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Planning Services
Report
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Report To: Planning and Development Committee
Date of Meeting: June 4, 2018
Report Number:
File Number:
Report Su
PSD -052-18
PLN 41
Update on Second
Recommendations:
Resolution: PD -123-18
By-law Number:
Plan Studies
1. That Report PSD -052-18 be received;
2. That the Director of Planning be authorized to initiate secondary planning studies and to
execute funding agreements from landowners groups for the updates of the South West
Courtice and Brookhill Secondary Plans; and
3. That the Director of Planning be authorized to execute a funding agreement to facilitate
the advancement of the Courtice Employment Area Secondary Plan, as outlined in
Report PSD -052-18.
Municipality of Clarington
Resort PSD -052-18
Report Overview
Page 2
The purpose of this report is to provide an update regarding the status of Secondary Plans
following approval of the Clarington Official Plan after OPA 107. It also recommends a
process to streamline consultant selection and acceptance of developers' contributions for
completing secondary plans.
1. Background
1.1 After Council adoption and Regional approval of OPA 107 that included the new policies
and process for secondary plans, staff presented two reports for consideration by
Council at Planning and Development Committee. PSD -071-17 dealt with new
residential secondary plans and the required subwatershed studies, and PSD -072-17
considered the updates of the Bowmanville West and Bowmanville East (Historic
Downtown) Urban Centres Secondary Plans_
1.2 The reports also highlighted the scope of work necessary to implement Council's
policies for the preparation/update of twenty secondary plans:
x Seven new residential Secondary Plans;
x Seven existing Secondary Plans to be updated to conform to the new Official Plan;
and
x Six existing Neighbourhood Design Plans will be converted to Secondary Plans.
1.3 Council policy requires that all municipal expenses for any privately initiated secondary
plan, be recovered 100% by landowners, while municipal funds would be used to
update and prepare secondary plans that are of strategic importance to the Municipality
like Bowmanville West and Bowmanville East Urban Centres and the Courtice
Employment Lands Secondary Plan. These Secondary plans also include the work for
the planning of the two GO Stations and surrounding areas.
2. Progress
2.1 After Council approval of the direction recommended previously, arrangements have
been made with different land owners groups to initiate some of the secondary plans
and background studies as follows:
Subwatershed Studies Underway
2.2 Subwatershed studies are a pre -requisite for many of the new secondary plans. Staff
secured 50% of funding from developers for the Robinson Creek and Tooley Creeks
Subwatershed Study, the other 50% is a municipal responsibility as the subwatershed
Municipality of Clarington
Resort PSD -052-18
Page 3
area also covers the Courtice Employment Lands Secondary Plan Area. Staff also
secured the 100% private funding for the Soper Creek Subwatershed Study in
Bowmanville.
2.3 The respective Terms of Reference (TOR) were prepared and Requests for Proposals
(RFP) issued. Funding agreements with the landowner groups for both projects have
been executed and field work is underway.
Secondary Plan Studies Underway
2.4 Staff have been working with four landowner groups, in collaboration, we have prepared
the TOR and Council have held the required four public meetings with the respective
areas landowners. The status is as follows:
Privately Initiated
x Southeast Courtice Secondary Plan and Wilmot Creek Secondary Plans:
Council has approved the contract awards and staff is in the process of finalizing the
funding agreements with landowners groups. The initial public consultation will start
in June and July. The Wilmot Creek Secondary Plan is unique in that a facilitator is
being retained to work with the residents and the consulting team.
x Soper Hills and Soper Springs Secondary Plans Public Meetings on the
proposed TOR were held by Council in Apri. Once the TORs are finalized, the RFP
will be issued. This process may take place while Council is on summer recess.
Municipally Initiated
x Bowmanville West and Bowmanville East Urban Centres Secondary Plans:
The Bowmanville West Urban Centre Secondary Plan is underway and the kick-off
meeting for the Bowmanville East Urban Centre Secondary Plan will commence
shortly. Plans are being prepared for the initial phase of public consultation.
x Energy Business Park Secondary Plan Update: The update for the secondary
plan has started and the first technical steering committee meeting held.
Stakeholder meetings are being scheduled.
3. Additional Secondary Plan Studies
3.1 Over the last few months, the land owner groups for the South West Courtice
Neighbourhood and Brookhill Neighbourhood Secondary plan areas (see Attachment 1)
and a major land owner in the Courtice Employment Lands have approached staff to
initiate the updates in 2018 as they feel Clarington's market will be the focus of
development for years to come. Given the time necessary to prepare the technical
studies and the public participation process required, they would like to see the
secondary plan process initiated as soon as possible.
