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HomeMy WebLinkAbout06/11/2007 , 'If} wr.n oJ-nn c.!!pn DATE: MONDAY, JUNE 11,2007 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held May 28, 2007 DELEGATIONS a) Libby Racansky - Application for Removal of Holding Symbol, Claret Investments Limited and 1361189 Ontario Limited - Hancock Neighbourhood (Report PSD-074-07) b) Marva Ward - Erosion of the City-Owned Waterfront Properties (Correspondence Item D - 3) c) Terry Caswell- Energy From Waste d) Alexandra Bennett, Precautionary Principle - Energy From Waste Receive for Information I - 1 Minutes of the Newcastle Memorial Arena Management Board dated May 8, 2007 I - 2 Minutes of the Clarington Museums and Archives Board dated May 9, 2007 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 Council Agenda - 2 - June 11, 2007 I - 3 Minutes of the Animal Advisory Committee dated May 9, 2007 I - 4 Kim Gavine, Executive Director, Oak Ridges Moraine Foundation - "A Foundation for Success on the Oak Ridges Moraine" Report I - 5 Sandra Kranc, City Clerk, City of Oshawa - Composition of Regional Council for 2010 I - 6 Janice Willett, MD, FRCSC, President, Ontario Medical Association _ Exhibit at Association of Municipalities of Ontario (AMO) Annual Conference I - 7 P. M. Madill, Regional Clerk, Region of Durham - Durham Agricultural Advisory Committee 2006 Annual Report and 2007 Workplan 1-8 P. M. Madill, Regional Clerk, Region of Durham - Federal Pickering Lands 1-9 P. M, Madill, Regional Clerk, Region of Durham - Durham Environmental Advisory Committee 2006 Annual Report and 2007 Workplan I - 10 John C, Rycroft, Manager, Financial Services, Durham Regional Police - Police Service Pay Duty Directive and Policy I - 11 Ian D. Mcnab, Chief Administrative Officer, Kawartha Conservation _ Community Clean Up of the Future East Cross Forest Conservation Area Receive for Direction D - 1 Jean Graham, Chairperson, Newcastle Lions Club _13th Annual 'Walk for Dog Guides' D - 2 P. M. Madill, Regional Clerk, Region of Durham - New Durham Region Forest Conservation By-law D - 3 Marva Ward - Erosion Problems on Municipally-Owned Waterfront Properties at the Foot of Port Darlington Road D - 4 Claire Mumford - Request for Relief of Parking Restrictions on Boundary Road, west of Old Scugog Road on June 16,2007 D - 5 Lesley Parnell, Acting Deputy Clerk, Township of Smith-Ennismore- Lakefield - Cosmetic Use of Pesticides D - 6 Linda Thompson, Mayor, Municipality of Port Hope- Request for Support to Secure the Wesleyville Lands as a Nuclear Electric Energy Power Supply Site Council Agenda - 3 - June 11, 2007 D - 7 Sandra Richardson, CMO, Deputy Clerk, City of Kawartha Lakes _ Province-Wide Integrated Goose Management Plan of Action D - 8 Ferd Longo, President, Rotary Club of Courtice - 3rd Annual Canada Day in Clarington Celebration and Fireworks Display D - 9 David Chisling, Director, Been There, and Richard Toms, Director, Visual Arts Centre - Request to Erect Plaque in the "Birch Trees and Daffodils" Garden MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of June 8, 2007 2. Confidential Report EGD-043-07 Regarding a Legal Matter 3, Confidential Verbal Report of the Solicitor Regarding a Legal Matter UNFINISHED BUSINESS 1. Addendum to Report CLD-020-07 - Compliance Audit OTHER BUSINESS BY-LAWS BY-LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT I J,i1, "'l!1I III CJfiI1gton Council Meeting Minutes MAY 28, 2007 Minutes of a regular meeting of Council held on May 28,2007, at 7:00 p.m., in the Council Chambers. Councillor Foster led the meeting in prayer. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim CouncillorW. Woo Director of Corporate Services/Acting Chief Administrative Officer, M. Marano Director of Engineering Services, T. Cannella, attended until 1 0:45 p.m. Director of Community Services, J. Caruana, attended until 10:45 p.m. Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon, attended until 10:45 p.m. Solicitor, D. Hefferon Manager of Operations, F. Horvath Manager of Special Projects, F. Langmaid, attended until 10:45 p.m. Fire Chief, G. Weir, attended unti/10:45 p.m. Administrative Assistant to the Clerk, C. Fleming, attended unti/1 0:45 p.m. Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #C-290-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT the minutes of a regular meeting of Council held on May 14, 2007, be approved. "CARRIED" Council Meeting Minutes -2- May 28, 2007 PUBLIC MEETING A public meeting is being held to consider the passage of a by-law to stop up and close a portion of a road allowance situated within Lot 17, between Broken Front Concession and Concession 1 (now being Part 3 on Registered Plan 40R-24789) in the former Township of Darlington, now in the Municipality of Clarington. No one spoke in opposition to or in support of this matter. PRESENTATIONS Glenda Gies, President, Port Darlington Community Association, and Co-Chair- St. Marys Community Relations Committee (CRC), addressed Council to present the CRC's 2006 Annual Report, a copy of which had been previously distributed to all Members of Council. Ms. Gies reviewed the composition of the Committee which included members of the Port Darlington Community Association, the Aspen Springs Community Association, Municipal staff and staff of St. Marys Cement Inc. She noted however, that the representative from the Aspen Springs Community Association had resigned in September and the Committee was advocating for a replacement member. Ms. Gies stated in 2006, the Community Relations Committee held quarterly meetings to provide an opportunity for dialogue between the community and St. Marys Cement Company and for St. Marys to report on their progress implementing the Wests ide Marsh Reconfiguration Plan. She reviewed the scope of work discussed at the meetings and highlighted data provided from off site dust monitoring and blasting stations noting complaints related to blasting have decreased as a result of changes to St. Marys blasting procedures. Ms. Gies also highlighted revisions to operating procedures as a result of the release of PET coke dust from the dock in July 2006. In summary, Ms. Gies concluded that St. Marys operations continue to result in off site impacts that are generally below regulatory requirements and that St. Marys continues to work to reduce these impacts. She further stated that the Committee is working effectively in providing an opportunity for information sharing and dialogue between St. Marys and its neighbours, and recommends that the Committee continue to meet on a quarterly basis. Ms. Gies also suggested representation from other areas of Bowmanville, as required. In response to a question, Glenda Gies stated she would support representation from the Wilmot Creek Homeowners Association on the Committee. Jonathan Hill, Quarry Manager, St. Marys Cement addressed Council advising 2006 was an outstanding year for St. Marys Cement in terms of human resources, production, and environmental aspects. Mr. Hill introduced Rubin Plaza, Plant Environmental Manager to provide information on environmental achievements. Council Meeting Minutes -3- May 28, 2007 Rubin Plaza addressed Council advising St. Marys Cement Inc. was the winner of the Environmental Performance Award for S02 Reduction, NOx Reduction and ISO Certification from the Portland Cement Association (PCA) as part of the 2006 North American Cement Industry Energy and Environmental Awards for their efforts in reducing sulfur dioxide emissions by 53% and nitrogen oxide emissions by 18%. Mr. Plaza noted in addition to receiving the highest award in the Environmental Performance category, St. Marys was recognized as a runner-up in the Land Stewardship and Energy Efficiency categories, for the reconfiguration of the Wests ide Marsh, the largest project of its kind in Canada, and for the initiation of an Energy Management Conservation Committee in the development of 32 initiatives to reduce or save energy. Mr. Plaza outlined the benefits of continuous improvements in environmental performance and St. Marys commitment to conducting business in an environmentally responsible manner. Jonathan Hill discussed the quarry and blasting results. He noted last year the company received seven blasting complaints. Mr. Hill stated St. Marys practices continuous improvement strategies for blasting and have since changed contractors noting only three complaints have been received to date this year. Mr. Hill highlighted the success of their second open house held July 12, 2006 drawing 600 visitors from the surrounding area and advised planning is underway for this year's open house to be held in September. In closing, Mr. Hill provided an outlook for 2007 in which St. Marys will continue their commitment to reducing stack emissions, maintain continuous improvement practices in the area of the quarry and blasting, and to work with local charities. In response to questions, Mr. Hill outlined the process for responding to complaints and follow-up contingency plans. DELEGATIONS Resolution #C-291-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Karen Buck, Cathy McKeever and Jason Gibson be added to the list of delegations. "CARRIED" Council Meeting Minutes -4- May 28, 2007 Resolution #C-292-07 Moved by Councillor Trim, seconded by Councillor Novak THAT the Rules of Order be suspended to allow for introduction of a motion to add Roger Anderson as a delegation to address the Energy From Waste Environmental Assessment Study. "MOTION LOST ON THE FOLLOWING RECORDED VOTE" (% Majority Required) Council Member Yes No Declaration of Pecunia Interest Councillor Foster Councillor Hoo er Councillor Novak Councillor Robinson Councillor Trim Councillor Woo Ma or Aberneth Jean Michel Komarnicki, President, Visual Arts Centre of Clarington, addressed Council on behalf of Craig Ryan concerning the Silken Laumann Project, a fund raising project bringing Silken Laumann to Bowmanville as part of efforts to expand to the Visual Art Centre facilities. Mr. Komarnicki stated Silken Laumann, one of Canada's inspirational speakers and recognizable athletes, has agreed to come to Clarington to give a motivational Keynote Address on October 23, 2007 at the Bowmanville High School. Jane Eccles, Bowmanville artist has created a painting of Ms. Laumann and it will be unveiled at a Gala Evening to be held on October 24, 2007 at the Visual Arts Centre. Tickets