HomeMy WebLinkAboutCOD-010-18Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 26, 2018
Report Number: COD -010-18 Resolution: GG -184-18
File Number: CL2018-5 By-law Number:
Report Subject: Driveway Tie-ins Work
Recommendations:
That Report COD -010-18 be received;
2. That Appco Paving Ltd., with an annual bid in the amount of $54,492.48 (net of HST),
being the low, compliant bidder meeting all terms, conditions and specifications of
CL2018-5 for Driveway Tie -Ins Work be awarded the contract for an initial three year
term, as required by the Operations Department;
3. That pending satisfactory performance the Purchasing Manager be given the authority
to extend the contract for this service for up to two additional one year terms;
4. That funds required for this project in the amount of $57,492.48 (net of HST) which
includes construction cost of $54,492.48 (net of HST) and other related costs such as
consulting required for preparation of tender specifications, inspection and contingency
of $3,000.00 (net of HST) be drawn from the following account:
Pavement Resurface Contract 100-36-381-10250-7163 $57,492.48
5. That all interested parties listed in Report COD -010-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
Municipality of Clarington
Report COD -010-18
Report Overview
To request authorization from Council to award CL2018-5 for Driveway Tie -Ins Work.
1. Background
Page 2
1.1 Tender specifications were prepared by AECOM and provided by the Operations
Department for Driveway Tie -Ins Work. This tender specifies for the preparation of
driveways to include 3 inches of gravel and overlay with 2 inches of asphalt. Work
requirements may include rail road track work and pad bridge approaches work.
1.2 Tender CL2018-5 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Sixteen
companies downloaded the document.
1.3 The tender closed on February 8, 2018.
2. Proposal
Analysis
2.1 A total of nine submissions were received in response to the tender call. Bids were
reviewed and tabulated (see Attachment #1). All submissions were deemed compliant.
2.2 All bids received exceeded the anticipated 2018 budget amount.
2.3 After review and analysis of the submissions by the Operations Department and the
Purchasing Services Division, it was mutually agreed that the Municipality would
exercise its right to reduce the scope of work by 15%. In keeping with the terms and
conditions of the tender document, Appco Paving Ltd.'s original bid price of $54,108.80
was reduced to a new bid price of $54,492.48.
2.4 After further review and analysis of the reduced bid price, it was mutually agreed that
the low bidder, Appco Paving Ltd. be recommended for the award of contract CL2018-5
for Driveway Tie -Ins Work.
2.5 References provided by Appco Paving Ltd. were contacted and they advised that the
level of service has been satisfactory.
Municipality of Clarington
Reoort COD -010-18
Financial
Page 3
2.6 That funds required for this project in the amount of $57,492.48 (Net of HST) which
includes construction cost of $54,492.48 {Net of HST} and other related costs such as
consulting required for preparation of tender specifications, inspection and contingency
of $3,000.00 (Net of HST) be drawn from the following account:
Pavement Resurface Contract 100-36-381-10250-7163 $57,492.48
2.7 Queries with respect to Departmental needs should be referred to the Director of
Operations.
3. Concurrence
3.1 This report has been reviewed by the Director of Operations who concurs with the
recommendations.
4. Conclusion
4.1 It is respectfully recommended that Appco Paving Ltd. with the lowest compliant bid
amount of $54,492.48 (Net of HST) be awarded the contract for Driveway Tie -Ins Work
as per the terms, conditions and specifications of Tender CL2018-5.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
7
Submitted by:
Marie Marano, H.B. Sc., C
Reviewed by:
M.O. Andrew C. Allison, B. Comm., LLB.
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net
Attachments:
Attachment 1 — Summary of Bid Results for Tender CL2018-5
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Attachment 1 to
Report COD -010-18
Municipality of Clarington
Summary of Bid Results
Tender CL2018-5
Driveway Tie -Ins
Bidder
Total Bid
(Net H.S.T. Rebate)
Projected 5 Year
Contract Value
(Net H.S.T. Rebate
Appco Paving Ltd.
$54,492.48*
$272,462.40*
Bond Paving Construction Inc.
$74,183.04
$370,915.20
IPAC Paving Limited
$74,183.04
$370,915.20
Nationwide Paving Ltd.
$78,835.51
$394,177.54
Tri -Son Contracting Inc.
$82,242.43
$411,212.16
Melrose Paving Co.
$105,871.10
$529,355.52
Marquis Snow & Ice Ltd.
$137,962.14
$689,810.69
Ashland Paving Ltd.
$302,227.20
$1,511,136.00
Pylon Paving Inc.
$441,434.88
$2,207,174.40
*bid price reflects 15% decrease in scope of work, annual bid price submitted was $64,108.80