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Report
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Report To: General Government Committee
Date of Meeting: May 8, 2017
Report Number: COD-008-17 Resolution: GG-249-17
File Number: CL2017-4 By-law Number:
Report Subject: Newcastle Intersection Improvements
Recommendations:
1.That Report COD-008-17 be received;
2.That Aloia Brothers Concrete Contractors Ltd. with a total bid amount of $300,077.27(Net
HST Rebate) being the lowest compliant bid meeting all terms, conditions and specifications
of Tender CL2017-4 be awarded the contract for the Newcastle Intersection Improvements
as required by the Engineering Services Department;
3.That the funds required for this project in the amount of $385,090.09 (Net HST Rebate)
which includes the construction cost of $300,077.27 (Net HST Rebate) costs such as
inspection and contract administration, material testing, permit fees and contingencies of
$85,012.82 (Net HST Rebate) be funded by the Municipality as follows:
Newcastle Streetscape 110-32-338-83436-7401 $ 212,319.09
Pavement Rehabilitation 110-32-330-83212-7401 $ 123,761.28
Sidewalks Various 110-32-331-83215-7401 $ 49,009.72
4.That all interested parties listed in Report COD-008-17 and any delegations be advised of
Council’s decision by the Purchasing Division.
Municipality of Clarington
Report COD-008-17 Page 2
Report Overview
To request authorization from Council to award the contract for the streetscape improvements
at the intersection of Beaver Street and King Avenue in Newcastle as required by the
Municipality of Clarington’s Engineering Services Department.
1. Background
Tender specifications were prepared by the Engineering Services Department and
provided to the Purchasing Services Division. This project is for the streetscape
improvements at the intersection of Beaver Street and King Avenue in Newcastle.
Tender CL2017-4 was issued by the Purchasing Services Division and advertised
electronically on the Municipality’s website. Notification of the availability of the tender
document was also posted on the Ontario Public Buyer’s Association website. Twenty-
two (22) companies downloaded the document.
The tender closed on Tuesday, March 7, 2017.
2. Analysis
Six (6) bids were received in response to the tender call. Bids were reviewed and tabulated
by the Purchasing Services Division (see Attachment 1). All submissions were deemed
compliant.
The results were forwarded to the Engineering Services Department for their review and
consideration. After review and analysis of the submissions by the Engineering Services
Department and the Purchasing Services Division, it was mutually agreed that the low
bidder, Aloia Brothers Concrete Contractors Ltd. be recommended for the award of
contract CL2017-4.
Aloia Brothers Concrete Contractors Ltd. has successfully completed work for the
Municipality in the past.
3. Financial
That the funds required for this project in the amount of $385,090.09 (Net HST Rebate)
which includes the construction cost of $300,077.27 (Net HST Rebate) and other related
costs such as inspection and contract administration, material testing, permit fees and
contingencies of $85,012.82 (Net HST Rebate) be funded by the Municipality as follows:
Newcastle Streetscape 110-32-338-83436-7401 $ 212,319.09
Pavement Rehabilitation 110-32-330-83212-7401 $ 123,761.28
Sidewalks Various 110-32-331-83215-7401 $ 49,009.72
Municipality of Clarington
Report COD-008-17 Page 3
Queries with respect to the department needs should be referred to the Director of
Engineering Services.
4. Concurrence
This report has been reviewed by Tony Cannella, Director of Engineering Services who
concurs with the recommendation.
5. Conclusion
It is respectfully recommended that Aloia Brothers Concrete Contractors Ltd. being the
lowest compliant bid be awarded the contract for the Newcastle Intersection Improvements
in the amount of $300,077.27(Net HST Rebate) as per the terms and conditions of Tender
CL2017-4.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., CMO. Curry Clifford MPA, CMO,
Director of Corporate Services Interim CAO
:
Nancy Taylor, BBA, CPA, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 – Tabulation of Bid Summary
Attachment 2 – Memo from Engineering Services
MM/DF/sm
Attachment 1 COD-008-17
Municipality of Clarington
Summary of Bid Results
Tender CL2017-4
Newcastle Intersection Improvements
BIDDER TOTAL BID
(Including HST)
TOTAL BID
(Net HST Rebate)
Aloia Brothers Concrete Contractors Ltd. $333,222.59 $300,077.27
GMP Contracting $334,249.48 $301,002.01
Ashland Paving Ltd. $369,982.00 $333,180.25
Coco Paving Inc. $370,263.37 $333,433.63
Tri Son Contracting Inc $381,693.10 $343,726.45
Blackstone Paving & Construction Ltd. $410,971,96 $370.092.98
Attachment 2 to
Report COD-008-17
Attachment 2 to
Report COD-008-17
Attachment 2 to
Report COD-008-17