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Report
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Report To: General Government Committee
Date of Meeting: April 18, 2017
Report Number: CSD-004-17 Resolution:GG-188-17
File Number: By-law Number:
Report Subject: 2017 Community Grant Requests
Recommendations:
1.That Report CSD-004-17 be received;
2.That Council consider all submitted grant requests; and
3.That all interested parties listed in Report CSD-004-17 and any delegations be advised
of Council's decision by the Department.
Municipality of Clarington
Report CSD-004-17 Page 2
Report Overview
The purpose of this report is to provide Council with a summary of the 2017 Community
Grant applicants in order to make decisions about awarding funding.
1. Background
The Community Grant Program is an opportunity for Council to acknowledge the
contributions made by local community and volunteer organizations to the quality of life
for Clarington residents.
The Program is intended to provide financial assistance to registered not-for-profits, local
Boards of the Municipality or local volunteer community organizations that deliver
programs or services that are not the responsibility of any level of government to the
residents of Clarington. Funds are awarded by Council through an application process on
an annual basis and individual allocations through the Community Grant Program may
not exceed $5,000 per request. In 2016, Council allocated $60,000 to 35 organizations.
The 2017 Community Grant information meeting was held on January 17, 2017 and was
attended by 20 individuals representing 13 community organizations.
The Community Services Department invited organizations to this meeting to introduce
the upcoming grant program and walk them through the application process. This also
provided an opportunity for staff to address any specific questions or concerns applicants
may have had with their application.
Additionally, an advertisement was placed in all local papers and on the municipal
website and social media announcing the program and deadline information.
For 2017, a total of 31 grant applications totalling $97,000 have been received for review
and consideration. The approved budget allocated for this year’s program is $60,000.
2. Proposal
2.1 Application Process
All applications received have been recorded in the 2017 Master List of Grant Applicants
(Attachment 1), providing Council with an overview of applicants requesting funding.
Each application is also presented on a summary sheet numbered from 17-01 through
17-31 (Attachment 2). The summaries provide a snapshot of the programs and services
provided by the organizations, the intended use of the Community Grant funding and a
Municipality of Clarington
Report CSD-004-17 Page 3
two-year financial summary of each organization to assist Council in their decision
making for the awarding of funding.
Organizations who submitted incomplete applications were contacted and staff worked
with them to provide as much of the outstanding information as possible.
2.2 First Time Applicants
Liberty Allotment Garden (applicant 17-08) is a new group replacing the former
Bowmanville Ecology Garden which ceased operation late in 2016. This new group of
individuals is eager to get the gardens up and running again for 2017 and will use the
requested funds to purchase insurance and supplies such as tools, compost, mulch and
tarps in order to do so. They also plan on promoting the Garden in the community to
encourage more people to engage in this unique social and learning opportunity.
Grandview Children’s Foundation (applicant 17-23) raises funds to support Grandview
Children’s Centre and its education partner, Campbell’s Children’s School, co-located at
the Oshawa site of the Grandview Children’s Centre. Grandview Children’s Centre is the
only children’s treatment centre in Durham Region providing clinical outpatient
rehabilitation treatment and specialized programs for children and youth with special
needs, along with their families. The Centre serves over 5,000 children per year, of which
885 were Clarington residents in 2016. Another 401 Clarington children remained on the
waitlist in 2016. The requested funds would assist the Centre in opening up more
services to children with special needs and their families sooner.
Clarington Face Farmers (applicant 17-27) is a new group of community-minded facial
hair enthusiasts that provides social connection and plans to offer events and activities in
the community. This group is in their initial stages and do have an elected executive,
however, staff was not able to confirm a demonstrated process to ensure regular and
timely elections for executive positions, a constitution or by-laws. For this reason they do
not meet the eligibility requirements of the Community Grant Program.
2.3 Late Applications
The 2017 Community Grant Program closed on Friday, February 24, 2017 at 11:59 p.m.
Following the close of the application period, the Community Services Department
received two late applications from the Oshawa Camaros Baton Club (applicant 17-30)
and the Newcastle Horticultural Society (applicant 17-31) which have been included
should Council wish to consider them at this time.
2.4 Comments
The Community Grant Program in Clarington ensures citizen involvement in recreational /
leisure, civic, social and community hall boards enhancing community well-being.
Each application is on file with the Department and will be made available during grant
discussions, should further details of a particular application be required.
Municipality of Clarington
Report CSD-004-17 Page 4
In order to assist groups with the completion of their financial statements and balance
sheets (as required) for the purposes of the Grant Program, Community Services and
Finance Department staff presented and reviewed the application form in detail at the
information meeting this past January. As well, throughout the application period, staff
from both departments offered assistance over the phone, via email and in person to the
groups.
