HomeMy WebLinkAbout2018-04-10 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarrinvon
Minutes of Meeting — Tuesday April 10th, 2018
(Not yet approved by committee)
In Attendance — Gord lee, Chair Bryan Wiltshire, Arena Manager
Peter Kennedy, Shea -Lea Latchford, Carol Little, Gary Oliver, Councillor Wendy Partner, Susan
White.
Regrets: Regional Councillor Woo
1. Adoption of Minutes: Motion # 18-009 was proposed: THAT: The minutes of March
13, 2018 are accepted as presented.
Moved by: Susan White
CARRIED
Seconded by: Shea -Lea Latchford
2. Arena Manager's Report: Bryan was hoping to have the Clarington Minor Lacrosse
summer floor time schedule completed shortly. A second meeting was scheduled to
finalize. A walk through of the building will take place in April to determine any crucial
needs for repairs or updating. Bryan will provide a report at the next scheduled meeting.
It will include estimates on updating our washrooms. Two quotes were being requested.
Staff had all been laid off with the exception of one part-time employee; Noah Burton to
assist with painting and summer maintenance. The Newcastle & District Chamber of
Commerce Trade and Lifestyle Show were finalized for one day — Sunday June 5th, 2018
to coincide with the Clarington Farmers' Market. It was suggested that the board
members meet as required throughout the summer months. Consequently, no meeting
was scheduled for the month of May and June's meeting was to be scheduled by the
chair, if required.
3. Financial Report: Accounts Receivables, Y.T.D. March 31St, totaled $85,065.89 with
all season ending ice time invoices in the mail. Bryan will be chasing down these
accounts for collection throughout the balance of April and May.
(2)
An income statement for Y.T.D. March 31St was also provided showing revenue at $126, 717.77
— 41% of 2018 forecast. Summer floor rentals are forecast at $12,000.00, a slight increase from
2017 revenue of $10,900.00. Extra monies in our operating account will be deposited into short-
term GICs for the summer months. Then, back in the operating account in September.
Next Meeting: To be determined by chair — in all probability June 12, 2018
Adiournment: Motion # 18-010 was proposed: THAT: This meeting is adjourned.
Moved by: Gary Oliver
CARRIED
Seconded by: Councillor Partner