Board approve the Chair as signatory to the Edward Jones account.
CARRIED
2.
Motion #19-008 - Moved by Sue White, seconded by Todd Taylor THAT: the
Board approve the Purchasing Limit Policy as amended.
CARRIED
4. Manager's Report — Brian reported the issue of the Fire Doors has been
resolved. Snow removal will take place shortly as we have no rep teams moving
forward. The ice is to be removed in approximately three (3) weeks at which time
his staff will be reduced. Also, Sue White reviewed the Risk Management Report
with the Board.
We also visited the issue of the Farmers' Market once again. Motion #19-009
Moved by Todd Taylor, seconded by Gary Oliver THAT: a contract/permit for
period of mid-May to end of October, 2019 will be issued to the Farmers' Market
on condition of proof of insurance at zero value.
CARRIED
2019 Budget — Todd reviewed the Budget with the Board in detail. Policy and
oversight were discussed and the forecast was presented. Motion: #19-010 -
Moved by Sue White, seconded by Gary Oliver THAT: the 2019 budget be
accepted as presented.
6. Manager's Compensation Package ("In Camera"), Motion #19-011
Moved by Todd Taylor, seconded by Gary Oliver THAT: the Board approves
the Chair as supervisory authority of the Arena Manager.
CARRIED
Motion #19-012, Moved by Todd Taylor, seconded by Gary Oliver THAT: the
Board approves the Arena Manager compensation, description of responsibilities
and performance review template as amended and that the package be offered by
the Chair to the Arena Manager.
CARRIED
3.
7. Sign Design — deferred to April Meeting
Next Meeting - Tuesday, April 9, 2019 — 7:00 p.m.
9. Adiournment Motion #19-013
Moved by Gary Oliver, seconded by Todd Taylor THAT: the meeting adjourn.
CARRIED
The meeting adjourned at 10:05 PM
Chair
Secretary