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HomeMy WebLinkAbout10/15/2007 ~l~ipgron DATE: MONDAY, OCTOBER 15, 2007 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETINGS Minutes of meetings of Council held September 24, 2007 and October 5, 2007 PRESENTATION a) Mayor Abernethy - Waste Reduction Challenge DELEGATIONS a) Patrick McNeil, Senior Vice-President, Nuclear Generation Development, Ontario. Power Generation - Darlington B Environmental Assessment Update b) Markus Lise - Proclamation for Public Awareness - Spiritual and Religious Care Awareness Week c) Martha Hendrikx and Joan Kimball- Newcastle Santa Claus Parade (Correspondence Item D - 3) d) Libby Racansky - Water Level in Black/Farewell/Harmony Watershed e) Richard Ward - Powers and Duties of Forensic Auditor - Audit of Mayor Abernethy f) Tammy Day - Daycare Facility At 279 King Avenue E., Newcastle (Item 4 of Report #1 ) CORPORATION OF THE MUNICIPALITY OF CLARINGTOfl 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-337 Council Agenda -2- October 15, 2007 COMMUNICATIONS Receive for Information I - 1 Minutes of the Santa Claus Parade Committee dated November 29, 2006 I - 2 Minutes of the Central Lake Ontario Conservation Authority dated September 18, 2007 I - 3 Minutes ofthe Clarington Traffic Management Advisory Committee dated June 21, 2007 I - 4 Minutes of the Animal Advisory Committee dated September 12, 2007 I -5 Minutes of the Clarington Highway 407 Community Advisory Committee dated October 5, 2007 I - 6 Minutes of the Clarington Heritage Committee dated September 18, 2007 I - 7 Minutes of the Durham Nuclear Health Committee dated September 14, 2007 1-8 Correspondence from Regional Councillor Trim to the Spratleys- Rehabilitation of Regional Road 18 1- 9 P. Madill, Regional Clerk, Regional Municipality of Durham - Quarterly Planning Report 1-10 P. Madill, Regional Clerk, Regional Municipality of Durham - Traffic Control Signals on Townline Road 1-11 P. Madill, Regional Clerk, Regional Municipality of Durham- Establishment of Drinking Water Source Protection Committee I - 12 George Rocoski, Director (A), Central Region, Ministry of the Environment - Management of Sound-Sorb, Nitro-Sorb and Other Mixtures containing PPBs I - 13 Gaston Morin - Energy-From-Waste 1-14 Carl Zmozynski - Energy-From-Waste I - 15 Maureen Dingman - Energy-From-Waste I - 16 Keith and Shirley Crago - Traffic Concerns Regarding 425 Exit and Entrance to Highway 401 Council Agenda - 3 - October 15, 2007 I - 17 Keith and Shirley Crago - Energy-From-Waste I - 18 Stewart and Judy Dayes - Energy-From-Waste I - 19 Region of Peel - Fourth Annual Public Sector Energy and Environmental Summit Receive for Direction D - 1 Gary Lambert - Application to Amend the Official Plan and Zoning By-Law - Part Lot 34, Concession 2, former Township of Darlington, 15 and 43 Darlington Boulevard D - 2 Sheila Costanzi - Application to Amend the Official Plan and Zoning By-Law - Part Lot 34, Concession 2, former Township of Darlington, 15 and 43 Darlington Boulevard D - 3 Martha Hendrikx and Joan Kimball, Newcastle Santa Claus Parade Committee - 3rd Annual Santa Claus Parade D - 4 Willis and Marilyn Barraball - Energy-From-Waste D - 5 Cecile D. Bowers, Secretary, Branch 178, The Royal Canadian Legion - Poppy Canvass D - 6 Jim Strickland, Manager, Tirecraft - Request for Exemption to the Traffic By-law D - 7 Don Grant, Competent Communicator, Club President 2007/2008, Bowmanville Toastmasters Club - Request for Proclamation of "Bowmanville Toastmaster Week" D - 8 Chris Steven - Application to amend the Clarington Zoning By-law - John Hinds - 279 King Avenue, Newcastle D - 9 P. Madill, Regional Clerk, Regional Municipality of Durham - Durham Nomination to the Credit Valley/Toronto/Central Lake Ontario Source Protection Committee D - 10 Kevin Heath, Acting Clerk-Administrator, Township of Stirling-Rawdon - Catastrophic Natural Events D - 11 J. D. Leach, City Clerk, City of Vaughan - Litter-Free Canada Post Super Mailboxes D - 12. Mike Leonard, Chief Building Official, City of Oshawa - Ontario Building Code Act Amendment Council Agenda -4- October 15, 2007 D - 13 Lorraine Heinbuch, Chief Administrative Officer/Clerk, Township of Wellington North - Annual Water Sampling " D - 14 Rhonda Mulcahy, Public Relations Chair, Clarington Speed Skating Club - Hosting of Short Track Provincial Age Class Championship D - 15 Ronald A. Webb - Audit of Mayor Jim Abernethy's Election Campaign Expenses D - 16 George S. Graham, Clerk-Administrator, Township of Brock - Regulatory Control of Paper Fibre Biosolids D - 17 Rodger Mordue, Administrator/Clerk-Treasurer, Township of North Dumfries - Fees and Royalties for Aggregate Production D - 18 Ken Noland, Reeve, Township of Burpee and Mills - Loss of Municipal Funding to Provincial Tax Rebate Programs D - 19 Confidential Correspondence - Legal Matter MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of October 1, 2007 UNFINISHED BUSINESS OTHER BUSINESS BY-LAWS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT Q!J!P Council Meeting Minutes September 24, 2007 Minutes of a regular meeting of Council held on September 24,2007, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Manager, Municipal Law Enforcement Division, L. Creamer, attended until 9:30 p.m. Director of Planning Services, D. Crome Solicitor, D. Hefferon Library Director, E. Hopkins, attended until 10: 14 p.m. Manager of Operations, F. Horvath Director of Corporate Services, M. Marano Corporate Safety and Project Manager, B. Taylor, attended until 10:14 p.m. Director of Finance/Treasurer, N. Taylor Fire Chief, G. Weir Administrative Assistant to the Clerk, C. Fleming Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Later in the meeting Councillor Foster stated a pecuniary interest with respect to Report #2. Councillor Hooper indicated he would be stating a pecuniary interest with respect to Item 6 of Report #1. Mayor Abernethy indicated he would be stating a pecuniary interest with respect to the delegation of Richard Ward. Council Meeting Minutes - 2 - September 24,2007 MINUTES Resolution #C-475-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on September 10, 2007, be approved. "CARRIED" Resolution #C-476-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Wendy Bracken, Jaison Gibson, Kristin Robinson, Ron Collis, Kerry Meydam, John Wegener and Jim Strickland be added to the list of delegations and that the delegation of Shirley Crago be deleted from the agenda. "CARRIED" DELEGATIONS Kim Gavine, Executive Director, Oak Ridges Moraine Foundation, addressed Council to provide an update on the progress made to date by the Oak Ridges Moraine Foundation and to present the Foundation's progress report - "A Foundation for Success on the Oak Ridges Moraine". Ms. Gavine advised the Foundation, a not-for- profit corporation, was established in 2002 to help protect the Oak Ridges Moraine by providing funding support to help preserve, protect and restore the ecological integrity of the moraine. Through use of a PowerPoint presentation, she provided an overview of the Foundation's achievements and findings, project funding, and reviewed future opportunities. Ms. Gavine noted a total of $31.8 million has been allocated to new conservation projects on the moraine with 21 projects funded in Durham Region including land acquisition, natural heritage inventories, landowner contact and stewardship projects. Ms. Gavine summarized by stating much has been accomplished over the past four years but that more work is required to protect the Moraine's vital ecosystem. She stated the Foundation needs more time to educate young persons and the general public and requested the Municipality's assistance by continuing to support ORM stakeholders working in Durham, identifying and participating in new projects, helping to identify other funding partners and advocating for the continued need of protecting, conserving and restoring the Oak Ridges Moraine. Kim Gavine encouraged members of Council to read the progress report. Council Meeting Minutes - 3 - September 24, 2007 Krista Stainton addressed Council concerning Item 4 of Report #1 regarding applications to amend the Clarington Official Plan and Zoning By-Law submitted by 1276467 Ontario Limited to permit apartment and townhouse uses, remove the Neighbourhood Park Symbol, and permit additional commercial parking for lands fronting Durham Highway 2. Ms. Stainton stated as a resident of Kingswood Drive she was here to express official opposition to the proposed multi-storey condo dwelling. She advised residents of her street and the surrounding roadway links are very concerned with increased traffic congestion and safety implications of a high density development. Ms. Stainton acknowledged the results of the traffic impact study but felt the study needed to be conducted during peak periods and questioned what measures would be put into place to mitigate traffic problems as a result of the development. Ms. Stainton requested a comprehensive traffic study be undertaken and that Council reserve their decision until a traffic plan is in place and residents have the opportunity to review the plan and provide comments. In response to questions, Ms. Stainton replied that the biggest concern is how the development will affect congestion in the area and that residents find current traffic conditions unacceptable. She further replied that traffic calming measures might be helpful but does not feel they would make enough of an impact. Roman Zydownyk addressed Council concerning Item 4 of Report #1 regarding applications to amend the Clarington Official Plan and Zoning By-Law submitted by 1276467 Ontario Limited to permit apartment and townhouse uses, remove the Neighbourhood Park Symbol, and permit additional commercial parking for lands fronting Durham Highway 2. Mr. Zydownyk stated he was speaking tonight on behalf of a number of residents living in the surrounding area who oppose the development and to formally present Council with a petition containing over 100 signatures supporting their position. Mr. Zydownyk highlighted issues of concern including traffic and safety related matters, the need for increased resources for local, municipal and provincial services such as emergency services and health care, the impact of road improvements to Darlington Boulevard on property taxes and increased costs for services. Mr. Zydownyk summarized by stating there will be a significant traffic hazard caused by the development that will decrease the value of their properties and quality of life. He acknowledged that while development is inevitable and affordable housing is needed, the infrastructure has to be in place to support the development and a plan must exist for the future. Mr. Zydownyk expressed support for the original, intended and currently approved use of the property as approved in the Official Plan. Sheila Costanzi addressed Council concerning Item 4 of Report # 1 regarding applications to amend the Clarington Official Plan and Zoning By-Law submitted by 1276467 Ontario Limited to permit apartment and townhouse uses, remove the Neighbourhood Park Symbol, and permit additional commercial parking for lands fronting Durham Highway 2. Ms. Costanzi stated area residents do not feel a six storey development is compatible with the existing neighbourhood noting the proposal does not conform to the maximum height requirements defined in the municipality's Official Plan. She stated the development will have a negative impact on the Farewell Council Meeting Minutes -4- September 24, 2007 Creek greenbelt, there will be an increase in garbage, vandalism and property taxes and questioned what the effect reconstruction of Darlington Boulevard will have on local septic beds. Ms. Costanzi urged Council to keep high density development and traffic flow on Highway 2 and to work with the community to provide the best option for all. Lois Neill addressed Council concerning illegal dumping and traffic concerns relating to a business located on Part Lot 31, Concession 5, Enfield Road. Mrs. Neill stated the property in question was sold a year ago and is now owned by a trucking and hauling business and they are operating it similar to a gravel pit with trucks coming and going at all hours. She noted she lives adjacent to this property and it is littered with old tarps, rebar, cement, pcb's, etc., and the owner is planning to raise the land by four feet. Mrs. Neill is concerned that her well could be in jeopardy with the run-off and she currently is unable to cut grass on the edge of her property because of the washout. She expressed concern that she has made several telephone calls to municipal officials, but there has been no resolve to the problem. She also requested investigation into an all-way stop at Enfield Road at the 6th Concession to slow traffic down. Don Welsh introduced Angie Darlison, Executive Director, Clarington Older Adult Association who addressed Council concerning support for Elder Persons Centre Grant Funding. Ms. Darlison stated the Association was established in 1998 to provide quality social and leisure opportunities for older adults and that membership has steadily increased to over 800 participants. She noted since its establishment, the association has been working in partnership with government officials to ensure that appropriate applications are submitted; however, they have yet to receive Provincial funding. She noted that the Clarington Older Adult Association is the only centre in Durham Region that is not supported by the Elder Persons Centre Grant funding and consequently, increased funding is required otherwise programs and services may be negatively impacted. Ms. Darlison feels Clarington residents are not being treated equally and requested Council to endorse a resolution to petition the Provincial government to provide funding to the Clarington Older Adult Association under the Elder Persons Centre Grant Funding Program. Mayor Abernethy stated a pecuniary interest with respect to the delegation of Richard Ward as it relates to his election campaign expenses. Mayor Abernethy vacated his chair and refrained from discussion and voting on this matter. Councillor Trim chaired this portion of the meeting. Richard Ward addressed Council expressing concerns that there are several omissions in the audited financial statements of Mayor Jim Abernethy's election campaign. Mr. Ward feels Mayor Abernethy's audit was falsely prepared and referred to the number of election signs and the stated costs. He feels the actual value of the goods and services were not applied to the purchase of signs and the issue is a serious violation of the Municipal Elections Act. Mr. Ward requested a criminal investigation be undertaken into the matter. Council Meeting Minutes - 5 - September 24, 2007 The Mayor resumed the Chair. June Davies addressed Council concerning Energy-From-Waste stating she feels the option of incineration is a serious digression from the work that needs doing and that a zero waste reduction plan implementation strategy would be a better alternative. She stated if the $250 million dollar investment was applied to a Regional Zero Waste Production Plan, 70% of waste would no longer be produced or would be diverted with the assistance of government regulations, a shift in responsibility for product life cycle, the creation of green business, and the increasing of recycling centres. Mrs. Davies feels the public would respect Council if a shift was made from the current course of action to a zero waste strategy and urged Council to take up the challenge and make an incinerator unnecessary. Shirley Crago advised prior to the meeting that she would not be speaking. Dr. Debra Jefferson addressed Council concerning Energy-From-Waste stating on September 4, 2007, she presented a petition signed by a number of physicians in Clarington expressing concern about the effects of incineration on human health and the environment. She noted since that time, 43 additional physicians working within the Lakeridge Health Corporation have signed the petition urging the Region to consider alternatives to thermal waste treatment. Dr. Jefferson stated the petition will be formally presented to the Regional Health and Social Services Committee later this week and left a copy of the petition with the Municipal Clerk. Dr. Jefferson discussed the findings of the peer review of the Durham EFW Generic Risk Assessment noting the epidemiologic evidence is inconclusive in that one can't say that modern incinerators are safe or not safe. She noted that part of the recommendation is that upset conditions be part of any site-specific risk assessment. Dr. Jefferson expressed concern that there are no risk assessment methods that can measure the effects of ultrafine and nanoparticulate exposure as technology to measure and monitor these toxins does not exist. Dr. Jefferson feels there are enough uncertainties about the effects on human health that alternatives to incineration should be chosen. She also expressed concern with the political process in that commissioned reports were not released in a timely manner to allow for proper review and feedback and that only one Public Information Session has been scheduled to allow for public input. Dr. Jefferson urged Council to insist on more than one Public Information Session and that formal presentations be offered both at 4:00 p.m. and at 7:00 p.m. Lee McHugh addressed Council concerning Energy-From-Waste expressing concern with the increased truck traffic that will be added to the roadways to deliver and remove residual ash and feels there will be the potential for increased accidents as a result. Mr. McHugh questioned the financial risk that has fallen to the Region of Durham with the reduced commitment from York Region. He also hoped that the general principles outlined in Regional Report 2007 -J-14 for consideration in the development of a Host Community Agreement will be upheld in an attempt to balance the impacts a local community may experience when hosting a major waste management facility. Mr. McHugh expressed support for the formation of a Public Council Meeting Minutes - 6 - September 24, 2007 Liaison Committee to provide input into the final version of the Agreement to reflect the concerns of the community. Wendy Bracken addressed Council concerning Energy-from-Waste. Ms. Bracken highlighted the findings of Dr. Smith's review of the DurhamlYork Generic Human Health and Ecological Risk Assessment which made no conclusion about whether or not modern incinerators are safe or if one could be safely sited in Durham or York Regions. Ms. Bracken acknowledged that Dr. Smith did identify key concerns, namely nanoparticles associated with toxins that were not addressed in the GHHERA that would have complex health implications noting it would be relevant to ensure that residual wastes were free of those components before the waste is destroyed in an EfW facility. Ms. Bracken feels that due to the uncertainties and potential for harm to human health, the only safe course of action is to use the precautionary principle, as was unanimously approved by Halton Regional Council and to look for safer and more sustainable methods of handling residual waste. Ms. Bracken again urged Council to declare that Clarington will not be a willing host to an EfW facility. Ms. Bracken also expressed concern with the site selection process and critical flaws and omissions in the environmental study to date. She further requested Council to request to change the consultant's presentation at the upcoming Public Information Session to a more appropriate time to allow for public input. Jaison Gibson addressed Council concerning Energy-from-Waste. Mr. Gibson feels that the public's comments are being ignored and it would be unlikely that any facility, if approved, would be built within budget. Mr. Gibson stated there will be a significant amount of money generated once the Michigan border is closed and questioned if revenues would be re-invested in the community or would royalties be paid to a private company. Mr. Gibson stated the facility will cause sickness and affect nature at all levels as there has been no guarantee that this technology is safe. He stated he does not want to come here week after week to defend his children and that he has lost respect for government. Mr. Gibson feels an incinerator should not be built anywhere. Kristin Robinson addressed Council concerning Energy-from-Waste expressing concern that the background reports requested by Council in July on the impacts of incineration were not made available to the public until last friday, the same day that the preferred site was announced which did not provide an opportunity for the public to comment. Ms. Robinson also expressed concern that only one public information session has been scheduled and that at least two different sessions should be arranged in order to allow the public some flexibility to attend. She also expressed concern that the timing of the formal presentation has been set for 9:00 p.m. and questioned the logic of arranging the presentation at a time that would be inconvenient for the majority of the public to attend. Ms. Robinson suggested Council adopt a resolution to request another venue and a rescheduling of the formal presentation to 4:00 p.m. and 7:00 p.m. Council Meeting Minutes - 7 - September 24, 2007 Ron Collis addressed Council concerning Energy-From-Waste questioning the ecological impact of increased pollution and the logic of adding additional pollutants into the atmosphere. Mr. Collis feels that incineration needs to be considered a short- term solution. He also questioned if the impact on property assessment has been studied and what the effect will be once the facility becomes operational. Mr. Collis feels that Council should also request the Region to identify what the benefits of being a "willing host community" are. Kerry Meydam addressed Council regarding Energy-From-Waste expressing concern with the Environmental Assessment process and the lack of respect from the Region in allowing Clarington Council, staff and the general public sufficient time to review withheld reports prior to the release of the preferred site recommendation. Ms. Meydam also discussed the response of Dr. Smith on her review of the Generic Human Health and Environmental Risk Assessment in relation to the safety of the operation and the disregard for the inclusion of nanoparticles in the risk assessment due to the inability to capture, monitor or regulate their emissions. She stated that more than one Public Information Session should be held and that the timing of the formal presentation should be changed so that more convenient and accessible sessions will be held in Courtice. Ms. Meydam requested Council to determine what the benefits for Clarington residents are in locating such a facility in the municipality and what the difference would be between declaring Clarington as a willing or unwilling host. Ms. Meydam summarized by requesting Council re-examine and reconsider Alternatives To and what the contingency plan is should the incinerator not be approved. John Wegener addressed Council concerning the zoning compliance extension granted to Doug Bickle to relocate his business. Mr. Wegener stated he resides directly across from the illegal landscaping and snowplowing operation and has endured an unreasonable amount of noise from heavy trucks and machinery, unsightly piles of rubbish and disturbances associated with the day to day operation of the business. He noted the business is particularly aggravating during winter months and he is opposed to any extension of the zoning compliance. He feels that if Mr. Bickle were to give Council a written guarantee that once the extension period has lapsed he would not pursue a rezoning, then he would not be opposed to the extension. In response to questions, Mr. Wegener stated his concerns with the business were not brought forward before as he had assumed the property was in compliance with the zoning requirements. He further replied that there appeared to be two separate businesses being run out of the location and hopes the granting of the extension is not a ploy to continue to operate without the proper zoning in place. Jim Strickland was called but was not present. Council Meeting Minutes - 8 - September 24, 2007 Resolution #C-4 77 -07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Council recess for five minutes. "CARRIED" The meeting reconvened at 9:40 p.m. COMMUNICATIONS Resolution #C-478-07 Moved by Councillor Woo, seconded by Councillor Trim THAT the communications to be received for information be approved, with the exception of Items I - 1 and I - 3. 