for the keynote address are $50 and $150 for the Gala Evening. Jane Eccles spoke about the creation of the painting and her selection of Silken Laumann. She stated detailed planning of the event is still in progress and that the organizers need help with promotion, sponsors and staging. She invited Members of Council to help promote the events and to buy tickets in support of the Visual Arts Centre. William Hasiuk advised prior to the meeting that he would not be speaking. Council Meeting Minutes -5- May 28, 2007 Linda Gasser addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study thanking all four local Councillors for their support of the staff recommendations in Report PSD-070-07 and staff for differentiating between what would be required to ensure that Clarington undertakes its independent due diligence and what peer review would be required of the Region's EA related studies. Ms. Gasser requested Mayor Abemethy to clarify his amendment made at the Regional Finance and Administration Committee regarding the costs associated with "other studies" required to do Clarington's due diligence. She advised that the Council of East Gwillimbury voted unanimously that they will not be a willing host for the proposed Durham/York incinerator and feels a message must be sent to Durham Region that Clarington will do their independent due diligence studies and peer reviews and make their own decisions around whether or not the municipality would be a willing host. Ms. Gasser feels that Regional Council did not know many details about potential human health and environmental impacts when they set the Terms of Reference for the EA study and that the study could be expanded to include alternatives screened out early, including Zero Waste initiatives. Ms. Gasser urged Council to support the staff recommendations and requested Council to direct staff to review the Alternatives To Report as it is an integral part of the EA document review. In response to questions, Ms. Gasser stated she was advocating a considered review of all the alternatives so that the interests of the citizens of Clarington are protected and that all issues are known before making such an important decision. Kerry Meydam addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study urging Council to endorse the recommendations contained in Report PSD-070-07 and ratify approval of Item 14. She expressed concern that the emphasis in the debate surrounding Report PSD-070-07 has been focused primarily on finances with little regard for the need for all aspects of the peer review and that the intent of the Region to finance a "limited" peer review only was of great concern. She stated it seems to her that dollars are more important than health, safety, environmental and other potential impacts on Clarington such as the ability to attract new businesses to the area (especially the planned Energy Park), community stigma and quality of life. Ms. Meydam feels it is imperative that Clarington do its own studies for the benefit of the municipality. Ms. Meydam also expressed concern with Regional Council's decision to adopt thermal treatment as its preferred option without adequately investigating either the impacts of incineration or other alternative methods for dealing with residual waste and felt that 70% diversion before 2020 would be achievable if concerted effort was put into reducing residual waste through enhanced diversion which would end up requiring approximately the same amount of landfill for the excess as would incineration for the ash produced. In summary, Ms. Meydam suggested that there are better, safer, cleaner and more financially acceptable ways to manage waste and that the peer review is essential for Clarington to get answers to questions regarding incineration and the health, environmental and financial impacts on the municipality if Clarington were to host the project. She urged Council to approve the recommendations contained in Report PSD-070-07. Council Meeting Minutes - 6- May 28, 2007 Jim Richards addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study requesting Council to advise Durham Region that Clarington is not a willing host community. He questioned how Council could entertain the idea of a garbage incinerator as part of the vision for the municipality. Mr. Richards feels if residents were aware of the true facts of incineration they would turn down the scheme. He further stated that touring other countries' facilities does not bring us any closer to what we are doing with our garbage and that we must adopt a more rigorous waste diversion program. Mr. Richards urged Council to send a message to Durham Council that the Municipality of Clarington is not a willing host community and that an enhanced waste diversion strategy should be aggressively pursued. In response to questions, Mr. Richards stated that clean alternatives to incineration exist and that there are sites in Ontario that could be used in the short-term for landfill. Alexandra Bennett, Executive Director, Precautionary Principle Canada, addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study. Through use of a PowerPoint presentation Ms. Bennett reviewed the impacts of waste incineration on human health. She stated she has a background in nursing and is concerned with the effect incineration would have on the health of the public. Ms. Bennett stated emissions from incinerators are toxic and carcinogenic, noting dioxin, the most toxic chemical, is emitted from incinerators and absorbed through the skin. Ms. Bennett feels that domestic and industrial waste needs to be reduced and that legal and financial mechanisms need to be implemented to increase the re-use of packaging and products. Barry Bracken addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study stating his mission here this evening is to urge Council to say no to incineration due to the serious negative impact the emissions can have on the health of all who directly breathe the air or consume the food from fish and animals that have been exposed. Mr. Bracken feels focusing on a Zero Waste Strategy is a much better alternative to incineration. He acknowledged that Regional Councillors are opposed to landfills and clarified that by adopting a Zero Waste Strategy is, in effect, also adopting a position against landfills. Mr. Bracken stated a Zero Waste Strategy has benefits not offered by incineration including recycling, reuse, repair, and composting and is estimated to save four times the energy produced by an energy from waste facility. In summary, Mr. Bracken stated he commends staff for recommending an independent review before proceeding further down the road to incineration and suggested to Council that there is an opportunity to show leadership by saying no to being a willing host and no to incineration. Mr. Bracken referred Council to two websites www.no-burn.orQ and www.Qrrn.orQ for further information. Council Meeting Minutes -7- May 28, 2007 In response to a question, Barry Bracken advised he had not visited any Energy From Waste Facilities recently. Wendy Bracken addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study registering her objection to thermal treatment facilities due to the impact on human health and environmental issues. She stated all thermal treatment produces toxic emissions and she is appalled that Clarington residents would be faced with 35 years of toxic discharge. Ms. Bracken commended the Region for instituting the blue box and green bin initiatives and suggested that a Zero Waste Strategy involving aggressive diversion tactics be investigated and advised that she is looking to the Federal, Provincial and Municipal levels of government for leadership. Ms. Bracken feels the Region needs to bring the Environmental Assessment to a halt and to investigate all alternatives and that Clarington Council needs to send a message to the Region that we will not be a willing host community. Ms. Bracken urged Council to consider health issues as paramount and to look to future generations as decisions made today will affect future generations to come and to look to a Zero Waste Strategy. Ron Hosein addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study requesting Council to identify Clarington as an unwilling host as he feels the site selection process is flawed, teChnology has not been decided and the environmental and public health costs have yet to be determined. Mr. Hosein feels that Energy From Waste is a 'waste of energy' as landfill is still required to dispose of fly ash and feels that the solution is to adopt a Zero Waste Strategy and that the Region should put more energy into engaging the public in refusing, reusing, reducing and recycling. He urged Council to think about their vision for Clarington and a sustainable future. Katie Clark advised prior to the meeting that she would not be speaking. Yvonne Spencer addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study stating she was led to believe the only options were landfill or incineration. Ms. Spencer stated she was opposed to having another stack spewing toxins and questioned whatever happened to Clarington 'Leading the Way'. She feels that if an incinerator is built, recycling initiatives will not continue. She urged Council to reconsider their position and take action to strive for zero waste. Lucy Wunderlich addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study stating she is very concerned with what will happen if Clarington accepts the proposed incinerator and feels if the public were aware of the health risks of incineration, there would be many more people in attendance tonight. Ms. Wunderlich discussed the health risks associated with incineration and Council Meeting Minutes - 8- May 28, 2007 questioned how many jobs would actually be created and questioned the sustainability of the project as noting in 25 years, the incinerator would no longer be able to do its job. Ms. Wunderlich suggested that we adopt a Zero Waste Policy achievable through waste initiatives, policy and design and suggested Councillors review the Town of Markham's Mission Green Program. Ms. Wunderlich urged Council to move forward in 2007 by saying no to the proposed incinerator in Clarington and put the concept of zero waste into place and to advise the Region that Clarington is not a willing host. Lucy Wunderlich responded to questions concerning the