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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: May 29, 2017
Report Number: COD -010-17 Resolution:
File Number: CL2017-2 By-law Number:
Report Subject: Third St and Bernard St Reconstruction
Recommendations:
1. That Report COD -010-17 be received;
2. That Nick Carchidi Excavating Ltd. with a total bid amount of $713,635.11 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2017-2 be awarded the contract for the reconstruction of Third
Street and Bernard Street as required by the Engineering Services Department;
3. That the funds required for this project in the amount of $874,900.00 (Net HST Rebate)
which includes the construction cost of $713,635.11 (Net HST Rebate) and other related
costs such as design, Ontario Land Surveyor, inspection and contract administration,
materials testing and contingencies of $161,264.89 (Net HST Rebate) be funded by the
Municipality as follows:
Third Street Reconstruction
Pavement Rehabilitation
Sidewalk Replacement - Unspecified
Region of Durham
110-32-330-83331-7401
110-32-330-83212-7401
110-32-331-83215-7401
100-00-000-00000-1010
$230,000.00
$ 92,310.67
$ 15,389.33
$ 537,200.00
4. That all interested parties listed in Report COD -010-17 and any delegations be advised
of Council's decision by the Purchasing Department.
Municipality of Clarington
Report COD -010-17 Page 2
Report Overview
To request authorization from Council to award the contract for the Third St and Bernard St
Reconstruction work as required by the Municipality of Clarington's Engineering Services
Department.
1. Background
Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project relates to the reconstruction of
Third St and Bernard St. The limits established for this work is Bernard St from the south
limit to Third St and Third St from west of Bernard St to Liberty St. The Municipality is
working in conjunction with the Region of Durham who will be replacing the watermain
and sanitary sewers and related replacement of the road structure and new sidewalks.
Tender CL2017-2 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the document
was also posted on the Ontario Public Buyer's Association website. Nine (9) companies
downloaded the document.
The tender closed on Friday, March 17, 2017.
2. Analysis
Three (3) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions were
deemed compliant.
The results were forwarded to the Engineering Services Department for their review and
consideration. After review and analysis of the submissions by the Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Nick Carchidi Excavating Ltd. be recommended for the award of contract
CL2017-2.
Nick Carchidi Excavating Ltd. has successfully completed work for the Municipality in the
past.
3. Financial
The funds required for this project in the amount of $874,900.00 (Net HST Rebate) which
includes the construction cost of $ 713,635.11 (Net HST Rebate) and other related costs
such as design, Ontario Land Surveyor, inspection and contract administration, materials
testing and contingencies of $161,264.89 (Net HST Rebate) to be funded as follows:
Third Street Reconstruction 110-32-330-83331-7401 $230,000.00
Municipality of Clarington
Report COD -010-17 Page 3
Pavement Rehabilitation
Sidewalk Replacement - Unspecified
Region of Durham
4. Concurrence
110-32-330-83212-7401 $ 92,310.67
110-32-331-83215-7401 $ 15,389.33
100-00-000-00000-1010 $ 537,200.00
This report has been reviewed by the Director of Engineering Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Nick Carchidi Excavating Ltd. being the lowest
compliant bid be awarded the contract for the Third St and Bernard St Reconstruction in
the amount of $ 713,635.11 (Net HST Rebate) as per the terms and conditions of Tender
CL2017-2.
6. Strategic Plan Application
Not applicable.
Submitted by:
Marie Marano, H.B. Sc., CMO
Director of Corporate Services
Nancy Tayor,B A, CPA, CA
Director of Finance/Treasurer
Reviewed by:
Curry Clifford, MPA, CMO
Interim CAO
Staff Contact: David Ferguson, Purchasing Manager, ext. 2209 or dferguson@clarington.net
Attachment 1 — Bid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
$ W W D F K P H Q W
CL2O17-2 Third St and Bernard St Reconstruction
Bid Summary
BIDDER
TOTAL BID
(Including HST)
TOTAL BID
(net HST Rebate)
Nick Carchidi Excavating Ltd.
$ 792,460.37
$ 713,635.11
Hard -Co Construction Ltd.
$1,016,504.50
$ 915,393.78
Elirpa Construction
$1,175,767.67
$1,058,815.20