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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: May 28, 2018
Report Number: COD -022-18 Resolution: GG -321-18
File Number: RFP2016-5 By-law Number:
Report Subject: Supply and Deliver a Pumper Truck
Recommendations:
That Report COD -022-18 be received;
2. That Dependable Truck and Tank Ltd. having satisfactorily supplied one pumper truck
last year per contract RFP2016-5 for the Supply and Delivery of One Pumper Truck,
have the contract extended for an additional optional year for the supply and delivery of
one more pumper truck with a 2018 bid amount of $711,878.15 (Net of HST) as
required by the Emergency Services Department;
3. That funds required for this project in the amount of $711,878.15 (Net of HST) be drawn
from the following account:
Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $700,000.00
Add'I Funding Required - Fire Equip R/F $ 11,878.15
4. That all interested parties listed in Report COD -022-18 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Resort COD -022-18
Report Overview
To request authorization from Council to extend contract RFP2016-5 for an additional
optional year and award one pumper truck.
1. Background
Page 2
1.1 The authorization to award RFP2016-5 for the Supply and Delivery of One Pumper
Truck to Dependable Truck and Tank Ltd. was granted during Summer Council Recess
in Report PS -008-16.
1.2 Dependable Truck and Tank has successfully supplied one pumper truck per the terms
and conditions of the tender document. Pending satisfactory service and pricing,
contract RFP2016-5 provided for the option to extend the contract for up to four
additional one year terms for the purchase of similar pumper trucks as required.
1.3 The Emergency Services Department provided the 2018 specifications for a pumper
truck to replace the 2003 Freightliner Pumper Truck as per the vehicle replacement
schedule. The 2003 Freightliner Pumper Truck will be utilized within Clarington's fleet
for training purposes or as backup when pumper trucks require repairs.
1.4 The specifications for the 2018 pumper truck has the same specifications as the pumper
truck awarded in contract RFP2016-5. The Purchasing Services Division exercised its
right to request pricing from Dependable Truck and Tank Ltd. for a pumper truck.
2. Analysis
2.1 Dependable Truck and Tank Ltd. was able to quote the same price for the 2018 truck as
was awarded in 2016 however there were different equipment requirements for the
2018 truck. The 2016 cost for a pumper truck and equipment was $665,281.44 (Net of
HST) and the 2018 cost for a pumper truck and equipment is $711,878.15 (Net of HST).
2.2 The results were forwarded to the Emergency Services Department for their review and
consideration.
2.3 After review and analysis of the submission by the Emergency Services Department
and the Purchasing Services Division, it was mutually agreed that the 2018 price was
fair and reasonable and it was mutually agreed that contract RFP016-5 with
Dependable Truck and Tank Ltd. be extended an additional year for the award of a
2018 pumper truck.
Municipality of Clarington Page 3
Report COD -022-18
3. Financial
3.1 The funding required for this project is $711,878.15 (Net of HST). The approved budget
for this project is $700,000.00 (Net of HST) thereby leaving a shortfall of $11,878.15
(Net of HST). It is being requested that the shortfall be funded from the additional
source and value provided in the section below. If approved the purchase will be
funded by the Municipality as follows:
Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $700,000.00
Add'I Funding Required - Fire Equip R/F
4. Concurrence
$ 11,878.15
This report has been reviewed by the Director of Emergency Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Dependable Truck and Tank Ltd., with a 2018 bid in
the amount of $711,878.15 (Net of HST) have contract RFP2016-5 extended for an
additional optional year term for the supply and delivery of a pumper truck.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Municipality of Clarington
Resort COD -022-18
Submitted by'
Marie Marano, H.B. Sc., C.M.O
Director of Corporate Services
;%/, 4 //
Nancy Taylor, BBA, CPA, CA.
Director of Finance/Treasurer
Page 4
Reviewed by: V
Andrew C. Allison, B. Comm., LLB.
Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net
Municipality of Clarington
Municipality of Clarington
Summary of Bid Results
Tender RFP2016-5
Supply and Delivery of a Pumper Truck
Bidder
2016 Total Bid
2018 Total Bid I
(Net of HST)
(Net of HST)
Dependable Truck and
$655,281.44
$711,878.15
Tank Ltd.