Town of Markham's Mission Green Program. Karen Buck addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study stating she is the President of Citizens for a Safe Environment (CSE), a coalition of individuals and ratepayers founded in 1983 to address the issue of a proposed garbage burning incinerator in Toronto at that time. She stated there are five common air pollutants that come from incinerators and fossil burning and that they are responsible for premature death, respiratory and cardiovascular diseases and that Council should count the cost of air pollution as a cost to the community and to Ontario as a whole when considering this proposal. Ms. Buck noted children, the elderly and the unborn are those who are most highly impacted and that Council should consider the lowest possible impact on human life as part of the decision-making process. Ms. Buck stated Citizens for a Safe Environment are advocating a Zero Waste Strategy and that increased diversion and composting with reduced waste disposal is preferred. Cathrine McKeever addressed Council concerning Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study in opposition to the recommendations contained in Report PSD-070-07. Ms. McKeever feels that the process should have started with an invitation to the Region and the consultants to attend a meeting to explain their methods to staff and provide an opportunity to address staff's concerns as she feels the recommendations in the report represent a personal bias on the part of staff. Ms. McKeever highlighted various sections of the report stressing on two items: "the fact that people don't like the end result nor the project doesn't mean the process was wrong" and ''that the approval of actions in Report PSD-070-07 is not due diligence on the part of Council but negligence". Ms. McKeever responded to claims regarding the waste diversion rate for the Town of Markham but feels the rate is slightly misleading as Markham now collects organics which reduced their waste by 35-50% and increased their recycling by that same amount. She further stated that Markham still has residual waste shipped to landfill in Michigan. Ms. McKeever stated she prefers to have an incinerator equipped with scrubbing technologies as opposed to a "stabilized" landfill, a term implying superiority over a regular "dump", which results in leaks and produces toxic gases resulting in unfiltered dioxins being spread and feels that land should be reclaimed, not used to store more garbage. Council Meeting Minutes - 9- May 28, 2007 Jason Gibson addressed Council conceming Item 14 of Report #1 regarding the Municipal Peer Review and other studies of the Durham/York Energy from Waste Environmental Assessment Study stating Clarington is a community with a rich agricultural heritage. He feels that as a prime agricultural zone, the municipality should not be considered as a host site for an Energy From Waste facility. Mr. Gibson feels that if the Region does not come to this same conclusion, we must encourage Clarington residents to speak out. He feels it is irresponsible to contaminate our fresh water supply as an incinerator is not a healthy alternative. Mr. Gibson further stated that the Federal and Provincial governments should be lobbied to educate the public and to make changes to deal with packaging at the source. Resolution# C-293-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Council recess for ten minutes. "CARRIED" The meeting reconvened at 10:00 p.m. COMMUNICATIONS Resolution #C-294-07 Moved by Councillor Woo, seconded by Councillor Trim THAT the communications to be received for information be approved. I - 1 A01.SA 1-2 A01.CL 1-3 A01.CL 1-4 A01.CL "CARRIED" Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 8, 2007. Minutes of the Clarington Museums and Archives Board dated April 11, 2007. Minutes of the Clarington Accessibility Advisory Committee dated May 2, 2007. Minutes of the Clarington Traffic Management Advisory Committee dated April 19, 2007. Council Meeting Minutes 1- 5 A01.CE 1- 6 F11.GE ,- 7 C10.GE 1-8 C10.GE - 10- May 28, 2007 Minutes of the Central Lake Ontario Conservation Authority dated May 15, 2007, Gordon Lee, Chair, Newcastle Memorial Arena Management Board, thanking Council for approving their Grant Application for 2007, which will enable the Board to continue providing social and recreational activities for both residents of the community and visitors and to assist in directing improvements and added services at the arena. Kim Coates, Clerk, Township of Scugog, advising Council that on May 7,2007, the Township of Scugog endorsed the following resolution of the Kawartha Conservation Authority regarding The Clean Water Act: "RESOLVED, that, Kawartha Conservation submit comments on the draft regulations under the Clean Water Act to advocate for two municipal representatives (one Kawartha and one Haliburton) on the source protection committee; and THAT this resolution be copied to the affected municipalities for their consideration and support." P. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that on May 9,2007, the Region of Durham passed the following resolution pertaining to the architectural agreement for the design, tender and contract administration of the Clarington Emergency Medical Services Facility: "a) THAT the firm ofTotten Sims Hubicki Associates (TSH) be awarded the assignment for the design, completion of the contract drawings and documents, contract administration, site supervision, servicing and site development for the Clarington Emergency Medical Services (EMS) facility in the Municipality of Clarington at a fee not to exceed $80,000 including disbursements (before applicable taxes); b) THAT the Regional Chair and Clerk be authorized to execute the agreement; and c) THAT a copy of Report No. 2007-W-35 of the Commissioner of Works be forwarded to the Municipality of Clarington." . Council Meeting Minutes - 11 - May 28, 2007 1-9 L 11.GE Kathy Stranks, Manager, Chair and CAO's Office, Toronto and Region Conservation for the Living City (TRCA), advising Council that on April 27, 2007, TRCA passed the following resolution pertaining to The Clean Water Act, 2006: 'THAT the Environmental Bill of Rights (EBR) comments by Toronto and Region Conservation Authority (TRCA) in Attachment 1 be endorsed; THAT the comments be forwarded to Conservation Ontario and provided to the chair and mayors of the CTC (Credit Valley Conservation, Toronto and Region Conservation Authority and Central Lake Ontario Conservation Authority) watershed region municipalities; AND FURTHER THAT TRCA, on behalf of the CTC watershed region, advise the Ministry of the Environment directly of our comments after consideration of the consolidated comments to be prepared by Conservation Ontario." 1-10 Cheryl Tennisco, Committee Secretary, Clerk's Department, C12.DU Regional Municipality of Durham, advising Council that on April 25, 2007, the Durham Region Transit Executive Committee passed the following resolution pertaining to revisions to the Durham Region Transit Advisory Committee Terms of Reference and appointment of members: "a) i) THAT membership for the Durham Region Transit Advisory Committee (TAC) be expanded to include two representatives from the Region of Durham's Accessibility Advisory Committee; and ii) THAT as per the direction of the Accessibility Advisory Committee, at their meeting held on April 24, 2007, the following two nominees from the Accessibility Advisory Committee be appointed: - Roberta Atkinson; and - Mary Sutherland.; b) THAT Sections 2.1,2.2,2.3,2.4,2.5,2.8,2.10 and 2.11 of the Terms of Reference for the Durham Region Transit Advisory Committee (T AC), as outlined in Report 2006-DRT -19 approved by the Durham Region Transit Commission on May 10,2006, be revised to reflect the delegation of responsibility for TAC to the Durham Region Transit Executive Committee (Executive Committee); Council Meeting Minutes - 12 - May 28, 2007 c) THAT Section 2.4 of the Terms of Reference be further revised to: i) increase the membership on TAC to eighteen (18) members to reflect the addition of two representatives from the Region of Durham's Accessibility Advisory Committee; i1) provide for a quorum for T AC meetings to consist of half of the sitting T AC (voting) members plus one; iii) change "Durham Access Committee (DAC)" to "Disability Action Committee (DAC)"; iv) change UOIT/Durham College's "Student Activity Council" to "Student Association at Durham College, UOIT (SA); and v) provide for the appointment of members to coincide with the four year term of Regional Council and until such time as new appointments are made; d) THAT Section 2.5.1 of the Terms of Reference be revised by removing the words "In the event that an expression of interest is not received by an area municipality, Durham Region Transit will increase the number of Members at Large nominated for appointment by the Commission to achieve full representation of sixteen members" and replacing them with the words "Should a municipality not receive an application for appointment to T AC, then the appointment for that municipality will remain vacant for the Committee term."; e) THAT Section 2.8.1 of the Terms of Reference be amended by removing the words "T AC will establish a bi-monthly meeting schedule" and replacing them with the words "T AC meetings will follow a six-week cycle with a break for summer recess."; f) THAT the following appointments to TAC be approved and confirmed for this Term of Council and until such time as new appointments are made: A ointment: Ca n Antram Robert Weafer Arthur Jennin s Paul-Andre Larose Council Meeting Minutes - 13- May 28, 2007 e f g) Trac Paterson Penn Pett iece Druce Ayres Mar aret Reane Fraser McArthur h) Student Association at Durham Colle e, UOIT SA i) Durham Region Transit Commission Chair or Desi nate g) THAT Heather Holdgate and Adrian Lambert be appointed as Members at Large; h) THAT all successful nominees be advised of their appointment to the 2007-2010 term ofTAC; and i) THAT a copy of Report 2007-DRT-05 be forwarded to the Area Municipalities for information." I - 11 Martha A. Pettit, Manager of Legislative Services/Deputy Clerk, C10.GE Town of Ajax, advising Council that on May 14, 2007, the Town of Ajax passed the following resolution pertaining to self-serve gas stations: 1-12 C10.GE 1-13 L 11.GE "THAT correspondence from the Municipality of