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Operations Department
Report
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Report To: General Government Committee
Date of Meeting: June 18, 2018
Report Number: OPD -007-18 Resolution: GG -357-18
File Number: By-law Number:
Report Subject: 2018 Winter Budget Report
Recommendations:
1. That Report OPD -007-18 be received for information.
Municipality of Clarington
Resort OPD -007-18
Report Overview
Paae 2
This report provides Council with an overview of the 2018 winter maintenance program costs
from January 1 St to May 25th, 2018.
1. Background
1.1. Overtime:
From January 1 st to May 25th the Operations Department incurred 4,885.5 hours of total
overtime for winter maintenance activities. The following is a comparison of overtime
costs for the same period over five years:
Year
Over Time
Hours
Double
Time Hours
Lieu Time
Hours
Total
Hours
Cost
2014
3,917.0
1,511.0
753.5
6,181.5
$ 264,443.20
2015
1 2,591.0
1,234.5
1,190.5
5,016.0
$ 240,620.98
2016
1,428.5
479.0
2,079.0
3,986.5
$ 165,338.51
2017
2,395.0
958.5
1,141.0
4,494.5
$ 184,935.27
2018
2,144.5
1,082.0
1,659.0
4,885.5
$ 259,579.72
1.2. Winter Maintenance:
During the first four month period the Operations Department provided 52 responses,
which included 35 snow clearing; 3 drifting; 3 freezing rain; 7 icy patches and 4 snow
removal operations. Please note in the following table the total number of our
responses for the 2018 winter season compared to the previous four years.
Year
Jan
Feb
Mar
Apr
Total
2014
26
18
9
1
54
2015
17
19
8
1
45
2016
15
18
4
6
43
2017
14
10
1 10
1 1
r 35
2018
28
14
1 3
1 7
r 52
Municipality of Clarington
Report OPD -007-18
1.3. Severe Weather Events:
Page 3
Clarington had severe weather events in both April and May. Windstorm on April 4th
downed four traffic signals and twelve trees resulting in the closure of four roads.
The freezing rain storm starting on Saturday, April 14th into Sunday afternoon required a
full call out of staff to plow, sand/salt roads as well as responding to roads flooding in
both urban and rural areas. Operations staff addressed eight hazardous tree issues
across the road network along with removal of hangers and broken branches
The windstorm on May 4th caused major havoc with fifty-three tree failures. Staff
responded to several roads that were blocked due to downed trees. In addition there
were street lights and traffic signals down and multiple power outages.
2. Budget
For 2018 Council approved a winter maintenance budget of $2,159,622 for roads,
$175,000 for sidewalks / parking lots and $80,000 for the Senior and Physically
Disabled snow clearing contract.
2.1. Winter Maintenance:
As of May 25th, 2018 the following table illustrates the expenditures incurred.
Winter Control
2018 Budget
2018 Actual
Variance
Winter Plow/Sand
$1,745,499
$2,051,255
-$305,756
Winter Mtce Other
$414,123
$418,477
-$4,354
TOTAL:
$2,159,622,
$2,469,7321
-$310,110
The variance of the 2018 winter annual maintenance budget to actual up to May 25th of
-$310,110 includes an estimated sand/salt end of season inventory value of $266,300.
Included in the above total is the 2018 cost of $18,828 to provide winter maintenance to
unassumed developments, which is recovered from developers.
2.2. Sidewalk Snow Clearing Contract:
The total 2017 budget for this program is $175,000 with an actual expenditure of
$101,485 as of May 25th, 2018.
Municipality of Clarington
Report OPD -007-18
Page 4
Following is a table of call -out statistics for this program from January 2014 to April
2018:
Year
Jan
Feb
Mar
Apr
Total
2014
22
17
7
0
46
2015
14
17
4
0
35
2016
4
4
2
0
10
2017
14
12
7
0
33
2018
14
8
1
3
26
2.3. 2017 - 2018 Senior Citizens and Phvsicallv Disabled Sidewalk Proaram:
The total budget for this program for 2018 is $80,000 with an actual expenditure of
$129,064 as of May 25th, based on the 297 registrants received.
The following table is the call -out statistics for this program from January 2014 to April
2018:
Year
Jan
Feb
Mar
Apr
Total
2014
12
10
2
0
24
2015
9
13
3
0
25
2016
9
9
3
3
24
2017
6
6
1
0
13
2018
9
8
1
2
20
Municipality of Clarington
Report OPD -007-18
Page 5
2.4. 2017 — 2018 Senior Citizens and Phvsicallv Disabled Sidewalk Proaram Statistics:
0
Area
2017-20185eason
2016-20175eason
New
Returning
Total
New
Returning
Total
Bowmanville
19
111
130
34
99
133
Burketon
0
0
0
0
0
0
Courtice
12
96
108
18
99
117
Enniskillen
0
2
2
0
2
2
Hampton
1
3
4
0
3
3
Newcastle
3
41
44
13
36
49
Newtonville
0
3
3
1
3
4
Orono
1
5
6
1
6
7
Totals
36
261
297
67
248
315
Super Mail Boxes
Further to the question raised at a General Government Committee meeting, there are
917 community mailboxes in the municipality. It is Canada Post's responsibility to clear
the snow immediately in front of the boxes so delivery agents and residents can access it.
In cases where there is a paved access from the curb to the sidewalk, the Canada Post
contractor should be clearing that access.
If a customer has any concern regarding a community mailbox site including snow
maintenance, they can go to canadapost.ca and click on "Your Community Mailbox" and
create a ticket which can be monitored and tracked. They may also call 1-866-607-6301.
This information will be posted on our website.
4. Ontario Minimum Maintenance Standards
Ontario Regulation 366/18 was signed by the Minister of Transportation May 31d, 2018.
This regulation amended O. Reg 239/02 Minimum Maintenance Standard for municipal
highways. New clauses include winter maintenance on roadways, sidewalks, and bicycle
lanes, declaration of weather hazard / significant weather events, winter sidewalk
maintenance, encroachments within the area of sidewalk and clarification on potholes,
cracks, luminaires and sidewalk surface discontinuities.
Staff is reviewing all of the amendments and how it may affect our 2018 -2019 winter
maintenance program and addressing any concerns as part of the 2019 Budget.
Municipality of Clarington
Report OPD -007-18
5. Concurrence
Finance Department has reviewed this report.
6. Conclusion
Page 6
The current expenditure reflected in this report is based on year to date actual. Staff will
continue to provide storm updates to you throughout the fall and winter and will report to
Council in early 2019 on the costs of the 2018 winter maintenance program.
7. Strategic Plan Application
Not applicable.
Submitted by: '
Frederick J. Horvath
Director of Operations
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Fred Horvath, Director of Operations, 905-263-2291 or fhorvath(a-).clarington.net