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Home My WebLink AboutFND-010-17Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 29, 2017 Report Number: FND-010-17 Resolution: GG-334-17 File Number: By-law Number: Report Subject: Annual Statement for the Development Charges Reserve Funds for the Year Ended December 31, 2016 Recommendations: 1.That Report FND-010-17 be received; and 2.That a copy of this report be posted on the Municipal website. Municipality of Clarington Report FND-010-17 Page 2 Report Overview This report complies with the reporting requirements of Section 43 of Bill 98 to disclose the annual activity in the Development Charges Reserve Funds for 2016. It has been revised to comply with amendments to the Act effective for reporting January 1, 2016. 1. Background 1.1. In accordance with Bill 98, an Act to Promote Job Creation and Increased Municipal Accountability While Providing for the Recovery of Development Costs Related to New Growth, Schedule “A” attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2016, including opening and closing balances. 1.2. Schedule “B”, “C”, and “D” attached shows all assets whose capital costs were funded by development charges, the manner in which any capital cost not funded by development charges were funded, and other information as required by the Act. 1.3. This statement is compliant with Subsection 59.1(1) of the Development Charges Act. 2. Additional Information 2.1 For the year ended December 31, 2016, a total of 995 residential building permits were issued of various types. Approximately 591 units were anticipated for 2016 in the 2015 development charges background study. A total of 54 capital fund and 26 revenue fund projects have been financed by development charges. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the annual statement for the Development Charges Reserve Funds be received for information and made available to the public by posting on the Municipal website. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Municipality of Clarington Report FND-010-17 Page 3 Submitted by: Reviewed by: Nancy Taylor, BBA, CPA, CA, Curry Clifford, MPA, CMO Director of Finance/Treasurer Interim CAO NT/LP/hjl Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor@clarington.net There are no interested parties to be notified of Council's decision. Attachments: Schedule “A” – Development Charges Reserve Funds Statement Schedule “B” - Capital Expenses Schedule “C” – Revenue Fund Expenses Schedule “D” – Committed Amounts from Prior Years’ Budgets/Council Approvals Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year 580 581 582 583 584 585 586 General Library Fire Protection Indoor Park Dev. &Operations Roads and Government Services Services Recreation Related Facilities Related Balance as of December 31, 2015 (1,100,875) (519,902) (2,948,684) - (1,396,111) (2,741,073) (16,099,926) Plus: Development Charge Proceeds (283,135) (513,808) (601,871) (3,304,949) (1,050,821) (584,000) (5,362,813) Accrued Interest Apportionment (11,881) (6,444) (32,041) (53) (17,370) (27,461) (179,591) Transfer from Revenue Fund Transfer from Capital Fund (2,424) Subtotal (295,017) (520,252) (636,336) (3,305,002) (1,068,191) (611,461) (5,542,404) Less: Amount Transferred to Capital Fund *- - - - 798,472 649,256 1,638,663 Amount Transferred to Revenue Fund**108,559 139,170 33,386 2,807,914 3,673 33,045 771,802 Repayment of Interim Financing from Reserve Funds - 161,704 - 497,088 - - - Subtotal 108,559 300,874 33,386 3,305,002 802,145 682,302 2,410,465 Closing Balance as of December 31, 2016 (1,287,333) (739,281) (3,551,635) - (1,662,157) (2,670,232) (19,231,864) Committed Amounts from Prior Years ***718,403 231,429 - - 357,182 1,164,132 8,903,644 Available at December 31, 2016 (568,929) (507,852) (3,551,635) - (1,304,975) (1,506,099) (10,328,220) Committed Amounts