Clarington be forwarded to the Accessibility Advisory Committee for review and recommendation." Kim Coates, Clerk Township of Scugog, forwarding correspondence to the Honourable Stephen Harper, Prime Minister of Canada, advising that the Council of the Township of Scugog, at a meeting held May 14,2007, adopted the Municipality of Clarington's resolution regarding accessibility at self serve gas stations. The Honourable John Gerresten, Minister of Municipal Affairs and Housing advising that sections of the Municipal Statute Law Amendment Act, 2006, concerning closed meeting investigators and adoption of policies will be proclaimed into force on January 1, 2008. These sections were delayed at the request of stakeholders in the municipal sector to provide municipalities with an opportunity to develop polices required for notice, delegation of powers and sale of land and to prepare for investigation of complaints regarding closed meetings. Council Meeting Minutes - 14- May 28, 2007 CORRESPONDENCE FOR DIRECTION Resolution #C-295-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Correspondence Items be approved as per the agenda, with the exception of Items D - 1, D - 7 and 0 - 8. "CARRIED" D-2 A01.BO Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre, advising of the appointment of Rose Turner, Barbara Patterson and Jan Moffatt to the Board of Management to fill vacant seats on the Board. (Appointed and appropriate by-law be passed) D - 3 The Honourable Lincoln M. Alexander, Chairman, Ontario Heritage M02.GE Trust, inviting Council to participate in the 2007 Heritage Community Recognition Program by submitting nominations of individuals or small project groups for recognition in the categories of preservation of built, cultural or natural heritage or heritage garden conservation; Lifetime Achievement (period of 20 to 24 years) or the Lieutenant Governor's Ontario Heritage Award (period of 25 years or more) and advising the nomination deadline is August 3,2007. (Correspondence referred to the Municipal Clerk to place a notice in the local newspapers) D - 4 Patti Ashbridge, Program Assistant, Heart & Stroke Foundation - M02,GE Durham Region Office, requesting permission to hold their annual Heart and Stroke Big Bike fundraising Event on Monday, June 18, 2007, from the host site at Kelsey's Restaurant, enclosing the route map and advising road occupancy permits have been applied for, a police escort has been arranged, and liability insurance coverage is in place. (Approved provided the organizer's apply for and obtain a Road Occupancy Permit) Council Meeting Minutes D-5 M02.GE D-6 M02.GE D - 1 M02.GE - 15- May 28, 2007 Andrew Reefer requesting permission to hold a fireworks display on June 2,2007, at his residence in Bowmanville, as part of a family birthday celebration. (Approved provided the fireworks are set off by an individual of at least 18 years of age) Marlaine Koehler, Executive Director, Waterfront Regeneration Trust, extending an invitation to Council to attend "The Trail Ahead" Waterfront Conference and Trail Ride on September 19 and 20, 2007, forwarding a copy of the new Mapbook of the Waterfront Trail and Greenway detailing the Waterfront Trail from Niagara to Quebec along the Canadian Shores of Lake Ontario and the St. Lawrence River and requesting Council to proclaim September 20, 2007, as 'Waterfront Trail and Greenway Day". (Proclaimed) Councillor Robinson, requesting permission to close the Bond Head Parkette on July 1, 2007, from 6:00 p.m. to 11 :00 p.m. for the second annual fireworks display sponsored by Kaitlin Development. Resolution #C-296-07 Moved by Councillor Trim, seconded by Councillor Woo THAT the request to close the Bond Head Parkette on July 1,2007, from 6:00 p.m. to 11 :00 p.m. for the second annual fireworks display sponsored by Kaitlin Development be approved. "CARRIED" D - 7 Martha A. Pettit, Manager of Legislative Services/Deputy Clerk, C10.GE Town of Ajax, advising Council that the Town of Ajax, at a meeting held May 14, 2007, passed the following resolution: 'WHEREAS necessary changes to the Town of Ajax ward boundaries and possible changes to Council composition for the 2010 regular municipal elections are affected significantly by the number of Town of Ajax representatives on the Council of the Regional Municipality of Durham; and Council Meeting Minutes - 16- May 28, 2007 'WHEREAS 2006 Statistics Canada Census population statistics for Durham Region and the Regional Municipality of Durham's own population forecasts indicate that the current composition of Region Council is not representative of the populations in the Region's lower-tier municipalities; and WHEREAS the Town of Ajax has the highest population per Region Council member in the entire Region; BE IT RESOLVED THAT the Council of the Regional Municipality of Durham undertake immediately a review of census information and population forecasts and initiate the process required to approve changes to the composition of Region Council as outlined in the Municioal Act. 2001, as amended; and, THAT, to allow lower-tier municipalities to complete their own reviews and approve council composition and/or boundary changes by December 31 , 2009 in order that all desired changes will be in effect for the 2010 regular elections, any changes to the composition of the Council of the Regional Municipality of Durham be approved no later than December 31, 2008; and, THAT the Region's review be guided by a committee comprised of the Region Chair and Mayors, or their designates; and, THAT, commencing with the 2010 regular municipal elections, Option 2 in appendix 'B' to this report be recommended as the preferred composition of the Council of the Regional Municipality of Durham, THAT the Region of Durham adopt a policy requiring a review of Council representation and composition immediately following the publishing of the comprehensive national census population statistics every ten years; and THAT all Durham Region municipal councils be requested to endorse this resolution." Resolution #C-297-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Correspondence Item D - 7 be received for information. "CARRIED" Council Meeting Minutes - 17 - May 28, 2007 D - 8 Confidential correspondence regarding a legal matter. L02.RO Resolution #C-298-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Correspondence Item D - 8 be referred to the end of the agenda to be to be considered during the "closed" session of Council. "CARRIED" MOTION NOTICE OF MOTION REPORTS Report #1 - General Purpose and Administration Committee Report May 22,2007. Resolution #C-299-07 Moved by Councillor Trim, seconded by Councillor Novak THAT the General Purpose and Administration Committee Report of May 22,2007 be approved, with the exception of Item #14. .CARRIED" Council Meeting Minutes - 18- May 28, 2007 Item #14 Resolution #C-300-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report PSD-070-07 be referred back to staff for clarification of costs. "MOTION LOST ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniarv Interest Councillor Foster v Councillor Hoooer --:y Councillor Novak ..,j Councillor Robinson v Councillor Trim v Councillor Woo .~ Mavor Abernethv -:;r Resolution #C-301-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-070-07 be received; THAT Staff be instructed to carry out the requirements of Resolution #C-211-07 by preparing the studies in accordance with the scope of work set out Report PSD-070-07; THAT Mr. Steven Rowe be retained to undertake the scope of work as outlined in Section 4.2 (Site Selection) and Section 4.4 (Gap Analysis) of Report PSD-070-07, and further to advise on the scope of work set out in Section 5.1 (Oversight of Technology Procurement Process) and 5.2 (Potential Environmental Effects) of Report PSD-070-07; THAT SENES Consultants Limited be retained to undertake the scope of work as outlined in Section 5.1 (Oversight of Technology Procurement Process) of Report PSD-070-07, and further to assist with the scope of work set out in Section 5.2 (Potential Environmental Effects) of Report PSD-070-07; THAT AMEC E&C Services Ltd. be retained to undertake the scope of work as outlined in Section 5.2 (Potential Environmental Effects) of Report PSD-070-07; Council Meeting Minutes - 19- May 28, 2007 THAT C.B. Richard Ellis Ltd. be retained to undertake the scope of work set out in Section 6.1 (Impact on Clarington Energy Business Park) and Section 6.2 (Impact on Assessment Base) of Report PSD-070-07 and further to assist with the scope of work set out in Section 6.3 (Community Stigma); THAT the Director of Finance be authorized to retain a multi-disciplinary accounting firm to undertake the scope of work set out in Section 6.3 (Community Stigma) and Section 6.4 (Host Community Agreement) of Report PSD-070-07; THAT the Municipal Solicitor and Consulting Engineer (Totten Sims Hubicki) provide information, professional opinion, estimates and advice as deemed appropriate; THAT the Directors of Finance and Planning Services be instructed to strike a committee comprised of Clarington staff and consultants similar in composition to the Region of Durham's committee in order to facilitate discussions related to the Host Community Agreement; THAT the Directors of Finance and Planning Services be instructed to take any additional actions or retain any additional consultants deemed necessary to ensure the Municipality has carried out its due diligence; THAT the Region be requested to work in cooperation with Clarington Staff to improve the public engagement process as noted in Section 4.3 and the Air Shed Study process as noted in Section 5.2; THAT the Purchasing By-Law 2006-127 be waived; THAT the Director of Planning Services and the Director of Finance be authorized to negotiate and approve contracts with the consultants deemed necessary to complete the due diligence for the Municipality as identified in Report PSD-070-07; THAT Council authorize the Mayor and Clerk to sign the necessary by-laws to engage the consultants and execute the contracts deemed satisfactory by the Director of Planning Services and the Director of Finance; THAT the peer reviews and studies referenced in Report PSD-070-07 be deemed to be part of the "necessary studies" to complete due diligence as referenced in the motion approved by Durham Region Council on April 18, 2007, and that the Director of Finance be directed to recover these due diligence costs from the Region of Durham as set out in their motion; THAT Staff report regularly to Council on the progress and findings of the peer reviews and analyses being undertaken, and the Host Community Agreement discussions; and Council Meeting Minutes - 20- May 28, 2007 THAT all interested parties be notified of Council's decision including the Regions of York and Durham Councils and the Joint Waste Management Committee. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #C-302-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT the foregoing Resolution #C-301-07 be amended by adding after the words 'Host Community Agreement' in the ninth paragraph, the following: 'on a without prejudice basis to the Municipality's decision on whether to be a willing host.' "CARRIED" Resolution #C-301-07 was then put to a vote and "CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE" Council Member Yes No Declaration of Pecuniarv Interest Councillor Foster "j Councillor Hoooer "j Councillor Novak "j Councillor Robinson "j Councillor Trim "j Councillor Woo . :..j Mavor Abernethv -.y UNFINISHED BUSINESS Resolution #C-303-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Glenda Gies and Jonathan Hill, Co-Chairs, St. Marys Cement Community Relations Committee, be thanked for providing Council with the Committee's Annual Report. "CARRIED" Council Meeting Minutes - 21 - May 28, 2007 Resolution #C-304-07 Moved by Councillor Woo, seconded by Councillor Hooper THAT the delegation of Jane Eccles and Jean Michel Komarnicki be received with thanks. "CARRIED" OTHER BUSINESS Resolution #C-305-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Rules of Order be suspended to allow for introduction of a motion to request the Region to hold another public information centre on Energy From Waste." "MOTION LOST" (% Majority Required) Councillor Foster presented Mayor Abernethy with a book from the Muslim Society entitled "Revelation Rationality Knowledge and Truth" by Mirza Tahir Ahmad. BY-LAWS Resolution #C-306-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-laws 2007-106 to 2007-123, inclusive, and that the said by-laws be now read a first and second time. "CARRIED" 2007-106 Being a by-law to adopt the estimates of all sums required during the year and to strike the rates of taxation for Municipal Purposes for the year 2007 2007-107 Being a by-law to amend By-law 91-58, as amended, being a by-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington 2007-108 Being a by-law to adopt Amendment No. 56 to the Clarington Official Plan (Susan Woodley) Council Meeting Minutes - 22- May 28, 2007 2007-109 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Susan Woodley) 2007-110 Being a by-law to exempt certain portions of Registered Plans 40M-2220 and 40M-2226 from Part Lot Control 2007-111 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Eiram Development Corporation) 2007-112 Being a by-law to amend By-aw 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Halminen Urban Communities Inc.) 2007-113 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Intracorp Developments Ltd.) 2007-114 Being a by-law to authorize entering into an Amending Agreement with the Owners of Plan of Subdivision 18T-87087 and any Mortgagee whom has an interest in the said lands, and the Corporation of the Municipality in respect of 18T -87087 (Intracorp Developments Ltd.) 2007-115 Being a by-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington (Gary and Donna Arnott) 2007-116 Being a by-law to amend By-law 2005-145, a by-law respecting the appointment of a Chief Building Official, Building Inspectors, Plumbing Inspectors and Fire Safety Inspectors 2007-117 Being a by-law to establish, layout and dedicate certain lands as public highways in the Municipality of Clarington 2007-118 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Cobourg Development Services, Cobourg, Ontario for the Sanitary Forcemain for the Newcastle Recreation Complex 2007-119 Being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Miller Paving Limited, Markham, Ontario to enter into agreement for the King Street Bridge Rehabilitation, Bowmanville, Ontario Council Meeting Minutes - 23- May 28, 2007 2007-120 Being a by-law to close Part of the Road Allowance between Concession 1 and Broken Front Concession, Darlington, designated as Part 3 on Plan 40R-24789, Clarington, as a public highway pursuant to section 34 of the Municipal Act, 2001, S.O. 2001, c.25, as amended 2007-121 Being a by-law to declare surplus Part of the Road Allowance between Concession 1 and Broken Front Concession, Darlington, designated as Part 3 on Plan 40R-24789, Clarington, pursuant to By-Law 95-22 2007-122 Being a by-law to authorize the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to authorize the transfer to William Smith Colville, Juan Carol Colville, and John Alexander Colville 2007-123 Being a By-law to authorize the purchase agreement between the Corporation of the Municipality of Clarington and Angela Elizabeth Brown and Richard Vanbeek, in respect to the purchase of Part1 on Plan 40R-24789, Clarington, former Town of Bowmanville Resolution #C-307-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the third and final reading of By-laws 2007-106 to 2007-123, inclusive, be approved. "CARRIED" Resolution #C-308-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT the meeting be "closed" to consider Correspondence Item D - 8. "CARRIED" The meeting resumed in open session at 10:51 p.m. Council Meeting Minutes - 24- May 28, 2007 Resolution #C-309-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the actions taken during the "closed" session of Council be ratified. "CARRIED" CONFIRMING BY-LAW Resolution #C-31 0-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT leave be granted to introduce By-law 2007-124 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 28th day of May, 2007, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-311-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the third and final reading of By-law 2007-124 be approved. "CARRIED" ADJOURNMENT Resolution #C-312-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 10:53 p.m. "CARRIED" MAYOR MUNICIPAL CLERK , 'laW'.noJ-nn CJl1!pn REPORT #1 REPORT TO COUNCIL MEETING OF JUNE 11, 2007 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF FRIDAY, JUNE 8, 2007 TO BE DISTRIBUTED UNDER SEPARATE COVER FOLLOWING THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING ON JUNE 8, 2007. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 ,\JJW~Ulll ~~DnDT UNFINISHED BUSINESS ,CI~-ilJgton REPORT CLERK'S DEPARTMENT Meeting: COUNCIL Date: Monday, June 11, 2007 Report #: Addendum to File #: Report CLD-020-07 By-law #: Subject: COMPLIANCE AUDIT RECOMMENDATIONS: It is respectfully recommended that Council approve the following: 1. THAT the Addendum to Report CLD-020-07 be received; 2. THAT the Rules of Order be suspended to allow for introduction of a motion to reconsider Resolution #C-276-07 and to pass a motion to appoint a new auditor for the compliance audit of the election financial returns of Mayor Jim Abernethy. ~ ReviewedbQ ~ ~ Franklin Wu, Chief Administrative Officer PLB CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: ADDENDUM TO REPORT CLD-020-07 PAGE 2 At the Council meeting of May 14, 2007, Council dealt with Report CLD-020-07 which advised that Hobb and Company were unable to complete the compliance audit of Mayor Abernethy's election financial returns. The request for the compliance audit was granted by Council at their meeting held on April 30. In consideration of Report CLD-020-07, Council reconsidered their earlier decision and appointed the firm of Deloitte and Touche to conduct the audit. I have been advised by Bernie Chandler, Senior Manager, Audit and Insurance Services, Deloitte and Touche, that their firm is also unable to conduct the audit as the Municipality of Clarington is a client of the firm, Accordingly, it is recommended that Resolution #C-276-07 passed on May 14, 2007, which appointed Deloitte and Touche as the auditor, be reconsidered and another auditor be appointed to conduct the compliance audit. A copy of Report CLD-020-07 is attached as Attachment #1 for information. '-JI...'-tUL.............._ ~"'.L i Leadinll the Way L...1 r( ~....U rc I ~d~erldum to Report CLD-020-07 ,r ,CI~mgton - - REPORT CLERK'S DEPARTMENT Meeting: COUNCIL Date: Monday, May 14, 2007 Report #: CLD-020-07 File#: By-law #: R e~l:b d7(P- C';"J Subject: COMPLIANCE AUDIT RECOMMENDATIONS: It is respectfUlly recommended that Council approve the following: 1. THAT Report CLD-020-07 be received; 2. THAT Resolution #C-238-07 be reconfirmed; OR THAT the Rules of Order be suspended to allow for introduction of a motion to reconsider Resolution #C-238-07 and to pass a motion to appoint a new auditor for the compliance audit of the election financial returns of Mayor Jim Abernethy. Submitted by: ~ ReviewedQ~ ~ Franklin Wu, Chief Administrative Officer PLB CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: CLD-020-07 PAGE 2 At the Council meeting of April 30, 2007, Council considered a request from Ron Webb to have the Election Financial Returns of Mayor Jim Abernethy audited as per the Municpal Elections Act. In consideration of this matter, Council passed the following Resolution #C-238-07: "THAT the request for a Compliance Audit of the election financial returns of Mayor Jim Abernethy, as requested by Mr. Ron Webb, be granted; THAT Hobb and Company be appointed as the auditor to conduct the compliance audit; and THAT Ron Webb and Hobb and Company be advised of Council's decision." On May 1, 2007, correspondence was sent to Hobb and Company advising of Council's resolution. By letter dated May 4, 2007, Peter Hobb has indicated that he was the Financial Officer for Jim Schell's mayoralty campaign in the last municipal election and therefore would have a conflict. He advises, however, that he would be able to do the audit if two conditions are met: 1. 