1-2 A01.GA 1-4 F11.GE 1-5 D02.GE "CARRIED" Minutes of the Ganaraska Region Conservation Authority dated July 19, 2007. John R. O'Toole, MPP Durham, expressing his disappointment over the lack of provincial funding for the Clarington Older Adult Association under the Provincial government's recent announcement of increased support for Elderly Persons Centres; commending the Association for providing activities and events to help older persons remain active and engaged in the community; and, suggesting Council follow up with the Minister to ensure the Association is given consideration in the current round of provincial funding. Sheila Hall, Membership Services Manager, Clarington Board of Trade, thanking Mayor Abernethy for participating in the in camera session with the Honourable Greg Sorbara, Minister of Finance on August 30,2007, providing representatives from all sectors and geographic areas of Clarington with the opportunity to discuss several topics of importance to the business community with the Minister and to raise the community's voice and presence to one of the most senior positions in the Provincial government. Council Meeting Minutes - 9 - September 24, 2007 1-6 C10.GE R01.GE Martin de Rond, Director of Legislative & Information Services/Town Clerk, Town of Ajax forwarding a copy of the Town of Ajax's Heritage Property Tax Rebate By-law and advising the Town of Ajax is requesting the Region of Durham to revisit the matter of adopting it's own heritage property tax rebate by-law in order that worthy properties throughout the Region may receive financial consideration to assist in the preservation of heritage assets. 1-1 A01.CL Minutes of the Clarington Agricultural Advisory Committee dated April 12, May 10 and June 14,2007. Resolution #C-479-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Item I - 1 be received for information. "CARRI ED" I - 3 Minutes of the Clarington Highway 407 Community Advisory A01.CL Committee and the Agricultural Advisory Committee of Clarington dated August 22,2007. Resolution #C-480-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Minutes of the Clarington Highway 407 Community Advisory Committee and the Agricultural Advisory Committee of Clarington dated August 22,2007, be received for information. "CARRIED" CORRESPONDENCE FOR DIRECTION Resolution #C-481-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Correspondence Items be approved as per the agenda with the exception of Items D - 5, D - 6, D - 9 and D - 13 to D - 16, inclusive. "CARRIED" Council Meeting Minutes - 10- September 24, 2007 0-1 M02.GE 0-2 A01.CL C12.GE 0-3 T09.GE M02.GE 0-4 T09.GE M02.GE Peter S. Taylor, President, Durham Chapter of the Canadian Society of Training and Development, a national not-for-profit membership association serving the field of workplace learning and performance, requesting September 24 to 28, 2007, be proclaimed 'Learn to Work Week' in Clarington in recognition of the importance of workplace learning and performance to key stakeholders and the public-at- large. (Proclaimed) Shane Morris tendering his resignation from the Traffic Management Advisory Committee as he is no longer a resident of Clarington. (Correspondence received with regret, and referred correspondence to the Municipal Clerk) Bettina Brown, Clarington Central Secondary School advising of the second Annual Terry Fox Run/Walk to be held on September 28, 2007, from 8:30 a.m. until 11 :30 a.m., forwarding a copy of the' proposed route and insurance policy and requesting Council's support in processing the application for this special community event. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Terryl Tzikas, Secretary, Bowmanville Santa Claus Parade, requesting permission to hold the 46th Annual Santa Claus Parade on Saturday, November 17, 2007, starting at 10:30 a.m., highlighting the parade route and requesting the cooperation of the Police Department, Operations Department and Municipal Services and the use of the Old Fire Hall. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Council Meeting Minutes - 11 - September 24, 2007 o - 7 Roman Zydownyk expressing concern with the application submitted 0.14 by 1276467 Ontario Limited to amend the Official Plan and Zoning By-Law to permit apartment and townhouse uses, remove the neighbourhood park symbol, and permit additional commercial parking for lands fronting Durham Highway 2 due to traffic and safety related issues, environmental, economic and social impacts on the local environment, availability of municipal services and impact on the tax base and advising of a petition signed by over 100 residents of the impacted neighbourhood who are united against the proposed land changes to valued greenspace. (Correspondence referred to the Director of Planning Services) o - 8 Sheila Costanzi expressing opposition to the development 0.14 application submitted by 1276467 Ontario Limited to amend the Official Plan and Zoning By-Law to permit apartment and townhouse uses, remove the neighbourhood park symbol, and permit additional commercial parking for lands fronting Durham Highway 2. Ms. Costanzi's objections include impacts on traffic, strain on emergency services, overall aesthetics and compatibility with the surrounding neighbourhood, increased vandalism and property damage and the inconvenience of additional major construction projects within the Darlington neighbourhood. 0-10 E07.EN 0-11 E07.EN (Correspondence referred to the Director of Planning Services) Fraser and Cathryn Grant expressing concern a proposed incinerator may be constructed near their parents' farm devaluing their land and eroding their ability to retire comfortably, expressing concern with the added impact a garbage incinerator will have on human health and the environment, and, requesting Council to efficiently research a more positive and healthy system to deal with waste disposal as they feel an incinerator is not the solution to the problem. (Correspondence referred to the Director of Planning Services) Jean and Wallace McKnight expressing concern that a proposed incinerator may be constructed next to their property, that it will have an effect on visitors to Darlington Provincial Park, will create traffic issues and suggesting that if an incinerator does not meet the promise of a safe waste disposal system with no impact on the public health and environment it should not be constructed. (Correspondence referred to the Director of Planning Services) Council Meeting Minutes - 12 - September 24, 2007 0-12 M02.GE 0-5 M02.GE Tom Barrie, Chair, Agricultural Advisory Committee of Clarington (AACC) requesting Council's support of the Farmer's Parade of Lights to be held on Wednesday, December 5,2007. The AACC became the municipal sponsor of the event in 2006 to facilitate the necessary permits, police assistance, publicity and insurance coverage and have made application to the Engineering Services Department for the necessary road closures. (Approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Paul Taylor requesting September 30 to October 6,2007, be proclaimed "Mental Illness Awareness Week" in an effort to reduce the stigma of mental illness. Resolution #C-482-07 Moved by Councillor Trim, seconded by Councillor Woo THAT September 30 to October 6,2007, be proclaimed "Mental Illness Awareness Week". 0-6 E07.EN 0-9 E07.EN "CARRIED" Dave Renaud, President, CAW Durham Environment Council forwarding two documents - "The Lethal Consequences of Breathing Fire" and "Incineration: Not Safe, Not Sensible - The Facts and Issues" and requesting Members of Council consider the documents as part of their due diligence and to look objectively at the potential effects of incineration on local human health, the environment and economics prior to making a decision regarding the proposed Energy-From-Waste or Incinerator facility. Ann and Mike Buckley outlining the effects of pollution in the air and on our water supply; expressing concern with the human health risk and environmental impacts a proposed incinerator will have on present and future generations; requesting the promise of a safe waste disposal system with no impact on public health and the environment be kept; and urging Council to vote "No" to an incinerator and "Yes" to an alternative way of recycling, reducing and reusing. Council Meeting Minutes - 13 - September 24, 2007 Resolution #C-483-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT Correspondence Items 0 - 6 and 0 - 9 be referred to the Director of Planning Services and to the Joint Waste Management Group. "CARRIED" 0-13 C10.GE Denise Labelle-Gelinas, City Clerk, City of Cornwall, advising Council that on August 13, 2007, the City of Cornwall passed the following resolution pertaining to the cost of downloading provincially mandated programs: "WHEREAS, when 20% of the cost of programs such as Social Assistance, ODSP, Ontario Drug Benefits, child care services and facilities were downloaded from the Province and where Municipalities were informed that the process was supposed to be revenue-neutral, and which has not been to date; and WHEREAS as provincially mandated programs, these should be provincially funded programs not municipally funded by taxes. NOW THEREFORE BE IT RESOLVED THAT the City of Cornwall request the Province of Ontario to assume 100% of the Court Security costs; and NOW THEREFORE BE IT RESOLVED THAT the City of Cornwall further request the Province of Ontario re-assume 100% of the cost of all provincially mandated programs such as Social Assistance, ODSP, Ontario Drug benefits, child care services and facilities; and BE IT FURTHER RESOLVED THAT this Resolution be sent to our local M.P.P., Mr. Jim Brownell, A.M.O., AMCTO, and all municipalities in Ontario for Support." Resolution #C-484-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the resolution from the City of Cornwall concerning the cost of downloading provincially mandated programs be endorsed. "CARR I ED" Council Meeting Minutes - 14 - September 24, 2007 0-14 A01.CL C10.GE Tom Barrie, Chair, Agricultural Advisory Committee of Clarington (AACC) advising Council that on August 30, 2007, the AACC endorsed the following resolution of the United Counties of Stormont, Dundas and Glengarry pertaining to the Farm Tax Rebate Program as referred to the AACC by Council on July 30,2007: "WHEREAS the Farm Tax Rebate Program was previously fully financed by the Ministry of Agriculture, Food and Rural Affairs of the Province of Ontario; AND WHEREAS the Farm Tax Rebate Program is not a local public service but provides lower-cost foods across the Province, as well as the economic benefit of Provincial exporting, and is truly an income- redistributive program with Province-wide significance; AND WHEREAS Rural areas do not have access to the lucrative commercial and industrial assessment and are being further penalized by being forced to absorb the loss of 75% of the taxation revenue on their farmland and managed forest properties; AND WHEREAS the Ontario Municipal Partnership Fund (OMPF) provides some municipalities with a fraction of their lost property taxation, leaving municipalities absorbing the majority of the cost of the farm tax rebate program; AND WHEREAS the lost revenue to the municipalities is being absorbed by all properties within the individual municipality, increasing local tax rates and resulting in the local community (including farmlands and managed forest properties) paying for their own farm tax rebate program; AND WHEREAS the Province's battle with the Federal Government for proper financial arrangements was highlighted by the phrase "It's time for fairness for all Canadians"; Rural Ontarians are asking for the same fairness; AND WHEREAS removing the Farmland and Managed Forest Component from the Ontario Municipal Partnership Fund and establishing it as a separate program would be more appropriate since funding would be fair, easily calculated and would not be impacted by other components of the current OMPF calculations; and Council Meeting Minutes - 15 - September 24, 2007 THEREFORE BE IT RESOLVED that the Province of Ontario be requested to separate the Farmland and Managed Forest component from the Ontario Municipal Partnership Fund; and, establish a separate and distinct Provincial funding program with 100% reimbursement to municipalities of their annual lost property tax revenue on farmland and managed forest properties. AND FURTHER that this resolution be forwarded to the Minister of Finance, Minister of Agriculture, Food and Rural Affairs, Minister of Municipal Affairs and Housing, local MPPs, Eastern Ontario Wardens' Caucus, all Ontario municipalities and any other individual or association as deemed appropriate." Resolution #C-485-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT the resolution from the United Counties of Stormont, Dundas and Glengarry pertaining to the Farm Tax Rebate Program be endorsed 'in principle' and referred to the Director of Finance/Treasurer. "CARRIED" D-15 A21.GE Jason Skinner requesting his commissioned body of art, which required the donation of a pair of Council Members "unmentionables", be put on display at the Municipal Administrative Centre for the period leading up to the Annual Apple Festival following which an auction be arranged with proceeds of the sale of the art to support another community event involving the arts. Resolution #C-486-07 Moved by Councillor Woo, seconded by Councillor Hooper THAT Correspondence Item D - 15 be referred to staff. "CARRIED" D -16 C10.GE Kerry Costello, Town Clerk, Town of Smith Falls, advising Council that on September 17, 2007, the Town of Smith Falls passed the following resolution pertaining to reforms of the assessment system: "WHEREAS the Province announced certain reforms of the assessment system during the current re-assessment freeze; Council Meeting Minutes - 16 - September 24, 2007 AND WHEREAS these reforms did not include a re-vamping of the actual system of taxation; AND WHEREAS it has recently been reported that the intent may be to apply the current commercial/industrial/multi-residential capping system to residential rate payers when the freeze is over; AND WHEREAS it is commonly recognized that the capping system has numerous flaws that result in numerous unfair situations; AND WHEREAS applying the capping to residential rate payers may benefit those whose assessment has increased dramatically it could potentially have a detrimental effect on a far larger number of rate payers if it forces Council to raise the municipal tax rate which affects everyone, not just those whose assessment has increased. NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Smiths Falls urges the Association of Municipalities of Ontario to take a much more active role in this situation and exhort the Province to re-vamp the property tax system in a fair and equitable manner. AND FURTHER THAT this resolution be sent to the Association of Municipalities of Ontario for circulation to all Ontario municipalities, the Premier of Ontario, the Minister of Finance, the Minister of Municipal Affairs and Housing and M.P.P. Norm Sterling." Resolution #C-487 -07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the resolution from the Town of Smith Falls pertaining to reforms of the assessment system be endorsed. "CARRIED" MOTION NOTICE OF MOTION Council Meeting Minutes - 17 - September 24, 2007 REPORTS Report #1 - General Purpose and Administration Committee Report September 17, 2007 Resolution #C-488-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the General Purpose and Administration Committee Report of September 17, 2007, be approved, with the exception of Items #18 and #24. "CARRIED" Item # 18 Resolution #C-489-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Michael Patrick, Clarington Board of Trade, be referred to the Chief Administrative Officer to enter into contract negotiations with the Clarington Board of Trade. "CARRIED" Item # 24 Resolution #C-490-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Item 24 of Report #1 be considered during a "closed" session of Council. "CARRIED" Councillor Foster stated a declaration of pecuniary interest with respect to Report #2 as one of the bidders is a client of his. Councillor Foster refrained from discussions and voting on this matter. Council Meeting Minutes - 18 - September 24, 2007 Report #2 - Report COD-050-07 - Newcastle Library Capital Project Resolution #C-491-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-050-07 be received; THAT the Tender Bids received for Tender Cl2007-42 be rejected; THAT the revised Capital Budget Amount of $3,450,047.00 be confirmed; THAT the Newcastle Library Building Committee be authorized to re-scope the Newcastle Library project and to re-issue the tender to the same pre-qualified general contractors early 2008; THAT the previously awarded consultant's contract with Shoalts Zaback Architects Ltd, Kingston, Ontario, be amended to reflect the additional design to a maximum amount of $75,000.00 and, to include lEED design work in the amount of $68,000.00 plus $60,000.00 for the lEED Application, Energy Modelling and Commissioning without impact to the project budget; and THAT the By-law attached to Report COD-050-07 marked Appendix "A" authorizing the Mayor and Clerk to amend the existing contract agreement between Shoalts Zaback Architects Ltd. and the Municipality be approved. "SEE FOllOWING MOTION" Resolution #C-492-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report COD-050-07 be referred back to staff for a report detailing the reasons for the re-tendering of the project to be submitted to Council at the next meeting. "CARRIED" Report #3 - Confidential Report of the Chief Administrative Officer and Director of Planning Services - Property Matter Report #4 - Confidential Verbal Report of the Chief Administrative Officer - Personnel Matter Council Meeting Minutes - 19 - September 24, 2007 Resolution #C-493-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT the meeting be "closed" in order to consider Reports #3 and #4 and a confidential personnel matter. "CARRIED" Resolution #C-494-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the actions taken during the "closed" session of Council be ratified. "CARRIED" Report #5 - 2008 Preliminary Budget Overview Resolution #C-495-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report FND-018-07 be received for information. "CARRIED" UNFINISHED BUSINESS Resolution #C-496-07 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS the Clarington Older Adult Centre has been providing exceptional services to the 50+ population of Clarington since 1998; WHEREAS the funding under the Elderly Persons Centres Act has never been available to the Clarington Older Adult Association due to a freeze in the funding by the Province that occurred when the centre opened; WHEREAS, should this have been available to the COM, they would have received approximately $270,000 since their inception in programming funds; WHEREAS it appears that the COAA are the only centre in Durham not supported by the Elderly Person Centres Act grant program; Council Meeting Minutes - 20- September 24, 2007 WHEREAS the COAA have been instrumental in lobbying for many years for expansion in funding for elderly persons centres but have not been included in recent announcements because the expanded funding has only been made available to existing Elderly Persons Centre Grant funded organizations; NOW THEREFORE BE IT RESOLVED THAT the Honorable Jim Bradley, the Minister Responsible for Seniors and the Honorable George Smitherman, the Minister of Health and Long-term Care be requested to include the Clarington Older Adult Centre on equal footing to the existing funded organizations by providing funding to them under the expanded Elderly Persons Centre Grant program; and THAT the Region of Durham and all Durham MPPs be copied on this resolution. "CARRI ED" Resolution #C-497 -07 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS, in light of the fact that the Municipality of Clarington could become an unwilling or willing host for the EFW facility; and WHEREAS the Clarington 01 site has been recommended for the EFW facility; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington request the Regional Municipality of Durham to host more than one Public Open House and more than one formal presentation; and THAT the additional Public Open Houses and formal presentations be held in Courtice as the residents of Courtice will be impacted by the EFW facility more than other residents of Clarington. "CARRIED" Resolution #C-498-07 Moved by Councillor Woo, seconded by Councillor Hooper WHEREAS the Black Ribbon signifies the blackness that people with mental illness live everyday. The gold pin represents the ray of hope that they have; and WHEREAS: mental health issues affect everyone, relatives, friends, neighbours and co-workers. Mental health issues cross all borders of race, religion and social status; and Council Meeting Minutes - 21 - September 24, 2007 WHEREAS: it is desirable to reduce the sigma of mental illness and to raise local funds for public health programs; NOW THEREFORE BE IT RESOLVED that Council supports Project Black Ribbon for Mental Health. "CARRIED" Resolution #C-499-07 Moved by Councillor Novak, seconded by Councillor Trim THAT the delegation of Kim Gavine, Executive Director, Oak Ridges Moraine Foundation, be received with thanks. "CARR I ED" Resolution #C-500-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Lois Neill be referred to staff. "CARRIED" Resolution #C-501-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT as part of the host community discussion, Clarington staff request Durham Region to clarify the advantages of the Municipality of Clarington being a willing host for the EFW facility for Clarington residents; and THAT Clarington staff report back to Council the information gained from these discussions. "MOTION CARRIED ON THE FOllOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniary Interest Councillor Foster ..J Councillor Hooper ..J Councillor Novak ,j Councillor Robinson ,j Councillor