from 2017 Budget ****522,000 268,375 15,000 2,802,378 792,000 76,500 5,004,062 Balance remaining of Interim Financing from Reserve Funds - - - 2,660,824 - - - Balance Available for Future Needs (46,929) (239,477) (3,536,635) 5,463,202 (512,975) (1,429,599) (5,324,158) * See Schedule B Total Development Charges collected on behalf of the Region in Dec 2015/2016 12,683,210.59$ ** See Schedule C Less: amounts paid to the Region 2016 12,395,008.73 *** See Schedule D Total Development Charges due to the Region at December 31, 2016 288,201.86$ **** 2017 Budget (includes 2017 debenture payments) Note: brackets = funds available, no brackets = shortfall Balance as of December 31, 2015 Plus: Development Charge Proceeds Accrued Interest Apportionment Transfer from Revenue Fund Transfer from Capital Fund Subtotal Less: Amount Transferred to Capital Fund * Amount Transferred to Revenue Fund** Repayment of Interim Financing from Reserve Funds Subtotal Closing Balance as of December 31, 2016 Committed Amounts from Prior Years *** Available at December 31, 2016 Committed Amounts from 2017 Budget **** Balance remaining of Interim Financing from Reserve Funds Balance Available for Future Needs * See Schedule B ** See Schedule C *** See Schedule D **** 2017 Budget (includes 2017 debenture payments) Note: brackets = funds available, no brackets = shortfall Schedule A 587 Parking Total (325,012) (25,131,583) (30,008) (11,731,405) (3,283) (278,125) - (2,424) (33,292) (12,011,954) - 3,086,392 2,990 3,900,539 - 658,792 2,990 7,645,723 (355,314) (29,497,814) 19,800 11,394,590 (335,514) (18,103,224) - 9,480,315 - 2,660,824 (335,514) (5,962,085) Schedule B Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2016 Financing Financing Description D/C - Park Development & Related Facilities Bondhead Park 344,383 309,945 34,438 Eng Park Cap R/F Port Darlington Park 18,523 16,671 1,852 Eng Park Cap R/F Waverley Park 79,739 71,765 7,974 Eng Park Cap R/F Foster Creek Park 222,695 200,426 22,270 Eng Park Cap R/F Springfield Park 44,507 40,057 4,451 Eng Park Cap R/F Aspen Spring Park 141,055 126,950 14,106 Eng Park Cap R/F Leash Free Park 2,266 2,039 227 Eng Park Cap R/F Tooley Mill Park 5,020 4,518 502 Eng Park Cap R/F Foster Creek Park- Parking Lot 26,102 26,102 884,291 798,472 85,819 D/C - Operations Hampton Office Expansion 239,766 215,790 23,977 Tax Levy Depot 42 15,831 14,248 1,583 Mun Cap Works R/F New Equip Parks / 2016 Cemetery 79,605 71,644 7,960 Mun Cap Works R/F New Equip Purch- 2016 Roads 104,417 93,975 10,442 Mun Cap Works R/F New Equip Purch- 2015 Roads 281,776 253,599 28,178 Mun Cap Works R/F 721,396 649,256 72,140 D/C - Roads And Related Concession Rd 3 (Liberty St to Jollow Dr)16,376 14,247 2,129 Mun Cap Works R/F Concession Rd 3 (Middle Rd to Liberty St)29,690 25,533 4,157 Mun Cap Works R/F Middle Road Reconstruction 51,355 42,624 8,730 Mun Cap Works R/F Scugog St / Middle Road (Bons Ave to Conc Rd 3)12,709 9,278 3,431 Mun Cap Works R/F Concession Road 3 (#57 to Middle Rd)39,942 35,548 4,394 Mun Cap Works R/F Grady Drive Enviromental Assessment Completion 9,050 9,050 Lake Road Extension 10,151 1,051 9,100 Strategic Cap R/F Nelson Street Road Reconstruction 46,381 32,930 13,450 Mun Cap Works R/F Port Darlington Subdivision Rd 107,392 107,392 Port Darlington Earth Removal 66,549 47,250 19,299 Mun Cap Works R/F Port Darlington Waterfront Park East Beach Phase I 1,228 1,228 Mill St Reconstruction 43,366 40,330 3,036 Mun Cap Works R/F Trulls Road Reconstruction (George Reynolds Dr. to Daiseyfield Ave) 113,830 67,160 46,670 Mun Cap Works R/F North Scugog Court(West Scugog Lane to Conc Rd 3)227,732 202,682 25,051 Mun Cap Works R/F Soper Creek Crossing Pedestrian Link to Camp 30 2,231 2,231 Schedule B Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Total Expenses D/C R/F Non D/C Capital Expenses For 2016 Financing Financing