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Report
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Report To: General Government Committee
Date of Meeting: March 26, 2018
Report Number: COD -009-18 Resolution: GG -183-18
File Number: CL2018-3 By-law Number:
Report Subject: Farewell Creek Trail — Phase I and Erosion Protection Works
Recommendations:
That Report COD -009-18 be received;
2. That ORIN Contractors Corp. with a total bid amount of $478,037.74 (net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2018-3 be awarded the contract for the completion of the Farewell Creek Trail
Phase I project as per terms, conditions and specifications of tender documents.
3. That the total funds required for this project in the amount of $611,320.33 (net of HST)
which includes construction cost of $478,037.74 and other related costs such as
consulting, material testing and contingency of $133,282.59 is in the budget allocation as
provided and will be from the following accounts:
Farewell Creek Trail — Phase 1 (2017)
Various Erosion Protection Works (2018)
110-32-325-83288-7401 $500,000.00
110-32-340-83437-7401 $111,320.33
4. That all interested parties listed in Report COD -009-18 and any delegations be advised
of Council's decision regarding the award by the Corporate Services Department.
Municipality of Clarington
Report COD -009-18
Report Overview
To request authorization from Council to award CL2018-3 for the Farewell Creek Trail -
Phase I
1. Background
Page 2
1.1 Tender specifications were prepared by the Engineering Department Farewell Creek
Trail - Phase I. The result of the tender will be a 580 m trail from the existing Tooley's
Mill southward alongside the existing creek. The trail will terminate just south of the
proposed pedestrian bridge crossing. The scope of work includes a pedestrian trail,
pedestrian bridge construction and the erosion control work associated with the long
term bridge structure stability.
1.2 Tender CL2018-3 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyer's Association website. Twenty-
seven (27) companies downloaded the document.
1.3 The tender closed on February 23, 2018.
2. Proposal
2.1 Five (5) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1).
2.2 The results were provided to the Engineering Services Department for their review and
consideration.
2.3 After a further review and analysis of the submissions by the Municipality's Engineering
Services Department and the Purchasing Services Division, it was mutually agreed that
the low bidder, ORIN Contractors Corp, be recommended for the award of contract
CL2018-3 for the Farewell Creek Trail - Phase I.
2.4 Reference checks for ORIN Contractors Corp. were completed and were satisfactory.
3. Financial
3.1 This project involves two projects tendered together as a joint contract since the works
are related. The total funds required for this project in the amount of $611,320.33 (net of
HST) which includes construction cost of $478,037.74 and other related costs such as
consulting, material testing and contingency of $133,282.59 is in the budget allocation
as provided and will be from the following accounts:
Farewell Creek Trail — Phase 1 (2017) 110-32-325-83288-7401 $500,000.00
Various Erosion Protection Works (2018) 110-32-340-83437-7401$111,320.33
Municipality of Clarington
Report COD -009-18 Page 3
3.2 Queries with respect to Department needs should be referred to the Director of
Engineering.
4. Concurrence
4.1 This report has been reviewed by the Director of Engineering Services who concurs with
the recommendation.
5. Conclusion
5.1 It is respectfully recommended that ORIN Contractors Corp. being the lowest compliant
bidder be awarded a contract in the amount of $478,037.74 (net HST rebate) tender
CL2018-3 for the Farewell Creek Trail - Phase I project to be completed as per the terms,
conditions, specifications and drawings contained within the tender document.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted b
Marie Marano, H.B. Sc.,
Reviewed by:
C.M.O. Andrew C. Allison, B. Comm, LL.B.
Director of Corporate Services CAO
Nancy Ta or, A, CPA, CA.
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net
Attachments:
Attachment 1 — Summary of Bid Results for Tender CL2018-3
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Resort COD -009-18
Municipality of Clarington
Summary of Bid Results
Tender CL2018-3
Farewell Creek Trail - Phase I
Paae 4
Pricing shown in the table below is estimated annual spend for the Municipality of Clarington.
Company
Total Cost (Including
HST)
Total Cost (net HST
Rebate)
ORIN Contractors Corp.
$530,839.86
$478,037.74
Dynex Construction Inc.
$590,156.04
$531,453.79
M&S Architectural Concrete Ltd
$654,057.27
$588,998.83
C.W. Services
$659,464.16
$593,867.60
All Services
$896,924.28
$807,708.09