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Home My WebLink About2017-01-03Clarington General Government Committee Minutes January 3, 2017 Minutes of a meeting of the General Government Committee held on Tuesday, January 3, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo until 11:11 AM Staff Present: C. Clifford, A. Allison, R. Albright, J. Caruana, D. Crome, F. Horvath, M. Marano, N. Taylor, G. Weir, A. Greentree, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Neal added a New Business item, regarding outdoor skating rinks, to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -001-17 Moved by Councillor Neal, seconded by Councillor Hooper That the Agenda be adopted as presented, with the addition of the New Business item regarding outdoor skating rinks; and That the correspondence from Shannon Everett, regarding Report LGL -002-17, OMB Appeal - Fourteen Estates (Newtonville) forwarded by the Municipal Clerk in an email dated January 1, 2017 to Members of Council, be added as Item 9.3, Communication for Direction. Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. - 1 - Clarington General Government Committee Minutes January 3, 2017 6 Adoption of Minutes of Previous Meeting Resolution #GG -002-17 Moved by Councillor Hooper, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on November 28, 2016, be approved. Carried Resolution #GG -003-17 Moved by Councillor Partner, seconded by Councillor Cooke That the minutes of the special meeting of the General Government Committee meeting held on December 9, 2016, be approved. Carried 7 Delegations 7.1 Stuart Day Regarding Report LGL -002-17, OMB Appeal - Fourteen Estates (Newtonville) Stuart Day was present regarding Report LGL -002-17, OMB Appeal — Fourteen Estates (Newtonville). He made a verbal presentation to accompany a handout. Mr. Day explained to the Committee that he is in opposition to the Council decision regarding the location of the park for the Fourteen Estates Development in Newtonville. He added that he has submitted an appeal to the Ontario Municipal Board (OMB). Mr. Day reviewed the guidelines for parks in the Clarington Official Plan and noted that parks should be located as centrally as possible to the areas which they serve. He advised the Committee that he feels many of the residents support the Option 1 location of the park in the draft plan of the subdivision. Mr. Day added that Option 2 moves the park further away from the majority of residents in the area. He explained that the average resident will have a 1.3 kilometre walk to the park with Option 2 and with Option 1 the furthest resident is 530 metres away from the park. Mr. Day reviewed the park access with both locations and noted that the dedication of park land will be reduced by 50% with Option 2. He referred to the Planning Services Report and noted that both Staff and the property owner feel that Option 1 is the best location to serve the community. Mr. Day concluded by noting that he has spoken to many residents and 24 area homeowners have signed his petition in support of Option 1. 7.2 Patricia Likogiannis Regarding Report LGL -002-17, OMB Appeal - Fourteen Estates (Newtonville) Patricia Likogiannis was present regarding Report LGL -002-17, OMB Appeal — Fourteen Estates (Newtonville). She noted that she attended the Committee meeting in June, 2016 and she still has the same concerns with Option 1 as a location for the park. -2- Clartw-n General Government Committee Minutes January 3, 2017 Ms. Likogiannis explained that many of the area residents support Option 2. She stated that she believes both Option 1 and Option 2 are centrally located. Ms. Likogiannis added that she is concerned with the proposed path on Payne Crescent as it is a dangerous location. She explained that she feels Ida Brown Parkette serves the same residents as Option 1, however it is not used as they do not want to cross Highway 2. Ms. Likogiannis believes that Option 2 is more centrally located and is the best option for the area residents. She explained that she is concerned with having a park across from her property as it is will result in increased noise, garbage, and will be used for "partying". Ms. Likogiannis added that she would prefer no park in the area however, if there needs to be a park, that Option 2 is the best option as it is on a quiet crescent and is the safest location. She concluded by stating there is existing greenspace in the area that is used for playing and walking dogs and that Option 2 is an adequate size for the area. Alter the Agenda Resolution #GG -004-17 Moved by Councillor Woo seconded by Councillor Partner That the Agenda be altered to consider Report LGL -002-17, OMB Appeal — Fourteen Estates (Newtonville), at this time. Carried Closed Session Resolution #GG -005-17 Moved by Councillor Woo, seconded by Councillor Partner That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with: x litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and x advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried Rise and Report The meeting resumed in open session at 10:28 AM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. -3- Clarington Recess Resolution #GG -006-17 General Government Committee Minutes Moved by Councillor Partner, seconded by Councillor Woo That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:51 AM with Mayor Foster in the Chair. 