Trim ..J Councillor Woo ,j Mayor Abernethy ,j Council Meeting Minutes - 22- September 24, 2007 OTHER BUSINESS Councillor Woo extended an invitation to all to attend the Family Safety Day hosted by Clarington Fire and Emergency Services on Saturday, September 29, 2007, Fire Station #1 . Mayor Abernethy stated a pecuniary interest with respect to the delegation of Richard Ward as it relates to his election campaign expenses. Mayor Abernethy vacated his chair and refrained from discussion and voting on this matter. Councillor Trim Chaired the remainder of the meeting. Resolution #C-502-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Richard Ward be received with thanks. "CARRIED" Councillor Novak advised of the Central Lake Ontario Conservation Authority's 2007 Durham Children's Groundwater Festival, to be held on Tuesday, September 25th at Camp Samac in Oshawa. Councillor Hooper thanked Members of Council and staff of the Engineering Services Department on behalf of the Bowmanville BIA, for the free half hour transit service for the Bowmanville AppleFest on October 13, 2007. Mayor Abernethy advised of the great turn-out at the Orono Chili Cook-off held on Saturday, September 22,2007. He noted he and his wife, along with Gerry and Fran Johnson, were contestants in the annual chili cook-off winning second place in the event and that proceeds from the day's activities were in support of the Bowmanville Memorial Hospital Foundation. BY-LAWS By-law 2007-196 (relating to Report #2 - Staff Report COD-050-07) was referred back to staff. Council Meeting Minutes - 23- September 24, 2007 Resolution #C-503-07 Moved by Councillor Foster, seconded by Councillor Novak THAT leave be granted to introduce By-laws 2007-191 to 2007-195, inclusive, and that the said by-laws be now read a first and second time. "CARRIED" 2007 -191 Being a by-law to amend By-law 2007-036 to appoint a member to the Property Standards Committee for the Municipality of Clarington 2007-192 Being a By-law to authorized a contract between the Corporation of the Municipality of Clarington and Boyle Excavating, Bowmanville, Ontario for the Stevens Road Extension Project 2007-193 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (V. Bowen, A. Bowen And M. Watson) 2007-194 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Halloway Holdings Limited) 2007-195 Being a By-law to amend By-law 2005-108, a by-law to impose development charges against land in the Municipality of Clarington pursuant to the Development Charges Act, 19997, to provide for a 50% refund of development charges fees for major office buildings that are LEED certified on lands identified in Schedules 6A and 6B Resolution #C-504-07 Moved by Councillor Foster, seconded by Councillor Novak THAT the third and final reading of By-laws 2007-191 to 2007-195, inclusive, be approved. "CARRIED" Mayor Abernethy, Councillor Hooper and Councillor Foster stated pecuniary interests earlier in the meeting and refrained from voting on the confirming by-law. Council Meeting Minutes - 24- September 24, 2007 CONFIRMING BY -LAW Resolution #C-505-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT leave be granted to introduce By-law 2007-197, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 24m day of September, 2007, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-506-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT the third and final reading of By-law 2007-197 be approved. "CARRIED" ADJOURNMENT Resolution #C-507 -07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 11 :53 p.m. "CARRI ED" MAYOR MUNICIPAL CLERK C!NJl!gton Special Council Meeting Minutes OCTOBER 5, 2007 Minutes of a special meeting of Council held on October 5,2007, at 9:30 a.m., at the Courtice Complex. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Acting Chief Administrative Officer, M. Marano Facilities Manager, G. Acorn Accounting Services Manager, L. Barta Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Solicitor, D. Hefferon, Director of Operations, F. Horvath, Manager, Development Review, C. Pellarin Senior Planner, C. Strike Director of FinancefTreasurer, N. Taylor Director of Emergency Services, G. Weir Municipal Clerk, P. Barrie Hemson Consulting Ltd., C. Binning Hemson Consulting Ltd., S. Krzeczunowicz Resolution #C-508-07 Moved by Councillor Trim, seconded by Councillor Woo THAT the meeting be closed for the purpose of providing an education and training session to the Members of Council with respect to development charges. CARRIED Council Meeting Minutes -2- OCTOBER 5, 2007 CONFIRMING BY-LAW Resolution #C-509-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2007-199 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this special meeting held on the 5th day of October, 2007, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-51 0-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the third and final reading of By-law 2007-199 be approved. "CARRIED" ADJOURNMENT Resolution #C-511-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 12:52 p. m. "CARRIED" MAYOR MUNICIPAL CLERK SUMMARY OF CORRESPONDENCE OCTOBER 15, 2007 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Santa Claus Parade Committee dated November 29, 2006. (Copy attached) I - 2 Minutes of the Central Lake Ontario Conservation Authority dated September 18, 2007. (Copy attached) I - 3 Minutes of the Clarington Traffic Management Advisory Committee dated June 21,2007. (Copy attached) I - 4 Minutes of the Animal Advisory Committee dated September 12, 2007. (Copy attached) I - 5 Minutes of the Clarington Highway 407 Community Advisory Committee dated October 5,2007. (Copy attached) I - 6 Minutes of the Clarington Heritage Committee dated September 18, 2007. (Copy attached) I - 7 Minutes of the Durham Nuclear Health Committee dated September 14, 2007. (Copy attached) I - 8 Correspondence from Regional Councillor Trim to the Spratleys responding to their concerns regarding the rehabilitation of Regional Road 18, advising the surface treatment, applied to a section of Regional Road 18, is the best performing and most economical treatment considering the findings of geotechnical investigations and in consideration of traffic volume, frost susceptibility, cost and anticipated lifespan factors. 1-9 P. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on September 19, 2007, the Region of Durham passed the following resolution pertaining to Planning activities: "a ) THAT Report #2007 -P-65 of the Commissioner of Planning be received for information; and b ) THAT a copy of Report #2007 -P-65 be forwarded to all Durham area municipalities, Durham Regional Police Services, and Durham Emergency Medical Services for information." Summary of Correspondence -2- October 15, 2007 1-10 P. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on September 19, 2007, the Region of Durham passed the following resolution pertaining to traffic control signals on Townline Road: "THAT Report No. 2007-W-89 of the Commissioner of Works be received for information; and THAT a copy of Report No. 2007-W-89 be forwarded to the City of Oshawa and the Municipality of Clarington." 1-11 P. Madill, Regional Clerk, Regional Municipality of Durham, forwarding correspondence to Brian Denny, Toronto Region Source Protection Authority advising that on September 19, 2007, the Region of Durham passed the following resolution pertaining to the establishment of Drinking Water Source Protection Committees: "a) THAT Joint Report #2007-J-31 be received for information and forwarded to Durham Area Municipalities and Source Protection Authorities for information; and b) THAT, as soon as possible, Regional Staff will provide Regional Council with recommendations regarding municipal nominees to the Source Protection Committees affecting the Region of Durham." I - 12 George Rocoski, Director (A), Central Region, Ministry of the Environment, responding to Council's correspondence concerning the status of the Experts Panel recommendations on Sound-Sorb with respect to the effects of pulp and paper biosolids used to construct Sound-Sorb berms at gun clubs; advising berms may continue to be built provided environmental protection standards are in place; and, further advising the Ministry is continuing to look at approaches to improve the management of Sound-Sorb, Nitro-Sorb and other mixtures containing PPBs that are applied on land to ensure the environment is protected, and that any odours or impacts to groundwater and surface water are addressed. I - 13 Gaston Morin advising he has no objection to an Energy-From-Waste facility. I - 14 Carl Zmozynski advising he is opposed to burning garbage when it is possible to increase recycling. Summary of Correspondence -3- October 15, 2007 I - 15 Maureen Dingman expressing concern that incineration is harmful to the environment and urging Council to think of future generations and alternate means to address waste disposal. I - 16 Keith and Shirley Crago questioning how the 425 Exit and entrance to Highway 401 will be managed as a result of increased traffic from the sewage plant, the refuse plant, the Highway 407 link, local traffic and the future proposed Industrial Energy Park as the exit is the only access to Highway 401 for Courtice residents and to the Provincial Park. I - 17 Keith and Shirley Crago stating they feel the Courtice EFW site and an incinerator are totally unacceptable as it will cause a drastic devaluation of their property and an increase in property taxes. I - 18 Stewart and Judy Dayes advising that they and their family do not agree with incineration being the answer to waste management and feel that under no circumstances do they wish to have an industry that will cost so much but do so little for the welfare of Clarington citizens. I - 19 Region of Peel advising of the Fourth Annual Public Sector Energy and Environmental Summit - "Energy Matters 2008" to be held on April 1 and 2, 2008, designed to foster best practices to make municipalities greener places to live, work and invest and to showcase how local governments from around the world are building sustainable communities and taking environmental stewardship into their own hands. CORRESPONDENCE FOR DIRECTION D - 1 Gary Lambert expressing concern with the application submitted by 1276467 Ontario Limited to amend the Clarington Official Plan and Zoning by-law to permit apartment and townhouse uses, remove the Neighbourhood Park symbol, and permit additional commercial parking for lands fronting Durham Highway 2, citing noise and traffic issues, increased property taxes and costs associated with sewer installation and sidewalk construction on Darlington Boulevard required in connection with the proposed development. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence -4- October 15, 2007 D - 2 Sheila Costanzi forwarding comments subsequent to her appearance before Council on September 24,2007, in opposition to the application submitted by 1276467 Ontario Limited to amend the Clarington Official Plan and Zoning by,.law to permit apartment and townhouse uses, remove the Neighbourhood Park symbol, and permit additional commercial parking for lands fronting Durham Highway 2, stating the majority of residents feel high density apartment and condominium complexes are more compatible along the major roads such as Highway 2 and Courtice Road instead of in existing mature neighbourhoods such as Darlington; requesting a survey be completed to determine if this high density development is needed; and, if warranted, requesting Council to consider medium density as an alternative. (Motion to refer correspondence to the Director of Planning Services) D - 3 Martha Hendrikx and Joan Kimball, Newcastle Santa Claus Parade Committee, requesting Council's support for the 3rd Annual Santa Claus Parade to be held on November 25, 2007 from 5:45 p.m. to 7:00 p.m., requesting road closures along the parade route; and, requesting permission to conduct a fireworks display at 5:30 p.m. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department and the required permit for the fireworks display from the Municipal Clerk's Department) D - 4 Willis and Marilyn Barraball advising they do not feel that the Region of Durham has provided a satisfactory reason as to why Energy- From-Waste is the best alternative for waste management, questioning what alternatives were pursued prior to settling on EFW as the only method suitable for waste disposal, questioning if Zero Waste initiatives by aggressive diversion, extended producer responsibility and more stringent packaging laws were investigated; and advising they are saying NO to Energy-From-Waste and YES to Zero Waste. (Motion to refer correspondence to the Director of Planning Services) Summary of Correspondence -5- October 15, 2007 D - 5 Cecile D. Bowers, Secretary, Branch 178, The Royal Canadian Legion, advising of upcoming Remembrance Day events requesting permission to fly the Poppy Flag and start their Annual Poppy Canvass on Friday, October 26,2007. (Motion to approve sale of poppies and to fly the Poppy flag at the Municipal Administrative Centre) D - 6 Jim Strickland, Manager, Tirecraft, advising Dwayne Hilderbrandt is on 24-hour emergency standby for roadside assistance for municipal and regional vehicles and requesting an exemption to the traffic by- law to permit his emergency vehicle to be parked overnight on street in Bowmanville when in service. (Motion to refer correspondence to the Municipal Clerk) D - 7 Don Grant, Competent Communicator, Club President 2007/2008, Bowmanville Toastmasters Club, an international non-profit organization devoted to helping people develop communication and leadership skills, requesting November 12 to 17, 2007, be proclaimed "Bowmanville Toastmaster Week" in celebration of BowmanviHe Toastmaster's 20th Anniversary of receiving their club charter. (Motion to Proclaim) D - 8 Chris Steven expressing support of the application to amend the Clarington Zoning By-law submitted by John Hinds to permit a daycare facility at 279 King Avenue East in Newcastle advising the daycare will not negatively affect neighbouring residential properties and will be of benefit in addressing the need of childcare in the growing community. (Motion to refer correspondence to the Director of Planning Services) D - 9 P. Madill, Regional Clerk, Regional Municipality of Durham, forwarding Correspondence to Brian Denny, Toronto Region Source Protection Authority advising that on September 19, 2007, the Region of Durham passed the following resolution pertaining to the Durham Nomination to the Credit ValleylToronto/Central Lake Ontario Source Protection Committee: "a) THAT in response to the call for nomination of municipal members from the Toronto and Region Source Protection authority (TRSPA), Durham Region's Director of Environmental Services (currently Mr. John Presta), be nominated as the Durham municipal member of the Credit ValleylToronto/Central Lake Ontario (CTC) Region Source Protection Committee; Summary of Correspondence -6- October 15, 2007 b) THAT the Councils of the Cities of Oshawa and Pickering, the Towns of Whitby and Ajax, the Municipality of Clarington, and the Townships of Scugog and Uxbridge be requested to endorse the nomination of Mr. Presta, as the jointly selected representative for the Durham Region municipalities on the CTC Region Source Protection Committee and forward their endorsement to the TRSPA no later than October 23, 2007; and c) THAT a copy of this report be forwarded to Mr. Brian Denny, Toronto Region Source Protection Authority." (Motion for Direction) D - 10 Kevin Heath, Acting Clerk-Administrator, Township of Stirling-Rawdon advising Council that on September 4,2007, the Township of Stirling- Rawdon passed the following resolution pertaining to catastrophic natural events: 'WHEREAS taxpayers suffer severe undue hardships as a result of catastrophic natural events; AND WHEREAS taxpayers lives are in a state of disbelief, confusion, and financial upset as a result of catastrophic natural events; AND WHEREAS it is recognized that assistance is available through personal insurance as well as provincial aid through the Ontario Disaster Relief Assistance Program, however, such avenues do not provide for immediate assistance/aid to victims of catastrophic natural events; THEREFORE be it resolved that the Council of the Township of Stirling-Rawdon request that the governments at the federal and provincial level seek to develop a program that will provide prompt assistance to residents who are dealing with the aftermath and repercussions of a catastrophic natural event; AND FURTHER copies of this resolution be forwarded to the Prime Minister of Canada, Premier of the Province of Ontario, the Minister of Community Safety and Correctional Services, local members of parliament, local candidates running in the provincial election and the Association of Municipalities of Ontario for circulation to all municipalities in Ontario asking for their support." (Motion for Direction) Summary of Correspondence -7- October 15, 2007 D - 11 J. D. Leach, City Clerk, City of Vaughan, advising Council that on September 10, 2007, the City of Vaughan passed the following resolution pertaining to litter-free Canada Post super mailboxes: 'WHEREAS the proliferation of litter in the vicinity of the Canada Post super mailboxes has marred the appearance of adjacent streetscapes and has resulted in significant maintenance costs for the City since the development of this form of postal delivery; and WHEREAS this type of litter has been one of the greatest sources of complaint by residents living in the vicinity of these facilities; and WHEREAS the majority of such litter consists of unsolicited direct marketing or bulk mail (e.g., advertising flyers) delivered by Canada Post; and WHEREAS the direct marketing or bulk mail industry provides a service by which recipients of unsolicited direct marketing or bulk mail may request that the discontinuing of delivery of unsolicited direct marketing or bulk mail delivered by Canada Post; and WHEREAS the facilitation of requests to stop delivery by Canada Post of direct marketing or bulk service providers will greatly reduce the amount of direct marketing or bulk mail which forms much of the aforesaid litter; THEREFORE BE IT RESOLVED THAT the City of Vaughan request that all householders receiving mail by Canada Post super mailboxes who do not wish to continue to receive direct marketing or bulk mail register that fact with Canada Post; and THAT this resolution be communicated to all municipalities within the Greater Toronto Region, Canada Post, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario and local MPP's and MP's." (Motion for Direction) Summary of Correspondence -8- October 15, 2007 D - 12 Mike Leonard, Chief Building Official, City of Oshawa, advising Council that the City of Oshawa passed the following resolution pertaining to an Ontario Building Code Act Amendment regarding revocation of building permits: "WHEREAS, Section 8.(10) Clause (c) of the Ontario Building Code Act, 1992, as amended, states that: " . ..the chief building official may revoke a permit issued under this Act, (c) if construction or demolition of the building is, in the opinion of the chief building official, substantially suspended or discontinued for a period of more than one year; ..." WHEREAS this clause allows only a small amount of construction activity to take place once per year in order to keep a building permit active and, as a result, a partially constructed building can sit in a derelict condition for years; WHEREAS this clause restricts the ability of a municipality to encourage construction activity leading to the timely completiofl of buildings; WHEREAS reducing the time that a partially constructed building can remain dormant from one year to six months would allow the Chief Building Official to revoke the permit sooner and have the building addressed under the property standards by-law. THEREFORE, the City of Oshawa hereby supports amending Section 8.