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Community Services
Report
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Report To: -R General Government DG 3ODLJDG 'HHORSPHWCommittee
Date of Meeting: December 10, 2018
Report Number: CSD -010-18 Resolution: JC -030-18
File Number: By-law Number:
Report Subject: 2019 Community Event Sponsorship Requests - Fall Intake
Recommendations:
1. That Report CSD -010-18 be received;
2. That Council consider all submitted sponsorship requests; and
3. That all interested parties listed in Report CSD -010-18 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report CSD -010-18
Report Overview
Page 2
The purpose of this report is to provide Council with a summary of the 2019 Community
Event Sponsorship — Fall Intake applications for events occurring between January 1 and
June 30, 2019 in order to make decisions to award funding.
1. Background
1.1 The Community Event Sponsorship Program (Attachment 1) provides an opportunity for
Council to recognize and support events in our community that promote engagement
and foster civic pride. The program provides financial assistance to community
organizations or groups of residents that meet the eligibly criteria to a maximum of
$2,000 per application.
1.2 Applications presented in this report were received through the Fall intake. The
submission deadline was October 1, 2018. When developed, the Community Event
Sponsorship program received a $35,000 budget which is split between the Fall and
Spring intakes. $17,500 is eligible to be awarded for the Fall intake.
1.3 Eight sponsorship applications were received by the deadline. Applications totaled
$16,000, which are included in this report for review and consideration.
2. Application Process
2.1 All received applications have been organized on a Master List of Applications
(Attachment 2). A summary sheet providing more detail on each event (Attachment 3)
has also been provided. The summaries include: a description of the event, potential
benefits to approving funding for the event, a history of previous sponsorships and a
financial summary of the event.
2.2 Community Services staff reviewed applications and worked with applicants who
submitted incomplete information. Once applications were complete, staff reviewed
applications against the eligibility criteria and listed any events that did not qualify under
additional information (3.1).
2.3 Community organizations or individual groups looking to offer events requiring funding
between July 1 and December 31, 2019 have been directed to submit an application
under the Spring intake. This application deadline is April 1, 2019.
3. Additional Information
3.1 Applicant S19-04, Ganaraska Region Conservation Authority, is applying for funding for
their 30th annual OFAH / Ganaraska Forest Centre Conservation Dinner. The event is
being held at the Cobourg Lion's Community Centre in Cobourg. The Community Event
Sponsorship Program may provide funding to groups or organizations to fund events
that occur locally within the Municipality of Clarington or Region of Durham. Since the
event for applicant S19-04 occurs outside of the Municipality of Clarington and Region
Municipality of Clarington Page 3
Report CSD -010-18
of Durham, staff have determined the application to be ineligible for funding based on
the criteria for the Community Event Sponsorship Program.
4. Concurrence
Not Applicable
5. Conclusion
5.1 The Community Event Sponsorship Program is intended to provide an opportunity for
Council to assist groups and organizations in offering special events that benefit the
residents of Clarington. These activities and events serve to bring community members
together, connect our neighbours and foster pride in Clarington.
Submitted by.
Joseph P. Caruana,
Director of Community Services
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Lee -Ann Reck, Manager, Client Services, 905-623-3379 ext 2508 or
Ireck@clarington.net
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
Attachment 1 to CSD -010-18
Clff*Mlff
Community Event Sponsorship Program
The Municipality of Clarington would like to assist individuals and organizations to
provide opportunities for hosting special events. Such activities and events would serve
to bring community members together, connect our neighbours and foster pride in
Clarington.
The Community Event Sponsorship Program may provide funding for community
special events to a maximum of $2,000 per successful application. (Limit of one (1)
successful application per applicant per calendar year.)
Applicants are further encouraged to pursue other opportunities for financial support.
Organizations that receive funding through the Municipality of Clarington's Community
Grant Program are eligible.
Organizations must be and must remain in good financial standing with the Municipality
of Clarington.
1. Eligibility Criteria:
Funding is available for community organizations and groups located in or providing
services within Clarington to support local events.