3. Concurrence
Not Applicable
4. Conclusion
The Community Grant Program is intended to provide financial assistance for not-for-
profit, volunteer community organizations providing programs and services within the
Municipality of Clarington. This program has proven to be an excellent vehicle to
acknowledge and support the efforts of our local volunteer community and not-for-profit
agencies that provide services which benefit the community in general.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Joseph P. Caruana, Curry Clifford, MPA, CMO
Director of Community Services Interim CAO
Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext 2504 or
smeredith@clarington.net
Attachment 1 – Master List of Grant Applicants
Attachment 2 – Community Grant Requests Individual Summary Sheets
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
2017 Master List of Grant Applicants Attachment 1 to Report CSD-004-17
Appl. #Organization First name Last name 2016 Grant 2017
Request Comments 2017 Grant Running
balance
$ 60,000.00
17-01 Brownsdale Community Centre Paul Brownell $3,000.00 $3,000.00 $
17-02 Kendal Community Centre Laurie Tkaczuk $3,000.00 $5,000.00 $
17-03 Orono Town Hall Sharon McCartney $3,000.00 $3,000.00 $
17-04 Solina Community Centre Herb Tink $3,000.00 $3,000.00 $
17-05 Tyrone Community Centre Joy Vaneyk $3,000.00 $5,000.00 $
17-06 Newtonville Community Hall Yvonne Stefanin $3,000.00 $5,000.00 $
17-07 Hampton Community Assoc.Amanda Townson $3,000.00 $3,000.00 $
17-08 Liberty Allotment Gardens John Windatt New applicant $750.00 First time applicant
(CSD-004-17 2.2) $
17-09 Bowmanville Allotment Gardens William Heathcote $500.00 $500.00 $
17-10 Orono Horticultural Society Aimie Harris $500.00 $700.00 $
17-11 Bowmanville Horticultural Society Kim Anderson $500.00 $500.00 $
17-12 Orono Agricultural Society Shelby Dillon New applicant $5,000.00 $
17-13 Lakeshore New Horizons Band Ron Christianson $750.00 $750.00 $
17-14 Clarington Concert Band Colin Rowe $1,000.00 $2,000.00 $
17-15 Newcastle Art Show Ann-marie Harley $2,500.00 $3,000.00 $
17-16 Newcastle Village and District Historical
Society Sher Leetooze $1,500.00 $2,500.00 $
17-17 Architectural Conservancy of Ontario -
Clarington Branch Scott Story $3,000.00 $3,000.00 $
17-18 The Gathering Place Margaret Pypker $1,500.00 $2,500.00 $
17-19 Feed the Need Durham Ben Earle $3,000.00 $3,000.00 $
2017 Master List of Grant Applicants Attachment 1 to Report CSD-004-17
Appl. #Organization First name Last name 2016 Grant 2017
Request Comments 2017 Grant Running
balance
$ 60,000.00
17-20 Autism Home Base Durham Judy Mead $2,500.00 $2,500.00 $
17-21 Big Brothers Big Sisters of Clarington Darlene Brown $2,000.00 $5,000.00 $
17-22 Distress Centre Durham Victoria Kehoe Did not apply $4,800.00 Last applied and received funding
($1,000) in 2014 $
17-23 Grandview Children's Foundation Laura Celsie New applicant $5,000.00 First time applicant
(CSD-004-17 2.2) $
17-24 Bowmanville District Navy League Ron Cooke Did not apply $3,000.00 Last applied and received funding
($1,000) in 2015 $
17-25 Bowmanville Tennis Club Kem Majid $2,000.00 $5,000.00 $
17-26 Soper Valley Model Railroad Assoc Bill Harford, Jr.$1,000.00 $2,000.00 $
17-27 Clarington Face Farmers Darrell Crawford New applicant $3,000.00 First time applicant
(CSD-004-17 2.2) $
17-28 Darlington Soccer Club Kyle Elliott Did not apply $5,000.00 Last applied and received funding
($2,000) in 2008 $
17-29 Clarington Minor Football Association Alison Deane Did not apply $5,000.00 Last applied and received funding
($1,500) in 2009 $
17-30 Oshawa Camaros Baton Club LeeAnn Wilson $1,000.00 $5,000.00 Late application
(CSD-004-17 2.3) $
17-31 Newcastle Horticultural Society Bonnie Bedford-Jones $500.00 $500.00 Late application
(CSD-004-17 2.3) $
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Brownsdale Community Centre
Application #: 17-01
Date Received: February 24, 2017
Contact Name: Paul Brownell
The primary programs / services of the Organization are:
• Provide a facility for Clarington residents to hold birthday parties, weddings and
receptions
Description of the program / service / event that the funding will be used for:
The requested funds will be used to replace and install Regency Solar Shades which
will improve the appearance of the hall and help with the efficiency of seasonal heating
and cooling of the space. As well, the Board anticipates completing the replacement of
kitchen countertops and painting of kitchen cupboards.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Replacement of blinds
• Replacement of kitchen countertops
• Painting of kitchen cupboards
Financial Summary:
2016 2017
Revenue $ 19,082.40 $ 25,308.12
Expenses $ 14,774.28 $ 24,604.00
Net $ 4,308.12 $ 704.12
Grant $ 3,000.00 $ 3,000.00
Final Net $ 7,308.12 $ 3,704.12
Grant History:
2012 2013 2014 2015 2016
Did not apply $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Kendal Community Centre
Application #: 17-02
Date Received: February 24, 2017
Contact Name: Laurie Tkaczuk
The primary programs / services of the Organization are:
• Leases and rentals of building spaces
• Provides a space for community activities (pickleball, darts, PiYo fitness classes)
• Community events (Beef BBQ, long lunch, ladies night, Christmas tree lighting,
Oktoberfest)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to make improvements to the rental spaces in the
building such as redecorating and will assist in offsetting the costs of heat and hydro.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Heat
• Hydro
• Redecorating the rental spaces
Financial Summary:
2016 2017
Revenue $ 30,788.68 $ 43,012.06
Expenses $ 24,782.24 $ 26,021.36
Net $ 6,006.44 $ 16,990.70
Grant $ 3,000.00 $ 5,000.00
Final Net $ 9,006.44 $ 21,990.70
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Organization Name: Kendal Community Centre BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 9,006.44
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $ 9,006.44
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $ 9,006.44
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 9,006.44
Prepared by:
Lauren R. Tkaczuk
Position with Organization:
Treasurer
Date Completed (DD/MM/YYYY): 23/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Orono Town Hall
Application #: 17-03
Date Received: February 21, 2017
Contact Name: Sharon McCartney
The primary programs / services of the Organization are:
• Provide a space for community meetings
• Community events (Breakfast with Santa, Art Fest, Chili Cook-Off)
• Provide a space for social activities (weddings, birthday parties, celebrations of life,
Crown Lands, Gentlemen's Club)
Description of the program / service / event that the funding will be used for:
The requested funds will be used towards the purchase of a new dishwasher. The