(10) Clause (c) of the Building Code Act, 1992, as amended, by reducing the time period of from one year to six months; and that a letter be forwarded to the Minister of Municipal Affairs and Housing; Ministry of Municipal Affairs and Housing; Building and Development Branch; Ontario Building Officials Association (OBOA); and to the Association of Municipalities of Ontario (AMO) for distribution and support from all municipalities in Ontario." (Motion for Direction) D - 13 Lorraine Heinbuch, Chief Administrative Officer/Clerk, Township of Wellington North, advising Council that on October 1,2007, the Township of Wellington North passed the following resolution pertaining to annual water sampling: "WHEREAS in June 2007, the Ministry of Environment released new regulations which were added to Reg 170/03 of the Safe Drinkinq Water Act, regarding the number of annual lead samples to be taken per drinking water system; and Summary of Correspondence -9- October 15, 2007 WHEREAS under these regulations, the number of annual samples required has increased substantially depending on the population served by a municipality's drinking water system(s); and WHEREAS the additional sampling requirements will result in increased annual sampling and labour costs which must be covered through increased water rates to the consumer; and WHEREAS the number of samples required are not proportionate when comparing small drinking water systems to drinking water systems of larger municipalities of 100,000 or more; and WHEREAS due to amalgamations, many small municipalities are responsible for multiple small drinking water systems that are separate systems located in a small geographic area; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Wellington North calls upon the government and the Honourable Minister of Environment to reduce the lead sampling requirements for small municipal water systems proportionately to the number of samples required for larger ' municipalities of 100,000 or more; and FURTHER BE IT RESOLVED THAT amalgamated municipalities with numerous small water systems be allowed to consolidate these systems for the purposes of identifying the total population served and perform the required lead sampling proportionately within their water systems based on the total population served; AND FURTHER that copies of this resolution be circulated to all municipalities across the Province of Ontario with water systems with the request that they pass similar resolutions of support and forward copies of their resolutions of support to their local MPP's and the Ministry of Environment." (Motion for Direction) D - 14 Rhonda Mulcahy, Public Relations Chair, Clarington Speed Skating Club, advising the Clarington Speed Skating Club will be hosting the Short Track Provincial Age Class Championship on March 1 and 2, 2008, at the South Courtice Arena; advising of the importance of this Championship Meet and of the Club's goal to run a smooth, safe and well-orchestrated event representing the both the Club and the Municipality while avoiding a potential deficit; and, welcoming the municipality's involvement and support of this Province-wide event. (Motion for Direction) Summary of Correspondence -10- October 15, 2007 D - 15 Ronald A. Webb advising he has received an invoice for the cost of the audit of Mayor Jim Abernethy's election campaign expenses expressing concern that he was not advised by the Municipality that he would potentially have to pay for the audit, that as Council voted in favour of proceeding with the audit and that errors were found, he believes there were reasonable grounds to investigate the Mayor's campaign expenses and that he will not be responsible for the costs; requesting an investigation into whether the Mayor violated the Municipal Conflict of Interest Act in holding a press release prior to Council receiving and voting on the audit report; and, requesting what measures will be taken to address the over-contribution by Mark Hendrix to the Mayor's election campaign. (Copy attached) (Motion for Direction) D - 16 George S. Graham, Clerk-Administrator, Township of Brock, advising Council that on September 10, 2007, the Township of Brock passed the following resolution pertaining to regulatory control of paper fibre biosolids: 'WHEREAS the Pulp and Paper Biosolids agreement between the Ministry of the Environment (MOE) and the major producers of paper fibre biosolids does not address major concerns associated with paper fibre biosolids and the products "Sound-sorb" and "Nitro-sorb", nor does it address concerns regarding stockpiling of and on site mixing of pulp and paper biosolids on agriculturally zoned properties in the Township of Brock. AND WHEREAS the Ministry of the Environment's own "Panel of Experts" concluded in their January 31, 2005 report, that "paper fibre biosolids are a waste". AND WHEREAS the same "Panel of Experts" recommended both Sound-sorb and Nitro-sorb be subject to MOE control by means of a "Certificate of Approval". AND WHEREAS a Ministry of the Environment's "Certificate of Approval" would protect both the environment and public health by setting conditions of transport, disposal, volumes of material on site, testing obligations, reporting and record keeping, hauling conditions, hours of operation and inspection rights. Summary of Correspondence -11- October 15, 2007 THEREFORE BE IT RESOLVED that the Township of Brock request the Ministry of the Environment of the Province of Ontario adhere to the recommendations and conclusions of its own Panel of Experts by acknowledging paper fibre biosolids as a waste, by removing the exemption status for Sound-sorb and Nitro-sorb and by imposing the recommend regulatory control of a Certificate of Approval or legal instrument that provides equal or better protection for human health and the environment. AND FURTHER that this resolution be forwarded to the Minister of the Environment (ON), Minister of Agriculture, Food and Rural Affairs (ON), local MP and MPP, all Ontario municipalities and any other individuals or associations as deemed appropriate." (Motion for Direction) D - 17 Rodger Mordue, Administrator/Clerk-Treasurer, Township of North Dumfries, advising Council that on October 1,2007, the Township of North Dumfries passed the following resolution pertaining to fees and royalties for aggregate production: "THAT WHEREAS Aggregate production is essential for the economic growth and prosperity of the Province of Ontario; AND WHEREAS in a Special Report to the Legislative Assembly of Ontario, Gord Miller, Environmental Commissioner of Ontario outlined a number of inadequacies in the capacity of the Ministry of Natural Resources (MNR) to properly oversee the approvals, compliance, rehabilitation and long term planning to protect Ontario's Aggregate Resources. Chief among those concerns was MNR's lack of adequate funding for staff to properly operate an effective compliance and enforcement program. AND WHEREAS the Township of North Dumfries shares the concerns of the Province's Environmental Commissioner. THEREFORE BE IT RESOLVED THAT the Council of the Township of North Dumfries requests that the Province of Ontario consider increasing the fees and royalties charged to aggregate operators and use this additional revenue exclusively for providing the MNR with resources to effectively staff an enforcement branch that will be able to adequately ensure the long term viability of the aggregate industry as well as ensure the responsible protection of the long-term environmental and human health of the community surrounding these aggregate extraction operations. Summary of Correspondence -12- October 15, 2007 AND FURTHER THAT this resolution be forwarded to the Premier of Ontario, the Minister of Natural Resources, the Office of the Environmental Commissioner of Ontario and to the Association of Municipalities of Ontario for circulation to all Ontario municipalities asking for their support." (Motion for Direction) D - 18 Ken Noland, Reeve, Township of Burpee and Mills, advising Council that the Township of Burpee and Mills passed the following resolution pertaining to loss of Municipal Funding to Provincial Tax Rebate Programs: "WHERAS Municipalities are legislated to tax Farmland, Managed Forest and Conservation Land at a rate of 25%; AND WHEREAS Municipalities no longer receive the 75% rebate from the Province; AND WHEREAS this increases the tax rate for all landowners in rural municipalities; AND WHEREAS all residents of Ontario should support maintenance of an agricultural land base and the environmental implications of these tax incentives; THEREFORE BE IT RESOLVED that the Province of Ontario must directly refund to the Municipalities the 75% Farmland, Managed Forest and Conservation Land Tax; ALSO BE IT RESOLVED if the Province of Ontario refuses to refund to Municipalities the 75% rebate, that the Province allows Municipalities to tax these lands at 1 00% and the Province funds 75% of the tax directly to individual landowners." (Motion for Direction) D - 19 Confidential Correspondence dated October 12,2007, regarding a legal matter. (Copy circulated under separate cover) (Motion for Direction) I-I SANTA CLAUS PARADE - MINUTES OF MEETING November 29, 2006 Wrap Up Meeting Start Time: 6:25 p.m. Finish Time: 7:34 p.m. Attendance: Valerie McCormick, Dawn Longmire, Kathy McLaughlin, Sheri Crago, Tracy Bayley-Buckle, Roger Letooze, Debbie Fernandes, Marie Hammond, Terryl Tzikas .:. Previous Minutes were accepted by Marie Seconded by Sheri. All in favour - passed. VALERIE McCormick - Chairperson . Clarington Secondary School had a complaint in Newspaper regarding Shirts asked to be turned inside/out. . Rogers TV - a few thing written out on TV wrong. . Parade building has leaks - Municipality to repair. They have been down and cannot locate leaks (there are three of them). . Valerie wrote letter to Charlie Trim with regards to incident with Staff Sergeant Sayer and the Police Food and Toy Drive. . Val personally thanked Parade Committee for all of their help. MARIE HAMMOND - Treasurer . Marie stated that we collected $10,006.44 for Buttons. . $6,415.00 received in Donations. . $1,000.00 cheque from Memorial Park. . Thank you's should be listed on program. . Marie mentioned that she has heard all good comments about this year's parade. TRACY BAYLEY-BUCKLE -Makeup . Make up went well-lots of help. . Apple juice did not go well, will be asking for Sip bags instead of juice for next year. . Dalmatians - thrilled with them. . Found parade very quiet - not enough bands (comments from people). DEBBIE FERNANDES - Floats and Fillers . Heard all good comments about parade. DAWN LONGMIRE - Buttons, Costumes . Button invoice given to Marie. . Has a friend that would like to join committee as a Volunteer Coordinator. . Costumes were fabulous. . There seems to be the same ongoing problem at end of parade people stopping and getting off of floats. Red Hat Society a problem, parked in parking lot and driving erratically. . There is a need for more Police Officers at end of parade. . Harleys seemed aggressive, created big space (mask was not appropriate). . Call at beginning of parade next year (Red Hat Society and Harley) . Heard complaints that parade was too quiet. ROGER LEETOOZE - Judging/Posters/Rogers Cable/Buttons and Button boxes . Roger stated that Rogers TV would like to come to our Parade meeting before parade. . Staking - 7:30 a.m. start next year. . Thank you to Bobs Towing and Animal Control. . More control needed on Scugog Street - control this comer better (maybe piloned off). . Maybe an article in paper before parade day. . Posters in Stores - did not see many up. . Maybe advertise parade on wooden signs as you enter Town. . Banner on street - maybe put up next year. . Toques - how many need to be replaced. Roger suggested Auctioning off hats for more money. TERRYL TZIKAS - Secretary . Main concern was what transpired in the morning regarding Logos. . Spacing was an issue. . Floats/Fillers need to do more waving. KATHY MCLAUGHLIN - Publicity . Thank you has been place in paper. . CD with pictures from parade day has been given to Val. SHERI CRAGO - Bands . Has heard lots of feedback that parade was enjoyable. . Traffic blocked off too soon. . Sheri would like Valerie to keep her informed as to the results of the letter she has written to Charlie Trim with regards to the Durham Regional Police. Motion to end meeting by Sheri, seconded by Kathy. All in favour - Motion Accepted Next meeting: Val to send out schedule for next year's Parade Meetings. , 015EP21 I1t111: 43: 22 1-2 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO.7 AUTHORITY MEETING Tuesdav September 18.2007 - 5:00 P.M. MEETING LOCATION: 100 WIDTING AVENUE, OSHA W A AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present G. Emm, Chair S. Crawford A. Cullen J. Drumm A. Foster J. Gray R. Hooper R. Johnson D. Mitchell 1. Neal M. Novak M. Pearce P. Perkins Absent: l.R. Powell, Chief Administrative Officer D. White, Director, Corporate Services H. Brooks, Director, Watershed Planning & Natural Heritage G. Geissberger, Community Outreach Coordinator R. Hersey, Director, Development Review & Regulation P. Lowe, Director, Watershed Stewardship/Community OutreachlEducation K. Potter, Oak Ridges Moraine Research Officer P. Sisson, Director, Engineering & Field Operations G. Soo Chan, Director, Groundwater M. Stauffer, Administrative AssistantlRecording se....cr.e~::~~~..~..~;~;;l.)"7"~~~ ~~ ~ ........ t. .~~ .. ,,'t T- ~- >>~~-~ I, '" . ';1 . " i {'i / ! B. Nicholson, Vice Chair ; ",., . ". ...... . '., _ _,,~.,. . i ;.~: ; ~ ~ . ......... q ~; > The Chair called the meeting to order at 5: 10 p.m. i.-/j)....~'~~;. .~"..J .... .. . " .'. ., I , -..... , DECLARATIONS of interest by members on any matter herein contained - NONE I r -- -' ADOPTION OF MINUTES Res. #80 Moved by R. Johnson Seconded by A. Foster THAT the Authority minutes of July 17, 2007 be adopted as circulated. CARRIED i._~.,_",,_.,._~ I ~>_"'J~. ..' ! t-~._",~..._. ~~'''''-'''i'''\''~'-'''''''' . .<<~.. .l;~~.g(l~ "!i~C.;"..;.",.o;",j""" {~;a,.".,,,,,"~~4~- ___.l..tli-11l"r~"~ DIRECTOR, WATERSHED STEWARDSHIP, COMMUNITY OUTREACH & EDUCATION Patricia Lowe introduced Kate Potter, Oak Ridges Moraine Research Officer. Ms. Potter made a presentation to the Board regarding the new Oak Ridges Moraine Foundation Website, www.moraineforlife.org. J. Neal arrived at 5:20 p.m. cont'd.. ...2 AUmORITY MEETING MINUTES - September 18, 2007 - PAGE 2 DIRECTOR, DEVELOPMENT REVIEW AND REGULA nON (1) Staff Report #4679-07 (attached as Schedule 3-1 to 3-5) Applications for Development, Interference with WetIands and Alteration to Shorelines and Watercourses - July 1 to August 31, 2007 Res. #81 Moved by M. Novak Seconded by A. Foster THAT the attached appUcations be approved and the respective permits be issued. CARRIED (2) Staff Report #4682-07 (attached as Schedule 3-6) Staff Appointment of Enforcement Officer Under the Conservation Authorities Act - Ms. Stefanie Gauley Res. #82 Moved by P. Perkins Seconded by S. Crawford THAT Staff Report #4682-07 be received for information; and, THAT Stefanie Gauley be appointed Enforcement Officer under the Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, Ontario Regulation #42/06. CARRIED (3) Staff Report #4683-07 (attached as Schedule 3-7) Staff Appointment of Provincial Offences Officer Under the Conservation Authorities Act - Mr. John Hetherington Res. #83 Moved by P. Perkins Seconded by S. Crawford THAT Staff Report #4683-07 be received for information; THAT John Hetherington be appointed Enforcement Officer under the Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, Ontario Regulation #42/06; and, THAT John Hetherington be designated a Provincial Offences Officer, for the purposes of enforcement of Ontario Regulation #42/06. CARRIED (4) Staff Report #4685-07 (attached as Schedule 3-8 to 3-11) Ontario Regulation 42/06, Fill Sites within CLOCA Jurisdiction - Proposed ProtocollProcedure Res. #84 Moved by A. Cullen Seconded by P. Perkins THAT Staff Report #4685-07 be received for information; THAT the "ProtocoVProcedure for Fill Sites in Excess of 500 Metres Cubed of FiU Material" be endorsed by the Board; THAT a copy of this report and the approved protocol be forwarded to Planning and Works Departments of our member municipalities for their information. Amendment Moved by D. Mitchell Seconded by P. Perkins THAT Staff Report #4685-07 be received for information; THAT the "ProtocoVProcedure for FiU Sites in Excess of 500 Metres Cubed of Fill Material" be endorsed by the Board; THAT a copy of this report and the approved protocol be forwarded to Planning and Works Departments of our member municipalities for their information; and, THAT member municipalities be requested to adopt this protoco~ in an effort to standardize the procedures for flU sites. RES. #84 CARRIED AS AMENDED J. Gray arrived at 5:25 p.m. cont'd.....3 AUTHORITY MEETING MINUTES - September 18, 2007 - PAGE 3 DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report #4678-07 (attached as Schedule 4-1 to 4-3 Check Your Watershed Day, Oshawa Creek Res. #85 Moved by P. Perkins Seconded by R. Hooper THAT Staff Report #4678-07 be received for information. CARRIED DIRECTOR, WATERSHED STEWARDSHIP, COMMUNITY OUTREACH & EDUCATION (1) Staff Report #4680-07 (attached as Schedule 5-1 to 5-2) Update on the Oak Ridges Moraine Foundation Partnership Res. #86 Moved by A. Cullen Seconded by S. Crawford THAT StlJff report # 4680-07 be received for information; and, THAT the proposed 2007 Oak Ridges Moraine Partnership update be approved. CARRIED DIRECTOR, ENGINEERING & FIELD OPERATIONS (1) Staff Report #4686-07 (attached as Schedule 6-1 to 6-5) Integrated Pest Management Plan Res. #87 (2) Res. #88 Moved by M. Pearce Seconded by A. Foster THAT StIJ!f Report #4686-07 be received for information; and, THAT CLOCA's proposed Integrated Pest Management Plan be endorsed for implementation on CWCA land holdings. CARRIED Staff Report #4687-07 (attached as Schedule 6-6 to 6-7) CLOCA Conservation Areas Summer Operations Moved by J. Neal Seconded by R. Hooper THAT Staff Report #4687-07 be received for information; and, THAT letters of thanks be issued to the Hargreave family and Brock Aggregate for their generous donations towards our conservation areas. CARRIED CHIEF ADMINISTRATIVE OFFICER (1) Staff Report #4684-07 (attached as Schedule 7-1 to 7-23) CTC Source Protection Committee Res. #89 Moved by J. Gray Seconded by S. Crawford THAT Staff Report #4684-07 be received for information. CARRIED cont'd.....4 AUTHORITY MEETING MINUTES - September 18, 2007 - PAGE 4 Res. #90 Moved by J. Neal Seconded by A. Foster THAT the meeting convene "In Camera". CARRIED Res. #92 Moved by P. Perkins Seconded by S. Crawford THAT the meeting reconvene; and, THAT the actions of the "In Camera" session be adopted. CARRIED MUNICIPAL AND OTHER BUSINESS The Chair presented a plaque in appreciation of the opportunities to enjoy hiking trails across CLOCA lands, the Oak Ridges Trail Association recognizes CLOCA as an Honorary Member. The Chair reminded members of the upcoming 10th Anniversary 2007 Durham Children's Ground Water Festival, Mon. Sept. 24lh_ Fri. Sept. 2Slh and the Festival VIP Ceremony and Lunch on Tues., Sept. 25lh, 11 :30 am _ 1: 15 pm. ADJOURNMENT Res. #93 Moved by P. Perkins Seconded by J. Neal THAT the meeting adjourn. CARRIED The meeting adjourned at 6:50 p.m. , 070CT 05 Pt1 1: :38: 26 Clwillgton 1-3 Approved bv committee members CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE MUNICIPALITY OF CLARINGTON Minutes of Meeting Thursday, June 21, 2007 PRESENT: (Chair) Clayton Morgan Gillian Bellefontaine Gord Lee David Reesor Elwood Ward Andrew Bouma Kerry Meydam Lisa Robinson Barbara Montague Georg Krohn ALSO PRESENT: Leslie Benson, Manager of Transportation & Design Ron Baker, Traffic & Transportation Co-ordinator Stuart McAllister, Road Safety Co-ordinator, Durham Region REGRETS: Tony Cannella, Director of Engineering Services, Constable Keith Richards, (Vice-Chair) Shane Morris, Councillor Adrian Foster, Alexander Lyall 1.0 ADOPTION OF MINUTES-(May 17, 2007) MOVED: by Gord Lee; SECONDED by Elwood Ward. There was one change to the May I ih minutes: Page 4, item 4.4 should read Edward Street-Newcastle. Thefollowing motion was proposed: I~~~~:~~~ THAT: "The minutes of the May 17,2007 meeting are approved." I ACt<. gy ~~, ..''''~ ~~l~~,!:;~~,l:__-:.~ i ' I t:1;P H~:l I ~ ~r.:.-~._J ~-_.. J ~_~__. . II ......,-,.;~.... ~ ,.---.~ ... ~~',~_!.Jl"'r : CARRIED , ""'~.li'''' :. 2.0 ITEMS FOR INFORMATION 2.1 Road Watch-(Gord Lee) Since the last report of May 17t\ the Committee has processed 29 citizen reports of aggressive. Fifteen (15) of these 29 complaints came in via the Durham Regional Police website. It would appear at this point that online reporting is increasing and the public is finding it convenient. On June ih of this month the Committee occupied a booth at the Newcastle & District Chamber of Commerce Trade Fair and handed out in excess of 300 Road Watch brochures to visitors and vendors at the show. Plans are underway to be present at information booths at a number of events this fall, including Family Safety Day in Bowmanville and the local fall fairs. To access the Road Watch web site one can visit www.drps.ca and there is an icon on the front page which one can follow to the site. Ron Baker will take inventory of the signs that are missing the Road Watch tabs and make arrangements to have them installed. Road Watch will pay for the sign purchase and the Operations Department or the Region will perform the installation. The Enniskillen Public School on Old Scugog Road sent in a cheque for $1,100.00 to pay for Road Watch Pavement markings. The Town of Whitby has the equipment and templates and will install these markings. 2.2 Traffic Watch Update-(Ron Baker) Dennis Rudman who records traffic speeds for the Traffic Watch Program has started recording but there are no figures as yet. 2.3 Highway 407 Update-(Leslie Benson) Leslie Benson will attend a meeting at the Region on Monday with other Municipal staff. The technically preferred route will be released at this time and she will bring back the information to the next traffic meeting. 3.0 AGENDA ITEMS FOR DISCUSSION 3.1 Meeting Room Schedule-(Donna Van Schyndel) The Committee was searching for larger accommodations but unfortunately there are no other rooms available. The meeting will continue for the remainder of the year in room 1 C. 4.0 NEW BUSINESS AT DIRECTION OF CHAIR 4.1 Baseline Intersection-Rona Site in Bowmanville There are turning lanes presently being created. The relocation of hydro poles took longer than expected. The width of the road will be milled and all new asphalt will be laid, after all excavated settlement has occurred. The concrete barrier will still remain for the time being. There is no projected finish date as this is an ongoing project. It was noted that Rona has purchased the property and applied for the appropriate permits; but there has been no indication of when they will commence construction. 4.2 Simpson Avenue Construction-Bowmanville Curbs are being installed and surveyors visited the site last week and again this week. Leslie Benson will find out what the trench is for and report back to the committee. 4.3 Double Line Painting-Newtonville The double line painting in Newtonville should be completed this summer by the Region. 4.4 Speed Limit in Front of Van Belle-Court ice Stuart McAllister spoke with the owner of Van Belle who is concerned about the speeds in the store area. Stuart advised that signs have been upgraded in the last year and the Region has done everything possible to control speeds. There are no plans to change speed limits. 4.5 Durham Road 57 @ Longworth-Bowmanville There will be traffic signals installed, widening of the roads along with new signage taking place. 4.6 Top Ten Collision Intersections in Clarington In the Spring 2007 Recreation & Leisure Guide, the Durham Regional Police inserted the top ten collision intersections in Clarington on page 44, which was very informative. 4.7 John Rice By-pass-Bowmanville A concern was raised regarding motorists short cutting through private property belonging to John Rice in order to avoid the railway gates on Scugog Street at Wellington Street. 4.8 Four-Way stop at Trulls Rd. & Pebblestone Rd.-Courtice Locates have been arranged and the all-way stop will be installed shortly. Guardrail posts with two small openings will also be installed. Canada Post has agreed to move or relocate the mail boxes in this area if necessary. It was noted that there are no shoulders on this portion of road. 4.9 Timberlane Crt. Access from Pebblestone Rd.-Courtice There is no signage for an advance intersection. This is considered a semi-rural area and shouldn't present any concerns. 4.10 Tim Horton's on Hwy. 57-Bowmanville The Region of Durham Transportation and Planning staff is currently reviewing this location and if they are unable to come up with a solution to the existing queuing problem then the Region has the ability to close this driveway. The Region is confident that a solution will be forthcoming. 4.11 Tim Horton's at Centerfield & Hwy. 2-Courtice This location has now become busier and traffic is backing up onto highway 2 at certain times of the day. It is hoped that it doesn't become a concern. 4.12 Queuing for Tim Horton Locations There have been reports showing that since the menus have become larger, the traffic overflow at most Tim Horton's locations has increased causing queuing problems. 4.13 Tim Horton's Site Approval for Aspen Springs Location-Bowmanville Leslie Benson advised that there was an extra entrance proposed by the applicant close to Aspen Springs on the site plan which is subject to further discussion with the applicant and the Region. 4.14 All-Way stop @ Trulls Rd. & Avondale-Courtice Residents were extremely happy with the installation of this stop. 4.15 St. Joseph Roman Catholic Church Parking-Bowmanville Since the Municipality has grown in population, the parking lot for the church is unable to accommodate parking for the added attendants. There are "No Parking Signs" on both sides of Parkway Crescent but residents have no alternative but to park on the street. In the winter it was noted that an emergency vehicle would not have been able to pass through the middle of the road due to the cars parked along both sides of the street. The priest has been contacted and he has requested that the congregation refrain from parking on both sides but the situation persists. Clayton Morgan has spoken with Councillor Woo about who was going to contact the By-law Department. Ticketing vehicles on a regular basis was discussed as some believe this may force people to find another area to park. The By-law Department was going to contact the priest of the parish to see if a solution could be arranged. Leslie Benson will speak with Len Creamer who is the Senior Municipal Law Enforcement Officer and report back to the committee. Kerry Madam will speak to the church secretary to have the parking situation added to the church website asking parishioners to abide by the no parking signs and try to find an alternate area. 5.0 NEXT MEETING DATE- July 19, 2007-7:00 P.M. Committee Room 1 C- Enter via Municipal Administrative Centre, 40 Temperance Street, Bowmanville, through the north door on Church Street (Library entrance doors). 