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Corporate Services
Report
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Report To: General Government Committee
Date of Meeting: February 12, 2018
Report Number: COD -004-18 Resolution: GG -127-18
File Number: CL2018-2 By-law Number:
Report Subject: Garnet B. Rickard Recreation Complex — Pad A Arena Floor and Roof
Rehabilitation
Recommendations:
1. That Report COD -004-18 be received;
2. That Ball Construction Inc. with a revised total bid amount of $990,730.00 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-2 be awarded the contract for the replacement of the
arena floor of Pad A at Garnet B. Rickard Recreation Complex as required by the
Community Services Department;
3. That the funds required for this project in the amount of $990,730.46 (Net HST Rebate)
be funded by the Municipality as follows:
RRC- Capital Improvements (2017) 110-42-421-84256-7401 $990,730.46
With $947,140.00 from the debenture proceeds and the additional funding required
due to the shortfall of $43,590.00 being funded from the Community Services Capital
Reserve Fund (518); and
4. That all interested parties listed in Report COD -004-18 and any delegations be
advised of Council's decision regarding the award by the Corporate Services
Department.
Report Overview
To request authorization to award the contract for the replacement of the arena floor for Pad
A of Garnet B. Rickard Recreation Complex as required by the Community Services
Department.
1. Background
Tender specifications were prepared by Moon Matz Ltd. and provided by the Community
Services Department for the Pad A Arena Floor and Roof Refurbishment of Garnet. B.
Rickard Recreation Complex (GBRRC).
Tender CL2018-2 was issued, by the Purchasing Services Division, to the two firms who
were previously pre -qualified as a result of pre -qualification PQ2017-2.
The tender closed on January 29, 2018.
2. Analysis
Both prequalified companies submitted bids by the closing date and time stipulated within
the tender document. Bids were reviewed and tabulated by the Purchasing Services
Division (see Attachment 1). Both submissions were deemed compliant.
Pricing was requested for the replacement of the arena floor on Pad A. Optional pricing
was also requested for the metal roof, metal wall cladding and wood louver refinishing
work also detailed within the document.
After review and analysis of the submissions by the consultant, the Community Services
Department and the Purchasing Services Division, it was mutually agreed that the low
compliant bidder, Ball Construction Inc. be recommended for award of the contract for the
replacement of the arena floor. It was also agreed that due to budget constraints that the
optional pricing for the roof work would not be included as part of the award.
3. Financial
This project was part of the 2017 capital budget. The total budget allotted is
$1,010,000.00 which includes design and renovation. The funding required for this
contract is $990,730.00 (Net HST Rebate). The approved budget remaining for this
project was $947,140.00 thereby leaving a shortfall of $43,590.00. It is being requested
that the shortfall be transferred from the Community Services Capital (518) to Account
110-42-421-84256-7401. If approved the project be funded by the Municipality as
follows:
RRC- Capital Improvements (2017) 110-42-421-84256-7401 $990,730.46
Municipality of Clarington
Report COD -004-18 Page 3
4. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
5. Conclusion
It is respectfully recommended that Ball Construction Inc. being the lowest compliant bid
be awarded the contract for the replacement of the arena floor on Pad A of Garnet B.
Rickard Recreation Complex with a bid amount of $990,730.00 (Net HST Rebate) as per
the terms and conditions of Tender CL2018-2.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by.
Marie Marano, H.B. Sc., C.M.O
Director of Corporate Services
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B.
CAO
Staff Contact: David Ferguson, Purchasing Manager, x2209 or dferguson@clarington.net
Attachments:
Attachment 1 — Summary of Bid Results for Tender CL2018-2
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
CL2018-2 GBRRC
Attachment 1 to
Report COD -004-18
Pad A Arena Floor and Roof Refurbishment
Bid Summary
BIDDER
TOTAL BID
TOTAL BID
(Including HST)
(Net HST Rebate)
Ball Construction Inc.
$1,119,524.90
$990,730.00
Schilthuis Construction Inc.
$1,225,598.00
$1,084,600.00