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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -015-18 Resolution: GG -298-18
File Number: CL2018-8 By-law Number:
Report Subject: Mill Street Active Transportation
Recommendations:
1. That Report COD -015-18 be received;
2. That M&S Architectural Concrete Ltd. with a total bid amount of $937,993.63 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-8 be awarded the contract for the pavement
rehabilitation for 2018 as required by the Engineering Services Department;
3. That the required for this project in the amount of $1,221,000.00, (Net HST Rebate)
which includes the construction cost of $937,993.63 (Net HST Rebate) and other
related costs such as design, utility daylighting, material testing, inspection, contract
administration, and contingency in the amount of $283,006.37 (Net HST Rebate) be
funded by the Municipality as follows:
Mill Street Active Transportation
(2015-2017) 110-32-330-83263-7401 $ 750,000.00
Pavement Rehabilitation 2018 110-32-330-83212-7401 $ 351,000.00
Erosion Protection Works 2018 110-32-340-83437-7401 $ 120,000.00
4. That all interested parties listed in Report COD -015-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
Municipality of Clarington
Report COD -01 81
Report Overview
Page 2
To request authorization from Council to award the contract for the Mill Street Active
Transportation work as required by the Municipality of Clarington's Engineering Services
Department.
1. Background
1.1 Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project is located on Mill Street in
Newcastle just south of the Graham Creek Bridge to the Bond Head Waterfront Park.
The scope of work includes the construction of a pedestrian path down the west side of
Mill Street South and intersection improvements at Metcalf Road, Queen Victoria
Avenue and Boulton Street. A retraining wall with lookout will be installed along the
water's edge before the pathway terminates in the park
1.2 Tender CL2018-8 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Twenty-
four (24) companies downloaded the document.
1.3 The Tender closed March 22, 2018.
2. Analysis
2.1 Four (4) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions
were deemed compliant.
2.2 The results were forwarded to the Engineering Services Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Engineering Services Department
and the Purchasing Services Division, it was mutually agreed that the low bidder, M&S
Architectural Concrete Ltd. be recommended for the award of contract CL2018-8.
2.4 M&S Architectural Concrete Ltd. has successfully completed work for the Municipality in
the past.
3. Financial
3.1 The funds required for this project in the amount of $1,221,000.00, (Net HST Rebate)
which includes the construction cost of $937,993.63 (Net HST Rebate) and other
related costs such as design, utility daylighting, material testing, inspection, contract
administration, and contingency in the amount of $283,006.37 (Net HST Rebate) be
funded by the Municipality as follows
Municipality of Clarington Page 3
Report COD -01 81
Mill Street Active Transportation
(2015-2017)
Pavement Rehabilitation 2018
Erosion Protection Works
4. Concurrence
110-32 -330-83263-7401
110-32-330-83212-7401
110-32-340-83437-7401
$ 750,000.00
$ 351,000.00
$ 120,000.00
This report has been reviewed by the Director of Engineering Services and the Director of
Finance/Treasurer who concur with the recommendations.
5. Conclusion
It is respectfully recommended that M&S Architectural Concrete Ltd. being the lowest
compliant bid be awarded the contract for the Mill Street Active Transportation in the
amount of $ 937,993.63 (Net HST Rebate) as per the terms and conditions of Tender
CL2018-8.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by:
Marie Marano, H.B. Sc., C.M.O
Director of Corporate Services
Nancy Taylor, BBA, CPA, CA.
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B.
CAO
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Attachment 1 to
Report COD -01 81
CL2018-8 Mill Street Active Transportation
Bid Summary
BIDDER
Total Bid
(including HST)
TOTAL BID
(Net HST Rebate)
M&S Architectural Concrete Ltd
$1,041,600.63
$937,993.63
TriSon Contracting Inc.
$1,268,934.63
$1,142,714.94
CSL Group Ltd.
$1,278,880.89
$1,151,671.85
J. Hoover Ltd.
$1,469,979.03
$1,323,761.65