6.0 ADJOURNMENT MOVED by; David Reesor THAT: "The meeting be adjourned at 8:00 p.m." 1-4 ANIMAL ADVISORY COMMITTEE Minutes of a meeting of the Animal Advisory Committee held on September 12,2007 at 2:30 P.M. in the Ante Room, Municipal Administrative Centre. ROLL CALL Present: John Stoner, Chair Laurie Arnott Sheila Elkington, Sr. Animal Services Officer Councillor Ron Hooper Dr. Helen Koseck Peter Klose Patti Barrie, Municipal Clerk Ellen Atkinson, Clerk II, Secretary 1. ADOPTION OF THE MINUTES OF MARCH 21, 2007 Moved by Sheila Elkington, seconded by Helen Koseck THAT the minutes of the Animal Advisory Committee for the meeting of May 9,2007, be approved without comment. CARRIED 2. SPECIAL EVENTS Sheila informed the Committee that Family Safety Day will be held on September 29, 2007 at Fire Station #1 and they are looking for volunteers to help man the Animal Shelter Booth as well as suggestions of messages to focus on or fun event ideas. John offered to volunteer at the booth from 10:00 am to noon, Laurie will volunteer from 10:00 am to 4:00 pm if necessary, Counicllor Hooper will be there from noon until 2:00pm and Helen will be available at the end of the day. Suggestions for messages are; Wildlife, Pit Bulls, Poop and Scoop. Sheila will call closer to the day and confirm the time schedule for those volunteering. 3. ORDER TO RESTRAIN Sheila informed the Committee the current details when an order to restrain has been issued, they are muzzling when out walking, microchiping is required, must be in an enclosed area when outside on owners property, leash must be 6' and can only be walked by a persons 16 years and older. Issuing orders to restrain are time consuming and are only done when the dog has either bitten or attacked another animal or person. She informed the Committee the individuals can appeal the order and no fines are charged. Sheila asked the Committee if they had any suggestions regarding the current order to restrain methods and Animal Advisorv Committee -2- September 12. 2007 requirements. The Committee at this time did not have any further to add to the methods or requirements. 4. UPDATE ON ANIMAL WASTE Peter informed the Committee that he has tried several times to contact some on in the Town of Whitby regarding how they handle animal waste and he has not heard back from anyone yet. He will keep trying and once he has some information he will advise the committee. He is also going to check with other municipalities to see how they are handling the matter as well. 5. EXOTIC PETS Sheila informed the Committee there is a pet store within the Municipality that is selling exotic pets and this is in direct violation of the Exotic Pet By-Law, and she would like to know if any member of the Committee knows who is in charge of monitoring the selling of exotic animals. She feels if the By-Law was to change then a person with expertise will have to called upon to deal with the exotic pets that are found in Clarington Peter stated the only body he knows of is CAZA, but they are only responsible for Zoos. The Committee suggested to Sheila that the By-Law stay as it is unless it is pushed to change. 6. OTHER BUSINESS John is still trying to get in touch with Kip to set up a date for training. 7. ADJOURNMENT The meeting adjourned at 3:25 P.M. Cl!J!:illgtDn 1-5 MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE PRESENT: Bradford Soles Denise Pickett John Sturdy Andrew Bouma Jean-Maurice Cormier Linda Gasser Mark Bragg Fred Biesenthal Karina Isert Councillor Mary Novak REGRETS: Mark Canning Jo-Anne McFarland Mark Hawkins Staff in Attendance: Janice Szwarz - Planning Services Liaison Sharon Norris - Recording Secretary Leslie Benson - Engineering Services Department DATE: October 5, 2007 RE: HIGHWAY 407 EAST CAC October 2, 2007 Agenda Item Discussion Welcome Review of Draft Minutes Action Review of Evaluation of Short-List Alternative Routes C/407CAC, Mtg. No. 35 draft minutes: of t e comment deadline has been requested to allow for a staff o to the November 19th GPA meeting, and the subsequent Council ng of November 26th. Comments from the CAC are required by the next scheduled meeting of October 30th. MTAG meets October 1ih (Faye Langmaid to attend). Printed copies of all documentation are available to CAG members. Material Review: Traffic flow patterns - road work is required from Kirby to the Lindsay turn-off, where the 407 meets Highway 115. The cost of these improvements for the EM9 scenario was questioned, versus using EM8 (EM9 $310M vs. EM8 $260M). EM9 requires levelling and may require the moving of gas stations. EM9 would be more cost effective as it is using an existing highway. MTO wanted to maintain the 35/115 interchange and protect the ORM. Leslie Benson will speak to Totten Sims Hubicki to determine what 400 series highway standards consist of. Discrepancy: In Section 5 - Technical Considerations, it states that the route allows for a full interchange at Taunton Road on the East Link. In Section 7 - Technical Considerations it states a partial interchange is provided at Taunton Road. Leslie Benson Cl~!i.n MINUTES Agenda Item OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Discussion Action If Taunton Road is to be a partial interchange then Regional Road 57 would need to be a full interchange. It was also questioned why there would be a full interchange at Bethesda Road as it does not go directly to Lambs Road; Liberty would make more sense for a full interchange. If the 407 cuts across a farm and leaves a corner lot, would someone be able to build on it? The by-law considers this a newly created lot and it could be built on. The AACC does not agree with this; they don't want residential lots in the middle of farm land and would like the route to be constructed so that it does not create small lots. Can this committee make a case f not severing off small lots, or for having the first option to purchase th k or sell it to an owner that would farm it? The AACC is concerned with how many thr over/under the 407. For example, Coal R amount of land being land locke d e no access. ntinue onsiderable 407 will have eeting in August Ived. January, ers of the osest to the route. Older residents of ximity of the 407 to cemeteries. North of has already been purchased. Solina - West Lake division south of this may have concerns as they are large omes. It was noted that this would not necessarily affect the ues, but it would result in the homes appealing to a different market. It assumed also that the 407 would not be frequently travelled through Clarington other than for rush hour traffic and weekend travellers. Question regarding high sensitivity fish habitat and how the decision is made between spanning or crossing the streams. This decision depends on the size of the watercourse (generally streams less than 3m would be crossed using culverts while those over 3m would be spanned), the wildlife connectivity and the federal legislation on protecting fish habitat. Problems have been encountered on other portions of the 407 with culverts vs. spans - no protocols have been set. A chart was suggested summarizing the net effects and the cost of each option. The agricultural community had no say in the route selection and it went through the best farmland in Ontario. Once the farmland, our future food source is gone, it's gone. In the 1990's many farmers had a voice on this issue however the numbers have dropped off considerably. They now have no voice in the Federal or Provincial government and have given up. Agriculture showed up under only one criteria and was therefore only counted once. Agricultural land is perfect for building roads being that it is flat and there are fewer owners to deal with. The highway would have been better further to the north. CI~mgton MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Agenda Item Discussion Action Greenbelt legislation prevented urban uses in rural areas and requires the Municipality to keep the urban boundaries rigid for a set period of time. Water quantity is not getting as high a scrutiny as water quality; diminished quantities affects all else. Re-routing streams could affect quantity. There is no protocol in the Provincial Government related to wells, no comm itment to dry wells. There may be requirements put in place due to recent wate however many watershed studies still need to be don . Preparation of Comments hether it should stria I zoning is I zone would be rce issues, ton. itted and approved. The to the EA submission including y have missed. There is a PIC b at either no major issues were concern identified. Agency comments have m Community Advisory Committees and their ee will raise questions on points of concern, issues and ask for cia on where needed in the report to Council. It was suggested that the report to Council be prefaced with a statement that the committee has seen no indication that the report is anything but unbiased and fair in the process, and that this has been a good EA. Discussion continued to note however that the EA is too complicated to simply endorse it and that no committee members are qualified to endorse any of the factors. This statement and the content of the staff report will be word-smithed at the next CAC meeting. A lap top and projection unit will be used by the recording secretary for this process. The committee will ask Council to endorse our request to ask the Project Team to present formally on property impact and related issues, water issues (well interference, water quantity), road closures and over/underpasses at the Spring CIP. Janice to get clarification of "Order of Council". What does the term mean and what level of government is it from. Janice Szwarz Community Fabric Issue: Orono is dependent on farming for their businesses. If they can't get there off the highway will they take their business elsewhere? Toll Road Impact: If road closures make it hard to get somewhere, and the 407 is used instead, will a toll be charged. 407 Brochure Needs to have the map of the route added, tagged "Draft Technically Recommended Route". Sharon Cl![#]gton Agenda Item Cultural Heritage Traffic Advisory Committee Next Meeting MINUTES OF THE CLARINGTON HWY. 407 COMMUNITY ADVISORY COMMITTEE Discussion The Clarington Heritage Committee will present a list of all buildings on the route to the 407 CAC that will be affected. They are mapping designated and secondary buildings No comments. October 30th - to be confirmed, based on the length of extension we are ranted for submittin comments. Action Karina Isert 1-6 CLARINGTON HERITAGE COMMITTEE Minutes of Meeting September 18th, 2007 MEMBERS PRESENT: Paul Allore Philip Carlton Leslie Wilson Victor Suppan Karin Murphy David Reesor Andrew Kozak Jennifer Knox J mes Rook ne Cooke Th MEMBERS ABSENT: REGRETS: PLANNING STAFF: Karina Isert Isabel Little ADOPTION OF MINUTES 07.21 Business arising to the end of the meeting. Matters August newsletter was received. the Young Heritage Leaders Program was reviewed. No A Powerpoint pr Heritage in Your C was received from the Ministry of Culture titled Supporting nity. FINANCIAL REPORT As the Treasurer sent regrets for this meeting, the Chair presented the financial report. 07.22 Moved by Victor Suppan, seconded by James Rook THAT the financial report be accepted. "CARRIED" Minutes of Clarington Heritage Committee Meeting, Sept 18th, 2007 The Treasurer has submitted a request for approval to change the name on the bank account from Clarington LACAC to Clarington Heritage Committee. 07.23 Moved by David Reesor, seconded by Leslie Wilson THAT the Treasurer be authorized to change the name on the bank account to Clarington Heritage Committee. "CARRIED" Newcastle Villaoe CIP provement Plan has ed a list of ten ment. There in the unity and a NEW BUSINESS The Community Focus Group for the Newcastle Village held several meetings since the study began and th priority areas for consideration which will be pres will be a public open house to be held on Octo Newcastle Village Community Hall. A newsl copy will be forwarded to the CHC members. itted a written request to ilding was formerly a by By-law 90-187 in 1990. ill contact the owner to discuss The Com vehicle 1550 structu had no 0 instead of t st for com ts on a proposal to establish a motor ogistics facility on a 19 hectare parcel of land located at operty contains a barn and smaller accessory farm dem ed if the application is approved. The Committee f the a plication but would like to see the barn salvaged going to a landfill site. They passed the following motion: 07.24 Allore, seconded by Duane Cook THAT th arn be salvaged through a professional barn salvager, that the Committee be permitted to take a photographic record of the barn, that the property owner be requested to provide any site history available on the property, and that it be suggested to the owner that they make the barn available on Architectural Conservancy of Ontario website "CARRIED" 2 Minutes of Clarington Heritage Committee Meeting, Sept 18th, 2007 BUSINESS ARISING Heritaae Buildinas - Darlinaton Township The Heritage Buildings Darlington Township books have been printed. Staff have confirmed that the tourism office does not sell books of any type due to administration and storage issues. The Committee discussed offering both the Clarke Township and Darlington Township books to retailers at a wholesale price an reed that $12.00 would be reasonable. 07.25 Moved by Paul Allore, seconded by J THAT the Darlington Townshi books be offered to retailer $12.00 each Heritaae Resources and the 407 inline and 407 east link has pdate sub-committee has otographic inventory of the in the ity of the route. The ee was provided with photographs of and those that were to be considered to t had been recorded and their inventory . Designated Designated Primary Primary Primary Primary Primary Primary Secondary Secondary Secondary Secondary Secondary . . 56 · 5531 · 1604 C · 5709 Old · 4059 Solina · 6097 Leask Road · 3478 Darlington Clarke Townline Road · 1731 Concession Road 6 · 5561 Regional Road 14 · 3662 Concession Road 8 3 Minutes of Clarington Heritage Committee Meeting, Sept 18th, 2007 The Committee reviewed six additional properties to determine if they should be included in the inventory and passed the following motion: 07.26 Moved by James Rook, seconded by Philip Carlton THAT the following properties be identified as cultural heritage resources within the cultural heritage resource inventory: . 7500 Highway 115 as a property with Primary status . 1520 Concession Road 6 as a property with Seco . 3260 Concession Road 7 as a property with Se . 3226 Concession Road 7 as a property with . 5649 Rundle Road, including the farm bar property with Secondary status . 5987 Holt Road as a property with H status status ry status ne foundation, as a "CARRIED" o MTO as part of the staffs request that MTO provide a phic record of the cultural rawings of the floor plans, and mittee members for Next Meeting ctober 16th, 2007 gRoom 1C, 7:00 pm 4 LOCATION DATE TIME MEMBERS OBSERVERS & PRESENTERS REGRETS AGENDA DURHAM NUCLEAR HEALTH COMMITTEE (DNHC) I - 7 MINUTES OF MEETING Courtice Community Complex 2950 Courtice Road Clarington, Ontario '070CT10 F't'1 3=14:16 September 14, 2007 1 :00 PM Dr. Robert Kyle, Durham Region Health Department (DRHD) (Chair) Ms. Mary-Anne Pietrusiak, DRHD Mr. Ken Gorman, DRHD .._._. Dr. Dave Whillans, Ontario Power Generation (OPG) (Pres' tB).:~n,',,0!u, d, ,l~, ,'~ Mr. Frank Bajumy, OPG ClEiiK," ._-.,___ Ms. Lorraine Weigel, Public Member Mr. Ken Shrives, Public Member Dr. Barry Neil, Public Member Mr. Marc Landry, Public Member Mr. Joshua Mazuryk, Public Member A('\' L'V \.n\,' lJ \'--.v~. ~. "'~,UW'~... 0"'" , .. ""', l( ,'," t ~~:..,.'~ ,_u _~~. .', C:;';),fo..~ I,,: ---..-----.....--.-.-J _ ~ J~_~J Mr. Brian Devitt, DRHD, (Secretary) .___,.,..,__ ,~~ ~ L__, _- Ms. Laurie Swami, OPG (presenter) ~ ==1=- - Mr. John Peters, OPG (Presenter) _". _ ~ Mr. Terry Squire, OPG, (Presenter) -,.=._=._~. ---1 Mr. N~al Kelly, OPG (Presenter) j--_.. _~'~__I ~_j Ms. Risa McDonald, OPG : ..- ~ -, 7J-- - . Ms. Cate Martin, OPG 1 'ilLOOJ_~t'_ Mr. Ivan Ciuciura, Durham Region Emergency Management Office-- -----....... - (Presenter) Mr. Gordon Reidt, Durham Region Emergency Management Office Dr. Curtis Caldwell, Sunnybrook Hospital (Presenter) Mr. Phil Graham, Ministry of health and Long-term Care (presenter) Ms. Sue Stickley, Low-Level Radioactive Waste Management Office (presenter) Ms. Janice Szwarz, Municipality of Clarington Mr. Dave Martin, Greenpeace Mr. Jason Gibson, Blacklab Dr. Gerry Gold, Public Member Mr. Alex Heydon, Public Member Mr. Hardev Bains, Public Member Ms. Norma Drummond, Public Member Dr. Tony Waker, University of Ontario Institute of Technology Robert Kyle opened the meeting and welcomed everyone. 1.0 Adoption of the DNHC Agenda The Revised Agenda was adopted. 2.0 Adoption of the DNHC Minutes of the June 15, 2007 meeting The Minutes were adopted as written. 3.0 Correspondence 3.1 Robert Kyle's office received the minutes of the Pickering Community Advisory Council meetings for May 2007. 3.2 Robert Kyle's office received the media release from Health Canada concerning the new Canadian Radon Guideline for Homes dated June 27, 2007. 3.3 Robert Kyle's office received the news release from the Ministry of Energy concerning the Recommendations on the Electricity Agency Panel Executive Salaries dated June 27, 2007. 3.4 Robert Kyle's office received Draft Minutes of the Port Granby Project Discussion Group meeting held May 30, 2007 including an invitation to attend the next meeting on September 19, 2007 and the letter was dated July 4, 2007. 3.5 Robert Kyle's office received a letter from Tom Mitchell, Chief Nuclear Officer of Ontario Power Generation (OPG), responding to a Toronto Star newspaper article speculating about a safety issue of a Pressure Relief Valve at Pickering Nuclear dated July 19, 2007. 3.6 Robert Kyle's office received an information report from Jacquie McInnes, Manager of Public Affairs Pickering Nuclear, providing an update concerning the July 19, 2007 Toronto Star newspaper article. The update listed the safety measures taken by OPG that were monitored by Canadian Nuclear Safety Commission (CNSC) staff working on site at Pickering Nuclear dated July 27, 2007. 3.7 Robert Kyle's office received a media release from Jacquie McInnes, Director of Public Affairs, concerning the decision by OPG to develop their own armed security force to replace the Durham Region Police Service (DRPS) nuclear response force by 2013 when the agreement with DRPS concludes dated August 2, 2007. 3.8 Robert Kyle's office sent a letter to the CNSC concerning the application by OPG for a licence to operate the Waste Management Facility (WMF) at Darlington 2 Nuclear with the Public Hearing scheduled for September 2007 in Ottawa. The letter was dated August 13,2007. 3.9 Robert Kyle's office received a letter from the CNSC concerning the Public Hearing for the application by OPG for the licence to operate the WMF at Darlington Nuclear scheduled for September 12, 2007 and the letter was dated August 17, 2007. 3.10 Robert Kyle's office received the Notice of a Public Hearing from the CNSC concerning the renewal of the operating licence for Darlington Nuclear and the Public Hearing dates are November 1, 2007 and January 10, 2008 in Ottawa. The Notice was dated August 20, 2007. 3.11 Robert Kyle's office received the Notice of a Public Hearing from the CNSC concerning the application by OPG for licence amendments to revise the conditions regarding financial guarantees and decommissioning for all nuclear power reactors and WMF operating licences dated August 20, 2007. 3.12 Robert Kyle's office received a letter and brochure from the Nuclear Waste Management Organization (NWMO) concerning the planned implementation of Adaptive Phased Management, recommended by the NWMO and selected by the Government of Canada on June 14, 2007 for long-term used nuclear fuel management. The letter was dated August 22, 2007. 3.13 Robert Kyle's office received a letter from Don Terry, Manager of Public Affairs Pickering Nuclear, concerning community issues at Pickering Nuclear dated August 27,2007. 3.14 Robert Kyle's office received a media release from the GovernmeI!t of Ontario concerning Ontario's decision to add 2000 megawatts to the existing 2000 megawatts of green renewable energy projects dated August 27, 2007. 3.15 Robert Kyle's office received the report from the Ontario Power Authority of their Proposed 20-Year Plan for the Province's Electricity System dated August 30, 2007. 4.0 Nuclear Power I Environmental Issues 4.1 Report on Emergency Preparedness in Durham Region Ivan Ciuciura, Director of the Durham Region Emergency Management Office (DEMO), provided a presentation on emergency preparedness in Durham Region. The highlights ofIvan's presentation were: . DEMO is responsible for the effective mitigation, preparedness, response and recovery in case of an emergency in Durham Region. . DEMO has 5 staff and they are on call 24 hours per day, 7 days per week, to respond to an emergency. 3 . Nuclear emergency planning is part of the overall emergency preparedness in Durham Region. . The Emergency Management and Civil Protection Act was enacted in June 2006 and gave the Premier broad new powers to respond to a declared emergency anywhere in Ontario including nuclear emergencies. . The Provincial Nuclear Emergency Response Plan is under review and the 2007 draft plan will issued by the end of 2007 for final review and comment before Cabinet approval. . DEMO developed a new evacuation strategy to first evacuate then monitor and decontaminate persons and vehicles to help speed up the evacuation process. . The training exercises DEMO conducted recently were: o Set up and operate a Reception Centre including monitoring and decontamination of vehicles and people on July 12, 2007 at Durham College involving 250 participants o Test the notification and response of the Liquid Emission Response Plan of an accidental tritium release to Lake Ontario from Pickering or Darlington Nuclear Generating Station that could adversely affect the drinking water supply plants in Durham Region on July 12 and 25, 2007 . The installation of a public alerting system, using strategically located sirens within 3 kilometres of Pickering and Darlington Nuclear Generating Stations, began on September 10, 2007 and includes: o 4 sirens in Pickering in the 3 kilometre public alerting zone o 12 sirens in Clarington in the 3 kilometre public alerting zone o Equipment to be installed at the Durham Region Police Service 911 Centre and Oshawa Fire Dispatch o Testing will be done when the installation of all equipment is completed Ivan Ciuciura will provide an update on emergency preparedness in approximately one year. Ivan can be reached at (905) 430-2792 or bye-mail at ivan.ciuciura@rcgion.durham.on.ca for more information. 