Eligible Applicants:
Community Organization: duly constituted group, club, association or society providing
programs and services within Clarington; and
Group: two (2) or more Clarington residents who share a common purpose in providing
a community event with no personal or professional gain.
Organizations that receive funding through the Municipality of Clarington's Community
Grant Program are eligible; however, organizations that receive funding through the
annual municipal budget process are not eligible.
Groups and organizations interested in applying for funding under the Community Event
Sponsorship Program must submit a complete Application Form and Event Budget for
Council consideration according to the following intake dates:
xBy April 1 (11:59 p.m.) — for events occurring July 1 -December 31
xBy October 1 (11:59 p.m.)— for events occurring January 1 -June 30
*Applications will not be considered for events that have already occurred.
The Community Event Sponsorship Program may provide funding to groups or
community organizations to fund events / activities that:
xOccur locally within the Municipality of Clarington or Region of Durham;
Community Event Sponsorship Program
Offbooft
xAre open to the public (i.e. event may be offered at no charge or may charge an
admission fee, but cannot not be restricted to membership only); and
x Are not the responsibility of another level of government.
2. Recognition:
Organizations and groups receiving a Community Event Sponsorship from the
Municipality of Clarington shall acknowledge and demonstrate the support of the
Municipality.
Demonstration of the financial contribution of the Municipality of Clarington through
various means such as printed materials, social media and verbal recognition
associated with these sponsored events will positively highlight the Municipality's
commitment to supporting our volunteer community, engaging our citizens and
connecting our resident.
Attachment 2 to CSD -010-18
Appl. #
Organization
Event Name
Contact Name
2018 Receipt
Request 2019
Comments
2019 Receipt
Running Balance
$17,500.00
S19-01
Autism Home Base
Durham Inc.
Sunda Supper Fundraiser
y Cinema and Spp
Judy Hanson
$1,500.00
$2,000.00
$17,500.00
S19-02
Canadian Cancer Society
Relay For Life Clarington
Margaret Tweedle
$2,000.00
$2,000.00
$17,500.00
Durham
Architectural
S19-03
Conservancy of Ontario -
Doors Open Clarington
Scott Story
$2,000.00
$2,000.00
$17,500.00
Clarington Branch
S19-04
Ganaraska Region
30th Annual OFAH/Ganaraska Forest
Linda Laliberte
Did not apply
$2,000.00
Determined to be ineligible
$17,500.00
Conservation Authority
Centre Conservation Dinner
(Report CSD -010-18 3.1)
S19-05
Invictus Powerlifting Inc.
Clarington Powerlifting Open
Barry Antoniow
New applicant
$2,000.00
$17,500.00
S19-06
Big Brothers Big Sisters
of Clarington
Spring Food, Wine and Beer Festival
Darlene Brown
$2,000.00
$2,000.00
$17,500.00
S19-07
LTD Sports
New Year Basketball Festival
Bill Crowdis
New applicant
$2,000.00
$17,500.00
S19-08
PFLAG Canada Durham
2019 Fundraising Gala
Jayme Harper
New applicant
$2,000.00
$17,500.00
Region
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Autism Home Base Durham Inc.
Application #: S19-01
Date Received: September 4, 2018
Contact Name: Judy Hanson
Event Information
Event Name:
Sunday Cinema and Supper Fundraiser
Event Date:
Sunday, April 7, 2019
Event Location:
Newcastle Community Hall
Anticipated Attendance:
160
Admission Cost:
$40.00 per person
Sponsorship Benefits
x2 event tickets
xLogo displayed on table card signage and presentation
screens
xLogo displayed on event website
xCertificate of appreciation
)Member of Council or representative will have the
opportunity to bring greetings at event
Description of the event that the sponsorship will be used for:
Autism Home Base Durham is hosting their third annual Sunday Cinema and Supper event. It is a
family friendly matinee followed by a casual dinner with Silent Auction and is offered to coincide with
Autism Awareness Day.