Description Longworth Ave Extension EA(Green Rd to Holt Rd)44,895 44,895 Green Road Grade Seperation 73,749 73,749 Green Rd (Baseline Rd to Aspen Springs Dr)/(Aspen Spring Dr through CPR su (2,156) (2,134) (22) Tax Levy Holt Road Reconstruction (Hwy401 to Hwy#2)32,777 27,861 4,917 Mun Cap Works R/F 2015 Pavement Rehabilitation 115,245 65,248 49,996 Fed Gas Tax Multi-Use Trail RR#57 (Nash Rd-Longworth Ave)7,481 7,481 Newcastle Streetscape Improvements 46,952 23,476 23,476 Tax Levy Newcastle Streetscape Improvements 7,009 3,504 3,504 Mun Cap Works R/F 2016 Planning Land Acquisition 310,991 310,991 Various Erosion Protections Works- 2015 775 4,464 (3,690) Mun Cap Works R/F Various Erosion Protections Works- 2016 211,380 140,927 70,453 Mun Cap Works R/F King Street Streetscape Improvements 1,370 685 685 Mun Cap Works R/F Nash Road Traffic Signals 623 391 232 Mun Cap Works R/F George Reynolds Drive Connecting Link 4,625 4,625 Osbourne Road Reconstruction (Energy Dr to South limit)5,978 5,743 235 Mun Cap Works R/F Street lighting- Hwy/2 (Haines St to Bennett Rd)15,640 15,640 Street lighting- Baseline Rd (Green Rd to West Side Dr.)13,333 12,453 880 Mun Cap Works R/F Street lighting- Liberty St 0 0 Street lighting- Courtice Rd (South of Holyrod Dr.)52 52 Street lighting- RR#57 (Aspen Springs to King St)12,115 12,115 Sidewalk- Highway#2 (Trulls Rd to Courtice Rd) south side 9,212 9,212 Sidewalk- Liberty St (Nelson to Albert St)38,169 38,169 Sidewalk- Green Rd (Boswell Dr to Hwy#2) west side 115,957 115,957 Sidewalk- Osborne Road 4,477 4,298 179 Mun Cap Works R/F Sidewalk- RR17 (Mill St-CPR)80,326 80,326 1,928,956 1,638,663 290,293 Total Capital Expenses 3,534,643 3,086,392 448,251 Summary of Financing: 798,472 D/C - Park Dev/Related Facilities R/F 649,256 D/C - Operations R/F 1,638,663 D/C - Roads and Related R/F 255,905 Municipal Capital Works R/F 85,819 Engineering Parks Capital R/F 49,996 Fed Gas Tax 9,100 Strategic Capital 47,431 Tax Levy Total Financing 3,534,643 3,086,392 448,251 Schedule C Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2016 Financing Financing Description D/C - General Government Facility Development 16,582 14,924 1,658 Prof Fees Courtice Main Street CIP 59,968 53,971 5,997 Prof Fees Planning - Official Plan Review 21,946 19,752 2,195 Prof Fees OPG- Refund for LEED Certification 13,963 13,963 Legal- DCA 2,320 2,088 232 Tax Levy Consulting-Zoning Bylaw Review 4,290 3,861 429 Prof Fees 119,070 108,559 10,511 D/C - Library Services 2015 D/C Appeal Refund 167 167 2013 Library Collections Unexpended Funds to Library 110,000 77,143 32,857 Lib Cap R/F Contribution towards Debenture Debt - Newcastle Library 103,202 57,793 45,409 Tax Levy Courtice Library Debenture 4,067 4,067 217,436 139,170 78,266 D/C - Emergency Services OPG- Refund for LEED Certification 33,386 33,386 33,386 33,386 D/C - Indoor Recreation Contribution towards Debenture Debt- Newcastle District Recreation Ctr 1,762,940 1,586,646 176,294 Tax Levy Contribution towards Debenture Debt- South Courtice Arena 1,073,850 1,073,850 Contribution towards Debenture Debt- Bowmanville Indoor Soccer 162,520 146,268 16,252 Debt Retirement RF 2015 D/C Appeal Refund 1,150 1,150 3,000,460 2,807,914 192,546 D/C - Park Development & Related Facilities 2015 D/C Appeal Refund 312 312 Parks Development - Consulting 1,214 1,093 121 Tax Levy Buttonshaw Park-Consulting 2,442 2,198 244 Tax Levy Longworth Drainage-Consulting 78 70 8 Tax Levy 4,046 3,673 373 D/C - Operations 2015 D/C Appeal Refund 16 16 OPG- Refund for LEED Certification 33,029 33,029 33,045 33,045 Schedule C Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Total Expenses D/C R/F Non D/C R/F REVENUE FUND EXPENSES For 2016 Financing Financing Description D/C - Roads and Related Orono Main Street s/walk design 3,684 1,842 1,842 Prof Fees OPG- Refund for LEED Certification 190,959 190,959 