4.2 Progress Report on the Pickering B Refurbishment and Continued Operation of Reactors Environmental Assessment (EA) John Peters, Manager, Environmental Assessment Nuclear Generation Development, provided an update on the feasibility studies for the Refurbishment and Continued Operation of Reactors at Pickering B EA as a result of a directive from the Government of Ontario on June 13, 2006. The highlights of John's presentation were: . The EA was initiated in August 2006 and involves: o Site preparation and refurbishment phase, estimated 2010-2025, will involve replacing steam generators, feeder pipes, fuel channel assemblies and constructing additional storage to accommodate refurbished waste including heavy water structures 4 o Continued operation to the end of life phase, estimated 2025-2060, will include the safe operation and ongoing maintenance of the reactors including additional used nuclear fuel interim storage facilities if needed . OPG and EA specialists studies of the existing environment at Pickering Nuclear and surrounding areas includes: o Human health, safety and security o Atmospheric, surface water, aquatic and terrestrial environment o Geology, hydrogeology and seismicity (earthquakes) o Land resources including physical and cultural heritage resources o Socio-economic conditions and transportation o Aboriginal interests o Malfunctions and accidents o Climate change o Cumulative effects . The EA preliminary findings were summarized: o No significant adverse effects were identified o The majority of potential effects from the project were within the site and local study area of 10 km from the plant o Many of the potential effects are similar to the Pickering ARe-start o Positive effects will be made on the local and regional economies and will contribute to community stability o Ongoing communications with local residents and stakeholders will continue . Next steps include: o Late summer/fall 2007, OPG will submit Final EA Study Report to the CNSC o Late 2007/early 2008, the CNSC will release the Draft Screening Report for Public Review o In 2008, the CNSC will hold Public Hearings on the Screening Report and will make a Decision on the EA John Peters indicated the feasibility studies for the Refurbishment and Continued Operation of Reactors at Pickering B can be reviewed on their website www.opg.com/pickeringb for more information. The overheads and handouts John used are attached as Appendix 1. 4.3 Progress Report on the Potential New Nuclear Units Proposed at the Darlington Site Laurie Swami, Director of Licensing Nuclear Generation Development, provided a brief update of the proposed new nuclear units for the Darlington Nuclear site referred to as Darlington B. The highlights of Laurie's presentation were: . The overview of the Scope of the EA Project is: o Preparation of the Darlington Nuclear site for up to 4 nuclear power reactors and associated facilities o Construction, operation and maintenance of these nuclear facilities for approximately 60 years of full power electricity operation 5 o Construction, operation and maintenance of appropriate nuclear waste management facilities o Preliminary planning for decommissioning and eventual abandonment of the nuclear reactors and associated facilities o Alternatives under consideration include reactor technologies, condenser cooling and waste management facilities . Environmental Baseline Studies initiated for data collection includes: o Human Health o Safety and Security o Atmospheric o Terrestrial o Surface Water and Aquatic o Geology o Hydrogeology o Seismicity ( earthquakes) o Land Resources (physical and cultural heritage resources) o Socio-economic conditions o Transportation o Aboriginal Interests o Malfunctions and Accidents o Climate Change o Cumulative Effects . Field work will begin by installing groundwater monitoring wells and air sampling stations in the fall 2007. . The second round of 8 community information sessions will be conducted in November 2007. . The public consultation process will provide newsletters, fact sheets, project web site updates including key stakeholder briefings and presentations. . Likely Next Steps includes: o Fall/winter 2007 federal government determines EA requirements that may require a Review Panel o Late 2007/early 2008 federal government announces the availability of Participant Funding o 2008 federal government releases the Environmental Impact Statement (EIS) guidelines for public review o 2009 the federal government establishes the Review Panel if required o 2009 OPG submits EIS o 2009/2010 federal government and public reviews the EIS o 2010/2011 federal government releases their decision on the EIS Laurie Swami will continue to update the DNHC on a regular basis as the EA process continues at Darlington B. Laurie indicated more information is available on the OPG website www.opg.comlnewbuild or (866) 487-6006. The overheads and handouts Laurie used are attached as Appendix 2. 6 4.4 Report on Community Meetings Similar to the DNHC Relating to Bruce Power Terry Squire, Director of Public Affairs for the Nuclear Waste Management Division of OPG, provided a presentation on the Bruce area community structure that is similar to the DNHC. The highlights of Terry's presentation were: . The four committees in the Bruce County dealing with community issues related to the Bruce Power nuclear power facilities are: o Kincardine Liaison Committee o South Bruce Impact Advisory Committee o Regulatory Liaison Meeting o Deep Geological Repository Community Consultation Advisory Group . The Kincardine Liaison Committee acts as a forum for discussion and resolution of matters of mutual interest to the Municipality of Kincardine, OPG and Bruce Power. The meetings are held monthly. . The South Bruce Impact Advisory Committee acts as a proactive liaison for enhancing communications about Bruce Power/OPG issues with area municipalities around Bruce Power. The meetings are attended by municipal representatives of Kincardine, Saugeen Shores, Arran-Elders lie, Huron- Kinloss, Bruce County, Bruce Power and OPG. The meetings are held monthly. . The Regulatory Liaison Meeting provides a forum for regulatory agencies to provide and receive information on environmental, health and regulatory items related to the Bruce Power site. The meetings are attended by staff of the Grey-Bruce Health Unit, Ministry of the Environment, CNSC, Bruce Power and OPG. The meetings are held twice per year. . The Deep Geological Repository Consultation Advisory Group provides a forum for senior municipal representatives to receive project updates, identify emerging issues and establish community consultation activities during the regulatory phase of the project. The meetings are attended by municipal representatives of Bruce County, Aaron-Elderslie, Brockton, Huron-Kinloss, Kincardine, Saugeen Shores and OPG. The meetings are held 4 times per year. Terry Squire also provided a brief update of the Deep Geological Repository (DGR) proposed for the Western Waste Management Facility to handle Low and Intermediate Level Nuclear Waste. The highlights of Terry's presentation were: . The key features of the of the DGR are: o The proposed depth is 660 metres within low permeability limestone o It will be located beneath 220 metres of low permeability shale o The Low Level Waste will be stored in 18 vaults o The Intermediate Level Waste will be stored in 20 vaults o The total capacity of waste will be 106,000 cubic metres o The DGR will be sealed with clay-based and concrete materials . The Site Characterization of the DGR is underway and the Minister of the Environment has referred the project for a panel review awaiting the EA Scope of the project. 7 Terry Squire will continue to provide the DNHC with regular updates on the DGR project. Terry can be reached at (416) 574-3491 or bye-mail at terrv.sQuire(@opg.com for more information on the structure of community meetings at Bruce Power and the DGR. The overheads Terry used are attached as Appendix 3. 4.5 Port Granby Project EA Update Sue Stickley, Communications Officer for the LLR WMO, provided a presentation on the Port Granby Project EA. The highlights of Sue's presentation were: . The draft Environmental Assessment Study Report (EASR) was reviewed by several federal authorities and their questions and comments have been responded to by the LLRWMO in an appendix attached to the draft EASR. . The LLRWMO is working on a report concerning the treatment and quality of waste water discharged from the existing waste site and the new facility. The report will become an appendix to the draft EASR. . The draft Screening Report is expected to be released in late 2007 or early 2008 and will include the government's findings and conclusions about the environmental effects of the Port Granby Project for public review and comment. . The next Port Granby Project Discussion Group meeting is scheduled for September 19, 2007 in N ewtonville. . The Port Granby Newsletter will be distributed in October 2007. Sue Stickley will continue to update the DNHC on the Port Granby Project and can be contacted at (866) 255-2755 or e-mail at sticklevs@aecl.ca for more information. 5.0 Health Effects 5.1 Report on Exposure to Radiation from Diagnostic Medical Procedures Dr. Curtis Caldwell, Technical Director and Radiation Physicist at the Sunnybrook Health Sciences Centre, provided an informative report on Radiation Dose due to Diagnostic Medical Procedures. The highlights of Curtis' report were: . The justification of diagnostic medical exposures are: o General level - the use of radiation in medicine is accepted as doing more good than harm o Generic level - specific procedures for patients with a specific objectives such as chest radiographs for patients with relevant symptoms o Third level- the application of the procedure to an individual patient . The justification of diagnostic medical practice assessments are: o The decision to adopt or continue any diagnostic medical procedure involves a review of the benefits and disadvantages of the possible options such as choosing between the use of x-rays or ultrasound o Often the radiation detriment will be only a small part of the total detriment 8 o Most of the assessments needed for the justification of a practice are made on the basis of experience, professional judgement and common sense o Exposure to radiation is a measure of the amount of ionization radiation produced o Absorbed dose is the amount of radiation energy absorbed in the body of the patient o Equivalent dose is the absorbed dose modified to take into account the increased biological damage produced by some types of radiation, the fact partial body dose is less detrimental than whole body dose and some human organs are more radiation sensitive than others . Detailed examples and explanations of many diagnostic medical procedures with the effective doses of these exposures were provided by use of overheads. . In summary, Curtis indicated protecting the patient is the priority. If a radiation exposure of a patient is considered, the expected benefit to the patient of having the diagnostic scan must be greater than the radiation risk associated with that diagnostic medical procedure. Dr. Curtis Caldwell can be contacted bye-mail at curtis.caldwell@sunnvbraak.ca far more information on radiation dose due to diagnostic medical procedures. The overheads Curtis used are attached as Appendix 4. 5.2 Report on the Ontario Radiation Health Response Plan Phil Graham, Manager of Public Health Preparedness for the Ministry of Health and Long-Term Care, provided a presentation on the Ontario Radiation Health Response Plan (RHRP). The highlights of Phil's presentation were: . The overview of the RHRP is that it: o Establishes roles, responsibilities and response principles for coordinating the health response during a nuclear or radiological event o Supports the Provincial Nuclear Emergency Response Plan (pNERP) but the RHRP could be activated independently of the PNERP o Intends to be a coordination plan not a step-by-step procedure that defines the roles and responsibilities of response organizations and health response requirements . The RHRP functional response areas are: o Monitor for external contamination o Monitor for internal contamination o Assess dose from internal contamination o Reduce internal contamination o Screen for acute exposure o Treat symptoms from acute exposure o Maintain database of affected persons o Set-up alternate monitoring sites o Implement counselling 9 o Implement public health information programs o Implement detection network o Mobilize the medical public health network . The RHRP risk and response activities for accidents are: o Power reactor accidental release o Research rector accidental release o Radioactive spill o Fire in a nuclear facility o Critical accident (neutron flux) o Industrial overexposure o Lost or stolen source o Medical overexposure o Transportation accident o Satellite re-entry . The RHRP risk and response activities for intentional acts are: o Explosive radiological dispersal device or dirty bomb o Deliberate exposure of people o Deliberate contamination of a site o Deliberate contamination of food and water supplies o Sabotage attack upon a nuclear facility o Imminent terrorist threat . The health and external support organizations of the RHRP are: o Ambulance o Public Health Units o Primary care facilities o Tertiary care facilities o Specialized health facilities o Public Health laboratories o Ministry of Labour laboratories o Ministry of Community Safety and Correctional Services o OPG and Bruce Power o Reception Centres o Health Canada . The current RHRP is under review to improve roles, responsibilities and coordination with government agencies and health services agencies. . The next steps of Draft Work Plan for the RHRP are: o November 2007, finalize the revised draft of the RHR.P o December 2007, reconvene the advisory committee to review the plan o Winter 2008, gather and incorporate input from advisory committee o Spring 2008, finalize plan with approvals o Summer 2008, post parts of the plan on their website at www.health.gov.on.caJemergency Phil Graham can be contacted at (416) 212-5223 or bye-mail at phil.graham@ontario.ca for more information. Hisbandouts and overheads are attached as Appendix 5. 10 6.0 Communications 6.1 Community Issues at Pickering Nuclear Neal Kelly, Director of Special Assignments, reported on community issues at Pickering Nuclear for Don Terry, Manager of Public Affairs, who could not attend the meeting today. The highlights of the Neal's presentation were: . Pickering A units 1 and 4 are returning to service next week. . Pickering B units 5, 7 and 8 are operating at or close to full power and unit 6 was shut down earlier this week for a planned fall maintenance outage. . Pickering Nuclear is working with several community partners on environmental issues. . The worker safety record at Pickering A is approximately 3 million hours without a lost-time accident and 1.5 million hours at Pickering B Don Terry, Manager of Public Affairs at Pickering Nuclear, can be reached at (905) 839-1151 extension 5966 or by e-mail at don.terry@opg.com for more information. 6.2 Community Issues at Darlington Nuclear Neal Kelly reported on community issues at Darlington Nuclear for Vanessa Hughes, Manager of Public Affairs, who could not attend the meeting today. The highlights of Neal's presentation were: . Darlington Nuclear has experienced excellent performance in 2007 exceeding their targets and ranking among the best nuclear plants in the world. . Unit 2 will be shut down on September 21, 2007 for the planned fall maintenance outage to complete approximately 13, 000 maintenance tasks. . The worker safety record without a lost-time accident at Darlington Nuclear is approximately 3 million hours. . Darlington Nuclear is working with several community partners on environmental issues. Vanessa Hughes, Manager of Public Affairs at Darlington Nuclear, can be reached at (905) 697-7443 bye-mail at vanessa.hughes@opg.com for more information. 7.0 Other Business 7.1 Topics Inventory Update Robert Kyle indicated the Topics Inventory will be revised to include the presentations made today and it is attached as Appendix 6. 7.2 Future Topics for the DNHC to Consider Robert Kyle indicated the topics for discussion at the next meeting on September 14, 2007 may include: . Progress report from the Nuclear Waste Management Organization 11 . Progress report on the Provincial Radiation Health Response Plan . Report on Health Effects of Radon in Homes and UNSCEAR issues by Dr. Doug Chambers . Progress report by the Ontario Power Authority on its Proposed 20-year Plan Other suggestions for topics for future DNHC meetings may include: . Report on proposed changes to allowable standards for tritium in drinking water . Report on CNSC emissions standards as they compare with other countries . Progress report from Cancer Care Ontario on the New Project to Perform Spatial Analysis and Risk Assessment of Cancer Incidence in Ontario 7.3 Robert Kyle indicated the DNHC meetings scheduled for 2008 are: . January 18 to be hosted by Pickering Nuclear . April 18 to be hosted by UOIT . June 13 to be hosted by Darlington Nuclear . September 12 to be hosted by Health Department . November 14 to be hosted by Pickering Nuclear 8.0 Next Meeting Date November 16, 2007 Time 12:00 PM Lunch served 1 :00 PM Meeting begins Location Durham Region Health Department 605 Rossland Road Meeting Room 1 G Whitby, Ontario 9.0 Adjournment at 4:10 PM 12 APPENDIX 1 Pickering B Refurbishment and Continued Operation EA Update Presentation to Durham Nuclear Health Committee John Peters, Manager, Environmental Assessment Nuclear Generation Development September 14, 2007 ONTARIOP-.1. GE=ON . Pickering 8 Refurbishment and Continued Operation Project · Context · Status of the EA Study · Timeline ONTARIJ_ 1 · Four CANDU pressurized heavy water nuclear generating units (5 to 8) · Power output of 2064 MW (enough to serve a city of approx. 1 million people) · Base-load electrical power for the provincial grid (since 1983) · Continue to operate safely for about another decade ONTARlOfDii& GBIIIA1DV · Minister of Energy Directive to OPG (June 2006) "Begin a feasibility study on the refurbishment of its existing faciUtles to review the economic, technological and environmental aspects of refurbishment As part of this initiative, OPG will begin a federal environmental assessment on the refurbi8hment of the four existing units at PIckering Bo- · OPG undertaking objective, fact-based assessment of feasibility Plant Condition Assessments · Integrated Safety Review (Canadian Nuclear Safety Commission requirement) · 0eIaIIed cost estlmateslindependent third party review Funding options Federal Environmental Assessment (CNSC requirement) · OPG Business Decision re: Refurbishment - 2008 ONTARBJB 2 Environmental A88e8ament (EA) . initiated In August 2006, two phases of activity: Site Preparatlon/Refurblshment Phase (2010 - 2025): . Replacing steam ~erators, feeder pipes and fuel channel assemblies . Construction of additional storage structures to accommodate refurbishment waste including heavy water management storage structures ContInued OperatIon to End of Life Phase (2025 - 2060): . Continued safe o~ration of refurbished reactors for approximately 30 years . OJ:Igqing maintenance and upgrades of refUrbished units according to lheir life cycle management plans · Construction (If ~ulred) of additional used nuclear fuel iriterIni storage facUlties. and continued management 01 waste II, <~, ... · OPG and EA specialists have studied the existing environment at the Pickering Nuclear site and surrounding areas: . Ht.man heeIth, safety and secuIly; · Atmospheric, surface water, aquatic & t8ml8trIaI environment; . Geology, hydrogeology and seismicity (e.g. earthquakes); · Land resources, including physical and cultural herttage resources; · Socio-Economic oondItIons, transportation; . AborigInalInteres1s; . MaIft.r1ctions & Accidents; . Clinate change; and · Clmulatlve effecIs. · Twelve Technical Support Documents . posted on project webslte 6 .... 3 . Extensive Community & Stakeholder Communications & Consultation Program - to date . Stakeholder mailing list (- 400) . Extensive Print Advertising, 60 print ads in 7 local and regional papers . 924,000 Direct Mail Pieces In Toronto, Pickering, Ajax, Whitby · 1,000 VISitors to Infonnation Displays at Community Events . 50 Stakeholder BrlefingslJnterviews . ThIrteen Open Houses (Toronto, PIckering, Ajax, Whitby, approximately 330 attendees) . Two Stakeholder Workshops (500 invitations; approximately 50 attendees) . Project website, interactive feedback fonns, toil free infonnation line . Six Public Consultation Reports · Posted on Project Webslte . Update letter to stakeholders, insert in Pickering Neighbour's nelYiiI~~t..-._ presentations to councils planned for fall 2007 IIfTAKU'NUl IiENBIATIIIN Majority of the poIenUal effecte from the Project: · WIlhIn the site and local study area (Le. within 10 km of the plant); · Occur primarily during refurbishment activities (i.e. Phase 1); · SImIlar to those from PIckering ARe-start; · Can largely be effeotively managed and/or mitigated by: · StrIct adherence to existing regulatory requirements; . ContInued application of existing environmental management systems; and · Maintaining OPG's extBn8lve environmental & radl0logicai monitoring network. · No signlftaant 8dverH environmental effeot8 predicted · PosiIMJ effecI8 to local and regional economies; . Im~ to maJntaIn onaolna Involvement of P.8QP.Ie in station activities, coinmunleatIon8 with resTderifs ancIlocaI stakeholders · project I'8Iat8d ..... of concern: · tkJmm health, safety & security; · Population growth & emergency preparedness; . SellImIcIty; · l1lennal plume ONTARRJBI 4 Draft EA Study Report Submitted to CSNC · Posted on OPG Project Webslte Chapter 01 Introduction Chapter 02 Description of the Proposed Project Chapter 03 Assessment Methodology Chapter 04 Description of the Existing Environment Chapter 05 Description of Ukely Environmental Effects and Mitigation Chapter 06 Assessment of Other Ukely Effects Chapter 07 Descriptlon of Credible Malfunction and Accident Scenarios Chapter 08 Assessment of Cumulative Environmental Effects Chapter 09 Signifloance of Residual Adverse Effects Chapter 10 Community and Stakeholder Consultation Chapter 11 Preliminary Plan for Monitoring and Follow-up Program Chapter 12 Conclusion of the Assessment Chapter 13 References Chapter 14 Abbreviations and Acronyms . CNSC and other Federal Authorities - Reviewing Content, Seek Clarification . Final EA Study Report to be Submitted Fall 2007 IIlTAIIIIJPIJiTtiI GEIIIWIIII --~- - ~ -~--- - -- --- -- ------~. ~__;...o'_........_...._ __~ _ ~ - ...... c....- JllIllIlIlI06 ON aubmIIa ..... of InIInI end I'NjMl DeIaiplIan to CN8C ~ "",-lIlI06 CNIC ,...... Dnlft IIA CIuIdIIIMe far PublIc RlMeW ~ CN8C PublIc IlMItng an GuIlIIlI.- ~ .I8nuafy - JIlIllI 2IlI7 CNIC .....-IIACIuIddMa ~ OI'G......... Dnlft 1M....., IlIIpatltD CN8C ~ I'd 2007 OPG ...... ..... IA 8ludy IlIIpatl to CN8C LaIa 20071E11rty 2OD8 CNIC ,...... _ ~ IlIIpatlfar PublIc RlMeW CNSC IICIIlla PublIc HeIrIng en 8lIIwnInlI1lIIpatl 2OD8 CN8C..-~~enliA OPG___.._on_.......