current one is in disrepair. A new dishwasher would assist in meeting Health
Department regulations as well as enable the Hall to offer more rentals and community
functions.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Dishwasher
Financial Summary:
2016 2017
Revenue $ 39,905.73 $ 12,701.73
Expenses $ 42,204.00 $ 36,000.00
Net ($ 2,298.27) ($ 23,298.27)
Grant $ 3,000.00 $ 3,000.00
Final Net $ 701.73 ($ 20,298.27)
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Solina Community Centre
Application #: 17-04
Date Received: February 24, 2017
Contact Name: Herb Tink
The primary programs / services of the Organization are:
• Provide a meeting place for community activities and meetings
• Provide recreational facilities for both active and passive users
• Promote children’s recreation (soccer, tennis, basketball and playground)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the operating costs of the hall including
hydro, heating and snow removal.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Hydro
• Gas heating
• Snow removal
Financial Summary:
2016 2017
Revenue $ 36,345.86 $ 42,918.91
Expenses $ 29,311.95 $ 39,550.00
Net $ 7,033.91 $ 3,368.91
Grant $ 3,000.00 $ 3,000.00
Final Net $ 10,033.91 $ 6,368.91
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Tyrone Community Centre
Application #: 17-05
Date Received: February 10, 2017
Contact Name: Joy Vaneyk
The primary programs / services of the Organization are:
• Host community events
• Provide a rental facility for private events
Description of the program / service / event that the funding will be used for:
The requested funds will be used towards the purchase of a new industrial propane,
dual oven with four burners and a grill which is needed to secure facility rentals. The
current stove is approximately 35 years old and has reached the end of its life.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• 60” Garland gas restaurant range
• Delivery and installation of range
Financial Summary:
2016 2017
Revenue $ 48,591.05 $ 43,499.07
Expenses $ 49,091.98 $ 49,515.00
Net ($ 500.93) ($ 6,015.93)
Grant $ 3,000.00 $ 5,000.00
Final Net $ 2,499.07 ($ 1,015.93)
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Organization Name: Tyrone Community Centre BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 – December 31, 2016 f or financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 21,027.01
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $ 750.00
Capital Assets $ 8,155.00
TOTAL ASSETS $ 29,932.01
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $ 1,875.00
Net Revenue (deficit) or surplus $ 28,057.01
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 29,932.01
Prepared by:
Joy Vaneyk
Position with Organization:
Chair
Date Completed (DD/MM/YYYY): 08/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newtonville Community Hall
Application #: 17-06
Date Received: February 21, 2017
Contact Name: Yvonne Stefanin
The primary programs / services of the Organization are:
• Provide community events
• Private hall rentals
• Provide programs for community members
Description of the program / service / event that the funding will be used for:
The requested funds will be used to support the operational costs of the Hall. In addition
to regular annual maintenance costs to maintain the floor as well as regular utility
expenses, the Board would like to pursue updating the kitchen space in 2017. The
Board has fundraised over the years in order to renovate the kitchen and is requesting
additional funding through the Community Grant Program in order to fulfill this vision
which would in turn lead to increased rentals and revenues.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Heat and Hydro
• Floor maintenance
• Telephone
• Kitchen enhancements (cupboards, dishwasher, etc)
Financial Summary:
2016 2017
Revenue $ 23,734.68 $ 26,614.83
Expenses $ 11,319.85 $ 24,000.00
Net $ 12,414.83 $ 2,614.83
Grant $ 3,000.00 $ 5,000.00
Final Net $ 15,414.83 $ 7,614.83
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Organization Name: Newtonville Community Hall BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 – December 31, 2016 f or financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 15,564.83
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $ 15,564.83
Part 2: LIABILITIES
Accounts Payable $ 150.00
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $ 15,414.83
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 15,564.83
Prepared by:
Yvonne Stefanin
Position with Organization:
Treasurer
Date Completed (DD/MM/YYYY): 22/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Hampton Community Association
Application #: 17-07
Date Received: February 24, 2017
Contact Name: Amanda Townson
The primary programs / services of the Organization are:
• Provide space for groups (New Life, Hampton Soccer, Scouts and Beavers)
• Host community events (e.g. Easter Hunt, Hampton Clean-Up, Family Fun Day,
Christmas)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the operating costs of the hall including office
supplies, professional services and personnel costs.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Office supplies
• Professional services
• Personnel costs
Financial Summary:
2016 2017
Revenue $ 13,790.93 $ 15,031.70
Expenses $ 13,759.23 $ 17,100.00
Net $ 31.70 ($ 2,068.30)
Grant $ 3,000.00 $ 3,000.00
Final Net $ 3,031.70 $ 931.70
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Liberty Allotment Gardens
Application #: 17-08
Date Received: February 10, 2017
Contact Name: John Windatt
The primary programs / services of the Organization are:
• Provide garden plots for residents to garden and grow vegetables
• Provide social and learning opportunities for members, schools and the community
Description of the program / service / event that the funding will be used for:
Liberty Allotment Gardens is a new group which has been created to oversee
community gardens at 181 Liberty Street behind the Visitor’s Information Centre of
Clarington Tourism. The former Bowmanville Ecology Garden committee who used to
oversee this site dissolved following the 2016 gardening season. The requested funds
would be used primarily to purchase insurance and basic supplies to get the gardens up
and running again.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Office supplies and bank charges
• Tools, compost, mulch, tarps
• Equipment rentals
• Advertising and promotion, new sign
• Liability insurance
Financial Summary:
2016 2017
Revenue $ 0.00 $ 1,050.00
Expenses $ 0.00 $ 1,750.00
Net $ 0.00 ($ 700.00)
Grant $ 0.00 $ 750.00
Final Net $ 0.00 $ 50.00
Grant History:
2012 2013 2014 2015 2016
New applicant in 2017
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville Allotment Gardens
Application #: 17-09
Date Received: February 21, 2017
Contact Name: William Heathcote
