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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: May 7, 2018
Report Number: COD -014-18 Resolution: GG -298-18
File Number: CL2018-10 By-law Number:
Report Subject: 2018 Pavement Rehabilitation
Recommendations:
That Report COD -014-18 be received;
2. That Coco Paving Inc. with a total bid amount of $2,486,211.36 (Net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2018-10 be awarded the contract for the pavement rehabilitation for 2018 as required
by the Engineering Services Department;
3. That at the funds required for this project in the amount of $2,919,500.00 (Net HST
Rebate) which includes the construction cost of $2,486,211.36 (Net HST Rebate) and
other related costs such as design, material testing, inspection, contract administration,
and contingencies of $433,288.64 (Net HST Rebate) be funded by the Municipality as
follows:
Pavement Rehabilitation Program 110-32-330-83212-7401
Rural Road Rehabilitation Program 110-32-330-83680-7401
Regional Road 57 and Multi -use Trail
(Nash to Longworth) 110-32-331-83301-7401
Railway Paving (Operations) 100-36-384-10335-7540
$2,558,300.00
$ 150,000.00
$ 113,900.00
$ 97,300.00
4. That all interested parties listed in Report COD -014-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
Municipality of Clarington
Report COD -014-18
Report Overview
Page 2
To request authorization from Council to award the contract for the 2018 Pavement
Rehabilitation work as required by the Municipality of Clarington's Engineering Services
Department.
1. Background
1.1 Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project is for the work related to the
paving at various locations as per the maps included as Attachment 1.
1.2 Tender CL2018-10 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Nine (9)
companies downloaded the document.
1.3 The Tender closed April 11, 2018.
2. Analysis
2.1 Three (3) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 2). All submissions
were deemed compliant.
2.2 The results were forwarded to the Engineering Services Department for their review and
consideration.
2.3 After review and analysis of the submissions by the Engineering Services Department
and the Purchasing Services Division, it was mutually agreed that the low bidder, Coco
Paving Inc. be recommended for the award of contract CL2018-10.
2.4 Coco Paving Inc. has successfully completed work for the Municipality in the past.
3. Financial
3.1 The funds required far this project in the amount of $2,919,500.00 (Net HST Rebate)
which includes the construction cost of $2,486,211.36 (Net HST Rebate) and other
related costs such as design, material testing, inspection, contract administration, and
contingencies of $433,288.64 (Net HST Rebate) be funded by the Municipality as
follows
Pavement Rehabilitation Program
110-32-330-83212-7401 $2,558,300.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00
Municipality of Clarington
Resort COD -014-18
Page 3
Regional Road 57 and Multi -use Trail
(Nash to Longworth) 110-32-331-83301-7401 $ 113,900.00
Railway Paving (Operations) 100-36-384-10335-7540 $ 97,300.00
4. Concurrence
This report has been reviewed by the Director of Engineering Services and the Director of
Finance/Treasurer who concur with the recommendations.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. being the lowest compliant bid be
awarded the contract for the 2018 Pavement Rehabilitation in the amount of
$2,486,211.36 (Net HST Rebate) as per the terms and conditions of Tender CL2018-10.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O. Andrew C. Allison, B. Comm, LL.B.
Director of Corporate Services CAO
Nancy Taylor, BBA, CPA, CA.
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@lcarington.net
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List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
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Attachment 1 to
Report COD -014-18
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The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379
Municipality of Clarington
Attachment 2 to
Report COD -014-18
CL2018-10 2018 Pavement Rehabilitation
Bid Summary
BIDDER
Total Bid
(including HST)
TOTAL BID
(Net HST Rebate)
Coco Paving Inc.
$2,760,828.26
$2,486,211.36
Ashland Paving Ltd.
$2,995,586.94
$2,697,618.83
Brenan Paving & Construction Ltd.
$3,004,553.85
$2,705,693.80