22.1 LGL -002-17 OMB Appeal - Fourteen Estates (Newtonville) Resolution #GG -007-17 Moved by Councillor Partner, seconded by Councillor Woo That Confidential Report LGL -002-17 be received; January 3, 2017 That paragraph 2 of Resolution #PD -114-16 (as adopted by Council through Resolution #C-191-16) be rescinded; That the Municipal Solicitor be directed to advise the Ontario Municipal Board that the Municipality supports the relocation of the park in Draft Approved Plan of Subdivision 18T-87083 to the 1.16 hectare park site on the north side of the approved Jones Avenue extension (identified as Option 1 in Report PSD -050-16) and that all other conditions of draft approval remain applicable; and That staff be directed to advise all persons who received notice of Council's July 4, 2016 decision of its new position respecting the location of the park. Carried 7.3 Hida Manns Regarding the Durham Environmental Advisory Committee Environmental Awards Hida Manns, Durham Environmental Advisory Committee, was present regarding the Durham Environmental Advisory Committee Environmental Awards. She made a verbal presentation to accompany a handout. Ms. Manns provided an overview of the award and noted that the nominations continue to increase each year. She reviewed the various award categories and explained the nomination process. Ms. Manns concluded by reminding the Committee that the award ceremony is on May 11, 2017. Clarington General Government Committee Minutes January 3, 2017 Resolution #GG -008-17 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Hida Manns, Durham Environmental Advisory Committee, regarding the Durham Environmental Advisory Committee Environmental Awards, be received with thanks. Carried 8 Communications - Receive for Information 8.1 Minutes of the Tyrone Community Centre dated November 15, 2016 Resolution #GG -009-17 Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 8.1, Minutes of the Tyrone Community Centre dated November 15, 2016, be received for information. Carried 8.2 Bob Angione, Municipal Clerk, Township of Havelock -Belmont -Methuen — Legislative Changes Tax Registration and Tax Sales Resolution #GG -010-17 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 8.2 from Bob Angione, Municipal Clerk, Township of Havelock -Belmont -Methuen regarding legislative changes tax registration and tax sales, be received for information. Carried 8.3 Kristin Robinson — Regarding Fire at Durham York Energy Centre 8.4 Jim Richards - Regarding Fire at Durham York Energy Centre Resolution #GG -011-17 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Items 8.3 and 8.4 from Kristin Robinson and Jim Richard regarding the fire at the Durham York Energy Centre, be received for information. Carried -5- Clarington General Government Committee Minutes January 3, 2017 8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Regional Response to Planning Ontario's Energy Future Resolution #GG -012-17 Moved by Councillor Woo, seconded by Councillor Partner That Communication Item 8.5 from Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham regarding the regional response to planning Ontario's energy future, be received for information. Carried Councillor Woo left the meeting at 11:11 AM. 9 Communications — Direction 9.1 Lynn Dollin, President, Association of Municipalities of Ontario (AMO) — Federal Infrastructure Phase 2 Incrementality Resolution Resolution #GG -013-17 Moved by Councillor Hooper, seconded by Councillor Partner Whereas municipal governments' infrastructure is critical to our collective economic health; And Whereas stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; And Whereas Ontario municipal governments have asset management plans which set out a municipality's longer term capital plan which reflects the infrastructure priorities of these asset management plans; And Whereas a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; Now therefore be it resolved that the Municipality of Clarington calls on the federal government to provide long-term, predictable, and formula -based funding in its Phase 2 programs for municipal governments; and That the Municipality of Clarington calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government' asset management plan meets a municipal incremental infrastructure requirement. Carried M Clar-ington General Government Committee Minutes January 3, 2017 9.2 Shawn Boggs, Clerk Administrator, Township