The primary programs / services of the Organization are:
• Provide access to a garden plot
• Promote healthy eating and lifestyle
• Promote outdoor family activity
Description of the program / service / event that the funding will be used for:
The Bowmanville Allotment Gardens, located at Baseline Road and Haines Street -
south of the Bowmanville Cemetery, provide the residents of Clarington the opportunity
to grow their own fruits and vegetables free from chemical sprays and additives. The
Gardens provide a social and learning experience, encourage self-sufficiency and
provide residents with more garden space than their home may presently offer. The
requested funds will be applied to the group’s annual insurance premium.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Insurance premium
Financial Summary:
2016 2017
Revenue $ 4,058.64 $ 4,734.64
Expenses $ 2,324.00 $ 1,804.00
Net $ 1,734.64 $ 2,930.64
Grant $ 500.00 $ 500.00
Final Net $ 2,234.64 $ 3,430.64
Grant History:
2012 2013 2014 2015 2016
$500 $500 $500 $500 $500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Orono Horticultural Society
Application #: 17-10
Date Received: January 17, 2017
Contact Name: Aimie Harris
The primary programs / services of the Organization are:
• Beautification of Orono’s community gardens
• Instruct and educate through meetings, shows, workshops
• Encourage, promote and increase interest by distributing garden plants and having
informative speakers
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the costs of purchasing plant materials for
town gardens and flower shows as well as hiring professional speakers, paying for
insurance, room rental fees, advertising, outreach, events, tours and the publication of a
yearbook.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Program supplies
• Professional speakers, judges
• Facility rental, office supplies, dues, fees, insurance
• Christmas parade
• Yearbook printing
Financial Summary:
2016 2017
Revenue $ 12,275.77 $ 19,088.99
Expenses $ 6,086.78 $ 7,800.00
Net $ 6,188.99 $ 11,288.99
Grant $ 500.00 $ 700.00
Final Net $ 6,688.99 $ 11,988.99
Grant History:
2012 2013 2014 2015 2016
$500 $500 $500 $500 $500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville Horticultural Society
Application #: 17-11
Date Received: February 21, 2017
Contact Name: Kim Anderson
The primary programs / services of the Organization are:
• Beautify Clarington by design and plant urns at the Municipal Administrative Centre
and Library
• Maintain and continue to restore heritage flower and herb gardens at Bowmanville
Museum
• Promote and support the general horticultural group and youth through speakers, plant
sales and workshops in Bowmanville
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase plants and horticulture related material for
the seasonal plantings at the Municipal Administrative Centre and Library in
Bowmanville. These will be designed and planted by members of the Society. As well,
funds will be used to maintain a commemorative garden and heritage garden at the
Bowmanville Museum.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Design and plant at Municipal Administrative Centre and Library
• Maintain commemorative and heritage gardens at Bowmanville Museum
• Plant herb and flower gardens at the Bowmanville Museum
Financial Summary:
2016 2017
Revenue $ 3,904.00 $ 2,872.00
Expenses $ 4,992.00 $ 4,070.00
Net ($ 1,088.00) ($ 1,198.00)
Grant $ 500.00 $ 500.00
Final Net ($ 588.00) ($ 698.00)
Grant History:
2012 2013 2014 2015 2016
$500 $500 $500 $500 $500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Orono Agricultural Society
Application #: 17-12
Date Received: February 15, 2017
Contact Name: Shelby Dillon
The primary programs / services of the Organization are:
• Agricultural education for both children and adults
• Entertainment, both educational and leisurely
• Provide space for a local soccer organization
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the cost of the Society's existing paid staff
(secretary and treasurer) in order to be able to continue on the tradition of a fall fair that
has in excess of 35,000 visitors a year and will be celebrating its 165th anniversary in
2017.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Staff wages (existing secretary / treasurer positions)
Financial Summary:
2016 2017
Revenue $ 314,793.94 $ 394,480.15
Expenses $ 258,463.79 $ 316,850.00
Net $ 56,330.15 $ 77,630.15
Grant $ 0.00 $ 5,000.00
Final Net $ 56,330.15 $ 82,630.15
Grant History:
2012 2013 2014 2015 2016
Did not apply
Attachment 2 to Report CSD-004-17
Organization Name: Orono Agricultural Society BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 164,270.00
Investments $
Accounts Receivable $ 814.00
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $ 10,830.00
Capital Assets $ 185,132.00
TOTAL ASSETS $ 361,046.00
Part 2: LIABILITIES
Accounts Payable $ 3,893.00
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $ 357,153.00
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 361,046.00
Prepared by:
Shelby Dillon
Position with Organization:
Second Vice President
Date Completed (DD/MM/YYYY): 15/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Lakeshore New Horizons Band
Application #: 17-13
Date Received: February 16, 2017
Contact Name: Ron Christianson
The primary programs / services of the Organization are:
• Teach adults music theory and instrumentation
• Public performances in our community
Description of the program / service / event that the funding will be used for:
Lakeshore New Horizons Band aims to provide a recreational daytime band program for
adults with a focus on the teaching and performing of music allowing them the
opportunity to learn and engage in public performances in the community. The
requested funds would assist in the purchase of sheet music and instrumentation.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Sheet music
• Percussion instrumentation
• Program support, concert rental space
Financial Summary:
2016 2017
Revenue $ 24,742.81 $ 21,733.37
Expenses $ 17,969.44 $ 21,733.37
Net $ 6,773.37 $ 0.00
Grant $ 750.00 $ 750.00
Final Net $ 7,523.37 $ 750.00
Grant History:
2012 2013 2014 2015 2016
$750 $750 $750 $750 $750
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Clarington Concert Band
Application #: 17-14
Date Received: February 24, 2017
Contact Name: Colin Rowe
The primary programs / services of the Organization are:
• Musical concerts and parades
• Provide an opportunity for volunteer hours for secondary school music students
• Mentoring students pursuing studies in music at the post-secondary level
Description of the program / service / event that the funding will be used for:
The Clarington Concert Band operates, maintains, equips and directs a community
band and holds public concerts, exhibitions, festivals and education forums in music.