Contribution towards Debenture Debt- Green Road 528,771 528,771 Engineering Consulting - Design 100,460 50,230 50,230 Tax Levy 823,874 771,802 52,072 D/C - Parking OPG- Refund for LEED Certification 2,990 2,990 2,990 2,990 Total Revenue Fund Expenses 4,234,307 3,900,539 333,768 Summary of Financing:108,559 D/C - General Goverment 139,170 D/C- Library Services 33,386 D/C- Emergency Services 2,807,914 D/C-Indoor Recreation 3,673 D/C-Park Dev/Related Facilities 33,045 D/C - Operations 771,802 D/C - Roads and Related 2,990 D/C- Parking 16,252 Debt Retirement R/F 272,538 Tax Levy 12,120.52 Professional Fees Reserve 32,857 Lib Cap R/F TOTAL FINANCING 4,234,307 3,900,539 333,768 Page 7 of 10 Schedule D Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund:D/C - General Government 2016 operating Operations-needs study [10% Prof fees Res tax levy]90,000 2015 Operating comm serv-facilities development study-90% (10% Prof fees tax levy)5,808 2007 Operating Plan-OP Review 50,993 2008 Operating Plan-OP Review 3,009 2009 Plan-OP Review-Consulting services growth mangement & Intensification (GPA-155-09/COD-019-09)80,805 2011 Operating Plan-OP review-commercial policy review 38,730 2011 Operating Plan-OP review-miscellaneous/contingency 25,419 2011 Operating Planning studies - Hancock master plan-servicing 36,000 2011 Operating Planning studies-Technology Park-streetscape 31,500 2011 Operating Planning studies-Courtice Main Street-streetscape 31,500 2012 Operating Planning Studies-Industrial Site Plan Application Guidelines 18,000 2012 Operating Planning studies-Technology & Planning/Review project 18,000 2015 unexpended planning studies-zoning bylaw review-90% DC [10% Prof fees Res tax levy]108,639 2016 operating Plan studies-waterfront vision implementation plan [10% Prof fees Res tax levy]90,000 2016 operating Plan studies-camp 30/Jury lands neighbourhood plan [10% Prof fees Res tax levy]90,000 Total Committed:718,403 Reserve Fund:D/C - Library Services 2014 unexpended Library Collection - purchase of additional resources in all formats 77,143 2015 Capital Library Collection - purchase of additional resources in all formats 77,143 2016 Capital Library Collection - purchase of additional resources in all formats 77,143 Total Committed:231,429 Reserve Fund:D/C - Emergency Servcies Total Committed:- Reserve Fund:D/C - Indoor Recreation 2012 Balance remaining of Interim Financing from Reserve Funds 768,485 2013 Balance remaining of Interim Financing from Reserve Funds 1,096,407 2014 Balance remaining of Interim Financing from Reserve Funds 795,932 Total Committed:2,660,824 Reserve Fund:D/C - Park Development & Related Facilities Page 8 of 10 Schedule D Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed 2011 Capital Port Darlington Waterfront Park 8,792 2006 Capital Waverly Rd, Bow. - landscape feature area/plantings/sign/lighting 29,824 2016 capital Aspen Springs parkette 71,050 2015 Capital Foster Creek neighbourhood Park 50,709 2016 Capital Foster Creek neighbourhood Park 4,379 2015 Capital Newcastle Leash Free Park 3,344 2015 Capital Springfield Parkette 4,027 2016 Capital Bondhead waterfront park 140,055 2016 Capital Prince William parkette 45,000 Total Committed:357,182 Reserve Fund:D/C - Operations 2013 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 264,427 2016 Capital Depot 42 Operations Centre - Construction of Pole Barn/Quonset Hut 675,000 2015 Capital Hampton Office Expansion 30,681 2016 Capital Fleet New - Cemetery 63,000 2016 Capital Fleet New - Roads 131,025 Total Committed:1,164,132 Page 9 of 10 Schedule D Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed Reserve Fund:D/C - Roads and Related 2014 Operating Engineering Consulting- Design CIMA (Longworth Ave W)637 2016 Operating Pond Maintenance/Sediment Cleanout-Clarington Ponds/Clarnew, Newc & WestSide, Bow(CIMA)11,143 2016 Capital Streetlights-Courtice