HomeMy WebLinkAboutFND-018-17Clarington
Finance Department
Report
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Report To: General Government Committee
Date of Meeting: November 27, 2017
Report Number: FND-018-17 Resolution: #GG -487-17
File Number: By-law Number:
Report Subject: S H U Y L F H F H HA P H Q G P H Q W V
Recommendations:
1. That Report FND-018-17 be received;
2. That the recommended increase to fees addressed in Report FND-018-17 be approved;
and
3. That the By-law attached to Report FND-018-17 be approved.
Municipality of Clarington
Report FND-018-17
Report Overview
Page 2
This report has been prepared to present recommendations on rates and fees charged by
the Finance Department for information and services and to obtain Council's approval to
amend by-law 96-32.
1. Background
1.1 The Finance Department completes a review of our approved rates and fees and
recommends changes for Council's consideration from time to time.
During our review, staff considered direct cost recovery of staff time to provide the
services and a comparison of similar services provided in neighbouring municipalities.
2. Current Rates and Service Fee Comparison
The chart below shows the current rates charged by the Municipality of Clarington and
other local municipalities for the year 2017.
Service
Ajax
Whitby
Pickering
Oshawa
Clarington
Current
Proposed
Tax Certificate
$65.00
$65.00
$65.00
$65.00
$60.00
$65.00
Tax Certificate -
$65.00
$65.00
$85.00
$65.00
$60.00
$85.00
Rush Service
Tax
$10.00
$10.00
$10.00
$10.00
$7.00
$10.00
Receipts/Letters
Statement of
$10.00
$10.00
$10.00
$10.00
$7.00
$10.00
Account
Refund of incorrect
$45.00
$40.00
$45.00
$0.00
$33.33
$40.00
payment by
Lawyers, Mortgage
Companies
Municipality of Clarington
Resort FND-018-17 Pa
Service
Ajax
Whitby
Pickering
Oshawa
Clarington
Current
Proposed
Electronic Payment
$45.00
$40.00
$46.00
$35.00
$0.00
$40.00
Correction - First at
no charge for
resident only
Reprint Tax Bill,
$10.00
$10.00
$10.00
$10.00
$7.00
$10.00
PAP Letter,
Adjustment,
Apportionment
Notification, etc.
Change of
$35.00
$25.00
$32.50
$15.00
$25.00
$30.00
Ownership Fee
New Tax Account
$50.00
$50.00
$50.00
$50.00
$25.00
$50.00
Set-up Fee
Research/Archival
$30.00
$0.00
$30.00
$0.00
$30.00
$30.00
Fee (One hour
minimum)
per hour
per hour
per hour
per hour
per hour
per hour
Post Dated Cheque
$25.00
$20.00
$46.00
$0.00
$25.00
$25.00
Removal or Date
Change
Mortgage Company
$10.00
$10.00
$12.50
$10.00
$10.00
$10.00
Information (per roll)
Collection
$0.00
$0.00
$35.00
$0.00
$25.00
$25.00
Letter/Notice
Additions to tax roll
$25.00
$25.00
$25.00
$30.00
$25.00
$25.00
example Region
Water- Sewer, Fire,
Property Standards,
etc.
Municipality of Clarington
Resort FND-018-17 Paae 4
3. New Fees
3.1 Electronic Payment Correction
This fee is intended to recover costs in relation to staff time spent correcting payment
errors from lawyers, mortgage companies and repeated errors from taxpayers. When a
taxpayer uses a wrong account, they will be sent a letter advising them of the correct roll
number for their property and to update their banking information. The original correction
and notification letter will be provided at no charge. The service fee will be applied only
to additional errors made by taxpayers following notification. Mortgage companies and
lawyers will be charged in all occurrences.
Staff are recommending an electronic payment correction fee of $40.00.
3.2 Tax Certificate Rush Service — Same Day
This fee is for special same day service of providing a tax certificate. Tax certificates
requests are received daily and tax certificates are normally issued twice per week. This
fee will apply only when a tax certificate is required immediately or same day and
requires special handling.
Staff are recommending a tax certificate rush service fee of $85.00. This is $20.00 higher
than the recommended normal tax certificate fee of $65.00.
4. Increases to Existing Fees
Following this review of the finance departments fees and charges, finance staff
recommend an increase to various fees to recover costs associated with the services
provided. We continue to strive for accountability and value for money while ensuring we
are providing quality service to our customers. There have been no increase in service
charges in the finance department since January 1, 2013.
5. Conclusion
It is respectfully recommended that Council approve the attached by-law and Finance
Department — Schedule `F" to by-law #96-32 for rates and fees to come into effect on
January 1, 2018.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Municipality of Clarington
Report FND-018-17 Page 5
Submitted by:
Nancy Taylor, BBA, CPA, CA,
Director of Finance/Treasurer
Reviewed by:
Andrew C. Allison, B. Comm, LL.B
CAO
Staff Contact: Brenda VanEssen, Tax Collector, 905-623-3379 ext. 2608 or
bvanessen@clarington.net
Attachments:
Attachment 1 - Finance Department - Schedule of Rates and Fees, Schedule "F" to By-law
#96-32
Attachment 2 - By-law 2017 -
There are no interested parties to be notified of Council's decision.
Municipality of Clarington
SCHEDULE "F" to By-law #96-32
Attachment 1 to
Report FND-018-17
Finance Department - Schedule of Rates & Fees
Effective
January 1, 2018
Tax Certificate
$65.00
Tax Certificate — Rush Service - Same Day
$85.00
Tax Receipts/Letters
$10.00
Statement of Account
$10.00
Refund of incorrect payment by Lawyers, Mortgage Companies
$40.00
Electronic Payment Correction - First at no charge, for resident
only
$40.00
Reprint Tax Bill, PAP Letter, Adjustment, Apportionment
Notification, etc.
$10.00
Change of Ownership Fee
$30.00
New Tax Account Set-up Fee
$50.00
Research/Archival Fee (Per hour - 1 hour minimum charge)
$30.00
Post Dated Cheque Removal or Date Change
$25.00
Mortgage Company Information (per roll)
$10.00
Addition to tax roll, example: Region Water/Sewer Lien, POA
Arrears, Development Charge etc.
$25.00
Collection Letter/Notice
$25.00
Attachment 2 to
Report FND-018-17
The Corporation of the Municipality of Clarington
By -Law Number 2017 -
Being a by-law to amend By-law 96-32 as amended, to
require the payment of fees for information and services
provided by the Municipality of Clarington and for prescribing
the amount of such fees
Whereas at its meeting held on December 11th, 2017, the Council of the Municipality
of Clarington adopted the recommendations contained in Report
Now therefore the Council of the Corporation of the Municipality of Clarington enacts
as follows:
1. That By-law 96-32 be amended by deleting Schedule F and replacing it with
attached Schedule F; and
2. That this Bylaw shall come into effect January 1, 2018.
By -Law passed in open session this 11th day of December, 2017
Adrian Foster, Mayor
C. Anne Greentree, Clerk