Event Financial Summary:
2019
Revenue $20,300.00
Expenses $ 8,275.00
Net $12,025.00
Organization Funding History
2017 Received
2018 Received
2019 Request
Did not apply
$1,500.00
$2,000.00
Sunday Cinema and Supper Fundraiser
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Canadian Cancer Society Durham
Application #: S19-02
Date Received: September 11, 2018
Contact Name: Margaret Tweedle
Event Information
Event Name:
Relay For Life Clarington
Event Date:
Saturday, June 22, 2019
Event Location:
Clarington Central Secondary School
Anticipated Attendance:
400
Admission Cost:
$15.00 per participant
Sponsorship Benefits
• Logo displayed on event program and banners
• Logo displayed on event website
Description of the event that the sponsorship will be used for:
The Canadian Cancer Society is hosting their annual Relay for Life Clarington event which is an eight
hour fundraising activity for all ages to raise money for the Canadian Cancer Society. A portion of the
requested funds would be used to offset the cost of the Municipality's mobile stage rental fee.
Event Financial Summary:
2019
Revenue $74,500.00
Expenses $74,500.00
Net $ 0.00
Organization Funding History
2017 Received
2018 Received
2019 Request
Did not apply
$2,000.00
$2,000.00
Relay For Life Clarington
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Architectural Conservancy of Ontario - Clarington Branch
Application #: S19-03
Date Received: September 24, 2018
Contact Name: Scott Story
Event Information
Event Name:
Doors Open Clarington
Event Date:
Saturday, June 8, 2019
Event Location:
Bowmanville and area
Anticipated Attendance:
6,000
Admission Cost:
No Charge
Sponsorship Benefits
• Logo / name displayed at event locations
• Logo / name displayed in promtional material
Description of the event that the sponsorship will be used for:
The Architectural Conservancy of Ontario — Clarington Branch is hosting Doors Open Clarington to
publicly showcase points of interest in Clarington through awareness of history, agriculture and
architecture. In 2019, the event will visit sites in Bowmanville and area.
Event Financial Summary:
2019
Revenue $ 5,500.00
Expenses $12,270.00
Net $ 6,770.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$2,000.00
$2,000.00
$2,000.00
Doors Open Clarington
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Ganaraska Region Conservation Authority
Application #: S19-04
Date Received: September 26, 2018
Contact Name: Linda Laliberte
Event Information
Event Name:
30th Annual OFAH/Ganaraska Forest Centre Conservation
Dinner
Event Date:
Saturday, April 13, 2019
Event Location:
Cobourg Lion's Community Centre
Anticipated Attendance:
300
Admission Cost:
$75.00 per person
Sponsorship Benefits
• Logo / name displayed in event program and signage
• Verbal recognition at event
Description of the event that the sponsorship will be used for:
The 30th annual OFAH (Ontario Federation of Anglers and Hunters) / Ganaraska Forest Centre's
Conservation dinner is an evening of live and silent auctions, raffles, door prizes and dinner in support
of the outdoor education program at the Ganaraska Forest Centre.
Event Financial Summary:
2019
Revenue $48,808.90
Expenses $25,098.52
Net $23,710.38
Organization Funding History
2017 Received 1 2018 Received
2019 Request
Did not apply
$2,000.00
30th Annual OFAH / Ganaraska
Forest Centre Conservation
Dinner
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant/ Organization: Invictus Powerlifting Inc.
Application #: S19-05
Date Received: September 27, 2018
Contact Name: Barry Antoniow
Event Information
Event Name:
Clarington Powerlifting Open
Event Date:
May 31 - June 2, 2019
Event Location:
Rickard Complex
Anticipated Attendance:
300
Admission Cost:
$5.00 per adult
Children under 14, no charge
Sponsorship Benefits
• 10 event tickets
• Opportunity to present awards at the end of the
competition
• Logo engraved on best lifter awards
• Full page advertisement in event program
• Opportunity to display banner or signage at the event
Description of the event that the sponsorship will be used for:
Invictus Powerlifting Inc. is committed to making a positive impact on the sport of Powerlifting and
Bench Press. Its standards of excellence and professionally supported education, coaching, training
and competition assists able bodied and athletes with disabilities in achieving their highest potential.
