HomeMy WebLinkAboutCOD-013-17Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 19, 2017
Report Number: COD-013-17 Resolution: GG-364-17
File Number: CL2017-13 By-law Number:
Report Subject: 2017 Stormwater Management Pond Cleanout and Maintenance
Recommendations:
1.That Report COD-013-17 be received;
2.That J.Kennedy Trenching & Excavating with a total bid amount of $430,211.26 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2017-13 be awarded the contract, contingent on the
Municipality receiving funding from Clean Water and Wastewater Fund (CWWF), for the
stormwater management of Clarnew Pond and West Side Pond as required by the
Engineering Services Department;
3.That the funds required for this project in the amount of $612,058.31 (Net HST Rebate)
which includes the construction cost of $430,211.26 (Net HST Rebate) and other related
costs such as design, inspection, material testing, contingency of $181,847.05 (Net HST
Rebate) be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 612,058.31
4.That all interested parties listed in Report COD-013-17 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report COD-NNN-17 Page 2
Report Overview
To request authorization from Council to award the contract for the pond maintenance and
sediment removal, outlet structure restoration and minor erosion repairs for both Clarnew
Pond and West Side Pond as required by the Municipality of Clarington’s Engineering
Services Department.
1. Background
This project relates to the the pond maintenance and sediment removal, outlet structure
restoration and minor erosion repairs for both Clarnew Pond and West Side Pond.
Tender specifications were prepared by CIMA and the Engineering Services Department
and provided to the Purchasing Services Division.
Tender CL2017-13 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the document
was also posted on the Ontario Public Buyer’s Association website. Fourteen (14)
companies downloaded the document.
The tender closed on Friday, May 12, 2017.
2. Proposal
Two (2) bids were received in response to the tender call. Bids were reviewed and
tabulated by the Purchasing Services Division (see Attachment 1). All submissions were
deemed compliant.
The results were forwarded to the Engineering Services Department for their review and
consideration. After review and analysis of the submissions by the Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, J. Kennedy Trenching & Excavating be recommended for the award of contract
CL2017-13. (Attachment 2)
J. Kennedy Trenching & Excavating has successfully completed similar projects.
3. Financial
The funds required for this project in the amount of $612,058.31 (Net HST Rebate) which
includes the construction cost of $430,211.26 (Net HST Rebate) and other related costs
such as design, inspection, material testing, contingency of $181,847.05 (Net HST Rebate)
will be funded by the Municipality as follows:
Stormwater Pond Cleanout 110-36-386-83454-7401 $ 612,058.31
Due to the difficult nature of this work and the environmental sensitivities that have to be
avoided a larger than normal contingency amount is allotted for this contract, based on
past experience. Although significant engineering design was completed to address the
pond cleanout the nature of the ponds do not allow a full and thorough inventory of the
Municipality of Clarington
Report COD-NNN-17 Page 3
pond and therefore an added contingency has be allotted for this contract. Contract
inspection for this contract will be provided by CIMA with administration of the contract by
Clarington staff. In addition fish rescue has to be performed by qualified professionals at
both ponds which has been included in the project costing.
The award is contingent on the Municipality receiving funding from Clean Water and
Wastewater Fund (CWWF).
4. Concurrence
This report has been reviewed by the Director of Engineering Services and the Director of
Operations who concur with the recommendations.
5. Conclusion
It is respectfully recommended that J.Kennedy Trenching & Excavating being the lowest
compliant bid be awarded the contract for the SWM Pond Cleanout and Maintenance in
the amount of $ 430,211.26 (Net HST Rebate) as per the terms and conditions of Tender
CL2017-13.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B. Sc., C.M.O., Curry Clifford, MPA, CMO
Director of Corporate Services Interim CAO
Taylor Nancy, BBA, CPA, CA
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Attachment 1 to
Municipality of Clarington Report COD-NNN-17
CL2017-13
2017 Stormwater Management Pond
Cleanout and Maintenance
Bid Summary
BIDDER TOTAL BID
(Including HST)
TOTAL BID
(Net HST Rebate)
J. Kennedy Trenching and Excavating
O/A Durham Topsoil & Garden Supplies
$477,730.67 $ 430,211.26
Ground Force Environmental Inc. $634,792.31 $ 571,650.14
Attachment 2 to
Report COD-013-17
Attachment 2 to
Report COD-013-17
Attachment 2 to
Report COD-013-17