-__ot,.-.s. IIlTARIO&lii 10 5 · Plant Condition 63 components and systems assessed Steam generator replacement feasibility assessed Fuel channel, pressure tube, feeder replacement studies Fuelling machine condition assessment & life cycle plan · Integrated Safety Review 13 Safety Factor reports; 12 submitted to date Global assessment/integrated safety review (Early 2008) ISR and EA Findings - Safety Improvement Plan (2008) · Environmental Assessment 12 Technical Support Documents 800 page Draft Environmental Study Report · Financial Aspects Detailed Cost Estimates, independent 31d party review Funding Options Risk & Uncertainty · Recommendation - 2008 11 ONTARIOP&&I GENBIA1IOII www.O(29.com/pickeri ngQ 12 IlTAllJPGi1EI IiHIEIIAIa 6 Darlington B Nuclear Power Generating Station ProJect Update to the Durham Nuclear Health Committee September 14 2007 laurie Swami, Director, Licensing Nuclear Generation Development ONTARlOPO"U GENERATION · The Darlington B New Nuclear Generating Station Project · Environmental Baseline Studies · Field program · Site options studies · Technology Assessment · Public Consultation · Next Steps OflTAIIOP&irli IiEfIIIA1D APPENDIX 2 1 P!'9P!U'8tion of the Darlington Nuclear Site for up to four nuclear PQ.Wer reactors and associated facilities Construction, operation and maintenance of nuclear reactors and associated facilities for ~Im.'>ximately 60 years of full power electricity operation Construction, operation and maintenance of aPPT9Priate nuclear waste management facilities. and Preliminary planning for decommissioningafld eventual abandonment of1he nuclear reactors and associated facilities Altematives under consideration: · Reactor technologies · Condenser cooling · Waste management facilities ONTAIIIICIII Project Phase Start Date Potential End Date EA Phase 2007 2011 Site Preparation & 2010 2025 Construction Operations 2016-2020 2100 Decommissioning and 2100 2150 Abandonment ONTARIJmii 2 AP-1ooo Westinghouse 1100MW New ASWR GE 6OO'!lOOI135O MW Operating (Advllnced boiling water ructor) ESBWR GE 1500 MW New (EconomIc slmpllfled boiling water ructor) EPR AREVA 1600 MW Evalulionaty (EuroplIlII1 Prw8UrIz8d RelIctor) Eel AECL 700 MW EvoIutlonary (Enhanced ClIndu) ACR-1ooo AECL 1200 MW New (AdvllncecI ClIndu Reactor) APR 1400 KHNP 1400 MW EvolutionlIry OPR 1000 KHNP 1000 MW 0penIlIng us -APWR ~ublshi 17llOM'N EYolulionIry 1ITARIOP8If1l liEEIA1DI · Environmental studies initiated (data collection) · Human Health · Safety & Security · Atmospheric · Terrestrial · Surface Water, Aquatic . Geology · Hydrogeology · Seismicity (earthquakes) · Land Resouroes (physical and cultural heritage resources) · Socio-econOmic conditions · Transportation · Aboriginal Interests · Malfunctions & Accidents · Climate Change · Cumulative Effects ~ 3 Field data collection - terrestrial, aquatic, surface water Groundwater Monitoring Wells Installation - 1all2007 - 65 wells outside protected area - 20 inside protected area . Shallow water table (15 - 20 feet) . Interglacial aquifer (30 - 40 feet) . Lo_r till (120 -150 feet) . Bedrock (deeper than 150 feet) . Some along Waterfront traiVpublicly visible Air Sampling Stations . Installation (October - November 2007) . Two along site perimeter: eastern, western . One possibly off site ONTARIOPIWEI IiEfIJIAIDI . Site Layout . Road Works . Condeneer Cooling . Excavation/Grading . Security . Wharf . UtIfities . Environmental Management . Transmission Unes . Dose Impact on workers and public DITARIImii 4 · Joint OPG - Bruce Power Initiative · Objective and systematic review of reactor technologies · Assess and document the merits and risks associated with each technology . Evaluate to differentiate the technologies · Provide utility perspective to Provincial Government by year end · Provincial Government - Nuclear Technology Options And Economic Considerations · Independent, strategic assessment of nuclear energy technologies · Potential economic impact and technical considerations · Study is expected to be completed later this year/early next year IITARIDP&W"1i GEIIBIA1DI . 2nd Round Community Information Sessions · Bowmanville - November 14 · Oshawa - November 8 · Orono - November 7 · Port Hope - November 12 · Courtice - November 15 · Port Perry - November 20 · Pickering - November 21 · Newcastle - November 22 . Newsletters, fact sheets · Project website updates . Stakeholder briefings/presentations IITAIIIOf!!I 10 5 D8te ActIvity Stetus April 2007 OPG submits Project Description to CNSC ..J June 2007 Canadian Environmental Assessment Agency posts notice .,; of commencement of EA FalllWinter 2007 Federal Government determines EA requirements (Corrprahensive or Panel review) Late 2007/Early Federal Government announces availability of Participant 2008 Funding 2008 Federal Government releases Environmentsllmpact Statement guideHnes for public review 2009 Federal Government established Review Panel (if determined above) 2009 OPG submits Environmentellrrpact Statement 200912010 Federal Government and public review of EIS 201012011 Federal Government decision on EIS 11 DNTAIIOfB Indicative Timeline to In-service ... .-. ..ioef.u aou 2012 lO1(t Iftl._ 2l>Ul . _, J.. . Const1ucIIon Readiness & :License Tec:hnoIogy _ (2 Y-'8IS) L_~~6iIoct8d TechRology Selection f4 Years) .. . &1WIIrmnlIinIa1 i ABMisement~ I ., DoclsIon GIIIfIl8d by //Env. _ sie Prape/wion RtHJdtn.BS & i.Jc.nse (2 Years) Site PreParation Per;od Operation Readiness (i.e. training & Hiring) ~ 6 www.oog.com/newbuild 1-866-487 -6006 ONTAIIOPOIr'iil GEIIIIATIIN 13 7 1 "''Ii.... i~~\,~~... . 'f':' . , , . I)'~~ . - ., J ') ~ <It .>- I ..~ Q. ,. e. "tJ G .. .. APPENDIX 3 I'- o o N ... .~ ..c- n=z ...e -.t:i: =-85 CDz ...~ C) - cc rx: :z: c:::) Q) .r:. +-' c: o Q) ! .......6- /~.~. . t"';e CD 0..... o ::fr/J ...... ..r::. (.) .......5 -- as ' G>Qj ~ Z I)..... CD '''j~) ",.' z 'E' '. tUCl1 €& .' ::J .m o .G) (DO ..... - . ,- s .! c I) (8 I) -. 04. - " ~ ". 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'- "0 -' ... ... ... ... z APPENDIX 4 Radiation Dose Due to Diagnostic Medical Procedures Curtis Caldwell, Ph.D., MCCPM Corporate Radiation Safety Officer Radiation Physicist/Assistant Professor Sunnybrook Health Sciences Centre and University of Toronto HOW Ni X-lL\Y MACHINE ~ Outline . Justification of medical exposures . Effective dose . Diagnostic X-ray doses . CT dose . Exposure to pregnant women . Diagnostic Nuclear Medicine doses . Nuclear medicine and fetal dose . Nuclear Medicine and breast feeding . Summary :=... ' " i ~ '; ..... x.., .. / I ~-l 1 Three types of exposure . Medical Exposure (principally the exposure of persons as part of their diagnosis or treatment) . Occupational Exposure (exposure incurred as a result of work) . Public Exposure (including all other exposures) Medical exposure . Diagnostic Medical Exposure . Exposure of persons as part of their diagnosis . Exposures (other than occupational) incurred knowingly and willingly by individuals such as family and close friends helping either in hospital or at home in the support and comfort of patients . Exposures incurred by volunteers as part of a program of biomedical research 2 . Justification . Optimization . The use of doses limits is NOT APPLICABLE . Dose constraints and guidance (or reference) levels ARE RECOMMENDED Framework of radiological protection for medical exposure ~V ~ }f/~ f2 The justification of a practice . The decision to adopt or continue any human activity involves a review of benefits and disadvantages of the possible options . E.g.: choosing between the use of X Rays or ultrasound . Often, the radiation detriment will be only a small part of the total detriment . Most of the assessments needed for the justification of a practice are made on the basis of experience, professional judgement, and common sense 3 Three levels of justification . General level: The use of radiation in medicine is accepted as doing more good than harm . Generic level : (specific procedure with a specific objective: chest radiographs for patients showing relevant symptoms) . Third level: the application of the procedure to an individual patient _ . '7 ~,. :- ,*' Positron Emission Tomogram of Patient with Lymphoma .".. .~ .. q-., VI -.. . ,- .. . 9' . J . . .. Exposure (X) . a measure of the amount of ionization produced in air by x- or 'Y - rays . 51 unit: coulomb per kilogram (C/kg) . old unit: roentgen (R) . 1 R = 0.000258 C/kg . Exposure rate unit: C/kg-h (51) or R1h (old) (survey meters often read in "mRlh") X-ray machine 4 Absorbed Dose (D) . The amount of radiation energy absorbed per unit mass of the target . 81 unit: the gray (Gy) 1 Gy = 1 joule per kilogram = 1 J/kg . old unit: the rad . 1 gray = 100 rad First x-ray 1895 Equivalent Dose (H) . Absorbed dose modified to take into account the increased biological damage produced by some types of radiation (high LET) . H =0 Q N (O=absorbed dose, Q = quality factor for the radiation involved, N = represents all other factors that might modify the biological effect of the radiation) . for the types of radiation used in medical imaging, Q=N=1 . 51 unit: sievert (5v) . old unit: rem . 1 Sv = 100 rem 5 Effective Dose - How to Compare Apples and Oranges . Effective dose (ED) is defined as: ED = EWTHT T where WT is weighting factor for tissue T and HT is the calculated dose for tissue T (Equivalent dose modified to take into account the fact that partial body dose is less detrimental than whole body dose and that some human organs are more radiation sensitive than others) Unit: Sievert http://www.impactscan.org/slides/course07/courseslides07.htm 6 ~ >> . '..' .~: Hands of a fluoroscopist (1911) X-Ray Imaging 1\ monitm ;.,~ ~;" : I ~ 'l) ("d / .n~ ,~/ Scllu..r Radilninn ..... ...,p. ~,,,,,j,,,J ..'~,,~.< . " \ .Ka~ J IIbt, Effective doses for single x-ray films Single radiographs Skull (pA or AP) Skull (lateral) Chest (PA) Chest (lateral) Chest (P A and lateral) Thoracic spine (AP) Thoracic spine (lateral) Lumbar spine (AP) Lumbar spine (lateral) Abdomen (AP) Abdomen Pelvis CAP) Pelvis or hips Bitewing dental film Limbs and joints Effective Dose (mSv) 0.03 0.01 0.02 0.04 0.06 0.40 0.30 0.70 0.30 0.70 0.53 0.70 0.83 0.004 0.06 7 Effective doses for coml1lete x-ray procedmes Complete exams Effective Dose (mSv) Intravenous Pyelogram (kidneys, 6 films) 2.50 Barium swallow (24 images, 106 see fluoroscopy) 1.50 Barium meal (11 images, 121 see fluoroscopy) 3.00 Barium follow-up (4 images, 78 see fluoroscopy) 3.00 Barium enema (10 images, 137 see fluoroscopy) 7.00 CT head 2.00 CT chest CT abdomen CT pelvis CT (head or chest) PTCA (heart study) Coronary angiogram Mammogram Lumbar spine series Thoracic spine series Cervical spine series 8.00 10.0 10.0 11.1 7.50 - 57.0 4.60 - 15.8 0.13 1.80 1.40 0.27 Typical effective doses from diagnostic medical exposures Typical Appnox.equw.period I Diagnostic effective dose Equiv. no. of of natural background procedure (mSv) chest x-rays radiation Chest (single 0.02 1 3 days PA film) Skull 0.07 3.5 11 days thoracic spine 0.7 35 4 months Lumbar spine 1.3 65 7 months From: Referral Criteria For Imaging. CE, 2000. 8 Typical effective doses from diagnostic medical exposures Diagnostic Typical Equiv. no. of Approx. equiv. period procedure effective dose chest x-rays of natural background (mSv) radiation Hip 0.3 15 7 weeks Pelvis 0.7 35 4 months Abdomen 1.0 50 6 months IVP 2.5 125 14 months From: Referral Criteria For Imaging. CE, 2000. Typical effective doses from diagnostic medical exposures Diagnostic Typical Equiv. no. of Approx. equiv. period effective dose of natural background procedure (mSv) chest x-rays radiation Barium swallow 1.5 75 6 months Barium meal 3 150 16 months Barium follow 3 150 16 months through Barium enema 7 350 3.2 years From: Referral Criteria For Imaging. CE, 2000. 9 Typical effective doses from diagnostic medical exposures Diagnostic Typical Equlv. no. of Approx. equlv. period effective of natural procedure dose (mSv) chest x-rays background radiation CT head 2.3 115 1 year CT chest 8 400 3.6 years CT Abdomen 10 500 4.5 years or pelvis From: Referral Criteria For Imaging. CE, 2000. CT: High Dose/High Benefit? . CT continues to evolve rapidly despite many advances in other imaging modalities . It is one of the most important radiological examinations worldwide . The frequency of CT examinations is increasing rapidly from 2% of all radiological examinations in some countries a decade ago to 10-15 % now . Patient doses in CT have not decreased in contrast to radiography where nearly 30% reduction has been documented in last decade 10 UNSCEAR 2000 (b) Contributions to collecth,~ dose (a) Contributions to frequency J..p.I lilt.......... 1% Anglol Intervenlo naI 10% Other 11% cr 5% u_ 5% u.. I'll. saw.. Jt'l8 Exposure of Pregnant Women . Thousands of pregnant women are exposed to ionising radiation each year . Lack of knowledge is responsible for great anxiety and probably unnecessary termination of pregnancies . For most patients, radiation exposure is medically appropriate and the radiation risk to the fetus is minimal 11 Example: Justified use of CT Pregnant female. was in motor vehicle accident 3 minute CT exam and taken to the operating room. She and the child survived 12 Fetal radiation risk . There are radiation-related risks throughout pregnancy that are related to the stage of pregnancy and absorbed dose . Radiation risks are most significant during organogenesis and in the early fetal period, somewhat less in the 2nd trimester, and least in the 3rd trimester . Most risk Approximate fetal doses from conventional x-ray examinations Data from the UK, 1998 Dose Mean (mGy) Maximum (mGy) Examination Abdomen 1.4 4.2 Chest <0.01 <0.01 Intravenous uro- 1.7 10 gram; lumbar spine Pelvis 1.1 4 Skull: <0.01 <0.01 thoracic spine 13 Approximate fetal doses from fluoroscopic and computed tomography procedures Data from the UK, 1998 Dose Mean (mGy) Maximum (mGy) Examination Barium meal (UGI) 1.1 5.8 Barium enema 6.8 24 Head CT <0.005 <0.005 Chest CT 0.06 1.0 Abdomen CT 8.0 49 Pelvis CT 25 80 Higher fetal dose procedures . Radiation therapy and interventional fluoroscopically-guided procedures may give fetal doses in the range of 10-100 mGy or more depending on the specifics of the procedure . After such higher dose medical procedures have been performed on pregnant patients, fetal dose and potential fetal risk should be estimated by a knowledgeable person 14 Nuclear Medicine . .. Drug is labeled with a photon-emitting ~lf radionuclide .'C ....,,7 Labeled drug localizes in patient according to / ./ its metabolic properties Trace quantities of drug are sufficient ,,~c- Nuclear Medicine Radioisotopes Radioisotope I Type of Principle Half-life Exemption Radiation Energies (keV) Quantity Emitted (kBq) Tc-99m gamma y 140 6 hours 10000 1-131 gamma, beta y 364,13- 606 8 days 10 TI-201 x-rays, x 69-83, y 135, 73 h 1000 gamma 167 Ga-67 gamma y 93, 184, 296, 78 h 1000 388 F-18 Positron, W 635, y 511 110 min 10 ann. gamma In-111 gamma, beta y173, 247; 13 200 67 h 100 15 Patient Dose from Nuclear Medicine Scans Nuclear Medldne Sean Activity (MBq) RadlopbaJ1llllCelltlcal Effective Dose (mSv) Brain 740 99nrfc DTPA 6.50 Brain 1850 ISO water 1.70 Brain 740 99arfc HMPAO 6.90 Hepatobiliary 185 99mTc seo 3.70 Bone 740 99nrfc MOP 4.40 Lung PertbsionNcntilatiOll 185 & 370 99nrfc MAA & 133Xe 1.50 Kidney 740 99nrfc DTP A 3.10 Kidney 740 99nrfc MAG3 5.20 Tumor 111 67Ga 12.2 Heart 1110 99arfc sestirnibi 8.90 1110 99arfc pertechnetate 14.4 Heart 74 2O'n chloride 17.0 1110 -rc tetrofosmin 8.45 Various 370 'IF FOG 7.00 Nuclear medicine and pregnant patients... . Most diagnostic procedures are done with short-lived radionuclides (such as technetium- gem) that do not cause large fetal doses . Often, fetal dose can be reduced through maternal hydration and encouraging voiding of urine . Some radionuclides do cross the placenta and can pose fetal risks (such as iodine-131 ) 16 Nuclear medicine and pregnant patient (cont'd) · The fetal thyroid accumulates iodine after about 10 weeks gestational age . High fetal thyroid doses from radioiodine can result in permanent hypothyroidism . If pregnancy is discovered within 12 h of radio-iodine administration, prompt oral administration of stable potassium iodine (60-130 mg) to the mother can reduce fetal thyroid dose. This may need to be repeated several times Approximate whole body fetal dose (mGy) from common nuclear medicine procedures Procedure Activity (MBq) Early 9 months pregnancy T c-99m Bone scan 750 4.7 1.8 Lung scan 240 0.9 0.9 Liver colloid scan 300 0.6 1.1 Thyroid scan 400 4.4 3.7 RenalDTPA 300 9.0 3.5 Red blood cell 930 6.0 2.5 1-123 thyroid uptake 30 0.6 0.3 1-131 thyroid uptake 0.55 0.04 0.15 17 Nuclear medicine and breast feeding .A number of radionuclides are excreted in breast milk. It is recommended that breast feeding is suspended as follows: . Completely after 1311 therapy . 3 weeks after 1311, 1251, 67Ga, 22Na, and 201TI . 12 h after 1311 hippurate and all 99"Tc compounds except as below . 4 h after 99"Tc red cells, DTPA, and phosphonates Summary: Protecting Patients . If radiation exposure to a patient is considered the expected benefit to the patient of having the diagnostic scan done must be greater than the radiation risk associated with that scan . 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Q. .- QJ l:: L.. ::J 0. ...... .c:. l:: to ...... QJ ~ "is E .2 QJ QJ L.. J: on to U to 1:: .- l:: 0 E:g~~~ to c.. ~ N ttS .c:. .... u a.n .c:. to L.. l:: N to . QJ QJ . - ""^ on -- - C) ;0' L.. N -l::QJ I .- to E ~ -&.~LIJ~ ~ en c: o ..... ...., '" CII a . en ~ c: ta .r:. I- DURHAM NUCLEAR HEALTH COMMITTEE TOPICS INVENTORY APPENDIX 6 Topic ! DATE I RESPONSIBLE i I PERSON A. NUCLEAR POWER/ENVIRONMENTAL ISSUES 2000 Annual Review of Darlington and ! April 20, 2001 I Mike Taylor Pickering Nuclear 2001 Public Dose from Pickering Nuclear June 21. 2002 John Coleby i Radiological Environmental June 21, 2002 John Lamarre I Monitoring Program for June 13. 2003 John Lamarre i. Darlington and Pickering Nuclear April 16,2004 I rv Benovich June 18.2005 Irv Benovich I June 16.2006 I Jane Borromeo June 15. 2007 Jane Borromeo AECB Regulations/DELslT argets Sept. 27. 1996 Rob Maloney/Robi Chatterjee Aerial Gamma Survey November 19.1999 Ernie Koehl March 24. 2000 Ernie Koehl September 22, 2000 Bob Grasty Annual Summary/Assessment of May 23.1997 Ron Maruska Environmental Radiologic Data July 4.1999 Ron Maruska Bill C-27 (Nuclear Fuel Waste Mgmt.) November 23. 2001 Kurt Johansen January 18. 2002 Ken Nash I , September 20. 2002 Cliff Barua January 17, 2003 Ken Nash June 13. 2003 Elizabeth Dowdeswell Chronic Emissions Monitoring at PNGS June 22, 2001 Frank Bajurny CNSC Report Cards on Pickering & November 19. 2004 Ian GrantITom Schaubel/ Darlington NGS Garry Schwarz/Gerry Moriarty November 18. 2005 Garrv SchwarzlTom Schaubel Contaminated Groundwater PNGS November 7. 1997 Gord Spielmann December 1. 1997 John Stephenson/Gord Spielmann April 16. 1999 Laurie Swami/Jamie Laurie Copper & Zinc Emissions May 23,1997 Rod Clarke July 11. 1997 Bob Ferguson/Helen Howes Darlington Boiler Tube Leak February 2, 1998 Ernie Koehl Darlington Heavy Water Leak August 21, 1998 Ernie Koehl Darlington Tritium Release to MISA Lagoon September 21. 2001 Jane Borromeo November 22. 2002 Dave Austin DELs for DNGS March 7, 1997 Ernie Koehl DNGS & PNGS Airborne Dosimetery September 24, 1999 Ernie Koehl Survey DNGS Nuclear Ecological Effects Review June 21. 2002 Don Wismer DNGS Qffsite Environmental Monitoring March 7. 1997 Ernie Koehl Programs and Results DNGS Operational Issues November 17. 2006 Gregory Smith DNGS 2002 Environmental Progress November 14, 2003 Dave Austin Reoort DNGS/PNGS Onsite Air/Liquid Emission May 23,1997 Rod Clarke/Laurie Swami! Monitoring Programs and Results 2 APPENDIX 6 Topic DATE RESPONSIBLE PERSON Ernie Koehl Drinking Water System and Quality June 4, 1999 Lloyd Murray Darlington Nuclear EA December 5, 1997 Rod Clarke - Waste Management Facility April 20, 2001 Kurt Johansen June 22, 2001 Kurt Johansen September 21, 2001 Kurt Johansen November 23, 2001 Kurt Johansen January 18, 2002 Cliff Barua April 19,2002 Cliff Barua June 21, 2002 John Peters September 20, 2002 Cliff Barua November 22, 2002 Cliff Barua January 17, 2003 John Peters April 11,2003 John Peters June 13,2003 Brian Devitt September 12, 2003 Cliff Barua November 14,2003 John Peters January 16, 2004 Cliff Barua April 16,2004 Cliff Barua June 18, 2004 John Peters September 17, 2004 Cliff Barua November 19, 2004 Cliff Barua January 14, 2005 Cliff Barua April 15,2005 Don Terry I June 17, 2005 Cliff Barua September 16, 2005 Cliff Barua I January 13, 2006 Pat Lucas June 16,2006 ! Mike Haynes January 12, 2007 Mike Haynes Darlington Nuclear Site for Proposed November 17, 2006 Donna Pawlowski New NGS January 12, 2007 John Peters April 20, 2007 John Peters June 15, 2007 Davinder Valeri September 14, 2007 Laurie Swami Durham Region's Solid Waste November 19, 1999 Peter Watson Management System Durham Strategic Energy Alliance June 16, 2006 Doug Lindeblom Environmental Testing of Tritium in February 2,1998 Ron Maruska Precipitation Heavy Water Inventory February 27, 1998 Gorcl Spielmann April 24, 1998 Laurie Swami August 21, 1998 Ernie KoehVMike McLeod ICRP Recommendations June 21,1996 Dave Whillans 3 APPENDIX 6 Topic DATE I RESPONSIBLE PERSON I; Independent Analysis of Tritium February 27, 1998 Ron Maruska April 24, 1998 Brian Devitt I August 21, 1998 Brian Devitt ; February 5, 1999 Brian Devitt April 16, 1999 Brian Devitt June 4,1999 Dr. Bob DrimmielTony Wong September 24, 1999 Dr. Bob DrimmielTony Wong Interim Abnormal Tritium Release August 8,1996 Laurie Swami Notification Protocol OPG Protocol for Abnormal Tritium April 16, 2004 Dave Austin/Gordon Reidt Release from PNGS or DNGS Internal Station Controls February 5, 1999 Laurie Swami Irradiated Fuel Bay Liner Defect February 27, 1998 Gore! Spielmann i April 24, 1998 Laurie Swami August 21, 1998 Laurie Swami April 16, 1999 Laurie Swami ITER Canada Project April 20, 2001 Dr. Peter Barnard/Dr. Murray Stewart September 21, 2001 Katherine Moshonas November 23, 2001 Katherine Moshonas ~ January 18, 2002 Katherine Moshonas April 19,2002 Katherine Moshonas June 21, 2002 Katherine Moshonas September 20, 2002 Katherine Moshonas January 17, 2003 Katherine Moshonas April 11,2003 Katherine Moshonas September 12, 2003 Katherine Moshonas Cole January 16, 2004 Dr. Murray Stewart ITER Canada Project (Tour) April 20, 2001 Dr. Murray Stewart Ministry of Energy Provincial Vision of June 18, 2004 Garry McKeever Electricity Sector Nuclear Fuel Waste Disposal (NWMO) March 7, 1997 Ken Nash April 24, 1998 Peter Stewart-Guille November 14, 2003 Donna Pawlowski January 16, 2004 Donna Pawlowski April 16,2004 Brian Devitt June 18, 2004 Donna Pawlowski September 17, 2004 Pat Patton November 19, 2004 Dr. Gerry Gold November 19, 2004 Pat Patton January 14, 2005 Brian Devitt April 15,2005 Brian Devitt June 17,2005 Joe Hunwicks June 17,2005 Dr. Gerry Gold June 17, 2005 Brian Devitt 4 APPENDIX 6 Topic I DATE I RESPONSIBLE I PERSON ! September 16,2005 I Janice SzwarzlKathryn Shaver 1 Pat Patton/Sean Russell 11 I November 18, 2005 I June 15, 2007 I Pat Patton/Sean Russell Nuclear Preparedness in Durham Region September 20,2002 Ivan Ciuciura Update I September 12, 2003 Ivan Ciuciura September 17, 2004 I Ivan Ciuciura November 18, 2005 Ivan CiuciuralMike Morton November 17, 2006 Ivan Ciuciura September 14,2007 Ivan Ciuciura Nuclear Station at Bruce Power- September 14, 2007 Terry Squire Community Committees Nuclear Waste Storage at Bruce NGS April 15,2005 Terry Squire Long-Term i September 14, 2007 Terry Squire Nuclear Waste Transportation I November 14,2003 Ann McLay January 16,2004 Mike Allan ODWO for Tritium June 21, 1996 Ron Maruska OPG Report on Power Outage September 12, 2003 Horst Paetzold Aug 14 -15/03 OPG Restructuring April 19,2002 Pat O'Brien April 15,2005 John Shaw January 12, 2007 Jacquie Mcinnes OPG Nuclear Waste Projections & Plans November 17, 2006 Mike Garamszeghy OSART - Pickering 'A' Unit 4 September 17, 2004 John Coleby I April 15, 2005 John Coleby I January 13, 2006 John Coleby Pickering 'A' Return to Service November 19,1999 Kurt Johansen Environmental Assessment March 24, 2000 Kurt Johansen/Doug Chambers September 22, 2000 Kurt Johansen November 24, 2000 Kurt Johansen January 19, 2001 Kurt Johansen April 20, 2001 Kurt Johansen Pickering 'A' Restart Update April 19, 2002 Pat O'Brien / Frank Bajumy November 22, 2002 Pat O'Brien April 11,2003 Phil LeSauvage June 17, 2005 Scott Berry Pickering 'A' Safe Shutdown of Units 2 & 3 January 13, 2006 Randy Leavitt Pickering NGS 'A' Licence Renewal June 22, 2001 Kurt Johansen September 21, 2001 Kurt Johansen November 23, 2001 Kurt Johansen / Brian Devitt Pickering 'A' Financial Plan April 21, 2006 John Coleby Pickering Nuclear Staff Training January 19, 2001 Mark Elliott Apri120,2001 I Pat O'Brien PNGS Environmental Policy May 24, 1996 I Rod Clarke 5 APPENDIX 6 Topic DATE I RESPONSIBLE PERSON PNGS Environmental Review Project! October 30, 1998 Judy Ryan/Laurie Swami/Brian Devitt . Environmental Action Plan February 5, 1999 Judy Ryan/Laurie Swami/Brian Devitt I i April 16, 1999 Laurie Swami PNGS Waste Management Facility Phase I April 19, 2002 John Peters 2 Project EA I June 21, 2002 John Peters September 20, 2002 Cliff Barua November 22, 2002 John Peters I January 17, 2003 John Peters ! , April 11, 2003 John Peters . I June 13, 2003 Brian Devitt I September 12, 2003 Cliff Barua November 14, 2003 I John Peters I January 16, 2004 Cliff Barua . April 16,2004 John Peters June 18, 2004 John Peters September 17, 2004 November 19, 2004 Cliff Barua Cliff Barua January 14, 2005 Cliff Sarua ! I April 15, 2005 Don Terry ! June 17,2005 Cliff Barua I September 16, 2005 Cliff Barua January 13, 2006 Pat Lucas June 16, 2006 Mike Haynes January 12, 2007 Mike Haynes Safety of Used Nuclear Fuel Dry Storage April 16, 2004 Cliff Barua Containers ., I Port Granby Low Level Nuclear Waste September 21, 2001 Sue Stickley/Gary Vandergaast Facility November 23,2001 Janice Szwarz January 18, 2002 Sue Stickley April 19, 2002 Sue Stickley , September 20, 2002 Bernard Gerestein i November 22, 2002 Sue Stickley I I January 17, 2003 Sue Stickley April 11,2003 Sue Stickley June 13,2003 Bernard Gerestein September 12, 2003 Sue Stickley/Dr. Duncan Moffett November 14, 2003 January 16, 2004 April 16, 2004 June 18, 2004 September 17. 