The requested funds will support the cost of commissioning music as they celebrate
their 25th anniversary and Canada's 150th with a special new musical composition by a
Canadian composer.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Commissioned music
• Printing
• Honoraria
• Sound technician
• Accommodation and transportation for guest conductor
Financial Summary:
2016 2017
Revenue $ 42,381.15 $ 28,080.40
Expenses $ 37,503.75 $ 28,050.00
Net $ 4,877.40 $ 30.40
Grant $ 1,000.00 $ 2,000.00
Final Net $ 5,877.40 $ 2,030.40
Grant History:
2012 2013 2014 2015 2016
$750 Did not apply $1,000 $1,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newcastle Art Show
Application #: 17-15
Date Received: February 23, 2017
Contact Name: Ann-marie Harley
The primary programs / services of the Organization are:
• Promotion of local artists, providing local artists an opportunity to teach
• Provide classes, workshops, camps, drama and opportunity for interaction for youth,
adults and seniors
• Provide an increase in local visitors to the area through an indoor winter market,
speakers’ series and two annual art events
Description of the program / service / event that the funding will be used for:
The Newcastle Art Show serves to enhance the enjoyment of growth of the arts in
Clarington through exhibits, events, a retail outlet, performing arts demonstrations,
programs, workshops and camps. The requested funds will be used to offset some of
the costs of program supplies to operate a popular summer camp program.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Folding tables
• Supplies (clay, paper, canvasses, paint, glue, brushes, scissors, beads, stamps)
Financial Summary:
2016 2017
Revenue $ 196,150.00 $ 211,413.00
Expenses $ 151,537.00 $ 165,600.00
Net $ 44,613.00 $ 45,813.00
Grant $ 2,500.00 $ 3,000.00
Final Net $ 47,113.00 $ 48,813.00
Grant History:
2012 2013 2014 2015 2016
$1,000 Did not apply $2,500 $2,500 $2,500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newcastle Village and District Historical Society
Application #: 17-16
Date Received: February 16, 2017
Contact Name: Sher Leetooze
The primary programs / services of the Organization are:
• Make local history available to the public through opening the history room two
mornings each week
• Provide research assistance for history or genealogy topics
• Ongoing research of people, places and things within Newcastle and district (formerly
Clarke Township)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to maintain the history room so that it can be kept
open to the public as well as assisting in the continued research and assistance
provided to the community. This year, the Society also hopes to provide a special
display in recognition of Canada's 150th anniversary of Confederation.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Display materials
• Advertising and promotion
• Facility rental fee
Financial Summary:
2016 2017
Revenue $ 3,431.30 $ 2,233.81
Expenses $ 4,637.49 $ 4,300.00
Net ($ 1,206.19) ($ 2,066.19)
Grant $ 1,500.00 $ 2,500.00
Final Net $ 293.81 $ 433.81
Grant History:
2012 2013 2014 2015 2016
$1,500 $1,500 $1,500 $1,500 $1,500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Architectural Conservancy of Ontario - Clarington Branch
Application #: 17-17
Date Received: February 21, 2017
Contact Name: Scott Story
The primary programs / services of the Organization are:
• Provide Clarington Doors Open and other ACO heritage events in Clarington
• Helping communities and owners preserve building and structures of merit, as well as
places of natural beauty and interest (e.g. Jury Lands / Camp 30)
• Advocates to preserve Ontario’s architectural and environmental heritage
Description of the program / service / event that the funding will be used for:
The requested funds will be used to support awareness and education activities of the
organization within the community. The Architectural Conservancy of Ontario plans on
implementing "ACO On The Go" which is a mobile education platform that can be set up
at various community events and gathering places.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Advertisement, brochures
• Office supplies
• ACO On The Go
• Display supplies
Financial Summary:
2016 2017
Revenue $ 7,459.77 $ 10,844.00
Expenses $ 7,615.77 $ 12,675.00
Net ($ 156.00) ($ 1,831.00)
Grant $ 3,000.00 $ 3,000.00
Final Net $ 2,844.00 $ 1,169.00
Grant History:
2012 2013 2014 2015 2016
$2,500 $2,500 $3,000 $3,000 $3,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: The Gathering Place
Application #: 17-18
Date Received: February 8, 2017
Contact Name: Margaret Pypker
The primary programs / services of the Organization are:
• Community meals provided without cost
• Fellowship / relationships / building community connections
• Social skills development
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase food for meals, table setting supplies and
decorations. It will also assist in purchasing some small equipment needed for food
preparation, replacement dishes, paper products, take-out boxes and some
maintenance and custodial costs.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Food
• Equipment, dishes
• Table setting supplies
• Custodial service
Financial Summary:
2016 2017
Revenue $ 7,446.01 $ 10,970.45
Expenses $ 8,275.56 $ 12,300.00
Net ($ 829.55) ($ 1,329.55)
Grant $ 1,500.00 $ 2,500.00
Final Net $ 670.45 $ 1,170.45
Grant History:
2012 2013 2014 2015 2016
Did not apply $4,000 $1,500 $1,500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Feed the Need Durham
Application #: 17-19
Date Received: February 24, 2017
Contact Name: Ben Earle
The primary programs / services of the Organization are:
• Ensuring that low-income residents in Clarington have access to fresh, nutritious fruits
and vegetables
• Ensuring that low-income residents in Clarington have access to non-perishable food
items
• Ensuring that low-income residents in Clarington have access to non-food necessities
(e.g. baby and hygiene products)
Description of the program / service / event that the funding will be used for:
The requested funds will be used to support their warehousing and distribution
operations, which includes the maintenance of a 10,000 square foot warehouse, walk-in
fridge and freezer, and two trucks (one refrigerated). Through the 9 member agencies in