The Clarington Powerlifting Open is a competition that supports local athletes as well as draws athletes
to the community.
Event Financial Summary:
2019
Revenue $6,170.00
Expenses $5,781.90
Net $ 388.10
Organization Funding History
2017 Received 1 2018 Received
2019 Request
Did not apply
$2,000.00
Clarington Powerlifting Open
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: Big Brothers Big Sisters of Clarington
Application #: S19-06
Date Received: October 1, 2018
Contact Name: Darlene Brown
Event Information
Event Name:
Spring Food, Wine and Beer Festival
Event Date:
Saturday, June 1, 2019
Event Location:
Newcastle Community Hall and Gardens
Anticipated Attendance:
400
Admission Cost:
$10.00
Sponsorship Benefits
• 20 complimentary event tickets
• Logo / name displayed on event promotional material and
event signage
• Logo / name displayed on event website and social media
• Event day recognition at venue
• Recognition in post event material
Description of the event that the sponsorship will be used for:
Big Brothers Big Sisters of Clarington's Spring Food Wine and Beer Festival highlights local cuisine
wines and craft beer, while at the same time providing a highly anticipated social experience for our
guests and raising much needed funds for our children's mentoring programs.
Event Financial Summary:
2019
Revenue $16,000.00
Expenses $ 4,500.00
Net $11,500.00
Organization Funding History
2017 Received
2018 Received
2019 Request
$2,000.00
$2,000.00
$2,000.00
Spring Food, Wine and Beer Festival
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: LTD Sports
Application #: S19-07
Date Received: October 1, 2018
Contact Name: Bill Crowdis
Event Information
Event Name:
New Year Basketball Festival
Event Date:
January 2-6, 2019
Event Location:
St. Stephen's Secondary School
Anticipated Attendance:
250
Admission Cost:
$50 - $100 per person
Sponsorship Benefits
• Opportunity to display signage and host a table at the
event
• Logo displayed in promotional material
• Recognition on website, social media and other online
activities leading up to the event
Description of the event that the sponsorship will be used for:
Long Term Development (LTD) Sports assists in the long term development of athletes and are offering
a New Year Basketball Fesitval which includes camps, events, clinics and coaching development.
Event Financial Summary:
2019
Revenue $3,000.00
Expenses $6,000.00
Net ($3,000.00)
Organization Funding History
2017 Received 2018 Received
2019 Request
Did not apply
$2,000.00
New Year Basketball Festival
Attachment 3 to CSD -010-18
Municipality of Clarington
Community Services Department
Summary of Community Event Sponsorship Information
Applicant / Organization: PFLAG Canada Durham Region
Application #: S19-08
Date Received: October 1, 2018
Contact Name: Jayme Harper
Event Information
Event Name:
2019 Annual Fundraising Gala
Event Date:
Saturday, March 23, 2019
Event Location:
Garnet B. Rickard Recreation Complex
Anticipated Attendance:
250-280
Admission Cost:
$680 per table
Sponsorship Benefits
• Tickets to the event
• Recognition on event poster, social media
• Verbal recognition at the event
Description of the event that the sponsorship will be used for:
PFLAG Canada Durham Region is hosting their annual fundraising gala dinner and show to support
their organization. PFLAG Canada Durham Region supports all persons within their reach with their
journeys through gender identity, gender expression and sexual orientation. They seek to provide
education and resources to the greater Durham community to help encourage inclusion, diversity and
equity.
Event Financial Summary:
2019
Revenue $26,300.00
Expenses $20,100.00
Net $ 6,200.00
Organization Funding History
2017 Received 2018 Received
2019 Request
Did not apply
$2,000.00
2019 Annual Fundraising Gala