2004 November 19, 2004 January 14, 2005 Judy Herod Sue Stickley/Dr. Duncan Moffett Sue Stickley Sue Stickley Sue Stickley Sue Stickley Sue Stickley 6 APPENDIX 6 Topic DATE RESPONSIBLE PERSON April 15,2005 Sue Stickley September 16, 2005 Sue Stickley November 18, 2005 Sue Stickley January 13, 2006 Sue Stickley April 21,2006 Sue Stickley June 16, 2006 Sue Stickley I September 15, 2006 Sue Stickley November 17, 2006 Mark Gardiner January 12, 2007 Sue Stickley April 20,2007 Sue Stickley September 14, 2007 Sue Stickley Port Granby Project - Municipality of November 22, 2002 Sue Stickley Clarington January 17, 2003 Janice Szwarz June 13,2003 Janice Szwarz November 19, 2004 I Janice Szwarz September 15, 2006 Janice Szwarz Port Granby - Expo '02 November 22, 2002 Brian Devitt Radioiodine in Ash June 18, 2004 Irv Benovich November 19, 2004 Dave Austin/Lloyd Murray April 15, 2005 Irv Benovich/Lloyd Murray January 13, 2006 Irv Benovich/L1oyd Murray Real Time Monitoring Data - Web Page September 21, 2001 Frank Bajumy Health Canada & OPG November 23, 2001 Frank Bajumy January 18, 2002 Frank Bajumy June 21, 2002 Frank Bajumy/John Lamarre June 13,2003 John Lamarre September 12, 2003 Dr. Barry Neil January 16, 2004 Frank Bajumy April 16, 2004 Dave Austin June 18,2004 Dave Austin September 17, 2004 Dave Austin November 19, 2004 Dave Austin January 14, 2005 Dave Austin April 15,2005 Brian Devitt June 17,2005 Brian Devitt September 16, 2005 Brian Devitt November 18, 2005 Ed Korpach Refurbishing Nuclear Power Facilities June 16, 2006 Laurie Swami September 15, 2006 Jeff Leal Refurbishing Pickering B September 15, 2006 Donna Pawlowski November 17, 2006 Donna Pawlowski January 12, 2007 John Peters Apri120,2007 Donna Pawlowski 7 APPENDIX 6 Topic I DATE RESPONSIBLE PERSON " June 15, 2007 Laurie Swami i September 14, 2007 John Peters i Restructuring of Ontario Hydro i December 1, 1997 Bob Ferguson Security Upgrades at OPG NGSs , September 12, 2003 ! Stan Harvey ~ Seismic Hazard Investigations and OPG I September 20, 2002 Clive Alexander ~ Procedures in case of Earthquakes Near Nuclear Plants Solid Waste Management October 24, 1997 Emie Koehl Tour of Ajax Water Supply Plant June 4, 1999 Lloyd Murray Tour of DNGS April 26, 1996 Emie Koehl June 17,2005 Brian Devitt , Tour of Duffin Creek WPC Plant and September 24, 1999 Doug Suppelsa/L1oyd Murray Environmental Lab Tour of OPG Environmental Laboratory October 30,1998 Laurie Swami/John Richardson September 23, 2005 Dr. Dave Whillans Tour of PNGS November 1, 1996 Rod Clarke April 15,2005 Scott Berry September 23, 2005 Dr. Dave Whillans Tritium in Groundwater Study March 24, 2000 Frank Bajurny September 22, 2000 Frank Bajumy November 24, 2000 Frank Bajumy January 19, 2001 Frank Bajumy April 20, 2001 Frank Bajumy June 22, 2001 Frank Bajumy September 21, 2001 Frank Bajumy I November 23, 2001 Frank Bajumy January 18, 2002 Frank Bajurny June 21, 2002 Frank Bajumy June 13, 2003 Frank Bajumy Tritium Leak at PNGS April 26, 1996 Rod Clarke UNSCEAR Report Review Radiation Dose Assessment Model June 22, 2001 Doug Chambers Update University of Ontario Institute of Technology (UOIT) Nuclear Programs April 21, 2006 Ed Waller April20,2007 Anthony Waker Water Pollution Control System September 24, 1999 Doug Suppelsa/L1oyd Murray B. HEALTH EFFECTS Epidemiology & Radiation June 21,1996 Mary-Anne Pietrusiak September 17, 2004 Doug Chambers CNSC Licensing Process for the new April 19,2002 Ramzi Jammal Cancer Treatment Facility CNSC Reorganizational Structure September 20, 2002 Jim Blyth 8 APPENDIX 6 Topic I DATE RESPONSIBLE I PERSON CNSC Study on Cancer and General I September 20, 2002 Rachel Lane Mortality in Port Hope 1956-1997 I I Canadian Cancer Statistics 2002 June 21, 2002 Mary-Anne Pietrusiak Cancer Care Ontario - "Insights on Cancer" September 16, 2005 Gordon Fehringer Cancer Care Ontario - New Project for Risk June 15, 2007 Dr. Eric Holowaty Assessment Cancer Radiobiology and Risk January 24, 1997 Doug Boreham/Sara Carlisle Chemical & Radiation Protection Standards September 21, 2001 Robert Kyle April 19,2002 Doug Chambers Child Health in Durham Region February 5, 1999 Mary-Anne Pietrusiak Childhood Asthma April 16, 1999 Mary-Anne Pietrusiak Childhood Leukemia in Durham Region October 30, 1998 Mary-Anne Pietrusiak May 26, 2000 Sue FraserlDave Whillans Snapshot on Healthy Newborns April 16,2004 Mary-Anne Pietrusiak Community Perception of Water Quality April 16, 1999 Mary-Anne Pietrusiak Darlington Pre-Baseline Health Study March 24, 2000 Robert Kyle Committee Diagnostic Medical Procedures September 14, 2007 Dr. Curtis Caldwell Down Syndrome in Durham Region January 27, 1998 Mary-Anne Pietrusiak August 21, 1998 Mary-Anne Pietrusiak Dr. Alice Stewart / Oxford Childhood November 23, 2001 Prof. David Hewitt Leukemia Study DRHD - Epidemiology & Evaluation Unit November 14,2003 Mary-Anne Pietrusiak Products DRHD - West Nile Virus 2003 November 14, 2003 Ken Gorman DRHD - Radiation & Health Report Nov. 22,1996 Mary-Anne Pietrusiak January 24, 1997 Mary-Anne Pietrusiak June 18, 2004 Mary-Anne Pietrusiak September 17, 2004 Mary-Anne Pietrusiak November 19, 2004 Rachel Lane January 14, 2005 Mary-Anne Pietrusiak April 15,2005 Mary-Anne Pietrusiak June 17, 2005 Mary-Anne Pietrusiak September 16, 2005 Mary-Anne Pietrusiak November 18, 2005 Mary-Anne Pietrusiak January 13, 2006 Mary-Anne Pietrusiak April 21, 2006 Mary-Anne Pietrusiak June 16, 2006 Mary-Anne Pietrusiak September 15, 2006 Mary-Anne Pietrusiak November 17, 2006 Mary-Anne Pietrusiak January 12, 2007 Mary-Anne Pietrusiak April 20,2007 Mary-Anne Pietrusiak DRHD Preparedness for Pandemic January 13, 2006 Ross MacEachern 9 APPENDIX 6 i Topic DATE I RESPONSIBLE I I PERSON I i Influenza Environmental Impact from the Use of April 19, 2002 Ramzi Jammal ~ Radioisotopes in Nuclear Medicine European Committee on Radiation November 14, 2003 Doug Chambers Protection Health Effects of Chernobyl Nuclear April 24, 1998 Peter Waight Accident Non-Cancer Health Effects of Radiation November 23,2001 Dave Whillans , OCR, Health Studies, Data and Study Design limitation I January 19, 2001 Eric Holowaty Ontario Cancer Registry November 24, 2000 Eric Holowaty OPG Financial Partnership with UOIT April 21, 2006 Jacquie Mcinnes OPG - Health Physics Studies April 15, 2005 Dr. Dave Whillans OPG - Microdosimetry June 17,2005 Dr. Dave Whillans OPG - West Nile Virus 2003 November 14, 2003 Diane Westcott Ontario Power Authority Future of Nuclear Power in Ontario April 21, 2006 Andrew Pietriewcz Polonium-210 Exposure in England June 15, 2007 Dr. Dave Whillans Port Granby Human Health & Safety January 14, 2005 Dr. Duncan Moffatt Considerations Port Hope Health Concerns Committee January 17, 2003 Faye More Proposed AECB/Health Canada Cancer September 24, 1999 Mary-Anne Pietrusiak Surveillance Project May 26, 2000 Sue Fraser April 20, 2001 Robert Kyle June 22, 2001 Marc-Erick Theriault! Dr. Robi Chatterjee September 21, 2001 Robert Kyle Proposed Radon Guidelines by Health September 15, 2006 Dr. Anar Baweja Canada Provincial Radiation Health Response Plan Seotember 14, 2007 Phil Graham Radiation and Health April 11, 1997 Bliss Tracy November 7, 1997 Rosalie Bertell December 1, 1997 Norm Rubin April 11,2003 Fergal Nolan Radiation and Health Studies August 8, 1996 Lesbia Smith Snapshot of Neural Tube Defects June 22, 2001 Marv-Anne Pietrusiak Snapshot of Cancer Aori111,2003 I Marv-Anne Pietrusiak C. COMMUNICATIONS 10 APPENDIX 6 ., Topic DATE RESPONSIBLE PERSON Communications Strategy May 24,1996 Ross Fitchett June21,1996 ! Robert Kyle August 8, 1996 Robert Kyle Sept. 27, 1996 Robert Kyle January 24, 1997 Robert Kyle March 7, 1997 Robert Kyle April 11, 1997 Robert Kyle Community Issues at Dariington Nuclear November 23, 2001 Peter Burnham January 18, 2002 Peter Burnham April 19,2002 Phil LeSauvage June 21,2002 Phil LeSauvage September 20, 2002 Don Terry January 17, 2003 Phil LeSauvage I April 11, 2003 Phil LeSauvage June 13,2003 Phil LeSauvage September 12, 2003 Phil LeSauvage January 16, 2004 Jacquie Mcinnes April 16,2004 Don Terry June 18.2004 Don Terry September 17, 2004 Phil LeSauvage November 19, 2004 Don Terry January 14, 2005 Phil LeSauvage April 15,2005 Don Terry June 17,2005 Scott Berry September 16, 2005 Scott Berry November 18, 2005 Don Terry January 13, 2006 Gregory SmithNanessa Hughes April 21 ,2006 Jacquie Mcinnes June 16, 2006 Jacquie Mcinnes September 15, 2006 Don Terry November 17, 2006 Gregory Smith January 12, 2007 Jacquie Mcinnes April 20,2007 Rita Pasquarelli June 15, 2007 Jacquie Mcinnes September 14, 2007 Neal Kelly Community Issues at Pickering Nuclear September 21, 2001 Pat O'Brien November 23, 2001 Pat O'Brien January 18, 2002 Pat O'Brien April 19,2002 Pat O'Brien June 21, 2002 Phil LeSauvage November 22, 2002 Pat O'Brien January 17, 2003 Phil LeSauvage April 11, 2003 Phil LeSauvage June 13, 2003 Pat O'Brien 11 APPENDIX 6 Topic DATE RESPONSIBLE PERSON September 12, 2003 Phil LeSauvage/Frank Bajumy November 14, 2003 Pat O'Brien January 16, 2004 Phil LeSauvage April 16, 2004 Scott Berry June 18, 2004 Phil LeSauvage September 17, 2004 Phil LeSauvage November 19, 2004 Don Terry January 14, 2005 Phil LeSauvage April 15,2005 Don Terry June 17, 2005 Scott Berry September 16, 2005 Scott Berry November 18, 2005 Don Terry January 13, 2006 Don Terry April 21, 2006 Jacquie Mcinnes June 16, 2006 Jacquie Mcinnes September 15, 2006 Don Terry November 17, 2006 Vanessa Hughes , January 12, 2007 Jacquie McInnes April 20, 2007 Rita Pasquarelli June 15, 2007 Jacquie Mcinnes September 14, 2007 Neal Kelly Hanford Health Information Network March 24, 2000 Robert Kyle May 26, 2000 Dave Whillans September 22, 2000 Dave Whillans Municipal Drinking Water Quality Fact May 26, 2000 Tony Wong Sheets OPG Nuclear Report Cards February 2, 1998 Robert Kyle April 24, 1998 Pat O'Brien March 24, 2000 Bob Strickert May 26, 2000 Ernie Koehl April 20, 2001 Pat O'Brien June 22, 2001 Pat O'Brien September 21, 2001 Pat O'Brien November 23, 2001 Pat O'Brien January 18, 2002 Pat O'Brien April 19,2002 Pat O'Brien June 21, 2002 Phil LeSauvage November 22, 2002 Pat O'Brien Pickering NGS Information Centre February 5, 1999 Brian Devitt Renovations/Displays November 19, 1999 Ross Fitchett March 24, 2000 Ross Fitchett May 26, 2000 Tony Wong 12 APPENDIX 6 Topic DATE RESPONSIBLE PERSON September 22, 2000 Scott Berry ! November 24, 2000 Scott Berry I January 19, 2001 Scott Berry April 20, 2001 Pat O'Brien Proposed Revisions to the DNHC September 20, 2002 Brian Devitt Information PamDhlet November 22, 2002 Brian Devitt Radiation Monitor May 24,1996 Brian Devitt Sept. 27, 1996 Bob Potvin February 27, 1998 Brian Devitt April 21, 1998 Brian Devitt D. OTHER BUSINESS Community Advisory Council (CAC) and April 20, 2001 Pat O'Brien DNHC Communication Links Update June 22, 2001 Alex Heydon November 23, 2001 Youssef Mroueh DNHC Effectiveness Workshop April 24, 1998 Durham Nuclear Health Committee DNHC Terms of Reference August 21, 1998 DNHC October 30, 1998 DNHC February 5, 1999 DNHC November 24, 2000 Robert Kyle November 23, 2001 Robert Kyle January 18, 2002 Robert Kyle I Brian Devitt ApriJ19,2002 Robert Kyle November 14, 2003 Robert Kyle January 16,2004 Brian Devitt April 16, 2004 Robert Kyle June 18, 2004 Ken Gorman April 21, 2006 Robert Kyle June 16, 2006 Brian Devitt September 15, 2006 Brian Devitt November 17, 2006 Robert Kyle Future DNHC Meetings - 2004 January 17, 2003 Robert Kyle Future DNHC Meetings - 2005 September 17, 2004 Brian Devitt Future DNHC Meetings - 2006 SepUKnber16,2OO5 Brian Devitt Future DNHC Meetings - 2007 September 15, 2006 Brian Devitt Future DNHC Meetings - 2008 ~ember14,2oo7 Brian Devitt Terrorism Issues November 23, 2001 Pat O'Brien Tour of Pickering Nuclear Groundwater April 19,2002 Brian Devitt I Frank Bajumy Monitoring Wells June 21, 2002 Brian Devitt I Norma Drummond Tour of Port Granbyfor New DNHC November 22, 2003 Brian Devitt I Ken Shrives Members Word/Meetlngs/DNHClTopicsWRKPLN01a.doc September 2007 D - 15 '07OCT03 PN12:10:05 Ms. Patti Barrie, Clerk, Municipality of Clarington 40 Temperance St. Bowmanville ON LIC 3A6 Dear Ms. Barrie: I am in receipt of a bill for the audit for Jim Abernethy's campaign. I believe this to be the bill as I have not received any letter or statement with the bill and I only read that this might be a possibility in the paper. . In my only correspondence from you, dated May 1, 2007, it does not state that I would have to potentially pay for the audit and in fact stated that the audit was to be submitted to me among others and I am still waiting for that to happen In fact, I find it quite disturbing that the Mayor made a press release prior to Council having the audit report and voting on it, which is a clear conflict of interest. Please investigate if the Mayor has violated the Municipal Conflict of Interest Act and please inform me if this item of democracy comes at a financial cost to me as well. ' In my original letter I requested an audit and pointed out several items which I thought deserved some scrutiny. The council apparently agreed, voting 6 - 0 in favour of going ahead with the audit. Although I made the request it was ultimately the council that decided to spend the taxpayers' money on an audit. Since the auditor found errors and had to restate all items that I had brought to your attention, I believe that there were reasonable grounds to investigate the Mayor's campaign and I will not be responsible for the costs. I would also like to know what will be done with the Mark Hendrix over-contribution to the Mayor's election and the financial return auditors over contribution, which is a violation of the Municipal Election Act in itself. I will bring to your attention that the Ministry of Municipal Affairs website does not list any costs associated with the audit of an election campaign voted on by the Council. I am sending a copy of this letter to the Provincial Ombudsmen, the Ministry ofMtmfi~ :Mt~, . ,. ... '.. .~...',..... and the local press. - -~.- /'K.:.) Please include this letter verbatim as an agenda item for reconsideration by CO~, ' ,,'~ ~,~ - ~;:tJ~U, ~.. Ronald A. Webb f .~~~' ~ '.' . I:-~. '. . C--.., ""fr L~.t: :":CQ:J~,;r..~~.,.".,, ...' .-.. ..~. ._-y......."'...- . ..... .. (}Jocipglon REPORT #1 REPORT TO COUNCIL MEETING OF OCTOBER 15, 2007 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, OCTOBER 1,2007 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) PSD-116-07 Newcastle Village Community Improvement Plan Study Update (b) ESD-013-07 Occupancy Load - Council Chambers (c) COD-053-07 Update on 2007 Corporate (Newspaper) Advertising Program (d) Delegations - Jaison Gibson and Kerry Meydam, Energy From Waste 2. OFFICIAL PLAN AMENDMENT TO PERMIT THE SEVERANCE OF A DWELLING RENDERED SURPLUS AS A RESULT OF THE ACQUISITION OF A NON-ABUTTING FARM PROPERTY APPLICANT: ARNOLD GElS BERGER THAT Report PSD-110-07 be received; THAT the application to amend the Clarington Official Plan to permit the severance of a dwelling rendered surplus as a result of the Applicant acquiring a non-abutting farm property be referred back to Staff for further processing; and THAT all interested parties listed in Report PSD-11 0-07 and any delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 Report #1 2 October 15, 2007 3. PROPOSED AMENDMENTS TO THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW FOR THE CLARINGTON SCIENCE AND TECHNOLOGY BUSINESS PARK SECONDARY PLAN THAT Report PSD-111-07 be received; THAT the proposed amendment to the Clarington Official Plan and the Zoning By- law be referred back to Staff for consideration of public and agency comments; and THAT all interested parties listed in Report PSD-111-07 and any delegations be advised of Council's decision. 4. A DAYCARE FACILITY AT 279 KING AVENUE E., NEWCASTLE APPLICANT: JOHN HINDS THAT Report PSD-112-07 be received; THAT the application for Zoning By-law Amendment (ZBA 2007-0027) submitted by John Hinds to change the zone category for a .0833 ha parcel of land from "Residential (R1) Zone" to permit a day care facility be referred back to staff; and THAT all interested parties listed in Report PSD-112-07 and any delegations be advised of Council's decision. 5. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF SEPTEMBER 13, 2007 THAT Report PSD-113-07 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on September 13, 2007, for applications A2006-0031 and A2007 -0046 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on September 13, 2007 for application A2007 -0045 is appropriate and that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. Report #1 3 October 15, 2007 6. AMENDMENT TO SIGN BY-LAW 97-157 TO PERMIT CONSTRUCTION OF AN ELECTRONIC MEDIA SIGN ON AN EXISTING PYLON SIGN APPLICANT: COUNTRY SIGNS (ON BEHALF OF CANADIAN TIRE) THAT Report PSD-114-07 be received; THAT the application for amendment to the Municipality of Clarington Sign By-law 97-157, submitted by Country Signs, to permit the construction of an electronic media sign on an existing pylon sign be approved; and THAT the by-law attached to Report PSD-114-07 be passed by Council to adopt the amendment as contained in Attachment NO.2 to Report PSD-114-07. 7. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: VERMONT VILLAGE HOMES LIMITED NAPA VALLEY - PHASE IV THAT Report PSD-115-07 be received; THAT the request for Removal of Part Lot Control by Vermont Village Homes Limited with respect to Lots 3 to 7, 11 to 13, 24, 31 to 38, 63 to 66, 103 to 123, 128 to 168, 180 to 185 and Blocks 187 to 194 inclusive on Plan 40M-2332, be approved; THAT the Part Lot Control By-law attached to Report PSD-115-07 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-115-07 and any delegations be advised of Council's decision. 8. ANIMAL SERVICES QUARTERLY REPORT - APRIL TO JUNE, 2007 THAT Report CLD-032-07 be received; and THAT a copy of Report CLD-032-07 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. Report #1 4 October 15, 2007 9. PAY EQUITY PHASE 2 - CHANGE OF CONSULTANT THAT Report COD-054-07 be received; THAT the Purchasing By-law be waived to permit the Chief Administrative Officer and the Director of Corporate Services to negotiate with a consultant to complete the phase 2 revised Pay Equity Plan; THAT the additional funds required to complete phase 2, approximately $15,000, be provided from the unexpended funds in the Unclassified Administration - Staff Development account #100-21-211-X-7203; THAT the CUPE President be advised of Council's decision, and be invited to participate in the Phase 2 process as required; THAT the Library Executive Director be provided a copy of this report for information and the opportunity for input into the revision of the Pay Equity Plans and process, and to advise the Library Board of Council's actions; and THAT the elements of the revised plan and posting requirements remain as approved under report COD-44-06. 10. CL2007-45 COURTICE SKATEBOARD PARK THAT Report COD-055-07 be received; THAT UCC Group Inc., Toronto, Ontario with a total bid in the amount of $414,281.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specification of Tender CL2007-45 be awarded the contract for the Courtice Skateboard Park as required by the Engineering Department; and THAT funds required in the amount of $447,423.00 (which includes $414,281.00 tendering and contingencies) be drawn from 2007 Engineering Capital Account #110-32-325-83307-7401. 11. DELEGATION - LINDA RANCIER, CURFEW THAT the delegation of Ms. Linda Rancier be referred to the Chief of Police and the Police Service Board and to the Clerk's Department for consideration". Report #1 5 October 15, 2007 12. IMPlEMANTION OF SPECIAL RATES FOR PERSONS WITH DISABILITIES RECREATION PROGRAMS AND FACILITIES WHEREAS a request has been received from a resident to implement a separate rate at the municipality's fitness centres for individuals with a disability; and WHEREAS a special Youth, Senior, Post-Secondary Student and Corporate rates are currently offered at the fitness centres; NOW THEREFORE BE IT RESOLVED that the Director of Community Services to review the request for a special Disability rate and report back to the General Purpose and Administration Committee following such review; THAT the Accessibility Advisory Committee review and provide input; and THAT Barb Glaspell be advised of Council's decision. 13. RATIFY ACTIONS THAT the actions taken in "closed" session be ratified. 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