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Report
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Report To: General Government Committee
Date of Meeting: June 19, 2017
Report Number: COD-011-17 Resolution: GG-362-17
File Number: CL2017-16 By-law Number:
Report Subject: Rout and Seal Crack Repair
Recommendations:
1.That Report COD-011-17 be received;
2.That Done Rite Plaza Maintenance and Sons, with a bid in the amount of $83,249.76
(Net of HST), being the low, compliant bidder meeting all terms, conditions and
specifications of CL2017-16 for Rout and Seal Crack Repair be awarded the contract,
as recommended by the Operations Department;
3.That pending satisfactory pricing and service the Purchasing Manager be given the
authority to extend the contract for this service for up to four additional one year terms;
4.That funds required for this project in the amount of $83,249.76 (Net of HST) be funded
by the Municipality as follows:
Pavement Resurfacing 100-36-381-10250-7163 $52,000.00
Pavement Rehab 110-32-330-83212-7401 $31,249.76
5.That all interested parties listed in Report COD-011-17 and any delegations be advised
of Council's decision by the Corporate Services Department.
Municipality of Clarington
Report COD-011-17 Page 2
Report Overview
To request authorization from Council to award CL2017-16 for Rout and Seal Crack Repair.
1. Background
Tender specifications were prepared by AECOM and provided by the Operations
Department and Engineering Department for rout and seal crack repair. This tender
specifies the work of routing and cleaning cracks in asphalt pavement roads and then
sealing the cracks with a rubberized sealant compound.
Tender CL2017-16 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the document
was also posted on the Ontario Public Buyer’s Association website. Seven companies
downloaded the document.
The tender closed on May 26, 2017.
A total of two submissions were received in response to the tender call. Bids were
reviewed and tabulated (see Attachment 1). All submissions were deemed compliant.
2. Proposal
2.1 Analysis
After review and analysis of the submissions by the Operations Department and the
Purchasing Services Division, it was mutually agreed that the low bidder, Done Rite Plaza
Maintenance and Sons be recommended for the award of contract CL2017-16 for Rout
and Seal Crack Repair.
References provided by Done Rite Plaza Maintenance and Sons were contacted and
they advised that the level of service has been satisfactory.
2.2 Financial
That the total funds required for this project in the amount of $83,249.76 (Net of HST) be
funded by the Municipality as follows:
Pavement Resurfacing 100-36-381-10250-7163 $52,000.00
Pavement Rehab 110-32-330-83212-7401 $31,249.76
Queries with respect to the department needs should be referred to the Director of
Operations.
Municipality of Clarington
Report COD-011-17 Page 3
3. Concurrence
This report has been reviewed by the Director of Operations and the Director of
Engineering who concur with the recommendation.
4. Conclusion
It is respectfully recommended that Done Rite Plaza Maintenance and Sons with the
lowest compliant bid of $83,249.76 (Net of HST) be awarded the contract for Rout and
Seal Crack Repair as per the terms, conditions and specifications of Tender CL2017-16.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, HB Sc., CMO Curry Clifford, MPA, CMO
Director of Corporate Services Interim CAO
:
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Attachments: Attachment 1 – Summary of Bid Results
Municipality of Clarington Attachment 1 to
Report COD-007-17
Municipality of Clarington
Summary of Bid Results
Tender CL2017-16
Rout and Seal Crack Repair
Bidder Total Bid
(Net H.S.T. Rebate)
Projected 5 Year
Contract Value
(Net H.S.T. Rebate)
Done Rite Plaza Maintenance and
Sons
$83,249.76
$416,248.82
Roadmaster Road Construction and
Sealing Ltd. $106,827.49 $534,137.43