Road (south of Holyrod Dr)31,948 2015 Capital Hwy #2 Streetlighting ( Haines St - Bennett Rd)4,360 2015 Capital Baseline Rd Streetlighting (Green Rd - West side Dr)38,917 2015 Capital South Service Rd Streetlighting (Lake Rd - Bennett Rd)176,142 2013 Capital Port Darlington Waterfront Park East Beach Phase 1 112,216 2016 Capital Pavement Rehabilitation -Green Road cycling lanes [DC -project #25] - trsf UECF from Trulls Rd for CL2 12,352 2016 Capital Longworth Ave extension EA (Green to Holt)236,105 2016 Capital Middle Rd reconstruction (Con Rd 3 to urban limit)1,824,876 2015 Capital Green Rd Surface Ashphalt (Baseline to Aspen Springs)51,683 2015 Capital Green Rd Surface Ashphalt (Aspen Springs - Boswell Dr)85,140 2015 Capital Port Darlington earth removal 6,000 2016 Capital Soper Creek pedestrian link to Camp 30 362,119 2013/2014/2016 Capital Grady Drive Environmental Assessment Completion (@ Foster Creek)202,992 2011/2015 Capital Rudell Road Reconstruction 122,645 2010/2014 Capital Osbourne Road 393,052 2016 Capital Nelson Street Rd. Reconstruction (Hunt St. - Ontario St.)12,473 2011 Capital Green Road- 635 m North of Stevens Road 45,655 2011 Capital North Scugog Court 346,609 2016 Capital North Scugog Court surface asphalt (Dan Sheehan to West Scugog)21,437 2016 Capital Mill St reconstruction-Clarke to Toronto 15,151 2015 Capital Scogog St./Middle Rd Reconstruction 773,709 2015 Capital Green Rd Reconstruction (Harvey Jones to Longworth)910,035 2016 Capital Trulls Rd Reconstruction (George Reynolds to Billet Gate)37,284 2013 Capital George Reynolds Dr Connecting Link (Courtice Rd-Harry Gay Dr) Environmental Assessment 22,417 2013 Capital Concession Rd. 3 (Liberty St. - Jollow Dr.) Design 14,049 2013 Capital Concession Rd. 3 (Middle Rd. - Liberty St.)19,950 2013 Capital Concession Rd. 3 (#57 - Middle Rd.)36,339 EGD-020-16 Green Rd Grade Separation- trf'd from Conc Rd#3 (Middle to Liberty) per EGD-020-16 75,780 2013 Capital Lake Road Extension 369,982 2014 Capital Brookhill Blvd Oversizing 310,000 2016 Capital Holt Rd Reconstruction (Bloor to Hwy 2)948,435 2015 Capital Holt Rd Reconstruction (Hwy 401 to Hwy 2) Design 114,639 2016 Capital Port Darlington subdivision Rd (Port Darlington to east)36,658 Page 10 of 10 Schedule D Municipality of Clarington Development Charges Reserve Funds Statement For the 2016 Year Committed Amounts From Prior Years' Budgets and Council Approvals Year Project Description Amount Committed 2016 Capital Lambs Road interchange at Hwy 401 - cost/benefit study 30,000 2015 Capital Sidewalk-Hwy 2 (Rudell Rd to Given Rd) North Side 86,000 2015 Capital Multi-Use Trail RR#57 (Nash Rd-Longworth Ave)137,870 2015 Capital Sidewalk-Rudell Rd (Sunset Blvd to Hart)43,000 2014 Capital Liberty St DC Sidewalk (Trsf fr Manvers Rd RR17 S/W 9,338 2016 Capital Liberty St sidewalk (Longworth to Bons-west side)98,000 2011 Capital Baseline Rd Sidewalk- Green to Westside 75,248 2015 Capital Green Rd SideWalk(Boswell to Hwy2)42,079 2015 Capital Green Rd SideWalk(Boswell to Hwy2) (Trsf fr Manvers Rd RR17 S/W)22,000 2014 Capital RR 17 Sidewalk - East Side ( Mill St N to CPR)75,978 2016 Capital Nash Rd at Varcoe Rd - Traffic Signals 162,920 2016 Capital Nash Rd at Centerfield Dr -Traffic Signals 163,093 2016 Capital King St at Scugog - Design intersection improvements for pedestian taffic 4,410 2016 Capital Newcastle Streetscape Improvements (King & Beaver)110,996 2016 Capital King St Streetscape (RR57 to Bow Creek)4,315 2011 Capital Brookhill Tributary Nick Point Remedial Work 7,101 2013 Capital Bowmanville Creek Erosion Protection South of Goodyear Dam 15,000 2016 Capital Various Erosion Protection 33,369 Total Committed:8,903,644 Reserve Fund:D/C - Parking 2015 Capital New Central Parking Meters - Newcastle 19,800 Total Committed:19,800 Total Committments to Development Charges Reserve Funds 14,055,414