Clarington supported by Feed the Need in Durham, 11,148 snacks and 16,722 meals
were distributed to 1,888 low-income Clarington residents.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Warehouse rent and utilities
• Transportation (truck) costs
Financial Summary:
2016 2017
Revenue $ 543,045.00 $ 556,213.44
Expenses $ 384,831.56 $ 458,500.00
Net $ 158,213.44 $ 97,713.44
Grant $ 3,000.00 $ 3,000.00
Final Net $ 161,213.44 $ 100,713.44
Grant History:
2012 2013 2014 2015 2016
$2,000 $2,000 Application not
approved
$3,000 $3,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Autism Home Base Durham
Application #: 17-20
Date Received: February 15, 2017
Contact Name: Judy Mead
The primary programs / services of the Organization are:
• Multi-sport program including adapted cardio, court and aquafit
• Community meet-ups including bowling and nature hikes
• Arts and culture including adapted music and visual arts
Description of the program / service / event that the funding will be used for:
Autism Home Base Durham aims to build community partnerships that support adults
with autism and their caregivers, offering them opportunities to participate in life
enriching experiences available within Durham Region's vast resources. The requested
funds would be used to offset program delivery costs such as municipal and private
venue rentals, community outreach and program expenses as well as insurance.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Venue rentals
• Community outreach
• Program supplies
• Insurance
Financial Summary:
2016 2017
Revenue $ 13,725.48 $ 71,444.48
Expenses $ 8,278.00 $ 67,391.00
Net $ 5,447.48 $ 4,053.48
Grant $ 2,500.00 $ 2,500.00
Final Net $ 7,947.48 $ 6,553.48
Grant History:
2012 2013 2014 2015 2016
New applicant
in 2013
$2,500 $2,500 $2,500 $2,500
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Big Brothers Big Sisters of Clarington
Application #: 17-21
Date Received: February 24, 2017
Contact Name: Darlene Brown
The primary programs / services of the Organization are:
• Traditional match program (1 to 1 mentoring) (e.g. Big Brother / Little Brother)
• In school mentoring (1 to 1 and group) (e.g. Game On, Go Girls, After School
program)
• Big Bunch monthly activity program, Champions of Change summer camp and March
Break camp
Description of the program / service / event that the funding will be used for:
The requested funds will enable Big Brothers Big Sisters of Clarington to continue to
offer their traditional match program serving Clarington children whose support needs
seem to be increasing regularly due to the growing number of children and families
requiring their services. The funds will also support their newest program, an After
School program which serves five high needs communities in Clarington.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Staffing and Training costs
Financial Summary:
2016 2017
Revenue $ 314,830.00 $ 343,265.00
Expenses $ 309,565.00 $ 341,000.00
Net $ 5,265.00 $ 2,265.00
Grant $ 2,000.00 $ 5,000.00
Final Net $ 7,265.00 $ 7,265.00
Grant History:
2012 2013 2014 2015 2016
$2,000 $2,000 $5,000 *Mayor’s Golf
Recipient
$2,000
Attachment 2 to Report CSD-004-17
Organization Name: Big Brothers Big Sisters of Clarington BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 16,454.35
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $ 5,524.25
Inventory Supplies $
Prepaid Expenses $
Capital Assets $ 190,819.56
TOTAL ASSETS $ 212,798.16
Part 2: LIABILITIES
Accounts Payable $ 1,300.10
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $ 14,000.00
Net Revenue (deficit) or surplus $ 197,498.06
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 212,798.16
Prepared by:
Darlene Brown
Position with Organization:
Executive Director
Date Completed (DD/MM/YYYY): 22/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Distress Centre Durham
Application #: 17-22
Date Received: February 23, 2017
Contact Name: Victoria Kehoe
The primary programs / services of the Organization are:
• Telephone helpline available 24 hours; free to all Durham Region residents
• Online crisis text and chat program; free to all Durham Region residents
• Suicide survivor support group and call-out program for those who have lost a loved
one to suicide
Description of the program / service / event that the funding will be used for:
The requested funds will support the Online Crisis text and chat program that is aimed
at combatting youth suicide. The service is provided in partnership with 3 other Toronto
area Distress Centres in order to maximize the ability to meet demand for service. Since
June 2015, the service has provided support to approximately 12,000 individuals and 84
interventions related to suicide attempts and child abuse have been activated.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Training of online responders
• Technology costs (platform, texts, data collection software)
• After hours on-call staff wages
Financial Summary:
2016 2017
Revenue $ 960,676.98 $ 322,135.00
Expenses $ 916,801.98 $ 312,740.00
Net $ 43,875.00 $ 9,395.00
Grant $ 0.00 $ 4,800.00
Final Net $ 43,875.00 $ 14,195.00
Grant History:
2012 2013 2014 2015 2016
$1,000 Did not apply $1,000 Did not apply
Attachment 2 to Report CSD-004-17
Organization Name: Distress Centre Durham BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 105,127.52
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $ 57,516.87
Inventory Supplies $ 66.90
Prepaid Expenses $ 4,503.43
Capital Assets $ 618,942.11
TOTAL ASSETS $ 786,156.83
Part 2: LIABILITIES
Accounts Payable $ 23,282.34
Accounts Payable – Fed. Gov’t HST $
Loans $ 100,000.00
Deferred Revenue $ 43,875.00
Net Revenue (deficit) or surplus $ 618,999.49
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 786,156.83
Prepared by:
Delores Peters
Position with Organization:
Bookkeeper
Date Completed (DD/MM/YYYY): 23/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Grandview Children's Foundation
Application #: 17-23
Date Received: February 6, 2017
Contact Name: Brigitte Tschinkel
The primary programs / services of the Organization are:
• Community engagement
• Fundraising
• Raising awareness
Description of the program / service / event that the funding will be used for:
Grandview Children's Foundation raises funds to support Grandview Children’s Centre
and its education partner, Campbell’s Children’s School, co-located at the Oshawa site