2, He could not be involved in any aspect of the engagement; and All parties be made aware of the situation. A copy of Mr. Hobb's letter is attached to this report for information. In considering this matter, the advice of the Solicitor was sought. He advises that if a court challenge is made of the compliance audit or the Council's response to it, the decision to appoint Hoob & Company as the auditor may be attacked since Mr. Hobb acted as the financial officer for Mr. Schell. To minimize the risk of such a challenge being made, the Solicitor advises that it would be prudent to obtain the consent of Mr. Abernethy and Mr. Webb to the appointment of Hobb & Company before that firm is actually engaged to conduct the compliance audit. Based on the Solicitor's advice, I am seeking the views of Mr. Webb and Mr. Abernethy and will report further at the Council meeting. " HOBB & COMPANY H HOBB & COMPANY Attachment No, 1 to Report CLD-020-07 C......."TE.."D ,",ccaUNTAHTS So TA~ 5"EC'A~IST5 '07MAY04 PM 2:51:19 May 4, 2007 The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, ON LlC 3A6 Attention: Ms. Patti L. Barrie, A,M.C.T. Municipal Clerk Dear Ms. Barrie: RE: Request to do Compliance Audit Thank you for selecting Hobb & Company to do the Compliance Audit of the election financial returns of Mayor Jim Abernethy. As discussed, I was the Financial Officer for Jim Schell's mayoralty campaign in the last municipal election and therefore would have a conflict. As a result, some of the parties may have concern that my firm would be unable to perform the Compliance Audit. According to an interpretation of our profession's Rules of Professional Conduct, Hobb & Company would be able to do the audit if two conditions are met. The first condition is that I could not be involved in any aspect of the engagement, which I wouldn't be. The second condition is that all parties be made aware of this situation. Would you kindly inform all the parties of my conflict and advise us of any objections? Denise Jones, a partner in Hobb & Company, will be responsible for the engagement and the primary contact. I look forward to your hearing from you, Yours truly, 'J? Peter A. Hobb, CA, CFP Partner PAH:jr PETER A. HOBS, CA CFP IAN F. BERGIN. CA THOMAS F.G. HILL. CA DENISE A. JONES. CA 222 KING STREET EAST, SUITE 103 aOWMANYILLE. ON LIC 1PEi TEL: 90S 623-9461 TOLL FREE; 1-866-392-5675 FAX: 90S 62.3-g734 EMAIL: aOWMANVILLEt"HOBB.CA WEB: WWW.HOBB.CA 6:"-11"JIIt.J1 An", "",... ,....___r-l"Io......_.._....._... SUMMARY OF CORRESPONDENCE JUNE 11, 2007 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION I - 1 Minutes of the Newcastle Memorial Arena Management Board dated May 8, 2007. (Copy attached) I - 2 Minutes of the Clarington Museums and Archives Board dated May 9, 2007. (Copy attached) 1-3 Minutes of the Animal Advisory Committee dated May 9,2007. (Copy attached) I - 4 Kim Gavine, Executive Director, Oak Ridges Moraine Foundation, forwarding a copy of their progress report, "A Foundation for Success on the Oak Ridges Moraine", summarizing the work of the Foundation since its inception in 2002, outlining their achievements and significant findings, and identifying work that remains to be done. I - 5 Sandra Kranc, City Clerk, City of Oshawa, forwarding correspondence to Martha Pettit, Manager of Legislative Services/Deputy Clerk, Town of Ajax, advising that Oshawa City Council supports the addition of one Durham Regional Council member to each of Ajax, Clarington and Whitby as the preferred composition of Regional Council for 2010. I - 6 Janice Willett, MD, FRCSC, President, Ontario Medical Association advising that staff of the Ontario Medical Association (OMA) will be attending the Association of Municipalities of Ontario (AMO) Annual Conference in Ottawa in August, 2007, and inviting Members of Council to visit OMA's exhibit to discuss opportunities to work together to ensure Ontario is a healthier place for patients, existing doctors and those considering our communities as a location to practice, 1-7 p, M. Madill, Regional Clerk, Region of Durham, advising Council that on May 30,2007, the Region of Durham passed the following resolution pertaining to the Durham Agricultural Advisory Committee 2006 Annual Report and 2007 Workplan: "a) THAT Report #2007-P-36 of the Commissioner of Planning be received as the Durham Agricultural Advisory Committee's annual report on its activities in 2006; b) THAT the 2007 Durham Agricultural Advisory Committee's Workplan, as outlined in Attachment #2 to Report #2007-P-36 be approved; and Summary of Correspondence -2- June 11, 2007 c) THAT a copy of Report #2007-P-36 be forwarded to the Durham Agricultural Advisory Committee, the Durham Federation of Agriculture, the GTA Agricultural Action Committee, and the Area Municipalities." I - 8 P. M. Madill, Regional Clerk, Region of Durham, advising Council that on May 30, 2007, the Region of Durham passed the following resolution pertaining to the Federal Pickering Lands: "a) THAT Transport Canada be requested to accelerate their comprehensive due diligence review of the studies submitted by the Greater Toronto Airports authority assessing the need for a Regional/reliever airport on the Federal Pickering Lands, and further to include the public in an independent peer review; b) THAT Transport Canada and Environment Canada be requested to include a study of the economic and environmental effects rising fuel prices, peak oil and greenhouse gas emissions contributing to climate change would have on future Air Transportation and the needs analysis of the Greater Toronto Airports Authority Pickering Airport Plan; c) THAT Transport Canada and the Federal Government be requested to initiate a study of alternative land uses to include green energy production as an alternative to fossil fuels, as well as, the contribution the Federal Pickering Lands could make in addressing future food security issues and climate change preparedness in the GT A; d) THAT the Federal Government remain committed to protecting the Federal Pickering Lands; e) THAT the Regional Council indicate to Transport Canada and to the Greater Toronto Airports Authority that Council fuliy expects both bodies to protect the aviation industry in Durham Region during the review process for the proposed Pickering Airport by: i) providing financial support to the City of Oshawa for the operation of Oshawa Municipal Airport; and ii) providing full and fair compensation to the citizens of Oshawa for their investment into the Oshawa Municipal Airport; and f) THAT a copy of this resolution be forwarded to the Prime Minister of Canada; the Federal Minister of Transport, Infrastructure and Communities, the Premier of Ontario; the Ontario Minister of Transportation; the Federal and Provincial Opposition Parties; MP's and MPP's; the Greater Toronto Airports Authority; and the Area Municipalities," Summary of Correspondence - 3 - June 11 , 2007 I - 9 P. M, Madill, Regional Clerk, Region of Durham, advising Council that on May 30, 2007, the Region of Durham passed the following resolution pertaining to the Durham Environmental Advisory Committee 2006 Annual Report and 2007 Workplan: "a) THAT Report #2007-P-37 of the Commissioner of Planning be received as the Durham Environmental Advisory Committee's annual report on its activities in 2006; b) THAT the 2007 Durham Environmental Advisory Committee's Workplan, as outlined in Attachment #2 to Report #2007-P-37 be approved; and c) THAT a copy of Report #2007-P-37 be forwarded to the Durham Environmental Advisory Committee and the Area Municipalities," 1-10 John C. Rycroft, Manager, Financial Services, Durham Regional Police, providing the rationale supporting the recent change to the Police Service Pay Duty Directive and Policy requiring payment in advance of services in order to streamline the administrative processing and to eliminate potential losses related to collection actions; advising that they have relaxed the requirement for their partner municipalities in not requiring the payment to be certified cheque or money order; and expressing appreciation to staff for their efforts in making these changes work in the best interest of all parties. The correspondence indicated that all efforts will be made to accommodate the needs of the municipality in any emergency circumstances, I - 11 Ian D. Macnab, Chief Administrative Officer, Kawartha Conservation, inviting the public to participate in a community clean up of the future East Cross Forest Conservation Area located in the southeastern section of Scugog Township on June 9, 2007. Interested volunteers are asked to meet at the corner of Boundary Road and Murphy Roads at 9:30 a.m. CORRESPONDENCE FOR DIRECTION D - 1 Jean Graham, Chairperson, Newcastle Lions Club, requesting Council's support for their 13th Annual 'Walk for Dog Guides', a 5 km and 10 km fundraising walk through Newcastle on Saturday, October 6,2007, in support of Dog Guide Teams to assist the blind, deaf and physically challenged; and, extending an invitation to members of Council, staff and the public to participate in the walk. (Motion to approve, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department) Summary of Correspondence - 4 - June 11, 2007 D - 2 p, M, Madill, Regional Clerk, Region of Durham, advising Council that on May 30,2007, the Region of Durham passed the following resolution pertaining to the new Durham Region Forest Conservation By-law: "a) THAT Planning Committee authorize staff to circulate Report #2007 -P-43 of the Commissioner of Planning and the draft Regional Forest Conservation By-law, attached as Appendix 1 to Report #2007-P-43, to the Area Municipalities, the Conservation Authorities in Durham Region, the Ministry of Natural Resources, the Durham Environmental Advisory Committee and the Durham Agricultural Advisory Committee for their review and comment; b) THAT Regional staff be directed to hold public consultations to obtain further comments on the draft Regional Forest Conservation By-law; and c) THAT Regional staff report back to Planning Committee on the comments received and to present a recommended Regional Forest Conservation By-law for Council approval." (Motion to refer correspondence to the Director of Planning Services and to the Municipal Clerk) D - 3 Marva Ward expressing concern with erosion problems occurring on municipally-owned waterfront properties at the foot of Port Darlington Road and requesting the erosion problems be immediately addressed to preserve the land and protect the municipality's investment for future development of a community park. (Motion to refer correspondence to the Director of Engineering Services) D - 4 Claire Mumford advising she is planning a fund raising event to support an ill co-worker at her home in Burketon