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Report To: General Government Committee
Date of Meeting: June 19, 2017
Report Number: COD-014-17 Resolution: GG-362-17
File Number: CL2016-16 By-law Number:
Report Subject: 2017 Stormwater Management Pond Cleanout and Maintenance
Recommendations:
1.That Report COD-014-17 be received;
2.That Ground Force Environmental Inc. be authorized to complete the previously approved
work on Robert Adams Pond in addition to the work required on the adjacent quantity
pond, with a cost of $222,641.19 (Net HST Rebate). The award is contingent on the
Municipality receiving funding from Clean Water and Wastewater Fund (CWWF). Ground
Force Environmental was previously awarded work required for this location as stipulated
in CL2016-16 and awarded via PS-010-16;
3.That the funds required for this project in the amount of $293,602.38 (Net HST Rebate)
which includes the construction cost of $222,641.19 (Net HST Rebate) and other related
costs such as design, inspection, material testing, contingency of $70,961.19 (Net HST
Rebate) be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 293,602.38
4.That all interested parties listed in Report COD-014-17 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report COD-NNN-17 Page 2
Report Overview
To request authorization from Council to amend the award for the contract for the pond
maintenance and sediment removal, outlet structure restoration and minor erosion repairs
for Robert Adams Pond and quantity pond as required by the Municipality of Clarington’s
Engineering Services Department.
1. Background
This project relates to the the pond maintenance and sediment removal, outlet structure
restoration and minor erosion repairs for Robert Adams Pond. This project was
previously awarded under PS-010-16 (Attachment 1).
The previous award had a provision to complete the work required for Robert Adams
Pond over a three year period. The work is completed in stages to minimize the area of
disturbance, allow for dewatering and flow management, and to minimize the duration of
time required to complete in-water works. The first stage of work was completed in 2016.
This report seeks authorization to amend the existing contract to allow for the completion
of the balance of the work required at Robert Adams Pond within one year rather than
two years and includes the additional work required at the adjacent quantity pond. Due to
the dollar value of this work, approval is requested to amend the existing agreement with
Ground Force Environment to include the quantity pond and complete the work in one
year rather than two.
2. Financial
The funds required for the work, including the initial project and the addition of the adjacent
quantity pond, in the amount of $293,602.38 (Net HST Rebate) which includes the
construction cost of $222,641.19 (Net HST Rebate) and other related costs such as design,
inspection, material testing, contingency of $70,961.19 (Net HST Rebate) will be funded
by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 293,602.38
Due to the difficult nature of this work and the environmental sensitivities that have to be
avoided a larger than normal contingency amount is allotted for this contract, based on
past experience. Although significant engineering design was completed to address the
pond cleanout the nature of the ponds do not allow a full and thorough inventory of the
pond and therefore an added contingency has be allotted for this contract. Contract
inspection for this contract will be provided by CIMA with administration of the contract by
Clarington staff. In addition fish rescue has to be performed by qualified professionals at
both ponds which has been included in the project costing.
The award is contingent on the Municipality receiving funding from Clean Water and
Wastewater Fund (CWWF).
Municipality of Clarington
Report COD-NNN-17 Page 3
3. Concurrence
This report has been reviewed by the Director of Engineering Services and the Director of
Operations who concur with the recommendations.
4. Conclusion
It is respectfully recommended that Ground Force Environmental Inc. be authorized to
complete the SWM Pond Cleanout and Maintenance at Robert Adams Pond in the amount
of $ 222,641.19 (Net HST Rebate) as an extension to Tender CL2016-16.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O., Curry Clifford, MPA, CMO
Director of Corporate Services Interim CAO
Nancy Taylor, BBA, CPA, CA
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
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