of the Grandview Children’s Centre. The funds requested through this program would
be released directly towards the services provided by the Centre in order for children
with special needs and their families to access help sooner. The Centre is the only
children's treatment centre in Durham Region providing clinical outpatient rehabilitation
treatment and specialized programs for children and youth with special needs, along
with their families. In 2016, Grandview provided services to 885 Clarington clients and
had 401 children from Clarington on the waitlist.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Staffing costs
Financial Summary:
2016 2017
Revenue $ 758,572.00 $ 1,111,571.00
Expenses $ 647,001.00 $ 988,400.00
Net $ 111,571.00 $ 123,171.00
Grant $ 0.00 $ 5,000.00
Final Net $ 111,571.00 $ 128,171.00
Grant History:
2012 2013 2014 2015 2016
New applicant in 2017
Attachment 2 to Report CSD-004-17
Organization Name: Grandview Children’s Foundation BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 504,975.00
Investments $ 564,113.00
Accounts Receivable $ 4,386.00
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $ 10,905.00
Capital Assets $
TOTAL ASSETS $ 1,084,379.00
Part 2: LIABILITIES
Accounts Payable $ 252,130.00
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $ 151,413.00
Net Revenue (deficit) or surplus $ 680,836.00
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 1,084,379.00
Prepared by:
Sarah Skrabek
Position with Organization:
Foundation Bookkeeper
Date Completed (DD/MM/YYYY): 23/01/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville District Navy League
Application #: 17-24
Date Received: February 24, 2017
Contact Name: Ron Cooke
The primary programs / services of the Organization are:
• Promote youth via our new Navy League Cadet Corp for boys and girls (ages 9-12)
• Promote youth via our current Sea Cadet Corp for boys and girls (ages 12-18)
Description of the program / service / event that the funding will be used for:
The requested funds will assist in covering the start up costs of the new Navy League
Cadet Corp including uniform and accessories.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Navy League Cadet uniforms
• Uniform accessories
Financial Summary:
2016 2017
Revenue $ 29,272.48 $ 24,147.61
Expenses $ 14,274.87 $ 24,760.00
Net $ 14,997.61 ($ 612.39)
Grant $ 0.00 $ 3,000.00
Final Net $ 14,997.61 $ 2,387.61
Grant History:
2012 2013 2014 2015 2016
Did not apply $1,000 Did not apply
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Bowmanville Tennis Club
Application #: 17-25
Date Received: January 22, 2017
Contact Name: Kem Majid
The primary programs / services of the Organization are:
• Organized lessons for adults including leisure and tournament play
• Organized lesson play for juniors including a one week day camp for children and
tournaments for children
Description of the program / service / event that the funding will be used for:
The requested funds will offset the annual municipal rent and property taxes on their
unserviced leased premises. Some funds will also be allocated towards the cost of
resurfacing the courts which is completed every 5-7 years.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Annual rent
• Property taxes
• Court resurfacing
Financial Summary:
2016 2017
Revenue $ 15,271.00 $ 20,036.00
Expenses $ 10,835.00 $ 14,000.00
Net $ 4,436.00 $ 6,036.00
Grant $ 2,000.00 $ 5,000.00
Final Net $ 6,436.00 $ 11,036.00
Grant History:
2012 2013 2014 2015 2016
New applicant in 2016 $2,000
Attachment 2 to Report CSD-004-17
Organization Name: Bowmanville Tennis Club BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 6,436.00
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $ 6,436.00
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $ 6,436.00
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 6,436.00
Prepared by:
Kem Majid
Position with Organization:
President
Date Completed (DD/MM/YYYY): 23/01/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Soper Valley Model Railroad Association
Application #: 17-26
Date Received: February 9, 2017
Contact Name: Bill Harford, Jr.
The primary programs / services of the Organization are:
• Hold weekly meetings, work on model train layout and various aspects of the hobby
• Host annual model train show and spring flea market; both open to the public
• Open for Newcastle Harvest Festival and visits from local schools, scouting
organizations and other organizations
Description of the program / service / event that the funding will be used for:
The requested funds will be used to offset the rental costs of the Association for hall
rental as well as to assist with the insurance coverage required for liability and
equipment. Some of the funds will also be used to purchase additional building
materials to complete more display layout (lumber, track, switches, scenery) which is
what groups like to look at when they visit.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Hall rental fee
• Construction material
Financial Summary:
2016 2017
Revenue $ 10,471.00 $ 11,799.00
Expenses $ 7,904.00 $ 8,746.00
Net $ 2,567.00 $ 3,053.00
Grant $ 1,000.00 $ 2,000.00
Final Net $ 3,567.00 $ 5,053.00
Grant History:
2012 2013 2014 2015 2016
$750 $750 $750 $750 $1,000
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Clarington Face Farmers
Application #: 17-27
Date Received: February 24, 2017
Contact Name: Darrell Crawford
The primary programs / services of the Organization are:
• Provides a social opportunity for facial hair enthusiasts and their fans
• Hold fund-raising events and increase tourism within Clarington
• Partner with local organizations and musicians to offer events and activities
Description of the program / service / event that the funding will be used for:
Clarington Face Farmers is a new group that hopes to become self-sustaining within
their first year of operation. Their purpose is to provide a social connection for facial hair
enthusiasts and their supporters and offer events and activities in the community. While
this group does have an elected executive, staff was not able to confirm a demonstrated
process to ensure regular and timely elections for executive positions, a constitution or
by-laws. For this reason, they do not meet the eligibility requirements of the program.