on Saturday, June 16, 2007, that will require on-street parking to accommodate visitors and requesting that parking restrictions not be enforced on Boundary Road, west of Old Scugog Road for that day. She indicates that Boundary Road is a dead-end street and that all six affected neighbours plan to attend the event and have no objection to the waiver of parking restrictions, if granted. (Motion for Direction) Summary of Correspondence - 5 - June 11, 2007 D - 5 Lesley Parnell, Acting Deputy Clerk, Township of Smith-Ennismore- Lakefield advising Council that on April 24, 2007, the Township of Smith-Ennismore-Lakefield adopted a By-law restricting Cosmetic Use of Pesticides for non-agricultural lands effective March 1, 2008; and requesting Council to join with other municipalities in Ontario to petition the Province of Ontario to take control on cosmetic use pesticides and to pass legislation that will ensure a more uniform approach and a fairer and easier enforcement process. (Motion for Direction) D - 6 Linda Thompson, Mayor, Municipality of Port Hope, requesting the Municipality of Clarington to support Port Hope in their efforts to secure the Wesleyville lands as a nuclear electric energy power supply site. (Motion for Direction) D - 7 Sandra Richardson, CMO, Deputy Clerk, City of Kawartha Lakes advising Council that the City of Kawartha Lakes recently passed the following resolution: "THAT the Provincial Government be requested to formulate a province-wide integrated goose management plan of action and any necessary funding to address the growing concern that municipalities with public waterfront green spaces and beaches have with respect to Canada Geese using such spaces and thereby impacting on the water quality and recreational use of these public spaces; THAT a copy of this resolution be forwarded to AMO and other municipalities in Ontario to seek support; and THAT a copy of this resolution be also forwarded to Natural Resources Canada, Wildlife Canada, the Canadian Food Inspection Agency, the Ministry of Environment, the Ministry of Health and Long-Term Care, the Ministry of Community and Social Services, the Ministry of Municipal Affairs and Housing and the Haliburton Kawartha Pineridge Health Unit, as well as MP Barry Devolin and MPP Laurie Scott. (Motion for Direction) D - 8 Ferd Longo, President, Rotary Club of Courtice, advising of plans for the 3rd Annual Canada Day in Clarington Celebration and Fireworks display, a fundraising event for the Rotary Club of Courtice, to be held at the Garnet B, Rickard Complex on July 1, 2007, and requesting the Municipality to consider an investment of $3,000 in the event to assist with promotion and advertising. As a partner, the Municipality will be publicly recognized and identified in and on all of the advertising and promotional material. As well, the Municipality will be recognized throughout the event with banner presence and through public announcements programmed throughout the evening. (Motion for Direction) Summary of Correspondence - 6- June 11, 2007 D - 9 David Chisling, Director, Been There, and Richard Toms, Director, Visual Arts Centre, requesting permission to erect a small bronze plaque to recognize men and women of service clubs from Bowmanville in the "Birch Trees and Daffodils" Garden across from the Visual Arts Centre; and advising that there will be no cost to the Municipality or the Visual Arts Centre for the stone, bronze plaque or installation and that youth from the "Been There" project and their supervisors will assume care and maintenance of the trees and daffodils. (Motion for Direction) ~ Municinalitv of rJar;nvton I - 1 Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting Tuesday, May 8, 2007 (Not yet approved by Committee Members) Present: Gord Lee (Chair) Larry Burke (Vice-Chair) Carol Little Herman Valcla: Bob Holmes Eric Gareau Dave Werheid Councillor, Gord Robinson Arena Manager, Bryan Wiltshire Recording Secretary/Treasurer - Karen Gonsalves 1) Call to Order: 7:05 pm 2) Arena Manager's Report: Bryan advised he will be commencing painting of several areas in the arena as soon as the dance and lacrosse programs have been completed for the summer. In the meantime, he will start on the upstairs meeting room. The Chair advised that Community Services has a lift and advised Bryan to contact George Acorn to borrow it for painting the upper north walls. Bryan will also speak to Mike from the town to have the hole in the wall in the upstairs meeting room repaired. Arena Manager advised he has most of the ice requests for 2007-08 and will be preparing a draft of the ice scheduling to present at the next meeting to discuss any conflicts he encounters. 3) Minutes of Previous Meeting: The following motion was proposed: "THA T: The minutes of April 1 0, 2007 meeting are approved without changes. " Motion # 2588 - MOVED by: Herman Valcla:; SECONDED by: Bob Holmes. CARRIED 4) Financial Report: Provided by Secretary/Treasurer, Karen Gonsalves The treasurers' reports provided the board with monthly and YTD jinancials to April 30,2007 - showing YTD revenue of$156,416,53 - a 4,5 % increase, over 2006. In addition, expenses YTD had reduced by 15 %. A review of the arena's accounts receivables shows an improvement over last month's. Outstanding accounts were discussed and will be followed up, with the objective being to clear up all year-end accounts. Clarington Girls Hockey appears to be a continual collection problem, Bryan was advised by the board to contact their treasurer and report back to the chair, if he didn't get an immediate payment to clear up their account. As of this NAMB Minutes ~I_- _ nth ....l'1lI1'.,. 2 Mar 8th, 2007 meeting date $15,000.00 was still outstanding and overdue. Their hockey program at Newcastle Arena had been completed in early April, Karen provided copies of budget, as discussed at previous meeting. Final figures were discussed and the following two motions were proposed: "THA T: The following new rates for ice/jloor rentals are accepted. " Adults Children Schools (daytime) Daytime (to 4p,m.) Summer Summer Day Camp Also, Upstairs Dance Upstairs Storage $160.00 $135.00 $ 65,00 $ 85,00 $ 60.00 $ 66.00 (per day) $137,50 + GST (per month) $ 25,00 + GST (per month) Motion # 2589 - MOVED by: Herman Valcla; SECONDED by: Carol Little. AND CARRIED "THAT: The 2007 budget is accepted without changes. " Motion # 2590 - MOVED by: Bob Holmes; SECONDED by: Herman Valcla. CARRIED "'T.4 )I....n :I.....!____...~_ NAMB Minutes 3 Mav 8. 2007 6) Ice Resurficer meeting with Graham Nesbitt of Resurfice Inc. An information meeting had been held with Graham Nesbitt of Resurfice Inc., Gord Lee, Herman Valcla; and Bryan Wiltshire- along with the Arena Board at Orono Arena, The Newcastle Arena attendees reported to the board members and a lengthy discussion with several ideas and thoughts being voiced and debated took place. It was reported that the base price for a new Olympia would be $69,000.00 and an additional approximate $12,000,00 for the installation of the Laser Ice Resurfacer. "Resurfice" offered a trade in allowance of $12,000.00 for our current Olympia, The new Olympia could also be equipped to use natural gas but, natural gas would add 800 lbs to the unit and an additional $10,000.00 cost for having natural gas hooked up in he service room. This is an option that will be considered this summer, as we progress with plans and fund raising, Karen will investigate and report on the previous years' costs for propane to be discussed at our meeting in June. Chairperson Lee has contacted Tim Horton's and McDonald's offering a promotional opportunity to both companies to decorate the new Olympia with their logo to assist with the cost. It was also suggested that we pursue the idea of selling our current Olympia on "eBay" with a reserve of$15,000,00 and also, advertise it in the OFRA publication. The chair advised he will prepare both ads. The following two motions were proposed: "THA T: We purchase a new Olympia from Resurfice for delivery in August. " Motion #2591-MOVED by: Herman Valck:x; SECONDED by: Dave Werheid. CARRIED And "THAT: We explore the selling of current Olympia through ORF A and Ebay.com and if we cannot receive more than the trade-in allowance offered, we will use it as a trade in on the purchase through Resurfice. Motion # 2592 - MOVED by: Bob Holmes; SECONDED by: Carol Little. CARRIED , ., n ~nn.'" NAMB Minutes 4 Mav 8. 2007 7) Rink Board Advertising Square Boy Pizza approached Eric Gareau regarding the possibility of advertising on our rink board. It was discussed and decided that Chairperson Lee will draw up a contract for board advertising to be sent to as many prospective advertisers as possible. Chairperson Lee will also draft a letter to be included with the invoices for rink board advertising that are due to go out in September. D) Financial statement from Michelle MaIda, manager of our snack bar was distributed and discussed. The Chair had met with Michelle and discussed summer hours, wages and pricing adjustments for this fall's opening. 