Municipality of Clarington
Resort PSD -052-18
Page 4
3.2 Staff have met with these groups to review the scope of work; however given the
number of secondary plan work already underway and committed resources, as
explained above, staff resources are stretched to take on the additional work load, nor
are there sufficient funds to cover the additional work required as discussed below.
Brookhill Secondary Plan Update
3.3 The Brookhill Landowners Group has committed to cover 100% of the Municipality's
costs to update the Secondary Plan. The Planning Partnership was the firm that
originally developed the Brookhill Secondary Plan and they have been retained to
undertake the Wilmot Creek Secondary Plan. Subject to satisfactory pricing to
municipal staff and the Landowners Group, we would propose to utilize the Planning
Partnership to undertake the Secondary Plan update.
Southwest Courtice Neighbourhood Secondary Plan Update
3.4 The Southwest Courtice Neighbourhood Plan, prepared in 1996, did not designate
specific land uses for the lands that were dependent on services from the Courtice
Trunk Sewer. Those lands were designated "Future Urban Residential". The planning
for this neighbourhood is highly integrated with the Courtice Employment lands not only
because of trunk sanitary and water services but in relation to the new east -west road
that extends from Courtice Road along the north side of the future Courtice GC Station
to connect to Townline Road on the west. This new east -west road will be the southern
limit for the residential neighbourhood. The environmental assessment for roads is part
of the workplan for the Courtice Employment Area Secondary Plan. Accordingly, it is
our plan to move forward simultaneously with the Southwest Courtice Secondary Plan
Update and Courtice Employment Area Secondary Plan. A landowners group has been
formed and will pay 100% of the costs far the Southwest Courtice Secondary Plan.
Courtice Employment Lands Secondary Plan
3.5 This is a municipally initiated secondary plan. Given the prices received for secondary
planning studies to date, there are insufficient funds to proceed at this time until
consideration of the 2019 budget. Tribute Communities, which is part of the landowners
groups in Southeast Courtice and Southwest Courtice Secondary Plan areas, are also a
significant landowner in the Courtice Employment Area. They have expressed an
interest in bridging the gap between available municipal funds and the full funding
required to advance the study so that the RFP process could be completed in 2018 and
the study could commence in early 2019. They have advised that they would not be
seeking development charge credits for any funds advanced. As a municipally initiated
study there would be no landowners group participating in the technical steering
committee.
Municipality of Clarington
Resort PSD -052-18
RFP Process
Page 5
3.6 With the contracts to date for a number of secondary plan studies being awarded to
major planning firms with consortiums of supporting consultants, it is proposed that
these firms be utilized as a roster for future secondary planning studies. This will
enable better coordination and simplify the RFP process at a time when staff resources
are limited.
Staff Resources
3.7 The number of secondary planning studies underway and upcoming are beyond staff's
capacity without creating delays. The Southeast Courtice Landowners Group have
indicated that would be willing to fund an additional staff person to assist with the
studies referenced above for a period of two years. It is difficult to hire and retain a
senior staff person for a limited time commitment. Staff are reviewing options to
address this capacity issue through external resources to assist with all aspects of the
secondary planning process, including project management, community coordination,
report writing etc. Any resources would be hired at the expense of the landowners
groups.
4. Conclusion
4.1 The Planning Services Department has been working collaboratively with different
landowner groups in implementing Secondary plan policies. The requested secondary
plans by the private sector has exceeded both our expectations and resources;
however, we are committed to continue our collaboration. We are recommending that
based on the offer to provide more resources, the Municipality proceed with the
additional work for the Courtice Employment Lands Secondary Plan and the updates to
the South West Courtice and 6rookhill Secondary Plans.
5. Concurrence
Not Applicable.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan. The
Secondary Plan studies not only implement the Clarington Official Plan, but the
Municipality's Strategic Plan as follows:
to facilitate job creation in the Urban Centres and Employment Areas;
x to facilitate key projects such as the GO Rail stations;
x to manage growth through walkable neighbourhoods;
x to support affordable housing;
x to investigate further downtown revitalization programs;
x to promote resident engagement; and
x to enhance access to the natural environment.
Municipality of Clarington
Resort PSD -052-18
Submitted by:
David Crome, MCIP, RPP,
Director of Planning Service
Page 6
Reviewed by: ''
Andrew C. Allison, B. Comm, LLB
s CAO
Staff Contact: Carlos Salazar, Manager, Community Planning, 905-623-3379 x 2409 or
csalazar@clarington.net
There are no interested parties to be notified of Council's decision.
Attachment:
Attachment 1: Map showing location of Secondary Plans
DC/COS/tg
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