of McKellar — Fire Protection and Prevention Act 1997 Resolution #GG -014-17 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 9.2 from Shawn Boggs, Clerk Administrator, Township of McKellar, regarding the Fire Protection and Prevention Act 1997, be received for information. Carried 9.3 Shannon Everett, Regarding Report LGL -002-17, OMB Appeal - Fourteen Estates (Newtonville) Resolution #GG -015-17 Moved by Councillor Partner, seconded by Councillor Hooper That Communication Item 9.3, from Shannon Everett, regarding Report LGL -002-17, OMB Appeal - Fourteen Estates (Newtonville), be advised of the actions taken by Council. Carried 10 Presentations No Presentations 11 Engineering Services Department No Reports for this section of the Agenda. 12 Operations Department No Reports for this section of the Agenda. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD -001-17 Amendment to By-law 2004-170 Resolution #GG -016-17 Moved by Councillor Hooper, seconded by Mayor Foster That Report ESD -001-17 be received; -7- Clarington General Government Committee Minutes January 3, 2017 That the By-law attached to Report ESD -001-17 be approved; and That the draft amending By-law (Attachment 1 to Report ESD -001-17), being a By-law to amend the Emergency Management Structure of By -Law 2004-170 regarding the appointment of a Program Committee Chair by the Municipality of Clarington, be approved. Carried 14 Community Services Department No Reports for this section of the Agenda. Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk's Department 15.1 CLD -001-17 Accessibility Policy Update Resolution #GG -017-17 Moved by Mayor Foster, seconded by Councillor Hooper That Report CLD -001-17 be received; and That Council approve the updated Accessible Customer Service Policy. Carried Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department No Reports for this section of the Agenda. 17 Finance Department No Reports for this section of the Agenda. 18 Solicitor's Department 18.1 LGL -001-17 Assumption of Road Widenings Resolution #GG -018-17 Moved by Councillor Neal, seconded by Councillor Partner That Report LGL -001-17 be received; and That the By-law attached to Report LGL -001-17 be approved. Carried Clar-ington 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration 20.2 Outdoor Skating Rinks Resolution #GG -019-17 General Government Committee Minutes January 3, 2017 Moved by Councillor Neal, seconded by Councillor Traill That Staff report back on the feasibility of an outdoor artificial skating rink. Motion Lost Later in the meeting (See following motion) Suspend the Rules Resolution #GG -020-17 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -019-17 a second time. Carried The foregoing Resolution #GG -019-17 was then put to a vote and lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Mayor Foster X Clartw-n Suspend the Rules Resolution #GG -021-17 General Government Committee Minutes January 3, 2017 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow the Committee to extend the meeting for an additional 10 minutes. Carried 20.1 Banning of Non -Recyclable Utensils at Municipal Functions Resolution #GG -022-17 Moved by Councillor Neal, seconded by Councillor Cooke That non -recyclable, non -biodegradable serving items not be allowed at Council or municipal staff working lunches. Lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Mayor Foster X Suspend the Rules Resolution #GG -023-17 Moved by Councillor Partner, seconded by Councillor Traill That the Rules of Procedure be suspended to allow the Committee to extend the meeting for an additional 10 minutes. Carried -10- 21 Unfinished Business General Government Committee Minutes January 3, 2017 21.1 Appointments to the Agricultural Advisory Committee [Tabled from the November 28, 2016 General Government Committee Meeting] Resolution #GG -024-17 Moved by Councillor Partner, seconded by Councillor Trail] That the matter of the Appointments to the Agricultural Advisory Committee, be lifted from the table; and That the Rules of Procedure be suspended to allow the Committee to vote on a resolution of proposed appointees instead of the normal voting procedure. Carried Resolution #GG -025-17 Moved by Councillor Partner, seconded by Councillor Hooper That the following applicants be appointed to the Agricultural Advisory Committee for a term ending December 31, 2020, or until a successor is appointed: • Les Caswell • Elgin Greenham • Brenda Metcalf • W. Edward Watson (Ted) • Henry Zekveld Carried 22 Confidential Reports 22.1 LGL -002-17 OMB Appeal - Fourteen Estates (Newtonville) Report LGL -002-17, OMB Appeal — Fourteen Estates (Newtonville) was considered earlier in the meeting during the delegation portion of the agenda. 23 Adjournment Resolution #GG -026-17 Moved by Councillor Partner, seconded by Councillor Hooper That the g adjourn at 12:11 PM. Carried Mayor - 11 - r eputy Clerk