Staff will continue to work with this group as they form and assist them in moving
towards being in a position to apply in the future if they so desire.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Website creation, advertising / banners / flyers
• Bank fees
• Office supplies
Financial Summary:
2016 2017
Revenue $ 0.00 $ 15,200.00
Expenses $ 0.00 $ 5,950.00
Net $ 0.00 $ 9,250.00
Grant $ 0.00 $ 3,000.00
Final Net $ 0.00 $ 12,250.00
Grant History:
2012 2013 2014 2015 2016
New applicant in 2017
Attachment 2 to Report CSD-004-17
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Darlington Soccer Club
Application #: 17-28
Date Received: February 13, 2017
Contact Name: Kyle Elliott
The primary programs / services of the Organization are:
• Provides soccer programming, both indoors and outdoors, for youth
• Provides mens and ladies leagues
• Offers development and representative programs for youth
Description of the program / service / event that the funding will be used for:
The requested funds will go towards recruiting, developing and retaining young referees
with the Club. This will strengthen the efforts the Club is already involved with to reduce
referee turnover by supplying uniforms, offering a mentoring program and holding
workshops and regular meetings to provide support for the referees and parents alike.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Uniform kits
• Honoraria
• Meeting expenses
Financial Summary:
2016 2017
Revenue $1,067,524.00 $1,225,183.00
Expenses $1,092,506.00 $1,184,859.00
Net ($ 24,982.00) $ 40,324.00
Grant $ 0.00 $ 5,000.00
Final Net ($ 24,982.00) $ 45,324.00
Grant History:
2012 2013 2014 2015 2016
Last applied and received funding ($2,000) in 2008
Attachment 2 to Report CSD-004-17
Organization Name: Darlington Soccer Club BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 416,474.00
Investments $ 25.00
Accounts Receivable $ 7,219.00
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $ 6,666.00
Capital Assets $ 32,605.00
TOTAL ASSETS $ 462,989.00
Part 2: LIABILITIES
Accounts Payable $ 37,175.00
Accounts Payable – Fed. Gov’t HST $ 4,486.00
Loans $
Deferred Revenue $ 205,463.00
Net Revenue (deficit) or surplus $ 215,865.00
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 462,989.00
Prepared by:
Melissa Collier
Position with Organization:
Bookkeeper
Date Completed (DD/MM/YYYY): 27/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Clarington Minor Football Association (formerly Clarington
Tiger Cats)
Application #: 17-29
Date Received: February 26, 2017
Contact Name: Alison Deane
The primary programs / services of the Organization are:
• Provide youth football programs for children (ages 5-19)
Description of the program / service / event that the funding will be used for:
Clarington Minor Football Association develops athletes who strive for personal
excellence. Their goal is to create a quality football experience that generates support,
pride and tradition for our youth and community to share. The requested funds will
assist in covering the cost of the turf rental fees which has challenged the group over
the past few years. Using the turf is preferable to the grass fields, especially when the
weather and field conditions are not favourable. However, this carries a significant cost
increase in rental fees.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Turf rental fees
Financial Summary:
2016 2017
Revenue $ 76,532.70 $ 99,536.82
Expenses $ 80,995.88 $ 103,500.00
Net ($ 4,463.18) ($ 3,963.18)
Grant $ 0.00 $ 5,000.00
Final Net ($ 4,463.18) $ 1,036.82
Grant History:
2012 2013 2014 2015 2016
Last applied and received funding ($1,500) in 2009
Attachment 2 to Report CSD-004-17
Organization Name: Clarington Minor Football Association BALANCE SHEET
as of December 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 13,396.00
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $ 71,545.00
TOTAL ASSETS $ 84,941.00
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $ 9,700.00
Net Revenue (deficit) or surplus $ 75,241.00
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 84,941.00
Prepared by:
Alison Deane
Position with Organization:
Secretary
Date Completed (DD/MM/YYYY): 20/02/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Oshawa Camaros Baton Club
Application #: 17-30
Date Received: March 6, 2017
Contact Name: LeeAnn Wilson
The primary programs / services of the Organization are:
• Provide baton twirling lessons primarily in Clarington school gymnasiums
Description of the program / service / event that the funding will be used for:
Through our programs we promote health and fitness as well as strong community
involvement while developing team spirit and strong self-esteem. The requested funds
will be used to register for competitions and travel costs.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Competition entry fees
• Travel costs
Financial Summary:
2016 2017
Revenue $ 43,223.48 $ 45,785.46
Expenses $ 42,438.02 $ 47,450.00
Net $ 785.46 ($ 1,664.54)
Grant $ 1,000.00 $ 5,000.00
Final Net $ 1,785.46 $ 3,335.46
Grant History:
2012 2013 2014 2015 2016
New applicant in 2015 $1,000 $1,000
Attachment 2 to Report CSD-004-17
Organization Name: Oshawa Camaros Baton Club BALANCE SHEET
as of August 31, 2016
*Please note this portion of the application is only required for requests of $3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2016 (or your organization’s
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2017 - December 31, 2016 for financial dollars) (*Financial
information – Fiscal Year prior to Grant Request)
SETS
Part 1: ASSETS
Cash Balance $ 7,659.83
Investments $
Accounts Receivable $
Accounts Receivable – Fed. Gov’t HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $ 7,659.83
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable – Fed. Gov’t HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $ 7,659.83
TOTAL LIABILITIES & NET REVENUE (DEFICIT) OR SURPLUS $ 7,659.83
Prepared by:
Michelle Bretherick
Position with Organization:
President
Date Completed (DD/MM/YYYY): 05/03/2017
Attachment 2 to Report CSD-004-17
Municipality of Clarington
Community Services Department
Summary of Grant Information
Applicant Organization: Newcastle Horticultural Society
Application #: 17-31
Date Received: March 8, 2017
Contact Name: Bonnie Bedford-Jones
The primary programs / services of the Organization are:
• Provide educational speakers on horticulture subjects
• Planting of community gardens
• Plant sales, community lunches, junior gardeners
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase plants for the gardens at the Newcastle
Community Hall, the Newcastle Library, Newcastle Fire Hall and two cemeteries in
Newcastle. They will also offset the cost of creating a yearbook and to pay for judges
and speakers at regular Society meetings.
The Organization intends to use the 2017 Community Grant Funds in the
following manner:
• Garden plants
• Meetings
• Yearbook
• Printing / copying
Financial Summary:
2016 2017
Revenue $ 7,637.79 $ 7,836.43
Expenses $ 6,236.71 $ 6,197.00
Net $ 1,401.08 $ 1,639.43
Grant $ 500.00 $ 500.00
Final Net $ 1,901.08 $ 2,139.43
Grant History:
2012 2013 2014 2015 2016
$500 $500 $500 $500 $500
Attachment 2 to Report CSD-004-17