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Clerk's
Report
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Report To: Council
Date of Meeting: February 25, 2019
Report Number: CLD -009-19 Resolution: #C-057-19
File Number: AA. 18.03 By-law Number:
Report Subject: Appointments to Veridian Board
Recommendations:
1. That Report CLD -009-19 be received;
2. That the Committee consider the applications for appointment as the non -elected
member to the Veridian Board and for the recommended nominee to the Veridian
Connections Inc. Board, in accordance with the Appointment to Boards and Committees
Policy until such time as the new Holdco is formed;
3. That a vote be conducted in accordance with the Appointment to Boards and
Committees Policy;
4. That all interested parties listed in Report CLD -009-19 and any delegations be advised
of Council's decision.
Municipality of Clarington
Resort CLD --1 9
Report Overview
Page 2
The ihiIJP nR Ill I®�l❑❑[R❑V1fi-Idy[m❑1111R❑-elected members of Veridian Corporation Board of
Directors and Veridian Connections Inc. Board of Directors has expired. This Report
requests Council to appoint and nominate for appointment the new non -elected members in
DFFR_�DUFH1U LL❑_HL6 mEHERO IEVLE] 111HHP H❑❑
1. Background
1.1 Clarington's current non -elected member of the Veridian Board is Karen Fisher, and the
non -elected member of the Veridian Connections Inc. is Steve de Boer.
1.2 The term for Clarington's current non -elected members expired on December 31, 2017
and, in anticipation of the merger and at the request of the Veridian Board, Council
reappointed Karen Fisher and Steve de Boer with a term expiring on December 31, 2018.
1.3 In response to a further request of the Veridian Board to extend the term until the merger
was complete, at the January 14, 2019 Council meeting, elected not to extend the term of
Clarington's non -elected members and passed the following resolution:
Resolution #C-008-19
That the process detailed in the January 11, 2019 memorandum from the
Solicitor and Municipal Clerk be followed for Clarington's nominees to
Veridian Board and Veridian Connections';
That the consultant retained by Veridian, to conduct interviews and
prepare a findings report, be requested to attend the February 25, 2019
Council meeting to present his/her report in closed session;
That the appointments be completed no later than March 31, 2019; and
That all interested parties be advised of Council's decision.
2. Appointments
2.1 Since January 14, 2019, Veridian undertook the necessary process to retain a consultant,
solicit applications and conduct applicant interviews. The consultant's findings report is
included as Attachment 1 to this Report, but is distributed under separate cover due to
the personal information contained within the findings report.
Municipality of Clarington
Resort CLD --1 9
Page 3
2.2 Mr. Peter Spratt of Baker Tilly KDN Consulting Inc., will present his report and explain his
recommendations to Council in closed session at the February 25, 2019 Council meeting.
3. Concurrence
This report has been reviewed by the Municipal Solicitor who concurs with the
recommendations.
4. Conclusion
It is recommended that the Committee consider the applications for appointments to the
Veridian Board and the Veridian Connections Inc.
To be clear, the term for appointment to these Veridian Boards will expire at the time
when the new Holdco Board is struck; which is expected to be April 1, 2019. According
to the process for the merger set by Veridian, Council should anticipate receiving from
Veridian, in the very near future, a Notice of Recommendation, for their consideration,
regarding appointment of independent Directors to the new Holdco Board.
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed b .
/.Pnne reentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: C. Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or
agreentree@clarington.net
Attachments:
Attachment 1 -Cons ❑®-V-❑L1CL1EVC5HSR LV❑ll❑❑ GH-16HSH-D-H-FRni-i
List of interested parties to be notified of Council's decision is on file in the Clerk's Department.
Veridian