8) Chair's Monthly Brief A) A financial statement was provided for our fundraiser held on May 5, 2007, showing a deposit of $600.00 made to our bank account. The 2nd Saturday in July was tentatively booked for next fundraiser, The Chair also advised that just under $7,000,00 had been raised by these card games in one year - (6 Tournaments May to May 2006-2007) B) Another idea to generate revenue for advertising to be looked at is to purchase bar stools or something similar to be anchored to the floor at the counter in front of the viewing area. The counter installed this past season was well received by our spectators but, many had suggested seating such as a few bar stools would be advantages. Bryan suggested they would probably require bolting to the floor. The chair offered to acquire a sample bar stool for the board to take a look at. C) The Chair advised that CIBC had offered a Flex GIC at 3,6% to the arena board, for a one year period, to take advantage of unnecessary funds in our current account currently not acquiring interest. $38,000.00 was transferred over to this GIC. These monies are available to be transferred back to the current account, as the need arises, without penalty. To transfer these funds back - 24 hours notice is required and along with the chair, a second signing officer on the account must also sign. ,",T ~1I""~ JI..... ~ u nth "".n.n~ NAMB Minutes 5 Mav 8th, 2007 9) Monitoring Reports on Open Action Items: Risk Management Committee did not have the opportunity to meet, however they will be meeting on the same evening as our next meeting prior to our 7 p.m. scheduled beginning time. Bryan has prepared and will provide a full inventory list, Suggestions are continuously being pursued and are welcomed for the Business Improvement Committee of which Councillor Robinson and Gord Lee are CIP, committee members, At the suggestion of Councillor Robinson, it was determined that the arena board should have a logo, letterhead and business reply envelopes for conducting business. Bob Holmes offered to design and provide samples for our next meeting. Carol Little offered to investigate an approximate cost to renovate the upstairs kitchen area -focusing on counter tops, new equipment, flooring, sinks and taps The cost will be considered along with potential revenue from renting out this area for small social or, meeting functions. The room is currently licenses for I 00 people and at present time is only being rented afew hours a week to the Newcastle Family Connection for their children's dance program. Carol will report over the summer at our board meetings 10) Next Meeting: Tuesday June, 12th, 2007 - 7:00p.m. 11) Adjournment: 9:05 "THATwe adjourn the board meeting", Motion # 2593 - MOVED by: Eric Gareau; SECONDED by: Carol Little. CARRIED Present: Regrets: Guests: Staff: 1-2 CLARlNGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES May 9, 2007 Sarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario K. 1snor, Chair P. Ford S. Laing M, Carlton B. Colville J. Rook J, Murray Mayor Abernethy Councillor Robinson J. Richardson Nancy Taylor, Treasurer, Municipality ofClarington W. Tanner, Volunteer, Clarington Museums & Archives M. Rutherford Comad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m, 2. ADOPTION OF AGENDA The Chair advised that there was an additional piece of correspondence to be added to the agenda. Moved by: Councillor Robinson Seconded by: S. Laing THAT the amended agenda be approved. MOTION CARRIED 3. ADOPTION OF MINUTES Moved by: J. Murray Seconded by: S. Laing THAT the Minutes of the Aprilll, 2007 Board Meeting be approved. MOTION CARRIED 4. BUSINESS ARISING a) Financial Issues: Nancy Taylor, Treasurer, Municipality ofClarington, spoke to the Board members regarding the issues of Reserve Fund Management. Discussion was held regarding monies donated or willed to the Museum and how this would be dealt with by the Municipality, The Administrator stated that at times a donation would be made or willed to the Museum and the donor had been concerned about the fact that hislher donation might be going to the Municipality instead of the Museum. Discussion and questions of Ms. Taylor followed. The Finance Section of the By-law was discussed at length also and board members had questions for Ms, Taylor. Ms. Taylor offered to attend a board meeting occasionally if requested, stating that she does attend other board meetings from time to time. The Chair thanked Ms. Taylor for attending the meeting. S. Laing left the meeting to attend another meeting at 7:45 p.m. b) Board Minute Amendments: The Administrator explained that an amendment had to be made to the Board Minutes of December 2006 due to an error discovered in the audit. Moved by: J. Murray Seconded by: P. Ford THAT the December 2006 Minutes of the Clarington Museums and Archives Board be amended under Business Arising 4 a) indicating that approximately $50,000 has been raised for the Preserve Kirby Church project in the fonn of cash donations, pledges and fundraising revenues. MOTION CARRIED c) EHT Premiums: The Administrator stated that the Ministry of Revenue has advised that an account will be set up and that the museum will be reimbursed for amounts submitted in excess of what was paid retroactive to 2003, amounting to $6,000. d) Walbridge House Proposal: The Administrator provided the members with an Expression of Interest in the Walbridge House in Newcastle for the renovation and conversion of the house into a heritage restaurant as well as preserving a valued heritage resource. The Administrator explained the benefits of having the house as a site administered by Clarington Museums and Archives stating that the teas on the verandah at the Bowmanville Museum are an overwhelming success but cannot provide any further function because ofthe size of the Museum. Heritage restaurants are becoming very popular and there is great possibilities for a unique venue in this old home. The proposal was discussed and members agreed this would take some time and that a vision should be put together, expressing the fact that the Municipality would have to absorb all costs. Moved by: J. Rook Seconded by: J, Murray THAT the Expression of Interest in the Walbridge House be endorsed by this board and forwarded to Council. MOTION CARRIED e) Vacant Board Position: The Administrator advised that there is still one vacant board position open. The Claerk's department is following up with all applicants and will recommend an appointment at the next council meeting, 5. CORRESPONDENCE Moved by: Councillor Robinson Seconded by: B. Colville THAT the correspondence be accepted. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee: Moved by: Councillor Robinson Seconded by: J. Murray THAT the Finance Committee Report be accepted. MOTION CARRIED b) Property Committee: A Property Committee Report was not available. 7. ADMINISTRATOR'S REPORT The Administrator advised that 'Historica', held at Orono on May 4th was very successful with programs both at the Orono Town Hall and the Clarke Museum. Workshops were held at Clarke Museum and the Administrator and a Board member judged the projects at the Orono Town Hall, Board members were reminded ofthe Book Sale at Clarke Museum May 12, and the annual Board Open House at the Sarah Jane Williams Heritage Centre in conjunction with the opening of the exhibit 'Things Unseen'. Board Members were asked to attend if possible. In addition, the Annual Plant Sale or "garden party" sometimes referred to will be held May 26 at the Bowmanville Museum, Moved by: P. Ford Seconded by: J. Murray THAT the Administrator's Report be accepted. MOTION CARRIED 8. NEW BUSINESS The Chair advised that William Tanner requests that his name be put forward as a member ofthe Clarington Museums and Archives Board. 9. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Clarington Museums and Archives Board will be held on June 13, 2007 at the Clarke Mnseum, commencing at 7:00 p.m. A 'walk around' will take place before the meeting. 10. ADJOURNMENT Moved by J. Murray the meeting adjourn at 8:45 p.m. . . 1-3 ANIMAL ADVISORY COMMITTEE Minutes of a meeting of the Animal Advisory Committee held on May 9, 2007 at 2:30 P.M. in the Ante Room, Municipal Administrative Centre. ROLL CALL Present: John Stoner, Chair Laurie Arnott Sheila Elkington, Sr. Animal Services Officer Anne Greentree, Deputy Clerk Councillor Ron Hooper Rhonda Johnson Dr. Helen Koseck Ellen Atkinson, Clerk II, Secretary 1. WELCOME AND INTRODUCTIONS Anne Greentree welcomed everyone to the meeting and introduced Ellen Atkinson as the new Secretary for the Committee. Members then introduced themselves. 2. ADOPTION OF THE MINUTES OF MARCH 21, 2007 Moved by,Councillor Hooper, seconded by Sheila Elkington THAT the minutes of the Animal Advisory Committee for the meeting of March 21,2007, be approved without comment. CARRIED 3. TERMS OF REFERENCE The Terms of Reference were reviewed. They were amended to add "and welfare" to the first bullet. The Committee concurred that the draft revised Terms of Reference more accurately reflects the role of the Advisory Committee and the Committee then agreed that the revised Terms of Reference will be forwarded to Council with a recommendation for approval. 4. ANIMAL SERVICES QUARTERLY REPORT Sheila highlighted the Quarterly Report and advised that sales were up due to the fact that the selling of licenses door to door was implemented earlier this year. 5. WILDLIFE POLICY Animal Advisorv Committee -2- Mav 10, 2007 Anne presented the internal procedure for handling of wildlife. She stated that the legislative authority rests with the Ministry of Natural Resources (MNR), and she gave examples of calls the Clarington Animal Shelter had in the past and how they were handled. At the back of the internal procedure a list was provided for alternate services that are available for the public if they need help with wildlife John mentioned that Earth Rangers is no longer active. Sheila advised that the police can be called if the incident occurs after hours, but only if it involves injured wildlife or a rabid animal. Shelia advised the Committee that the bear that was sited in Newcastle has actually been there for quite some time now, and that she was only more noticeable due to the fact that she recently lost her cub. John will check with a contact that he has to see if the Committee can arrange for wildlife training. The Committee may consider inviting other municipalities shelters to this training session as well. John stated that if wildlife is not handled properly the Municipality could be held liable. 6. OTHER BUSINESS Anne requested that the Committee compile an action list for what the Committee would like to accomplish (#7 from minutes of March 21, 2007) and to have this for the next meeting. The next meeting agenda will only include the wildlife training. Anne explained to the Committee that the training would not alter the Municipality's responsibilities but would better prepare staff to answer questions and facilitate assistance. Sheila will forward an outline of the training to the other shelters if there is one available. Anne advised that she will arrange for the "disposal of animal waste" to be included on the September agenda John encouraged membesr to participate in community events. Sheila requested that the Committee try to think of more exciting activities for the children attending the community events. Sheila invited the Committee members to come and see the new "maternity ward" at the Clarington Animal Shelter. 7. ADJOURMENT The meeting adjourned at 3:35 P.M. SUMMARY OF BY-LAWS JUNE 11, 2007 BY-LAWS TO BE DISTRIBUTED UNDER SEPARATE COVER FOLLOWING THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF JUNE 8, 2007