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Home My WebLink AboutOPD-007-17Clarftwn Operations Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: November 27, 2017 Report Number: OPD -007-17 Resolution: #GG -481-17 File Number: By-law Number: Report Subject: Electronic Message Board for Community Events in Courtice Recommendations: 1. That Report OPD -007-17 be received; 2. That Council select a location for the electronic message board from the following choices: Tooley's Mill Park or Courtice Community Complex; and 3. That staff include the cost of the sign to the 2018 Budget as an option for Council's consideration. Municipality of Clarington Resort OPD -007-17 Report Overview Paae 2 Council requested a report on the cost and possible location of an electronic message board in the Courtice area. The report identifies costs and options for consideration in the 2018 Municipal Budget. 1. 2. Background At the Council meeting of October 17, 2016 the following resolution GG521-16 was approved: That Staff be directed to provide a report on the cost and potential locations of an electronic message board for community events in Courtice. Council should be aware of the following electronic message boards currently in use: Municipal Administrative Centre Tourist Information Centre Alfred Alldread Fire Station Diane Hamre Recreation Complex Garnet B. Rickard Recreation Complex South Courtice Arena 40 Temperance Street, Bowmanville 181 Liberty Street South, Bowmanville 3333 Hwy 2, Newcastle 1780 Rudell Road, Newcastle 2440 Hwy 2, Bowmanville 1595 Prestonvale Road, Courtice All of the above message boards are connected to a municipal operated building that assumes responsibility for the messaging. The electronic sign at the Tourist Information Centre (Attachment #1) and the Municipal Administrative Centre grants the company, Futuresign, exclusive rights to sell and display advertisement on the display board for a term of 5 years. As a result there is no capital cost for the message board. The company pays the Municipality $1,500 per year and accepts all responsibility for installing and replacing any damaged or defaced signs. This agreement includes product and supply of sign, installation and hook up with wireless connection from the sign to the respective building. Sign By-law The Municipal Sign Bylaw requirements for Electronic Message Board Signs are as follows: x The maximum sign area of the electronic message board is 50% of the area of a ground, pylon, or monolith sign. Municipality of Clarington Report OPD -007-17 Page 3 xThe minimum display time for any electronic message, without movement or change in colour, shall be thirty (30) seconds, and the intensity of the illumination shall be maintained at a constantlevel. x No sign or sign support structure shall be located in a manner which, in the opinion of the inspector, impedes the necessary view of a pedestrian or motorist. x No person shall erect a sign less than 1.0 metre from a street line. x No person shall erect a sign higher than 0.75 metres within 3.0 metres of any road allowance where the sign may impede vision of an access (driveway) from any improved public street to any/ot. x No person shall erect a sign within a visibilitytriangle (7.5 m X 7.5 m) at any intersection of two streets. x The Municipality will also require municipal consent approval from the Regional Municipality of Durham for the sign. 3. Sign Locations Staff considered various locations including the entrance feature on Highway Two, Tooley's Mill Park and the Courtice Community Complex. Other than the Courtice Community Complex, all sites do not have electrical service and extending or adding electrical service is estimated in the range of $5,000 - $7,000. To install a new sided pylon sign at Tooley's Mill Park, with an illuminated sign box and LED digital board, including pedestal it is estimated to cost $28,000 with electrical supplied. The proposed sign (Attachment #2) complies with the height and size of message board as outlined in the By -Law. The responsibility of posting messages would have to be determined. A sponsorship contract for a minimum of 5 years plus 5, if agreeable to the Municipality could be considered with minimal cost impact to the Municipality. Similar to the Tourist Information Centre and Municipal Administrative Centre Board, the vendor would have exclusive rights to sell advertisement over a said period. The Courtice Community Complex which is located at Courtice Road houses the aquatics fitness centre, Courtice Public Library and the 55+ Older Adult Activity Centre. The current street message board does not include an electronic message board and retrofitting the existing sign is not recommended. Council may consider upgrading the current message board to include a two sided full colour outdoor LED unit. It would feature 16 mm pitch, 140 x 40 pixels, display 5 lines, as well as pictures and videos. The estimated cost is $34,000.00. Details on the layout of the sign have yet to be determined. Municipality of Clarington Report OPD -007-17 Page 4 To be consistent with other recreation facility entrance signs, if placed at the Courtice Community Complex, advertising will not be permitted on the electronic message board. Should Council give the necessary approval to move forward with the electronic message board in 2018, based on the estimates and in keeping with the requirements of the Purchasing By-law, a form of competitive bidding would be required to complete the supply and installation of the electronic message board. 4. Concurrence The Director of Finance, Director of Community Services and Purchasing Manager have reviewed the report. 5. Strategic Plan Application Not applicable. Submitted by. Frederick J. Horvath Director of Operations Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Fred Horvath, Director of Operations, 905-263-2291 or fhorvath(o)_clarington.net Attachment 1: Tourist Information Centre Message Board Attachment 2: Proposed Message Board Attachment 1 To Report OPD -007-17 Attachment 2 To Report OPD -007-17 Client: Pant o ff— Location: '�'"' "El 3M CLARInCTidl't lin New double sided pylon sign with illuminated sign box and zoo in in double sided LED digital board. Overall ap rox sizing - 240" h x 108" w LED boarTapprox sizing 32" h x 96" w 108 in 96 in 6 in BASE PLATE DETAIL 1 V2" HOLES ON 13" CENTRES +oaoo• zxn O -W O, _ 16"x16"x13/4"6"x6"x1A'HSS men STEEL BASE PLATE STEEL POST Al arlwuk is ccpylgM Kwik Signs Client I Cladngton Date I May, 2017 Order# I Site Address_ I Hwy2 Sales Rep I Julie Ilkiminatim I f'es■ no Telephone 1 416-522-7468 Designer I DouQ B Site Checked I yes— nom Kx°sq�iis. er po la,rrkb0b satl�mawr�e eu �,yy�gprmaeam�exmmbdamybmul rrewm�-+a xn rra�ra r tcz ecW� ,a ,�sifsaav=umreramn�, ofinesgege, �y —pq�w�a,&n�eme5a�ageazeegemEsdd+exa�ep�el�af� sartnmcsawuas�ys 4 Easy Street, Port Perry Ontario LK 1AO ® larilag wom 13 kmidgw3lat Q @anik sg5